shippensburg university site telecommunications system

Shippensburg University

Site Telecommunications System Upgrade

SU 2014/3

HFL File No. 2014-0377.01

December 1, 2014

SITE TELECOMMUNICATIONS SYSTEM UPGRADE

SHIPPENSBURG UNIVERSITY

T A B L E O F C O N T E N T S

Section

Executive Summary 1

Proposed Recommendations

Cabling and Conduit Systems

Building Head-end Equipment

Manholes

Construction Phasing

System Management Software System

2

APPENDICES

Tab

Construction Cost Estimate 1

Site Plans 2



EXECUTIVE SUMMARY

The existing underground cabling system at Shippensburg University has been in place for over

twenty years and has served its useful life. The university desires to upgrade and expand upon

the existing system to incorporate new buildings that have already been added, and put itself in

a good position to provide service when additional buildings called for in the facility's master

plan have been constructed.

This report identifies a concept of serving each building from two distinct fiber optic cabling

paths while maintaining a single source of distribution for the copper cabling. The report

identifies the proposed cable quantities and routes that will be required to serve each building

with 24 strands of single mode fiber optic cabling from the existing data center in the MCT

Building, as well as from a future redundant data center in Grove Hall. New conduit routes are

indicated to identify those locations which currently do not have a ductbank installed, or those

which no known spare conduits currently exist.

For the copper cabling portion of the project, there will be new cabling installed that will

replace the existing older deteriorated cable, but not all of the existing copper cabling will be

replaced.

Additionally, various manholes need to be repaired and cleaned; those manholes are indicated in

the written part of the report. It is recommended that prior to the project commencing, the

existing spare conduits should be checked by pulling a mandrel equivalent to the size of the

conduit through the existing conduits to ensure that a clear path for the cable exists. This report

recommends that all of the new cables should be installed, terminated, and tested prior to the

removal of any of the existing cables so as to maintain a continuity of service to the buildings at

all times.

Finally, in order for the university to maintain an updated accounting of the underground

cabling, and provide a comprehensive method for documenting and managing changes to the

physical layer connectivity and assets of the campus, building, data center, or outside plant

network, a cable management software program should be provided. This cable manager

system should be provided as part of the construction contract and not only be provided, but be


SHIPPENSBURG UNIVERSITY Page 2 of 5

completely programmed with all of the new cabling and components input into the program to

provide a comprehensive inventory of the newly installed components.

The estimated cost of construction for these upgrades, including a 10% contingency, is

$2,725,467. The breakdown of these costs without the contingency applied is indicated below.

Additionally, during the design process an investigation of the existing ductbanks and manholes

should be performed to confirm that spare pathways exist and are useable. It is estimated that

the cost to perform this work is $50,000.

PROPOSED RECOMMENDATIONS

Cabling and Conduit Systems

The university data center is located within the MCT Building. In order to create a backup to

this facility, the university will be constructing a second data center site within John L. Grove

Hall as a separate project. The fiber optic cabling for the campus distribution will originate in

each of these two locations. In most cases, the distribution will consist of 24 strands of

underground single mode optical fiber run to each building on campus from the MCT and the

Grove Hall data centers. Some of the smaller buildings, or buildings with limited connectivity

requirements, will only require 12 strands of fiber to each data center. Spare capacity will be

built into the cabling for connection to future buildings not yet constructed. The routing of the

cabling will be such that the paths shall be separate and distinct to eliminate the possibility of a

ductbank being cut and severing all communication to a particular run of buildings.

Manholes & Manhole Upgrades $411,723.90

Conduit Ductbanks $1,364,389.55

Cable: Copper and Optical Fiber $518,584.17

OSP Cable Management System $183,000.00

Total Construction Cost $2,477,697.62

Additional Costs

Contingency – 10% $247,769.76

Ductbank and Manhole Investigation (Performed during design process) $50,000.00



The existing underground ductbank system varies in age and condition. In order to ensure that

conduits which appear to be spare are truly useable, as part of the design services, each of the

conduits should have a mandrel pulled through them to clear the ducts and confirm that they are

in fact useable ducts. At the same time, a pull string should be installed and tagged for future

use. In order to perform this conduit testing, the manholes will likely need to have the water

pumped from them prior to entering them.

Drawing TS01C is provided as an attachment to this report. It shows the anticipated new

locations of ductbank that will be required for the installation of the copper and optical fiber

cabling. It also indicates the quantity of 4" conduits that will be installed in a concrete encased

ductbank and the number of conduits that require (3) 1¼" innerducts installed.

Drawing TS01OF indicates the quantity and starting and ending points of each optical fiber

cable that will pass through each section of ductbank. It also indicates the amount of fiber

required for each building and the quantity of total fibers in the ductbank.

Drawing TS01CC indicates the routing and quantities of copper cabling to be installed. The

copper cabling distribution will originate out of the Reed Annex Building which is currently the

demarcation point for the copper cabling on campus. The existing distribution from Reed

Annex is through the Reed Operations Center and will need to be rerouted to enable Reed

Operations Center to be demolished in the future. Not all of the existing copper cabling will be

replaced, only that which is indicated on the drawing. There will need to be locations where the

new copper is spliced into the existing system in existing manholes. These locations are

indicated on the drawing.

Building Head-end Equipment

Due to the change in the amount of fiber optic and copper cabling entering the buildings, there

will be some modifications required to the building head-end equipment as part of this project.

These modifications may include the addition of fiber patch panels and racks or cabinets to

house this equipment. A detailed survey of each building's MDF was not included as part of

this study to be able to indicate precisely which buildings will be affected, but during the design

process, this investigation will need to occur and modifications made during construction.



Manholes

Of the 70+ manholes currently installed as part of the telecommunications system, a number of

them need to have some upgrades performed on them. As a result of the new ductbank being

installed, there is a need for an additional number of manholes as well. In all, there will be a

need for 25 new manholes to be installed as part of the project. Also, it is recommended that

the manholes with extreme water infiltration have permanent electric sump pumps installed in

them. Additionally, it should be assumed that all manholes have some level of debris and

abandoned cabling installed in them that should be removed as part of this project. The

manholes which need some action taken on them are identified below.

MANHOLE NUMBER ACTION REQUIRED

2, 4, 8, 9, 13, 15, 16, 18, 21, 24, 29, 30, 32, 37a, 46, 49, 50, 51, 54, 55, 56, 60, 61

Install permanent sump pump/seal manholes

22, 23, 35, 37A, 42 Manholes will need to be increased in size to handle additional future cabling

3, 4, 6, 15, 17, 22, 23, 29, 32, 37A, 41, 46, 47, 52, 53, 54, 55, 56, 59, 62

Patching of concrete and sealing of conduits

Construction Phasing

Since the campus is in operation year-round, only minimal disruption of service to the

telecommunication system can be tolerated. Therefore, it should not be assumed that existing

conduits with existing cabling that will be demolished as part of the project, can be removed and

used for the installation of new cabling. In order to accomplish a seamless transition between

the new and old cabling, the new ductbank and cabling systems must be installed prior to

removal of any of the existing cabling. Cutover of cabling can occur at each individual building

then without loss of service. The length of the construction period should be approximately

12 months.

System Management Software System In order for the university to have ready access to the cabling, manholes, building head-end

equipment etc., the project should include the procurement of a management software system

that will organize all of this information into one readily accessible database as part of the



construction contract. One manufacturer of such a tool is Patch Manager. This software

system gives clear insight into the purpose and usage of every cable, device, and network

location. It is equipped with realistic modeling that maps one-to-one with the actual

infrastructure. Additionally, the program shall be fully populated indicating the quantity, type,

and location of the newly installed equipment as part of the construction contract so that at the

completion of the project, the university has a fully functioning and updated database of the

system.

I:\PROJECTS\2014\140300\140377X01\REPORTS\REVISED FINAL REPORT\14_1201_FINAL REVISED REPORT W TOC.DOCX

Appendix 1

Construction Cost Estimate



COST ESTIMATE

A Construction Cost Estimate is provided as part of this report. The estimate is compiled

in 2014 dollars and includes a breakdown of all of the anticipated equipment to be installed

as part of the upgrade project. The duct investigation should be performed as part of the

professional's Scope of Services and is therefore not covered in the construction cost.

JOB NAME: SHIPPENSBURG CAPITAL TELECOM STUDY

JOB #:

ITEM: CONDUIT / COPPER CABLE / DATE:

OPTICAL FIBER CABLE ESTIMATOR: PPH

SHEET 1 OF 2

MATERIAL COST LABOR COST LINE

ITEM DESCRIPTION QTY UNIT PER UNIT TOTAL PER UNIT TOTAL TOTAL

1 6'X8'X7' Manhole complete &

installed 25 EA 7,500.00 187,500.00 187,500.00

2 Remove debris / abandoned cables

within manholes 1 LOT 6,875.00 6,875.00 6,875.00

3 Remove abandoned OF cables

within conduit 1 LOT 9,860.00 9,860.00 9,860.00

4 Remove abandoned copper cables

within conduit 1 LOT 19,512.00 19,512.00 19,512.00

5 Manholes with water iinfilltration -

install sump pump 1 LOT 103,684.00 103,684.00 25,921.00 25,921.00 129,605.00

6 Concrete patch manholes 1 LOT 3,381.00 3,381.00 7,889.00 7,889.00 11,270.00

7 2-way ductbank, complete/installed 1,075 LF 66.00 70,950.00 44.00 47,300.00 118,250.00

8 4-way ductbank, complete/installed 6955 LF 75.00 521,625.00 50.00 347,750.00 869,375.00

9 6-way ductbank, complete/installed 750 LF 93.00 69,750.00 62.00 46,500.00 116,250.00

10 576 strand SM OF cable (UG) 2420 FT 5.24 12,680.80 0.90 2,178.00 14,858.80



13 216 strand SM OF cable (UG) 260 FT 2.70 702.00 0.90 234.00 936.00




17 120 strand SM OF cable (UG) 220 FT 1.74 382.80 0.90 198.00 580.80

18 108 strand SM OF cable (UG) 865 FT 1.62 1,401.30 0.90 778.50 2,179.80




22 48 strand SM OF cable (UG) 8,110 FT 0.59 4,784.90 0.90 7,299.00 12,083.90


24 1800 pr, 24 ga OSP copper Ca 690 FT 48.08 33,175.20 3.60 2,484.00 35,659.20




28 300 pr, 24 ga OSP copper Ca 2,665 FT 8.37 22,306.05 2.10 5,596.50 27,902.55


30 Copper Splice Case 8 EA 261.30 2,090.40 60.00 480.00 2,570.40

31 Building Ent Term e/w GT Protect 8 EA 648.24 5,185.92 120.00 960.00 6,145.92

32 Copper Cable splicing / Testing 405 HR 60.00 24,300.00 24,300.00

33 (1)-19" rack e/w vert wire managers 2 EA 494.63 989.26 240.00 480.00 1,469.26

34 PCHO4U conn housing fully equip

for 2 buildings 6 EA 1,791.52 10,749.12 120.00 720.00 11,469.12

35 Optical Fiber Splice Case 35 EA 480.73 16,825.55 120.00 4,200.00 21,025.55


with (1) SM-LC connector panels 16 EA 469.43 7,510.88 240.00 3,840.00 11,350.88


with (2) SM-LC connector panels 31 EA 651.09 20,183.79 240.00 7,440.00 27,623.79

38 Pigtails LC-SM factory (12) 142 EA 191.06 27,130.52 27,130.52

39 Optical Fiber Splicing / testing Labor 300 HR 60.00 18,000.00 18,000.00

Subtotal 1,230,319.54 620,412.50 1,850,732.04

2014-0377.01

12/1/2014

SubmissionCONSTRUCTION COST ESTIMATE

HFLCCEST.XLT Revised: 12/1/2014

JOB NAME: SHIPPENSBURG CAPITAL TELECOM STUDY

JOB #:

ITEM: CONDUIT / COPPER CABLE / DATE:

OPTICAL FIBER CABLE ESTIMATOR: PPH

SHEET 2 OF 2

MATERIAL COST LABOR COST LINE

ITEM DESCRIPTION QTY UNIT PER UNIT TOTAL PER UNIT TOTAL TOTAL

Subtotal Sheet 1 1,230,319.54 620,412.50 1,850,732.04

40 OSP Cable Management Software 1 EA 50,000.00 50,000.00 100,000.00 100,000.00 150,000.00

Subtotal 1,280,319.54 720,412.50 2,000,732.04

Overhead - 10% 200,073.20

Subtotal 2,200,805.24

Profit - 10% 200,073.20

Subtotal 2,400,878.45

Tax On Material 76,819.17

Subtotal 2,477,697.62

Contingency - 10% 247,769.76

TOTAL 2,725,467.38

1

2

3

4 OSP Cable Management System

$518,584.17

CONSTRUCTION COST ESTIMATE Submission

2014-0377.01

12/1/2014

TELECOMMUNICATIONS RENOVATION COST OPINION

TOTAL $2,477,697.62

$183,000.00

Construction Services

Manholes & Manhole Upgrades

Conduit Ductbanks

Cable : Copper and Optical Fiber

$411,723.90

$1,364,389.55

HFLCCEST.XLT Revised: 12/1/2014

Appendix 2

Site Plans

shippensburg university site telecommunications system

Documents