sip guidelines utp
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Student Industrial Project UTP guidelinesTRANSCRIPT
GUIDELINES FOR STUDENT INDUSTRIAL PROJECT
(SIP) IBB/ICB3047
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)
JUNE 2013
Doc. Ref. No.: UTP-ACA-CSIMAL-SIP-01
Issue Version: 3.0
Date: Jan 2015
S
AMENDMENT SHEET
Version
Date Author Summary of Changes
1.0 June 2013
Roslina Nordin Ali
M Izmafaimal Abdul
Manaf
This guideline has been revised and restructured
according to new SIIP course syllabus. Some of
the contents are referring to previous SIIP
Guidelines - Doc. Ref. No.: UTP-ACA-
CSIMAL-01
2.0
6 Jan 2014 Roslina Nordin Ali
Update additional information on Offences &
Penalties During Student Industrial Project at Table 1
point 3-Major offences
20 Jan 2014 Roslina Nordin Ali
Ammended Form SIP-B-UTP SV Copy . Multiple
factor for Result & Discussion amended from 8 to 4
for each criteria
3.0 26 Jan 2015 M Izmafaimal Abdul
Manaf
Amended the General Writing Format: New Method
of Submission, via CD.
Electronic File
Name: UTP GUIDELINES FOR STUDENT INDUSTRIAL PROJECT-VER.1
Prepared by CSIMAL Programme
Release Date Owned by: CSIMAL Programme
Approved by:
Doc. Ref. No.: UTP-ACA- CSIMAL –SIP-01
Issue Version: 3.0
Date: Jan 2014
CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan
Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386
This Guideline for Student Industrial Project (SIP) is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.
© CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP 2013
ii
Table of Contents
GUIDELINES FOR STUDENT INDUSTRIAL PROJECT ( SIP )
AMENDMENT SHEET S
1 INTRODUCTION 1
2 PURPOSE OF STUDENT INDUSTRIAL PROJECT 1
3 COURSE LEARNING OUTCOMES 2
4 TRAINING APPROACH 2
5 BENEFITS TO THE INDUSTRY 2
6 STUDENT ELIGIBILITY 2
7 STUDENT INDUSTRIAL PROJECT PROCESS 3
7.1 PRE-STUDENT INDUSTRIAL PROJECT 3
7.2 DURING INTERNSHIP 3
7.3 POST-INTERNSHIP 4
8 DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 4
8.1 HOST COMPANIES 4
8.2 DURATION AND PERIOD OF INTERNSHIP 4
8.3 TRANSFER OF INTERNSHIP PLACEMENT 4-5
8.4 LEAVE 5
8.5 INSURANCE 5
8.6 TRAINING ALLOWANCE 5
8.7 SAFETY TRAINING 5-6
8.8 VISITS BY THE UTP (ACADEMIC) SUPERVISOR 6
9 RESPONSIBILITIES 6
9.1 RESPONSIBILITIES OF THE HOST COMPANIES 6-7
9.2 RESPONSIBILITIES OF UTP 7-9
10 REPORT DUTY CONFIRMATION 10
11 OFFENCES AND PENALTIES DURING STUDENT INDUSTRIAL PROJECT 10
12 ASSESSMENT OF STUDENT INDUSTRIAL PROJECT 11
13 LOGBOOK 11
14 STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION 11
15 STUDENT INDUSTRIAL PROJECT (SIP) REPORT 12-13
16 GENERAL WRITING FORMAT 14-16
17 STUDENT’S FINAL GRADING 16
18 APPEAL FOR REASSESSMENT 17
19 APPENDICES 18-51
iii
List Of Tables
Table 1 Types of Offence and Penalty on Final Internship
Grade
Table 2 Industrial Project Assessment
Table 3 Hard Cover Color
Table 4 Grading Scheme
1
1. INTRODUCTION
UniversitiTeknologi PETRONAS (UTP) was established with the objective to produce
well-rounded graduates who are not only technically competent but also possess other
traits such as lifetime learning capacity, critical thinking, communication and behavioral
skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its
undergraduate students to undergo practical work in the form of a fourteen (14) - weeks
industrial attachment prior to their completion of studies at UTP. The Student Industrial
Project (SIP) carries seven (7) credit hours. SIP is coordinated by the Centre for Student
Internship, Mobility and Adjunct Lectureship (CSIMAL) who is responsible in ensuring
the success of SIP. With an average of 500 interns per semester, CSIMAL has successfully
secured the placements for all students with various host companies such as PETRONAS
subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as
well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE,
Japan, Sudan, South Africa, Italy ,UK, Thailand and Vietnam.
UTP has always placed great emphasis in having a close collaboration with the industries
in which its graduates will eventually gain recognition from industry players locally and
abroad. This internship programme is a prime example of the University-Industry
collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &
Electronics, Mechanical and Petroleum Engineering, and three technological programmes
namely Information & Communication Technology, Business Information Systems and
Petroleum Geosciences at Bachelor degree level.
2. PURPOSE OF STUDENT INDUSTRIAL PROJECT (SIP)
The purpose of the SIP is to expose UTP students to the real working environment so that
they can relate theoretical knowledge with application in the industry. From the SIP, the
students will also develop skills in safety practices, work ethics, communication,
management, etc. Furthermore, SIP will establish close relationship between the industries
and UTP.
SIP will provide opportunity to UTP’s students to build a solid understanding of the
fundamentals of business and organization performance such as economic models of
business, competitive positioning and strategy execution. With this real life environment,
students develop their ability to assess performance, interpret trends, explore the
consequences of change and make better decisions.
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3. COURSE LEARNING OUTCOMES
At the end of the industrial internship, student will be able to:
3.1. Investigate theoretical knowledge in the industry.
3.2. Analyse complex engineering/technical projects or problems.
3.3. Evaluate and propose solutions for given complex project or problems.
3.4. Communicate effectively on complex engineering/technical activities
4. TRAINING APPROACH
SIP should have the following features:
4.1. Hands-on training
4.2. Real project-based assignments
4.3. Research-based activities
4.4. Team-work activities
4.5. Leadership and management skills
4.6. Safety awareness
The suggested training areas (but not limited to) for the respective programmes can be
found in Appendix I.
5. BENEFITS TO THE INDUSTRY
5.1. Provides opportunity for the industry to assess the capabilities of potential employee.
5.2. Recognizes the industry’s support to the education sector.
5.3. Facilitates and strengthens university-industry partnership and linkages.
5.4. Receives fresh, energetic, enthusiastic and productive employees.
5.5. Enhances the company’s reputation amongst graduates.
6. STUDENT ELIGIBILITY
Student is eligible to register Student Industrial Project upon meeting the following
requirements:
6.1. Obtained a PASS for IBB/ICB3037
3
7. STUDENT INDUSTRIAL PROJECT PROCESS
7.1. PRE-STUDENT INDUSTRIAL PROJECT
7.1.1. Students are to submit Proposed Project Title to CSIMAL between week TWO
(2) and THREE (3) during Student Industrial Training (SIT).
7.1.2. Internship Coordinator from respective department will review and approve
the proposed Project Title.
7.1.3. The approved project title is not final and students can change the title upon
the company’s request.
7.1.4. Students that have been approved to change Host Company must secure new
placement ONE (1) month before completing Student Industrial Training. If
students fail to secure placement within TWO (2) weeks before SIP start date,
student has to proceed registering for courses that does not require SIT & SIP
as pre-requisite for the following semester. CSIMAL will follow the official
academic add & drop deadline.
7.1.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.
7.2. DURING INTERNSHIP
7.2.1. Students are to perform course registration for SIP in PRISM. CSIMAL will
follow the official academic add & drop deadline.
7.2.2. Students that have changed to new host company shall submit Report Duty
Confirmation during the first week of SIP.
7.2.3. Students are to submit the SIP report to UTP SV on week THIRTEEN (13).
7.2.4. UTP SV is to evaluate the SIP Report and complete the SIP-B form.
7.2.5. UTP SV shall conduct assessment visit to the company between week
TWELVE (12) and FOURTEEN (14). The assessment are follow:
7.2.5.1. Oral Presentation by students and completion of SIP-A Form (Oral
Presentation Evaluation Form) by HC SV and UTP SV.
7.2.6. HC SV is to submit all SIP’s assessment form to UTP SV at the end of the
assessment visit.
7.2.7. Students are to submit A COPY of the Logbook Weekly Report scores to UTP
SV (as of the visit week).
7.2.8. Students are to submit the Summary of the Logbook weekly report scores from
week 1 - 14 to CSIMAL on week FOURTEEN (14).
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7.2.9. UTP SV shall key in the assessment scores and submit all the SIP evaluation
forms to CSIMAL upon returning from assessment visit.
7.3. POST-INTERNSHIP
7.3.1. Students shall submit hardcopy of Logbook, SIT and SIP Report to CSIMAL
(for official stamping) upon returning to UTP (on the first week of the
semester).
7.3.2. CSIMAL’s Course Evaluation Form is to be filled up and submitted by
students upon submission of hardcopy Logbook, SIT and SIP Report.
7.3.3. Consolidation of marks for SIP-A, SIP-Band Logbook is conducted two weeks
after the end of internship.
7.3.4. The final marks and grades are endorsed by University Examination
committee.
7.3.5. The Final marks and grades are approved during Senate meeting.
7.3.6. SIP’s official result will be announced by the Registration and Examination
Unit.
8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
8.1. HOST COMPANIES
8.1.1 Students are only allowed to undergo SIP at companies which have been
recognized by CSIMAL.
8.1.2 New host companies shall apply for in-house evaluation by CSIMAL.
8.1.3 CSIMAL’s Guidelines will be given to the host Company Supervisors for
their reference.
8.2. DURATION AND PERIOD OF INTERNSHIP
The minimum duration of the SIP shall be for a period of 14 weeks.
8.3. TRANSFER OF INTERNSHIP PLACEMENT
Students are not encouraged to transfer or change to another Host Company without
prior approval from CSIMAL and agreement from the Host Company. For any
application to transfer, the following procedures shall be followed:
8.3.1 Submit request to change host using Form SIIP-05: Change of Host Company
to CSIMAL.(Appendix II)
8.3.2 Evaluation of submission will be carried out after getting recommendation from
programme coordinator. Submission also shall include offer letter from new
host and obtain consent of leaving from current host.
8.3.3 Student can only change Host Company after getting approval from CSIMAL.
5
8.3.4. Upon approval, students must secure new placement ONE (1) month before
completing Student Industrial Training (SIT). If students fail to secure
placement within TWO (2) weeks before SIP start date, student has to register
for the following semester. CSIMAL will follow the official academic add &
drop deadline.
8.3.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP
start date.
8.4. LEAVE
Entitlement of annual leave is based on the host company policy. In the event that
the student has to take leave due to emergency, student shall seek prior approval
from the Host Company. In the case of prolonged leave (exceeding 7 days) due to
hospitalization, student shall notify both CSIMAL and host company in writing and
provides necessary documents as evidence. Please note that the minimum duration
of SIP is as per 8.2.
8.5. INSURANCE
Students are covered by group personal insurance throughout SIP(Appendix III).
8.6. TRAINING ALLOWANCE
Training allowance entitlement is solely at the host company’s discretion. Although
the training allowance is not a requirement, substantial numbers of host companies
provide training allowance in order to make its internship programme attractive and
competitive.
8.7. SAFETY TRAINING
Student shall abide to safety as students are encouraged to attend safety training as
deem fit by the Host Company.
8.7.1 Basic Offshore Safety Induction & Emergency Training(BOSIET) AND
National Institute of Occupational Safety and Health (NIOSH) Safety
Passport. Procedure for BOSIET/NIOSH are as follows:
8.7.1.1 Submit the Requisition for BOSIET /NIOSH Form SIIP-07(Appendix IV)
a month before the training to CSIMAL.
8.7.1.2 Upon approval student can attend the training.
8.7.1.3 Host Company shall use their own fund to pay for the total cost of training
and medical check-up.
8.7.1.4 CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL
after completion of the training.
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8.7.1.5 CSIMAL will not cover the cost for travelling, lodging and meals
throughout the training.
8.7.2 Green Card (special requirement for Civil Engineering Programme)
Green Card is an integrated program that involves the registration and
accreditation of Construction Personnel to enhance safety levels at
Construction Sites. Students who have been issued the Green Card by CIDB
are automatically covered by Insurance Scheme that insures the students
against death and accidents.
Green Card is mandatory for all Civil Engineering students before going for
internship. Training is organized by Civil Engineering Department every
semester.
8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS
SIP assessment visit will be conducted at the Host Company tentatively between
week ELEVEN (11) to FOURTEEN (14).
9. RESPONSIBILITIES
9.1. RESPONSIBILITIES OF THE HOST COMPANIES
9.1.1. HOST COMPANY SUPERVISOR (HCS)
Host Companies plays an important role in ensuring the success of the
industrial internship programme. They are expected to provide the following
support:
9.1.1.1 Plans and schedules the overall internship programme to ensure
that it provides maximum opportunity for students to obtain
useful experience related to their field of study (Section A of
Appendix V).
9.1.1.2 Selects and assigns qualified engineering/technology staff to be
students’ Host Company Supervisor.
9.1.1.3 Assists students to find accommodation and transportation (if
necessary).
9.1.1.4 Provides briefing on the background of the project.
9.1.1.5 Discusses with the students the details of their internship
programme’s expected outcomes.
9.1.1.6 Supervises and guides students in their industrial project.
9.1.1.7 Provides the necessary facilities, equipment, tools and guidance to
students.
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9.1.1.8 Provides necessary recommendations to improve the programme.
9.1.1.9 Assess logbook (Section B of Apendix V) fortnightly and checks
their detailed of logbook reports (Section C of Appendix V).
9.1.1.10 Provides weekly report scores using Summary of the Weekly
Report Scores (Logbook) Form (Appendix VI)
9.1.1.11 Evaluates students’ oral presentation during assessment visit
using Form SIP-A(Appendix VII)
9.2. RESPONSIBILITIES OF UTP
9.2.1. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND
ADJUNCT LECTURESHIP (CSIMAL)
9.2.1.1 Facilitate the internship programme so that it can complement the
learning outcomes.
9.2.1.2 Provides list of approved companies to students for selection.
9.2.1.3 Confirms the placement of students with the Host
Companies.Sends students’ resume to the Host Companies (if
necessary).
9.2.1.4 Assists students on visa/work permit application for internship ( if
necessary)
9.2.1.5 Coordinates the following visits by UTP supervisors:
9.2.1.5.1 Pre-Visit and briefing to the Host Company’s
management (if necessary).
9.2.1.5.2 Organize and arrange the assessment visit for UTP
Supervisors to Host Companies.
9.2.1.6 Reviews the industrial internship matters and schedule with the
students before, during and after SIP.
9.2.1.7 Finalizes students’ grading in Internship Committee Meeting.
9.2.1.8 Organizes special assignments such as UTP –Industry Dialogue,
Forum or Sharing Session.
9.2.2 DEPARTMENT INTERNSHIP COORDINATOR
9.2.2.1 Addresses internship matters/updates at respective departments.
9.2.2.2 Compiles students’ scores using Form SIP-A, SIP-B and Logbook.
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9.2.2.3 Promotes and establishes UTP-Industry relationship via internship.
9.2.2.4 Assigning of UTP SVs from respective departments.
9.2.2.5 Review and endorse application for new host company’s
registration.
9.2.2.6 Reviewproposed project title submitted by students.
9.2.2.7 Encourages contribution of industrial projects towards final year
project.
9.2.3 UTP SUPERVISORS
9.2.3.1 Establish and maintain communicationwith students and Host
Company Supervisor throughout the duration of the internship
period.
9.2.3.2 Develop and maintain good rapport with the Host Companies.
9.2.3.3 Visit the Host Companies and review the industrial project
schedules with Host Company Supervisor.
9.2.3.4 Evaluate the students’ oral presentation at the Host Company using
Form SIP-A.
9.2.3.5 Evaluate IndustrialProject Report using Form SIP-B.
9.2.3.6 Complete the Industrial Training Visit Report form after the
assessment visit using Form SIT-C (Appendix IX)
9.2.3.7 Complete and collect all the assessment forms from Host Company
SV at the end of the assessment visit.
9.2.3.8 Key in assessment scores and submit both Host Company and UTP
SV’s assessment forms to CSIMAL.
9.2.3.9 Provide necessary recommendations to improve the programme.
9.2.4 UTP STUDENTS
9.2.4.1 To confirm and proposed Industrial Internship Project title to
CSIMAL between week TWO (2) and THREE (3) after SIT starts.
9.2.4.2 Adhere to the UTP and Host Company’s rules and regulation
(Appendix X : General Plant Rules and Regulations)
9.2.4.3 Follow the Host Company’s safety procedures.
9.2.4.4 Maintain good discipline and personal conduct.
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9.2.4.5 Listen to and follow supervisor’s instruction.
9.2.4.6 Meet work schedules (Appendix V: Section A:) on time.
9.2.4.7 Discuss with supervisor on the training schedule (if necessary)
9.2.4.8 Update logbook regularly and present it to the Host Company
Supervisor for weekly review and endorsement.
9.2.4.9 Be responsible and committed in acquiring as much knowledge and
skills as possible during the internship
9.2.4.10 Perform oral presentation to the Host Company and UTP
supervisors during the assessment visit.
9.2.4.11 Complete and submit the hardcopy of logbook and industrial
project report to CSIMAL upon returning to UTP (on the first week
of the beginning semester)
9.2.4.12 Make the necessary recommendations to improve the
programme.
10
10. REPORT DUTY CONFIRMATION
Studentsthat have changed to new host are required to submit Report Duty Confirmation
to CSIMAL between week ONE (1) and TWO (2) of industrial project.
11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL PROJECT
Students undergoing Industrial Internship Programme must adhere to the rules and
regulations, as specified by the respective host company/industry and also comply with
the Students’ Disciplinary Rules & Regulations of UniversitiTeknologi PETRONAS
and Academic Policies and Procedures.
Internship students committing inappropriate conduct during the course of soliciting
internship placement and during the period of undergoing industrial internship programme
will be subjected to the following penalties as per Table 1.
Table 1: Types of Offence and Penalty on Final Internship Grade
Major offences – Final Grade F Minor Offence – Lower one grade
for Final Grade
1. Termination of internship by host company
due to student’s fault.
Accepting more than 1 internship
offer OR failure to decline internship
offer officially OR last minute
rejection of internship offer.
2. Any act of academic misconduct will
subject a student to disciplinary action.
Academic misconduct includes but not
limited to:
a. Cheating
b. Plagiarism
c. False information and representation,
fabrication or alteration of information
d. Theft or damaged of intellectual
property
Failure to report at host company on
official reporting day without a valid
reason.
3. Non-submission of SIP Report within the
duration of assessment period will be given
an F grade for Student Industrial Project
(SIP)
Change of host company during the
course of internship program without
prior approval by CSIMAL
4. Conduct of Ethics
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12. ASSESSMENT OF STUDENT INDUSTRIAL PROJECT
The students will be evaluated on following aspects:
12.1. Investigate theoretical knowledge in the industry.
12.2. Analyse complex engineering/technical projects or problems.
12.3. Evaluate and propose solutions for given complex project or problems.
12.4. Communicate effectively on complex engineering/technical activities
No. Item
Percentage (%)
Host Company
Supervisor UTP Examiner
1. Log Book 20 -
2. Presentation 10 20
3. Industrial Project Report - 50
Total 30 70
13. LOGBOOK
The logbook contains weekly and detailed reports prepared by the students and endorsed
by the Host Company Supervisor (Appendix V: Section B and Section C). The students
should describe the tasks that they are undertaking, how these tasks contribute towards
achieving the Host Company's objectives, the problems and challenges they face, the
lessons learn from the experience, and provide any comments or recommendations they
wish to make. The logbook should also record any points discussed with the Host
Company Supervisor in relation to the industrialproject. Student must submit summary of
weekly scores of the logbook (in soft copy format) to UTP SV and CSIMAL in week 14.
The hardbound copy is to be submitted to CSIMAL after completion of both SIT & SIP (
on the first week of beginning semester).
14. STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION
Students are required to present an oral presentation describing the gist of their industrial
project, experience gained and any significant contribution that they have given to the
host company. The UTP and Host Company Supervisor will jointly evaluate the oral
presentation. The evaluation will be based on the following criteria in the SIP-A
Form(Appendix VII):
14.1. Visual and Non-Verbal Communication
14.2. Content
14.3. Clarity of presentation
14.4. Questions and Answers
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15. STUDENT INDUSTRIAL PROJECT (SIP) REPORT
The purpose of the report is to record all the relevant activities that contribute towards
developing the students' cognitive and practical skills. Students will have the opportunity
to exercise their writing skills and to clearly communicate their ideas and experience. It is
compulsory for students to prepare and submit the Industrial Project report. Student must
submit the soft copy report to UTP SV and cc to CSIMALin week THIRTEEN (13). The
hardbound copy is to be submitted to CSIMAL after completion of both SIT & SIP (on
the first week of beginning semester). Marks will be deducted as follows for late
submission:
15.1. 20% will be deducted immediately upon late submission.
15.2 50% will be deducted a week after submission deadline.
15.3. 0 mark will be given after third week of submission deadline.
15.4. Non-submission will be given an F grade for Industrial Internship program.
15.5. STUDENT INDUSTRIAL PROJECT REPORT OUTLINE
The report consists of many parts arranged in a certain order. It is recommended
that the contents are in the following order:
15.5.1. Host Company’s Verification Statement (Appendix XI)
15.5.2. Non-Confidentiality Statement (If any)
15.5.3. Endorsement by the Host Company Supervisor
15.5.4. Acknowledgements
15.5.5. Table of Contents
15.5.6. List of Figures
15.5.7. List of Tables
15.5.8. Industrial Project Report
15.5.8.1. Abstract & Introduction
15.5.8.1.1. Objectives
15.5.8.1.2. Scope of study
15.5.8.1.3. Problem statement
15.5.8.1.4. The relevancy of the project
15.5.8.2. Background and Literature Review
15.5.8.2.1. Feasibility of the Project within the Scope and Time
frame
15.5.8.2.2. Critical analysis literature
15.5.8.2.3. Citation and cross referencing
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15.5.8.2.4. Relevancy and recentness of the literature
15.5.8.3. Methodology
15.5.8.3.1. Research Methodology
15.5.8.3.2. Key Milestone
15.5.8.3.3. Gantt Chart
15.5.8.3.4. Tools (eg. Equipment, hardware, etc) required
15.5.8.4. Results and Discussion
15.5.8.4.1. Findings
15.5.8.4.2. Data Gathering / Data Analysis
15.5.8.4.3. Experimentation/ Modelling/ Prototype/ Project
Deliverables
15.5.8.5. Conclusion and Recommendations
15.5.8.5.1. Impact
15.5.8.5.2. Relevancy to the Objectives
15.5.8.5.3. Suggested Future Work for Expansion and
Continuation
15.5.8.6. Safety training and value of the practical experience
15.5.8.6.1. Lesson Learnt and Experience gained
15.5.8.6.2. Leadership, team work and individual activities
15.5.8.6.3. Business values, ethics and management skills
15.5.8.6.4. Problems or challenges faced and solutions to
overcome them
15.5.9. References
15.5.10. Appendices
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16. GENERAL WRITING FORMAT
16.2.1. Language
The Industrial project report must be written in acceptable and formal
English.
16.2.2. Font and Spacing
All text should be 1.5 lines spacing between paragraphs (Times New Roman
regular font-style, size 12) written on white A4 paper on one side of each
sheet.
16.2.3. Length
The minimum length of the report, excluding appendices is 50 pages.
16.2.4. Pagination
All pages must be numbered in proper sequences from Introduction to the
end of the report including pages on figures, tables and appendices. All front
materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page
numbers appear by themselves and are not to be enclosed in parenthesis,
hyphens or other decorative symbols. Page number must be positioned at
the bottom and centered.
16.2.5. Mathematical Equations
Mathematical equations must be spaced out; superscript and subscript must be
clearly shown and numbered.
16.2.6. Documenting Sources
Students are required to cite the sources from which ideas they are using. Please
refer The documentation system to be used is American Psychological
Association (APA).
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16.2.6. Margin
The top, bottom and right margin are 25 mm except the left margin which is
40 mm. All paragraphs should start from the left margin.
16.2.7. Number of Copies
Student must submit ONE (1) soft copy (in CD) of the Student Industrial
Internship Programme documents (as per below) after completion of both SIT
& SIP (on the first week of the beginning semester).
16.2.7.1. SIT Report Folder
a. Cover Page for SIT Report
b. Host Company Verification Statement
c. SIT Report
d. SIT Logbook – Summary of Weekly Logbook Scores and
Logbook Weekly Evaluation (Scanned)
e. SIT Logbook – Details Report (Soft copy if typed or scanned
for hand written)
16.2.7.2. SIP Report Folder
a. Cover Page for SIP Report
b. Host Company Verification Statement
c. SIP Report
d. SIP Logbook – Summary of Weekly Logbook Scores and
Logbook Weekly Evaluation (Scanned)
e. SIP Logbook – Details Report (Soft copy if typed or scanned for
hand written)
25mm
25mm
25mm
40mm
m
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16.2.8. CD Casing Format
The Student Industrial Internship Programme documents must be properly burn
in a CD encased in a hard case CD.
16.2.9. Labels
The spine of the hard case should include students’ name and ID number and
duration of internship (month and year only). The color of the spine is as per
Table 3.
Table 3: Spine Color
Department Color
Chemical Engineering Dark Green
(olive green, accent 3,darker 50%)
Electrical Engineering Dark Brown
(orange, accent 6, darker50%)
Mechanical Engineering Maroon
(red accent 2, darker 25%)
Civil Engineering Black
Petroleum Engineering/Geoscience Dark Red
Computer Information Science Dark Blue
17
16.2.10 Front Hard Case CD Cover Format
Format on front hard cover should include the phrase ‘Student Industrial
Internship Programme Reports’, duration of internship (month & year only),
Host Company’s name SIT, Host Company’s name SIP, student’s name, ID
number and programme.
STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
REPORTS
DURATION OF INTERNSHIP (MONTH AND YEAR ONLY)
HOST COMPANY’S NAME (SIT)
HOST COMPANY’S NAME (SIP)
STUDENT’S NAME
ID NUMBER
PROGRAMME
NA
ME
DU
RA
TIO
N O
F I
NT
ER
NS
HIP
(M
ON
TH
AN
D Y
EA
R
ON
LY
)
18
16.2.11 SIT and SIP Content Page (Refer to Appendices XII)
Ensure that the report are divided into two parts: SIT and SIP.
16.2.11.1 The SIT cover page should include ‘Student Industrial Training
Report’ duration of internship (month & year only), Host
Company’s name, student’s name, ID number and programme.
16.2.11.2 The SIP cover page should include ‘Student Industrial Project
Report’ duration of internship (month & year only), Host
Company’s name, student’s name, ID number and programme.
17. STUDENTS’ FINAL GRADING
The Internship Sub-Committee which consists of Head of Student Industrial Internship
Programme (Chairman) and respective Department Internship Coordinators will verify
and certify the status of the SIP undertaken by the students. The final grades will be given
as per Table 4 below:
Table 4: Grading Scheme
Score Grade Point
85.0 - 100 A 4.0
80.0 – 84.9 A- 3.75
75.0 – 79.9 B+ 3.5
65.0 – 74.9 B 3.0
55.0 – 64.9 C+ 2.5
50.0 – 54.9 C 2.0
45.0 – 49.9 D+ 1.5
40.0 – 44.9 D 1.0
00.0 – 39.9 F 0.0
19
18. APPEAL FOR RE-ASSESSMENT
If a student is dissatisfied with the SIT results, an appeal for re-ASSESSMENT may be made
within three (3) days after the results are released. The appeal shall be forwarded to CSIMAL.
Procedures of re-assessment are:
18.1 Students who intend to apply for a re-assessment of SIT result must fill in an
application form (Appendix XII) which can be obtained from CSIMAL
18.2 Students are required to make a payment of RM200.00 (Ringgit Malaysia Two
Hundred Only) to the Finance and Fund Management Department.
18.3 Students are then required to submit the application form together with the receipt
of payment to CSIMAL.
18.4 The re-assessment of SIT result will be reviewed by a group of panels and will be
brought to the Examination Committee for consideration.
18.5 Students will be informed on the status of the re-assessment and if there are
changes to the marks, a new result slip will be issued to the students.
18.6 All decisions are final and re-appeal will not be allowed.
20
APPENDICES
Appendix I : List of Training Areas
Appendix II : Form SIIP-05:Change of Host Company
Appendix III : Health Insurance
Appendix IV : FORM SIIP-07: Requisition For Bosiet/NIOSH
Appendix V : Logbook (Section A, Section B, Section C)
Appendix VI : Summary of the Weekly Report Scores (Log Book) Form
Appendix VII : Form SIP-A : Oral Presentation Evaluation
Appendix VIII : Form SIP-B :Student Industrial Project Report
Appendix IX : Form SIP-C : Student Industrial Project Visit Report
Appendix X : General Plant Rules And Regulations
Appendix XI :Host Company’s Verification Statement
Appendix XII : SIT and SIP Content Page
Appendix XIII :Student Industrial Project Process Flow
21
APPENDIX I
List Of Training Areas
22
LIST OF TRAINING AREAS B. Eng. (Hons) Chemical Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Statistical Process Control ♦ Process Design & Unit Operation ♦ Process & Instrumentation Control ♦ Plant Process/Maintenance ♦ Process Analysis ♦ Thermal System Design ♦ Management & Administration ♦ Production Planning ♦ Computer Application
B. Eng. (Hons) Civil Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Transportation ♦ Design & Construction of Infrastructures ♦ Geotechnical Engineering ♦ Structure Integrity ♦ Waste Water Treatment & Operation ♦ Toxic & Hazardous Waste Management ♦ Environmental Impact Assessment ♦ Hydrology ♦ Project Management ♦ Marine Pollution & Control ♦ Computer Application
B. Eng. (Hons) Electrical & Electronics Engineering ♦ Research And Development ♦ Health, Safety And Environment ♦ Devices &Instrument Manufacturing ♦ Repair & Maintenance Of Machine ♦ Installation Of Devices/Equipment ♦ Testing & Troubleshooting ♦ Calibration & Interconnection Of
Instrument ♦ Electronic & Control ♦ Electromechanical Systems ♦ Cathodic Protection ♦ Power Generation ♦ Electrical Distribution Equipment &
Systems ♦ Management & Administration
♦ Computer Application B. Eng. (Hons) Petroleum Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Oil & Gas Exploration ♦ Drilling & Well Construction ♦ Production Operation & Maintenance ♦ Well Completion ♦ Field Abandonment ♦ Project Management ♦ Reservoir Engineering ♦ Management & Administration ♦ Computer Application
B. Tech. (Hons) Petroleum Geosciences ♦ Research and Development ♦ Health, Safety and Environment ♦ Oil & Gas Exploration ♦ Geophysical Exploration ♦ Reservoir Geosciences ♦ Basin studies ♦ Seismic Imaging ♦ Hydrocarbon Prediction & Assessment ♦ Rock Physics ♦ Geomechanics in Earth Science ♦ Reservoir characterization
B. Eng. (Hons) Mechanical Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Design & Construction Drawing ♦ Assembly & Fabrication Tasks ♦ Thermal System Design ♦ Structural Engineering ♦ Condition Monitoring ♦ Installation, Testing, Repair &
Maintenance of Machine/Devices ♦ Quality Control/Assurance ♦ Petroleum Production, Transportation and
Processing ♦ Management & Administration ♦ Production Planning ♦ Computer Application
B. Tech. (Hons) Business Information System
a. Database Development b. Web & E-Commerce c. Information Systems Analysis d. Knowledge Management e. Investment & Portfolio Management f. Information System Administration &
Maintenance g. Business Analysis h. Corporate Management i. Business & Cyber Law
B. Tech. (Hons) Information & Communication Technology
j. ICT Solution Development k. Web Development l. Systems Analysis& Design m. Network Management n. Software Development & Maintenance o. System Security & Management p. Video Production & Media Streaming q. Database Management r. Strategic Management s. Multimedia & Virtual Reality
23
APPENDIX II
FORM SIIP-05
Change of Host Company
24
Part A : TO BE COMPLETED BY STUDENT
Current Host
Company
New Host Company If yes please state HC name &
enclose offer letter:
Yes / No.
Reason/s Recommendation
by UTP Supervisor
Signature Signature & Official Stamp
Date Date
Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST
COMPANY
Request
approve/ Not approve (please justify)
Name
Signature& Stamp
Date
Part B : TO BE COMPLETED BY CSIMAL
Request
approve/ Not approve
Name
Signature & stamp
Date
Note : -
1. Request shall be made after the first visit. 2. The form must be completed and approved 2 weeks before transfer of internship placement 3.Please return the form to 605-3688386
REQUISITION TO CHANGE HOST COMPANY
Student’s Name: __________________________ Student’s ID no: _________________ Programme: _____________________ _______ Period of Training: ________________
SIIP-05
25
APPENDIX III
Health Insurance
26
LOCAL STUDENTS INSURANCE – SCHEDULE OF BENEFITS.
GROUP FAMILY TAKAFUL (TKG 1151) – RM 14.00/student GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)
– RM 22.00/student
SCOPE OF COVERAGE
BENEFIT
Hospitalization
(room and board)
*As charged of overall annual limit
- Ward 1st class of government hospitals only
Miscellaneous
(maximum per disability)
*As charged of overall annual limit
ICU /
Daily Cash Allowance
*As charged of overall annual limit
RM 20/day max 30 days
Surgical Fees
(maximum per disability)
*As charged of overall annual limit
Outpatient Accidental Treatment
(maximum per injury)
*As charged of overall annual limit
Hospital Cash Benefit RM 20/day max 120 days
NOTE:
*as charged of overall annual limit is every student is subject to max. claim yearly RM
5,000.00
* this policy is subject to the terms and conditions governed by Etiqa Takaful and
Insurance
* the policy is inclusive the offshore activities.
SCOPE OF COVERAGE
BENEFIT
Natural Death RM 10,000.00
Accidental Death RM 20,000.00
Permanent Total Disability RM 10,000.00
Permanent Total Disability due to
Accident
RM 20,000.00
Funeral Expenses RM 1,000.00
Hospital Benefit due to Accident RM 30/day max 25 days
27
APPENDIX IV
FORM SIIP-07
Requisition For BOSIET/NIOSH
28
Details of Training
Date: Venue:
Details of Medical Check-up
Date: Clinic:
Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE
JUSTIFICATION (please attach training
schedule)
STUDENT’S
SIGNATURE:
HOST COMPANY SUPERVISOR
SIGNATURE & STAMP:
NAME &
IC NUMBER:
NAME:
DATE: DATE:
Part B : APPROVAL BY CSIMAL
APPROVE: (please justify)
NOT APPROVE : (please justify)
SIGNATURE & STAMP:
NAME :
DATE:
Note : - 1. Request shall be made upon recommendation from host company supervisor. 2. This form must be completed and approved 2 weeks before training. 3. Please return the completed form to CSIMAL (email [email protected] [email protected] fax: 605-36883860
Student’s Name: ____________________________________ Student’s ID no: _______ Programme: _____
Place of Training : ______________________ Period of Training: ________________
REQUISITION FOR BOSIET/NIOSH TRAINING
FORM SIIP-07
29
REQUISITION FOR BOSIET TRAINING: PROCESS FLOW
Responsibility / Action
Document Process
Students
Internship
Coordinators
&CSIMAL
CSIMAL
SIIP-03
SIIP-03
START
Application
&Recommendation from HC SV
Letter of Undertaking to
HC
Approval by CSIMAL
Letter of Undertaking
Medical Check up& Training
Host Company
Host Company
Payment by HC
to clinic & training provider
Payment to HC
Invoice
CSIMAL
Issue invoice to CSIMAL
Student Medical Report & certificate
END
YES
NO
30
APPENDIX V
LOGBOOK
SECTION A : SIP TRAINING SCHEDULE
SECTION B : SIP WEEKLY REPORT SECTION C : DETAILED REPORT
31
SECTION A : SIPTRAINING SCHEDULE
Department Training activities
Week No/ Date
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
(please return this form to CSIMAL within three weeks after student’s registration) (Make copies if necessary )
Host Company Supervisor Signature &stamp:
Name:
Designation:
Date:
Student’s Name: __________________________ Student no: _______ Programme: _____ Place of Training : _________________________ Period of Training: ______________________________________
32
SECTION B: SIP WEEKLY REPORT
LOGBOOK WEEK NO. 1-2
WEEK NO DATE
BRIEF DESCRIPTION OF DAILY ACTIVITIES
Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR
Instruction to Host Company Supervisor: Please refer to the student’s detailed report for that particular week before assessing his/her performance. Please mark in the appropriate box based on the following score : [1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent
Student’s
Score 1 2 3 4 5
Initiative
1 Incomplete work 2 3 Completes required work as
requested. 4
5 Completes required work,
identifies and pursues opportunities to expand
knowledge, skills, and abilities.
Independence Too dependent on
others.
Independent in pursuing knowledge
Very independent and
pursues substantial, additional knowledge.
Reflection
Minimum review
prior learning
Occasionally review prior learning
(past experiences inside and outside of the work environment).
o
o Always reviews prior learning (past experiences inside and outside of the
work environment) and indicating broader
perspective.
Curiosity
Minimum curiosity
Explores a topic in depth
Explores a topic in depth yielding a rich awareness
Total Score : ______ / 20
Comments :
Host Company Supervisor’s Signature & stamp:
Name:
Designation:
Host Company’s name:
Date:
(Make copies if necessary )
33
SECTION C : DETAIL REPORT
DETAIL REPORT WEEK NO. 1
Objective(s) of the activities :
Contents :
Verified by (Host Company Supervisor)
Initial & stamp :
(Make copies if necessary)
34
APPENDIX VI
Summary Of The Weekly Report Scores (Log Book)
Form
35
SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM
WEEK SCORE
1-2
3-4
5 - 6
7 - 8
9 – 10
11 - 12
13 - 14
TOTAL SCORE
KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO UTP SUPERVISOR DURING THE INDUSTRIAL PROJECT TRAINING ORAL
PRESENTATION.
Host Company Supervisor’s Signature & stamp:
Name:
Designation:
Host Company’s name:
Date:
*Note :Summary of the Weekly Report Scores Form to be submitted toUTP SV and cc to CSIMAL by week 14 .
Student’s Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________
36
APPENDIX VII
FORM SIP-A
Oral Presentation Evaluation
37
ORAL PRESENTATION EVALUATION (To be completed by HC and UTPSupervisor)
Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category
HC/UTP SupervisorSignature& stamp Name Date
CATEGORY
Criteria for Judging Quality
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
Gra
de
Aw
ard
ed
Mu
ltip
lica
tio
n
Fa
cto
r
To
tal
Ma
rks
(%)
5 [Excellent]
4 [Good]
3 [Average]
2 [Below Average]
1 [Unsatisfactory]
Visual (Non-Verbal Communication)
(10 %)
Appearance; Facial expression;
Confidence Gestures; Eye contact
Excellent eye contact, very
confident throughout the presentation and well
groomed
Good eye contact, confident with the speech throughout
the presentation and
pleasantly groomed
Some eye contact, fairly confident throughout the
presentation and adequately
groomed
Little eye contact, lack confidence with the speech throughout the presentation
and fairly groomed
No eye contact, no confidence with the speech throughout the presentation and poorly
groomed
2
Content (40%)
Clear and concise background, objectives, continuity of content
The background and
objectives are well prepared and extremely organized
The background and
objectives are well prepared and well organized
The background and
objectives are implied and organized fairly well
Unclear background and objectives but showed some
organization
Failed to explain the background or objectives and
unorganized 2
Analysis and Evaluationof which is at
the forefront of the professional discipline and based on engineering
fundamentals
In depth analysis and
evaluation of industrial based problems on various possible
solution
Good analysis and evaluation of industrial based problems on various possible solution
Superficial analysis and
evaluation of industrial based problems on various possible
solution
Minimal analysis and
evaluation of industrial based problems on various possible
solution
Poor analysis and evaluation of industrial based problems on various possible solution
4
Conclusions and recommendations
Adequacy of key ideas pertinent to objectives
Acceptable recommendations
Conclusion effectively summarizes the presentation
with extensive recommendations
Conclusion adequately
summarizes the presentation with reasonable
recommendations
Conclusion mostly summarizes the presentation with
acceptable recommendations
Conclusion minimally
summarizes the presentation with the least
recommendations
Conclusion are either absent
or fails to summarize the presentation with no
recommendations
2
Clarity of presentation (20%)
Fluency and choice of words
Tone of voice (monotonous,
intonation)
Articulation is well, uses
appropriate word choice and speaks with great enthusiasm
Articulation is good, uses appropriate word choice and speaks with high enthusiasm
Articulation is moderate, uses appropriate word choices and
speaks with enthusiasm
Articulation is fair, uses inappropriate word choice and speaks with lack enthusiasm
Articulation is poor, uses
inappropriate word choices and speaks with no
enthusiasm
2
Pace and continuity
Use of aids
Rate of speech is appropriate and uses impressive selection
of audio and/or visual aids
Rate of speech is good and uses suitable selection of
audio and/or visual aids
Rate of speech is fairly appropriate and uses some
selection of audio and/or visual aids
Rate of speech is inappropriate and uses
minimum selection of audio and/or visual aids
Rate of speech is inappropriate and uses the
least audio and/or visual aids 2
Questions and
Answers (30%)
Ability to listen, attitude towards
person asking the question (defensive, respect)
Fully understand the questions
given and respect the evaluators
Understand the questions given and respect the
evaluators
Fairly understand the questions given and respect
the evaluators
Fairly understand the questions given and defensive
towards the evaluators
Unable to understand the questions given and disrespect
towards the evaluators 2
Technical and factual accuracy; Grasp
of subject Creativity and ability to handle
question – use of example
Impressive understanding of the subject matter and
answered all questions fluently and confidently
Well understanding of the
subject matter and answered all questions fluently and
confidently
Average understanding of the
subject matter and answered most questions fairly confident
Fairly understanding of the
subject matter and answered some questions unconfidently
Poor understanding of the
subject matter and unable to answer some questions and
unprepared.
4
TOTAL SCORE /100
FORM SIP-A
Student’s Name: Student ID: Programme: Place of Training: _______________________ Period of Training: ___________
38
APPENDIX VIII
FORM SIP-B
Student Industrial Project Report (HC SV & UTP SV’s Copy)
39
STUDENT INDUSTRIAL PROJECT REPORT EVALUATION
Instruction:To be completed by UTP Supervisor. Please make copies if necessary.
CATEGORY Criteria for Judging Quality
P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
Gra
de
Aw
ard
ed
Mu
ltip
lica
tio
n F
acto
r
To
tal
Ma
rks
(%)
5 [Excellent]
4 [Good]
3 [Average]
2 [Below Average]
1 [Unsatisfactory]
Abstract and
Introduction (10) (CO1)
Objective(s)
Scope of Study Problem Statement
o Problem Identification o Significance of the Project
The Relevancy of the Project
Very clear and detailed objective(s), scope of study,
problem statement which relates to the project
Clear and detailed objective(s), scope of study, problem
statement which relates to the project
Moderately clear and detailed objective(s), scope of study,
problem statement which relates to the project
Fairly and not detailed objective(s), scope of study,
problem statement which relates to the project
Failed to provide suitable objective(s), scope of study,
problem statement which relates to the project
2
Background and Literature review
(20) (CO2)
Feasibility of the Project within the Scope
and Time frame Critical analysis literature
Citation and cross referencing Relevancy and recentness of the literature
In depth and up to date critical analysis of literature review.
Made precise citation and cross
referencing according to the format
Up-to-date critical analysis of literature review.Madeproper
citation and cross referencing according to the format.
Superficial analysis of literature review.Madesome citation and
cross referencing.
Minimal analysis of literature review.Madea few citations and
cross referencing.
Poor analysis of literature review. Hardly made noticeable
citation and cross referencing. 4
Methodology (20)
(CO2)
Key Milestone Gantt Chart
Tools (eg. Equipment, hardware, etc) required
Has scheduled project activities that are highly achievable with
appropriate methods and high relevancy to the objectives
Has scheduled project activities that are achievable with
appropriate methods and relevant to the objectives
Has scheduled project activities that are moderately achievable with appropriate methods and
average relevancy to the objectives
Has scheduled project activities that are fairly achievable with
appropriate methods and low relevancy to the objectives
Has scheduled project activities that are unachievable with
inappropriate methods and low relevancy to the objectives
4
Result and
Discussion (40) (CO3)
Findings
Data Gathering / Data Analysis
Results are critically analyzed,
thoroughly discussed and extremely relevant to findings
and study objectives.
Results are analyzed, discussed
and relevant to findings and study objectives.
Results are moderately
analyzed, discussed and relevant to findings and study
objectives.
Results are fairly analyzed,
discussed and relevant to findings and study objectives.
Results are poorly analyzed,
discussed and relevant to findings and study objectives.
4
Experimentation/ Modelling/ Prototype/ project Deliverables
Experimentation done with accurate data modelling.
Experimentation done with substantial data modelling.
Experimentation done with sufficient data modelling.
Experimentation done with insufficient data modelling.
Experimentation done with few or no data modelling.
4
Conclusion and
Recommendations (10)
(CO3)
Impact
Relevancy to the Objectives Suggested Future Work for Expansion and
Continuation
Conclusion effectively reflects
the objectives and present highly credible project to the
company. Provide highly
relevant recommendations
Conclusion reflects the
objectives and present credible project to the company.
Provide relevant
recommendations
Conclusion moderately reflects
the objectives and present reasonably credible project to the company. Provide relevant
recommendations
Conclusion fairly reflects the
objectives and present less credible project to the
company. Provide somewhat
relevant recommendations
Conclusion poorly reflects the
objectives and present project that is not credible to the company. Provide weak
recommendations
2
TOTAL SCORE /100
Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category
UTPSupervisorSignature& stamp Name Date
Student’s Name: Student ID: Programme: Place of Training: _______________________ Period of Training: ___________
FORM SIP-B
40
APPENDIX IX
FORM SIIP – 13
Appeal for Reassessment of Student Industrial Internship Program (SIIP)
Result
41
APPEAL FOR REASSESSMENT OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP)
RESULT
TERMS AND CONDITIONS:
Student who is dissatisfied with the result of SIIP is required to submit a formal application of appeal to CSIMAL
Student to submit the appeal for reassessment form with proof of payment to CSIMAL within three (3) working days after the results are released
Appeals received after the deadline will not be entertained
The appeal for reassessment fee of RM200 (non-refundable) shall be made to the UTP Finance Department/online payment to UTP CIMB account 8004852703
Application for appeals must be in writing containing the ground(s) for the appeal
All DECISIONS are FINAL and RE-APPEAL will not be allowed
SECTION A: (Student must read and fill this section)
1. Name : ……………………………………………………………………
Student ID : ……………………….
I/C Number : ………………………... Programme : ….……………………
2. I, name stated above appeal for the reassessment of the following courses as stated below for Semester
…... Academic Year …………………..
No Course Name Grade Obtained
1 Student Industrial Training (SIT)
2 Student Industrial Project (SIP)
(Please tick in the appropriate box)
3. Reason/s for my appeal is/are
(Complete the following section and/or attach a Letter of Appeal together with supporting document):
……………………………………………………………………………………………………..
……………………………………………………………………………………………………..
……………………………………………………………………………………………………..
……………………………………………………………………………………………………..
4. I acknowledge that I have read and agree to the above terms and conditions
Signature: ………………………….. Date: …………………………
42
APPENDIX X
General Plant Rules and Regulations
43
GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS INTRODUCTION These rules and regulations form part of the conditions of studentsinternship. Students should read them carefully and make sure they understand them. 9 Any student who contravenes the Plant Rules will be reported immediately by his immediate
Supervisor to the respective Manager or other Authorized Executive. 10 Where a serious offence is alleged, the student may be suspended from internship without
allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspension will be counted with the allowance (wherever applicable).
11 The Human Resource (HR) Training Executive together with the Industrial Relation Executive
will investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident.
12 Where the HR Training Executive, in conjunction with the Industrial Relation Executive
confers that the offence is proven,disciplinary action will be taken as follows, either : a) Verbal warning
Written warning Suspension without allowance Dismissal with or without notice
13 On a case to case basis, the gravity of the offence and the previous record of the students
will determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.
14 Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,
written warning or dismissal depending on the seriousness of the offence and the record of the student.
15 The management reserves the right to amend the existing rules or introduce new rules to
meet the changing circumstances.
44
GENERAL RULES AND REGULATIONS
RULE 1: GENERAL CONDUCT ON PLANT PREMISES YOU MUST NOT :-
Smoke in any place where signs prohibits you from doing so. Sleep whilst on training/duty. Commit any immoral act on the premises. Commit any criminal offence. Fight with or strike any other employee. Adopt an insubordinate attitude to any Supervisor or Executive. Fail to obey any order given by the trainer or any Authorized Executive.
Incite or aid another student to commit any of the above offences. PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice. RULE 2: HOUR OF TRAINING WORK Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs. YOU MUST:- Observe the office working hours which specified for your training. Work shift as required.
Be ready to start training/work at your appointed place and time in your work dress. Be prepared to work overtime when the job requires it. Report immediately to your Line Trainer/Supervisor if you are late for work. YOU MUST NOT:- (i) Arrive late for training/work. (ii) Stop training/work before the normal finishing time. (iii) Leave your assigned training/work until relieved where you are undergoing continuous or
semi-continuous shift. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.
45
RULE 3: TIME RECORDING YOU MUST:- (i) Clock “IN” at the beginning and “OUT” at the end of each training day or shift. (ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong
card or if you find that someone has clocked yours. YOU MUST NOT:- Clock other person’s card.
Allow anybody else to clock your card. Make any entry on or deletion in your or any others student’s time card. Tamper with the time clocks in any way. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice. RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK YOU MUST:- Only enter or leave the Office or Plant through an authorized gate. Produce your entry pass when required to do so to anyone appointed by the Management. Accept the right of the Security Guards to search you when entering or leaving the Plant
or during working hours in the presence of a responsible person authorized by the OPU/subsidiary.
Be only in the specified places as indicated in your security pass card. Accept the right of access of an authorized official of the OPU/subsidiary to inspect any
locker provided. YOU MUST NOT:- Leave the plant other than at the normal stopping time without a leave slip or permission
from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out.
Take any material out of the Plant unless you have an official note giving you permission to do so.
Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPU’s/subsidiary’s rules and regulations.
PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence. RULE 5: LEAVE, ABSENCE AND HOLIDAYS
46
YOU MUST:- (i) Observe the gazetted holidays of the OPU/subsidiary or host company. YOU MUST NOT:- (i) Take any leave. However, in the case of emergency, obtain prior permission from your
Line Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice. RULE 6: MEDICAL LEAVE YOU MUST:- Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work. Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot
attend.
Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.
Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by reason of sickness or other cause.
A certificate must be obtained from any registered medical practitioner to cover the period of sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal. RULE 7: PANTRY AND AMENITIES YOU MUST:-
Take your meals only during the recognised meal breaks and in the OPU’s/subsidiary’s premises either in the canteen, pantry or mess rooms provided, unless otherwise authorised.
Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or bins provided.
YOU MUST NOT:-
i. Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or otherwise without prior permission of the management.
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ii. Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous process without the permission of your Supervisor.
PENALTY - If you commit any of the above offences, you are liable to suspension without allowance. RULE 8: USE OF PLANT AND EQUIPMENT YOU MUST:-
Use or operate any OPU’s/subsidiary’s property, buildings, fittings, plant, goods, machinery, tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty.
Do private work either for yourself or other people on the OPU’s/subsidiary’s premises. PENALTY - If you cause deliberate damage to the OPU’s/subsidiary’s property or guilty of a gross negligence resulting in damage to the OPU’s/subsidiary’s property or financial loss, you are liable to immediate dismissal with or without notice.
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APPENDIX XI
Host Company’s Verification Statement
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VERIFICATON STATEMENT
I hereby verify that this report was written by ___________________________________
(Student’s Name)
and all information regarding this company and the projects involved are NOT confidential.
Host Company Supervisor’s Signature &
Stamp
Name:
Designation:
Host Company’s:
Date:
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APPENDIX XII
SIT AND SIP CONTENT PAGE
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52
APPENDIX XIII
Student Industrial Project Process
Flow
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Stage Action DocumentProcess Flow Timeline
Result
SIP Report (softcopy)
IBB
/IC
B 3
04
7 -
SIP
IBB/ICB3047 Assessment visit & Oral Presentation
Assessment & Marks Submission
Verification of IBB/ICB3047 assessment
Start of IBB/ICB 3047- Student Industrial Project
Submission of Student Industrial Project (SIP) Report to UTP SV
Submission of Summary of the Logbook Weekly Report to CSIMAL (week 1 to 14)
FailPass
Week 13
Week 12 -14
Week 14
Students
StudentsHC SV UTP SV
CSIMALCoordinator
UTP SV
UEC endorsement
and Senate approval
Evaluate SIP Report UTP SV
Week 14 onwards (within 4
week)
Week 13-14
Students CSIMAL
Form SIP-A
Weekly logbook
score form softcopy)
PROCESS FLOW OF STUDENT INDUSTRIAL PROJECT (SIP)
Form SIP-B)
Form SIT-A, SIT-B, SIT-C
REU, UEC & Senate
REU
Project Title Confirmation
Po
st S
IPP
re S
IP
List of Project Title (softcopy)
CSIMAL2 Weeks before SIP