simplify and manage your invoice payments with our free central

Simplify and manage your invoice payments with our FREE Central Billing Service

Invoice Management

Delivering purchasing results.

Invoice processing difficulties?

� Spending too much time arranging separate supplier payments?

� Forgetting to pay suppliers on time?

� Would you like to gain more control and visibility across all of your sites?

� Finding it difficult to keep track of all your outgoing payments?

� Finding that dealing with payment issues is taking too long?

� Having to manually input all the invoice details into your accounts system?

� Spending too much time chasing copies of invoices?

� Waiting month after month for your credits to arrive?

� Would you like help with accounts issues?

Managing invoice payments to various suppliers can be a time-consuming task,

and, let's face it, a bit of a pain!

We understand that a simple payment solution and high level of sustained support

can help your accounts department runs smoothly and efficiently.

Pelican Central Billing is here to support you.

Pelican can manage your supplier paymentswww.pelicanbuying.co.uk

Personalised for youCustomise the service to meet your needs:

Suppliers Select which suppliers you want to pay via Central Billing.

Statements Choose one statement showing a grand total for all your sites OR separate statements for individual sites.

Have copies of statements sent to multiple recipients within your business.

Audit Reports Request reports in any breakdown at any time of the year.

Online benefitsLog in to a secure website and view, print and download your statements and invoices whenever you need to!

Click on the invoice number to view an electronic copy of your invoice.

Allow multiple site users to access your statements online with restrictions that meet your requirements.

Cash Back BonusBy paying your suppliers via Pelican Central Billing, you gain an average 1% Cash Back on your spend (unless you have a separate agreement in place). This bonus is paid annually via BACS directly into your bank account.

One statement - one paymentCentral Billing will consolidate your monthly supplier invoices into ONE easy-to-read statement and enable you to pay all your suppliers with just ONE easy-to-track monthly payment.

Single point of contactWhether you have a query about your latest statement,need a copy of a previous statement, or wish to dispute a supplier invoice, your enquiry will be managed promptly and efficiently by our dedicated Central Billing team.

Electronic statementsYou will receive your statement by email in three formats; Word, Excel and PDF, giving you the ability to import the data directly into any popular accounts software package.

Simplify your supplier payments …

… with Pelican Central Billing.

Streamline your invoice payments process Free service - personalised to you

Visit our website for more details on the services

we offer. www.pelicanbuying.co.uk

No matter how large or small your organisation, and whether you use

many or few suppliers, our Central Billing service will help you. Our dedicated team in Surrey, today manages over £100m of payments, helping thousands of customers to benefit from this service.

Bronwen Miles, Central Billing Manager Pelican

Central Billing StatementSTATEMENT PERIOD: May 2011

The Red LionMr Alan Smith123 High Street FleetSurreyGU52 11T

Tel: 01252 123456 Fax: 01252 123458Email: [email protected]

PELICAN MEMBERSHIP NO: 1234 ACCOUNT NAME:The Red Lion

CENTRAL BILLING TEAM:Georgia 01252 705227 Lisa 01252 705226Suzanne 01252 705225Bronwen 01252 705229

Fax: 01252 705249

Ash House, Tanshire Park, Shackleford Road, Elstead, Surrey, GU8 6LB

Fax: 01252 705 249 Email: [email protected]

www.pelicanbuying.co.uk

If you would like to add any suppliers to your Central Billing to increase your Cash Back, please call us.

Account No Invoice Date Invoice No Net VAT Total

3663

ZC5614 04-May-2011 00001237 £10.40 £2.08 £12.48

ZC5614 07-May-2011 00001240 £52.40 £10.48 £62.88

ZC5614 08-May-2011 00001241 £78.50 £15.70 £94.20

Account ZC5614 Sub Total: £219.30 £43.86 £263.16

3663 Sub Total: £219.30 £43.86 £263.16

BOC

2245241 05-May-2011 45678 £100.00 £20.00 £120.00

2245241 25-May-2011 45690 £25.00 £5.00 £30.00

Account 2245241 Sub Total: £125.00 £25.00 £150.00

BOC Sub Total: £125.00 £25.00 £150.00

Matthew Clark Wholesale Ltd

50200663 10-May-2011 123456790 £582.14 £116.43 £698.

550200663 21-May-2011 123456791 £652.52 £130.50 £783.02

Account 50200663 Sub Total: £1,234.66 £246.93 £1,481.02

Matthew Clark Sub Total: £1,234.66 £246.93 £1,481.02

TOTAL: £1,578.96 £315.79 £1,894.18

YOUR CASH BACK POINTS TABLE

Supplier This Period Since Jan 11 Total

3663 60 300 360

BOC 15 50 65

Matthew Clark Wholesale Ltd 253 510 763

Total: 328 860 1188

The total value of your points is: £118.80

Don’t lose your valuable cash back! Please be advised that if your Bank returns your direct debit, you will lose your points allocation for that month period.

This month’s total £1,894.18 will clear your account 11111111 at HSBC Bank, Sort Code 000000, under BACS reference Pelican 0101, on or shortly after 17/06/2011. Please ensure your funds are available on the date shown, the value will clear your account in two working days.

If there are any errors on this statement please advise the Central Billing team by NOON ON 17/06/2011 to enable us to amend your statement. If you require a copy of your invoices/credit notes, please contact your supplier direct in the first instance.

Let us know which suppliers you would

like to pay via Pelican’s Central Billing.

Getting started.

Place orders directly with your suppliers in the usual

way. You will continue to receive invoices directly

from your suppliers.

Ordering your goods.






Fax: 01252 705249






3663

ZC5614 04-May-2011 00001237 £10.40 £2.08 £12.48

ZC5614 07-May-2011 00001240 £52.40 £10.48 £62.88

ZC5614 08-May-2011 00001241 £78.50 £15.70 £94.20


3663 Sub Total: £219.30 £43.86 £263.16

BOC

2245241 05-May-2011 45678 £100.00 £20.00 £120.00

2245241 25-May-2011 45690 £25.00 £5.00 £30.00


BOC Sub Total: £125.00 £25.00 £150.00


50200663 10-May-2011 123456790 £582.14 £116.43 £698.

550200663 21-May-2011 123456791 £652.52 £130.50 £783.02



TOTAL: £1,578.96 £315.79 £1,894.18



3663 60 300 360

BOC 15 50 65


Total: 328 860 1188




If there are any errors on this statement please advise the Central Billing team by NOON ON 17/06/2011 to enable us to amend your statement. If you require a copy of your invoices/credit notes, please contact your supplier direct in the first instance.






Fax: 01252 705249






3663

ZC5614 04-May-2011 00001237 £10.40 £2.08 £12.48

ZC5614 07-May-2011 00001240 £52.40 £10.48 £62.88

ZC5614 08-May-2011 00001241 £78.50 £15.70 £94.20


3663 Sub Total: £219.30 £43.86 £263.16

BOC

2245241 05-May-2011 45678 £100.00 £20.00 £120.00

2245241 25-May-2011 45690 £25.00 £5.00 £30.00


BOC Sub Total: £125.00 £25.00 £150.00


50200663 10-May-2011 123456790 £582.14 £116.43 £698.

550200663 21-May-2011 123456791 £652.52 £130.50 £783.02



TOTAL: £1,578.96 £315.79 £1,894.18



3663 60 300 360

BOC 15 50 65


Total: 328 860 1188




If there are any errors on this statement please advise the Central Billing team by NOON ON 17/06/2011 to enable us to amend your statement. If you require a copy of your invoices/credit notes, please contact your supplier direct in the first instance. Cash Back table

showing the cash back points earned to date.

This shows the total amount to be deducted from your bank account.

Cash back is paid annually into your bank account.

When online you will be able to view your invoice details by clicking on the invoice number.Pelican will collect all

invoice data directly from your suppliers and email

you a consolidated monthly statement, which you can

also view online.

Receiving statements.

You have a week between the day you receive your

statement and Pelican processing your Direct Debit. If you find any

invoice discrepancies, simply contact our team and we will ensure that

the invoice is not paid until the issue has been resolved.

Checking & paying.

Pelican will not process your Direct Debit until all amendments have been made and the revised statement has been sent to you.

If you require a refund after your Direct Debit has been collected,

Pelican can discuss your preferred method of refund.

Peace of Mind

Step 1 Step 2 Step 3

Step 5Step 4

How Central Billing works. Example statement.

ONE statement - ONE monthly paymentFast, secure and easy to use

As a busy businesswoman managing multiple sites I really appreciate the

central billing service.

We have just one Direct Debit paid on the same day every month, so I always know where I am.There’s no need to juggle invoices and credit notes. It’s so simple.

And I really like the 1% bonus that comes back to the business. It does make a difference. We give that bonus back to the staff. Each site has a Christmas party and we use the cash-back to pay for the food and drink.

As a Catering Manager one of the main benefits of Central Billing is that I can continue placing orders with all our suppliers regardless of the end of the financial year and it all works out smoothly and

efficiently. Before, I had to stop placing orders several weeks in advance to enable our accounts to close their

end of the year account books.

Debra Alldis, Catering Manager Northolt High School, Middlesex

We have been using Central Billing since 2006 to process invoices for our three

sites. I find the service very convenient. It’s so easy to use and saves us lots of

time and money, because all invoices are paid by one monthly payment. Without Central Billing it would take me a long

time to deal with individual supplier invoices. It’s so much easier to check

and reconcile the invoices.

I also like the flexibility of the service. We can view our group statement for all three sites online and we receive individual statements for each site.

Better still, in addition to these benefits we receive a Cash Back bonus

Andrea Challis, Financial Controller Openwide International

We love the Central Billing service as it saves us a huge amount of workload and we remain in full control. If we find any invoice discrepancies, we simply contact the Central Billing team and they will ensure that the invoice is not paid until the issue has been resolved.

Angela Melish, Bursars St Bernard's Catholic Grammar School, Berkshire

As I am the only person who is managing the payments, the business is actively encouraging all

suppliers to be paid by Central Billing as it saves me so much time and makes my life so much easier.

Merrin Joseph, Financial Controller Rydges Kensington, London

What our customers say ...

For over two decades Pelican has grown through customer recommendation

We will work with you to help you achieve your business goals

Visit our website for more exampleswww.pelicanbuying.co.uk

What our customers say ...

Jo Drain is the owner and director of TLC Inns and manages multiple pubs around East Anglia. She loves Central Billing because it makes her life so much easier.

I've always found the team to be very efficient and professional. We pay quite

a lot of suppliers by Central Billing.

Having the payments go through Central Billing takes away quite a bit of admin and I receive the statements in plenty of time so I can track how much we're spending.

I've mostly dealt with Bronwen and she's very good. One time there was a mistake on the statement and that got taken off straight away as soon as I let her know. They don't mess around! Bronwen and the team really look after us here and we're very happy with the service they provide.

Barry Warren-Watson is the owner of Russells restaurant in Great Baddow, Essex and he really appreciates the quality work done by the Central Billing team.

We have multiple sites and multiple outlets and it's important for us to be able

to see the income and expenditure against the different outlets.

The Central Billing team was brilliant about setting up the many accounts we needed to suit our needs.

They deliver the statements in a clear and simple format that makes it much easier to manage. We get around 500 invoices a month so without the Central Billing service our workload would be 50% higher. We'd need extra clerks, so it really saves us lots of money.

Karen Hulatt is Finance Office Manager at Gloucestershire College. In 2007 the college decided to use Pelican and its invoice payment management service, Central Billing.

About us ...

Pelican are proud to support and promote the children's hospice service,

Shooting Star CHASE.

Pelican was built on three fundamental values – to be professional, honest and open in everything we do.

The core of our business success is that we always put our customers’ needs first.

Everybody in the Company shares these values and strives to exceed our customers’ needs.

March Hancock, Chairman Pelican

Our aim is to help you manage and simplify

your supplier payments

We have over 21 years of experience in the

marketplace

We offer impartial advice and represent

you, the customer - not the supplier

We provide a bespoke and flexible service that

meets your needs

We see ourselves as your partner, working

alongside you

With 21 years' experience Pelican have the knowledge and expertise to help you

www.cips.org

We understand that the lasting success of any business relies on the delivery of consistent quality of products and services. In order for this to happen, a good relationship with suppliers is imperative, as is the efficient management of people, processes and costs. Pelican help companies to achieve these goals.

Working alongside you we can manage part or all of your supply chain, delivering greater productivity, better efficiency and considerable cost savings across your business.

Pelican has been providing purchasing and management services to a wide range of organisations in both the private and public sectors including education, hospitality and private healthcare industries for over 21 years.

We manage purchasing requirements in accordance with professional practices and ensure that all purchasing is completed with due regard to EU purchasing law and the Chartered Institute of Purchasing & Supply (CIPS) guidelines.

Call us on 01252 705 222

Experiencing problems when paying your invoices?

� Spending too much time arranging separate supplier payments?

� Finding that dealing with invoice issues is taking too long?

� Having to manually input all the invoice details into your accounts system?

Pelican Central Billing is here to help

The Pelican Buying Company Ltd.Registered in England and Wales

No. 02367432

Call Pelican on 01252 705 222 or email us at [email protected] Connect with us on Facebook and Twitter Visit us on the web at www.pelicanbuying.co.uk

Ash House Tanshire Park

Shackleford Road Elstead

Surrey, GU8 6LB

Printed on FSC Mixed Sources paper

Delivering purchasing results.

simplify and manage your invoice payments with our free central

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