shepard exposition services - rescon new orleans · 2017-11-21 · exhibitor move-out: freight...

PROOF

Items provided in your booth, per exhibitor:

(1) 6' x 30" Skirted Table - Black(2) Side Chairs(1) Wastebasket(1) 110v Electrical Outlet (supplied by MCCNO)

Show drape color(s):Aisle carpet color:

Exhibit Hours:

8:15 AM - 9:00 AM

8:15 AM - 9:00 AM

Exhibitor Move-out:

Freight Re-route Time:

at

SHOW INFORMATION

Ernest N. Morial Convention Center - New Orleans, Louisiana

February 10 - 12, 2015

International Disaster Conference & Expo

[email protected]

(407) 888-2301

(407) 888-9669

603 W. Landstreet Rd. Orlando, FL 32824

Shepard Exposition Services

Customer Service Phone:

Customer Service Fax:

Customer Service Email:

Event Code: T198280215

8:00 AM - 5:00 PM

Burgundy

EXHIBIT SHOW SCHEDULE

General Exhibitor Move-in: Monday, February 9, 2015

Thursday, February 12, 2015

Exhibitor appointed contractor notification deadline:

Discount price deadline for standard Shepard orders: Tuesday, January 20, 2015

11:45 AM - 1:00 PM

Black

BOOTH PACKAGE

8' High backwall drape, 3' High sidewall drape7" x 44" Cardstock Identification Sign

SHIPPING ADDRESSES

Thursday, February 12, 2015 11:00 AM - 5:00 PM

8:00 AMMonday, February 9, 2015

5:00 PM - 6:30 PM

10:15 AM - 10:45 AM11:45 AM - 1:00 PM

10:15 AM - 10:45 AM

** This booth package is $350. Please complete the Exhibitor Order Form found on page 7 of this exhibitor manual to place your order.

Tuesday, February 10, 2015

Tuesday, January 13, 2015

First day for warehouse deliveries without a surcharge: Tuesday, January 13, 2015

4:00 PMThursday, February 12, 2015

Wednesday, February 11, 2015

IMPORTANT DEADLINES

First day freight can arrive at show facility:

Last day for warehouse deliveries without a surcharge: Monday, February 2, 2015

ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY AND/OR ANCILLARY FORMS TO SHEPARD.

Direct Shipments Addressc/o Shepard Exposition Services

[Exhibiting Co. Name & Booth Number]International Disaster Conference & Expo

900 Convention Center BlvdNew Orleans, LA 70130

Advance Shipments Address

New Orleans, LA 70126 3761 Louisa Street Ernest N. Morial Convention Center

c/o UPSF/Shepard Exposition Services

[Exhibiting Co. Name & Booth Number]


PROOF

2. Click on

a. NEW users : User name = Your Email Address (provided by Show Management)Password = IDCE15

b. Previous users : User name = Your Email AddressPassword = Your pre-existing password

a. If your information is correct, click

submit changes.

7. Welcome to Shepard Online Ordering!

Use the or buttons to scroll through all your options.

Use the button to add an item to your cart, BEFORE proceeding to the next screen.

To NAVIGATE to a specific page, use the menu headers at the top of the page.

To VIEW your shopping CART, click on

To DELETE an item from your shopping cart, click next to the item you wish to remove.

QUESTIONS? Do not hesitate to contact us for assistance!


February 10 - 12, 2015


ONLINE ORDERING INSTRUCTIONS

(407) 888-9669





ORDER NOW! Follow these simple steps to order Shepard Services Online:



[email protected]

(407) 888-2301

1. GO TO: www.shepardes.com/intro.asp

5. Don't remember your password? Click the link "Forgot your password?"

***ATTENTION EXHIBITORS***


3. LOG IN from the Show Information page.

4. ENTER your email address and password then click

Shepard Customer Service(407) 888-9669

[email protected]

and follow the prompts to have your password sent to the registered email address.

6. Once logged in, you will be prompted to review your profile information.

ORb. If your information is not correct, please click "here" as indicated, update your profile and

Some helpful tips:

PROOF Name of show that you are attending -

Account Name: Shepard Exposition Services, Inc. Bank Name: PNC Bank N.A., Pittsburgh, PA 15219 USA

Routing Number: Account Number: 42-6061-9772

SWIFT CODE (US): PNCCUS33 PNCCUS33

*Please note: You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.

** Are you tax exempt for the state this event occurs in? Yes NoIf you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.

Please submit tax exemption certificate to: [email protected]

CONTACT NAME: EMAIL:

City, ST, Zip:Security Code:

Month

Billing Address:

Authorized Signature:

Name on Card:

FAX:

** Please be sure to include the show name or show code and your booth # as well as the wire fee if you are sending a wire transfer, ACH payment, or check.

EXHIBITING COMPANY INFORMATION

Please fill out the following information:

COMPANY NAME: BOOTH #

COMPANY ADDRESS: PHONE:

CITY, ST, ZIP:


PAYMENT AUTHORIZATION

(407) 888-9669

(407) 888-2301

[email protected]



January 20, 2015


February 10 - 12, 2015

SWIFT CODE (INTL):

CREDIT CARD INFORMATION

Type of Card:

Booth number

041000124

If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit card indicated in the next section.

Exhibiting company name

The following information must be included on the bank copy of the wire transfer confirmation:


In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.




WIRE TRANSFER

Event Code:

Please complete the information requested below and return this form with your orders. You may choose to pay by credit card, check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on file before we process your order(s) for service. We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be issued at show site only.

T198280215

Discount Deadline:

Pay by Check* Pay by Wire*

Credit Card #: Expiration Date:Year

PROOF If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing. Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.

Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.

Default Colors: If skirting and carpet colors are not selected, show colors will prevail.

Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard equipment used by the customer.

Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply to all show site orders. Floor orders are limited to availability.

Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.

Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover your expected charges.

Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account.

Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay your invoice by check or cash, please see our customer service representatives at the service desk on site.

International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign banks.

U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card portion of the form must still be completed before your order will be processed.

Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.

Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.

Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.

PAYMENT POLICY


SHEPARD TERMS & CONDITIONS

Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled “empty.”

Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative. During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation

INBOUND AND OUTBOUND SHIPMENTS

Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.

The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials. Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.

DEFINITIONS AND SHEPARD RESPONSIBILITIES

INDEMNIFICATIONThe exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines, penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents, representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents, invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show Management.

after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.

PACKAGING, CRATES, AND EMPTY CONTAINERS

CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES

SHEPARD'S LIMITS OF LIABILITY

PROOF

Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.

By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site. The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.

All services Rental Furniture Exhibit Display Rentals Overhead Rigging/LaborCarpet Cleaning Installation/Dismantling LaborLogistics/Transportation Other (please specify):Material Handling *Please complete the Material Handling Authorization Form

Notes:

** Are you tax exempt for the state this event occurs in? Yes NoIf you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.

Please submit tax exemption certificate to: [email protected]

(407) 888-2301




February 10 - 12, 2015





THIRD PARTY PAYMENT AUTHORIZATION

(407) 888-9669

January 20, 2015

When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed.

SERVICES TO BE COVERED BY THIRD PARTY

COMPANY NAME:

[email protected] Customer Service Email: Discount Deadline:

The following information must be completed and the form returned to Shepard by the deadline date.

COMPANY ADDRESS:

THIRD PARTY INFORMATION

PHONE:

CONTACT NAME:

CITY, ST, ZIP:

EXHIBITING COMPANY INFORMATION

FAX:

EMAIL:AUTHORIZED SIGNATURE:

BOOTH #COMPANY NAME:

COMPANY ADDRESS:


Billing Address:

Name on Card:

City, ST, Zip:

CONTACT NAME:

Type of Card:

PHONE:

FAX:CITY, ST, ZIP:

Security Code:

YearMonth

THIRD PARTY CREDIT CARD INFORMATION

Credit Card #:

EMAIL:

AUTHORIZED SIGNATURE:

Expiration Date:

PROOF ~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations.

~ The non-official contractor may not solicit business on the exhibit floor.

Exhibiting Company Name: Booth #

Name of Non-official Contractor:

Services to be performed:

Contact Phone:

The following information must be completed and the form returned to Shepard by the deadline date.

Contact Name:

~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages, strikes or labor disputes.

~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management before beginning work, and shall provide Show Management with evidence of compliance.

Date:

(407) 888-2301

Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging, material handling, cleaning, and furniture rental.

As the official show contractor, Shepard will provide all standard trade show services, including installation/dismantling labor, but exhibitors may appoint a non-official contractor to provide installation/dismantling labor provided all the following conditions are met:

~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor.


Please read the following information entirely prior to signing form and returning to Shepard.


[email protected]

~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.

~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of $500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per occurrence, and naming Shepard Exposition Services as additionally insured for the time period of the show (including move-in and move-out days).

~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized contractor representatives when all requirements have been met.

~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth.

~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services.

~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to authorized representatives, when all requirements have been met.



EXHIBITOR APPOINTED CONTRACTOR

(407) 888-9669




February 10 - 12, 2015

T198280215 Event Code:

Deadline Date: January 13, 2015

Fax:

Exhibitor's Signature:

Contact Address:

PROOF

Exhibitor Order Form

HALL B-1: February 10 - 12, 2015 The New Orleans Ernest N. Morial Convention Center

Subject to the "Rules Governing Exhibits" printed on the opposite side of this contract, we hereby request space assignment for exhibit purposes as listed below:

Booth Number(s)

*Price of Booth Choice(s)

**Booth Package

@ $350 per

Total Price

1st choice

$

$

$

2nd choice

$

$

$

3rd choice

$

$

$

* Standard 10’x10’ booth prices: $1,500 per booth (for returning 2014 exhibitors); $1,900 per booth (new exhibitors). Booth price includes an uncarpeted 10’x10’ booth space with pipe and drape. Also included is complimentary admission for two exhibit personnel to all program sessions, exhibit hall functions and offsite networking event. Booths are available on a priority first-come, first-served basis. ** Booth package price includes the booth price benefits plus: one skirted 6' table, one trash can, two side chairs, one standard 110 utility outlet and a 7”x 44” company sign. All signed contracts must be faxed to IDCE at 1-888-637-3976. Company______________________________________________________________________________________ Address_______________________________________________________________________________________ City________________________________________________ State____________ZIP_______________________ Phone_________________________________________________Fax_____________________________________ E-mail _____________________________________________ Website ____________________________________ Signature______________________________________________Date_____________________________________ (required) Primary Contact: All future correspondence regarding IDCE should be sent to: Name/Phone/E-mail ____________________________________________________________________________ Payment: AMEX ______ VISA ______ MC ______ Check ________

Account # ___________________________________________ Exp. Date ____________ CVV/CVC Code ________

Name on card __________________________________ Signature ________________________________________

DO NOT WRITE BELOW THIS LINE - FOR IDCE USE ONLY The International Disaster Convention & Exposition agrees to furnish Booth Number(s) _____________, price $_________, subject to the "Rules Governing Exhibits," (see reverse of this contract) which are hereby made a part of this contract. Signature (IDCE) _________________________________________________Date ___________________________

PROOF

V.090214

TM

Exhibitor Marketing Order

HALL B-1: February 10 - 12, 2015 The New Orleans Ernest N. Morial Convention Center

RULES GOVERNING EXHIBITS I. MANAGEMENT: The International Disaster Conference & Expo (IDCE) is conducted under the direction of the New Orleans Ernest N. Morial Convention Center, Department of Trade Shows and Conferences, located at 900 Convention Center Blvd., New Orleans, Louisiana, 70130, USA, designated as ”Management” in this document. II. EXHIBITOR: The ”EXHIBITOR” is the party listed on this agreement as “Company”, whose authorized officer has signed this agreement. III. BINDING AGREEMENT: The issuance of a written Booth confirmation notice, in response to a submitted Exhibitor Marketing Order (“Contract”), shall constitute a binding contract of participation between Management and the Exhibitor. The Exhibitor and Management acknowledge these Event Terms and Conditions as the elements of the contract of participation. Violations of any of the Event Terms and Conditions of the contract shall entitle Management to exclude an Exhibitor from the Event and seek remedies for damages caused by such violations. The Exhibitor must comply with the Event Terms and Conditions relating to the officially designated show contractors, the facility, and governmental authorities. All sales are final. IV. PAYMENT TERMS: Payment due within 15 days of receipt of signed agreement. Exhibit Space Orders received without payment will be held as “Tentative” and confirmed upon receipt of payment. Written confirmation will be issued upon receipt of payment. Unless prior arrangements have been made, and confirmed through written approval from management, failure to provide payment as scheduled may result in the cancellation of Exhibit Space orders. V. CANCELLATION AND REFUNDS: In the event of cancellation of the Convention due to fire, strikes, government regulation or other causes beyond Management’s control, Management shall not be liable for failure to hold the Convention as scheduled, and shall determine the amount of exhibit fees to be refunded. In the event of cancellation by Exhibitor, 50% will be retained by Management if notice of cancellation is received in writing before November 14th, 2014, and no refund will be made for cancellation after November 14th, 2014. VI. CONTRACT FOR SPACE: By submitting an application for exhibit space, the Applicant releases Management and its agents from any and all liabilities to Applicant, its agents, licenses or employees that may arise or be asserted as a result of submission of an application or of participation in the Convention & Exposition. Management determines the eligibility of any company or product for exhibit and reserves the right to reject any application for exhibit space. Acceptance of an application does not imply endorsement by Management of the Applicant's product, nor does Management warrant - either expressly or by implication - the efficacy of the products displayed at the exhibit. VII. BOOTH ASSIGNMENT: All booths are clearly shown in the floor plan. Dimensions and locations of each booth are believed, but not warranted, to be accurate. In all cases, the width of the booth is given center to center of rails. For prefabricated displays, deduct four inches from width of booth. VIII. SPECIAL RESTRICTIONS: (a) All Exhibitor promotional material and goods are limited to the designated display area. Exhibitors may not carry out publicity activities outside the boundary of the booth or in or near any portion of the Event facility, official Event Hotels or Event transportation without advance written permission from Management; (b) Acoustic presentations are permitted only if they are arranged in a way that other Exhibitors are not disturbed by them and visitors are not disturbed or hampered by them; (c) Management reserves the right, at its sole discretion, to prohibit and remove any publicity/presentations not previously approved or not meeting the standards of the Event. (d) Exhibitors must not display their booth materials in a manner which blocks the view of adjacent Exhibitors unless verbal permission from adjacent Exhibitors is received; (e) Exhibitors will not be permitted to use strolling entertainment nor to distribute samples or souvenirs except from their own booths; (f) Exhibitors who use costumed persons or mannequins

should be sure that their manner of appearance and dress are such as not to offend even the most critical; (g) Fire laws must be strictly enforced. Aisle and fire exits cannot be blocked by exhibits; (h) Exhibits which, in design or operation, are objectionable in the opinion of the Management will be prohibited; (i) No work of an excessively noisy nature will be permitted in the exhibit hall while business meetings are being conducted in an adjacent meeting space; (j) Exhibitors are prohibited from scheduling any private functions, cocktail parties, events, or other hospitality functions during exhibit hall hours or at any time that would conflict with official convention events; (k) Exhibitor may not sublease exhibit space; (l) The Exhibitor shall not use any flammable decorations or coverings for display purpose. All fabrics or other material used for decoration purposes shall be flameproof. The Exhibitor shall comply with all applicable fire regulations. IX. ADMISSION: Management shall have sole control over all admission policies at all times. All persons visiting the exhibits will be required to register and wear an appropriate badge while in attendance. Children under the age of 16 years old are not permitted on the exhibit hall floor. During non-exhibit hours, attendees will not be allowed entrance to the hall without being accompanied by exhibit personnel. X. CONDITIONS OF PAYMENT: Any dispute by Exhibitor with any exhibition or Event services provided by Management or any affiliate, or the amount charged for the same shall be reported to Management in writing within 15 days from the date of invoice relating to same, time being of the essence (but such dispute shall not affect Exhibitors obligation to make payment as set forth below). Failure to report any such dispute within such time shall constitute a waiver of any claim by Exhibitor with respect to such dispute. Whether sums are due under contract or open account, it is understood that all invoices are due upon receipt and are considered delinquent if not paid within 15 days from the date of invoice or the date as indicated on the invoice. Payment arrangements may be agreed to on a case-by-case basis. Should timely payments not be made as agreed, Exhibitor agrees to pay all collection agency fees and expenses, and other costs of collection, including reasonable attorney fees and court costs which may be incurred by Management or any affiliate in pursuing and collecting payment. Exhibitor understands failure to provide prompt payment may cause damages to Management, and as such, understands Management may seek remedy of such damages. The liability of Exhibitor shall not be transferred to Third Parties. The party executing this agreement acknowledges its authority to bind Exhibitor and understands the execution of this agreement has caused the Exhibitor to be bound by the terms hereof. Exhibitor shall remain obligated to pay to Management the amount of any bills rendered by Management within the time specified and until payment in full is received by Management. Payment by Exhibitor to Third Parties or by Third Parties to Exhibitor shall not constitute payment to Management and only those payments made directly to Management shall be credited against the Exhibitor’s obligation to Management. XI. USE OF EXHIBIT SPACE: The Exhibitor contracts to use the booth for the duration of the Event in conformity with Management’s guidelines. Management has the right to relocate a booth at its discretion. The Exhibitor and its representatives shall conduct themselves in a business-like manner and allow any and all individuals including other exhibitors, entrance to their booth during the Event hours. In cases of disruptive and unprofessional behavior, Exhibitor has the right to ask disruptive individuals to leave its booth. Management reserves the right to revoke trade show participation privileges from such individuals. Exhibits may not obstruct overall view or hide the exhibits of others. Except for booths provided by management or its official contractors, all booths must be approved by Management prior to construction. Management reserves the right to restrict or remove exhibits that are distracting or detract from the character of the Event. Booths must be set up prior to the opening of

PROOF

V.090214

the Event. Management has the right to reallocate a booth at its discretion if the Exhibitor has not appeared or begun to set up the booth by 6:00 p.m. the evening prior to the opening of the Event. The Exhibitor will assume the cost of any additional services/equipment required for their respective exhibit space. Should a two-story booth be approved by Management, the Exhibitor agrees an additional charge of 50% of the exhibit space rental fee will apply. XII. BOOTH RESPONSIBILITY: Exhibitor will maintain personnel in the booth during show hours. Any Exhibitor dismantling their booth prior to the official show announcement may be charged a fee of $1,000 and could be prohibited from participation in future events. Exhibitor assumes responsibility and agrees to indemnify and defend Management and The New Orleans Earnest N. Morial Convention Center, its subsidiaries and affiliates and their respective owners, employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither Management nor The New Orleans Earnest N. Morial Convention Center maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance. Under no circumstance shall Management or MCNNO be required to defend or indemnify Exhibitor for loss or damages caused or incurred by Exhibitor. XIII. EVENT SCHEDULE: The duration of the event, set-up times and hours of operation is be published in the Exhibitor Manual. Construction and dismantling hours must be adhered to unless advance written approval is received from Management. XIV. SALES ACTIVITIES: All sales activities must have written approval by Management; any royalties or commissions resulting from sales activity must conform to the Event Terms and Conditions. Exhibitors must comply with all local, State, and Federal sales tax guidelines and regulations. XV. PICTURE AND SOUND RECORDINGS: No visual reproduction, including sketches, or sound recordings of exhibition samples, exhibition booths, seminars, demonstrations or performances shall be permitted without written approval from Management. An Exhibitor shall be entitled to make visual and sound recordings or drawings of its own booth or products exhibited during the hours of operation of the Event. Management shall be entitled to make picture and sound recordings, as well as sketches of exhibition booths or individual exhibits, for the purpose of documentation or for its own publications. XVI. MEDIA AND PRESS RELATIONS: Any activities conducted by the media whether arranged by the Exhibitor or separately shall be approved, conducted and coordinated through the Management’s Press Office. XVII. EXCLUSION OF LIABILITY: In the event fails to take place as scheduled or is interrupted and/or discontinued or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, acts of domestic or foreign terrorism, fire, violence, civil disturbance, building malfunction, inclement weather, epidemic, emergency declared by any government agency, or for any other causes beyond the reasonable control of Show Management including damage caused by visitors to the Event, other Exhibitors or persons acting on their behalf, the Exhibitor releases Show Management from all damages or claims for damages, including booth rental, sponsorships, or entrance fee refunds. Exhibitor also acknowledges general event attendance is an inherent risk associated with participation in expositions or trade show events. Exhibitor acknowledges Management neither presents nor implies attendance guarantees at IDCE. As such, in the event IDCE fails to present sufficient attendance in terms of quality and/or quantity by any standards, the Exhibitor releases Show Management from all potential related damages or claims, including but not limited to booth rental, sponsorships, marketing, or entrance fee refunds. Under no circumstance shall Management or MCNNO be required to defend or indemnify Exhibitor for loss or damages caused or incurred by Exhibitor. XVIII. SECURITY AND LIABILITY: All local, state and federal laws shall be observed within the facility and for the duration of the Event. The Exhibitor shall observe all safety regulations of the facility, directives by security personnel and Management personnel. The Exhibitor shall be liable for all damage to persons or property, economic losses which have been caused by booth construction,

booth equipment, exhibits and any employees acting on its behalf. The Exhibitor shall obtain all required permits prior to the commencement of the Event and have them available for inspection by Management, the facility, and governmental authorities. Management will provide Security during the construction of and dismantling times as well as throughout the duration of the Event, but is not liable for the loss or damage of any Exhibitor property. XIX. INSURANCE: The Exhibitor is responsible to provide evidence of insurance via Certificate of Insurance to be received no later than 30 days prior to the event as follows: (1) Commercial General Liability Insurance including Personal and Advertising Injury Liability, Independent Contractor’s Liability, and Contractual Liability applicable to this event of not less than $1,000,000 per occurrence. (2) Workers Compensation confirming Louisiana statutory limits and Employers Liability Insurance not less than $1,000,000. 3) If autos are owned, Commercial Business Automobile Liability Insurance shall be provided with the limits of not less than $1,000,000 combined single limit. If no owned autos, then evidence of $1M Hired and Non-Owned coverage is required. (4) Damage to rented premises in the amount of $50,000 minimum is required to be endorsed onto the GL. 5) With the exception of Workers Compensation, each policy shall name the Authority, NOPFMI and The City of New Orleans as an Additional Insured, including completed ops and on-going ops. A waiver of subrogation in favor of the Authority, NOPFMI and City of New Orleans shall be included for each line of coverage herein. The certificate of insurance shall be forwarded to: Ernest N. Morial Convention Center attn.: Executive Assistant Financial Services 900 Convention Center Blvd., New Orleans, La 70130. XX. CLAIMS: Any claims of the Exhibitor shall be made in writing to Management no later than 14 days following the closing of the Event. XXI. EXHIBITOR MANUAL: Specific information about booth construction, dismantling, transport companies, packing materials and rules, Exhibitor services etc. will be contained in the Exhibitor Manual. The Exhibitor agrees that the information included in the Exhibitor Manual includes rules and regulations regarding exhibiting and participation in IDCE, and these rules and regulations will be an extension of the Terms and Conditions set forth in this Contract. XXII. BOOTH DISMANTLING: The exhibition area is to be returned by the Exhibitor in the same condition as it was handed over. In the case of any damage to the exhibition area or the halls (structure, floor, cables, ducts, etc.), it shall be repaired at the Exhibitor’s expense. If the removal of the booth and contents is not completed by the specified time, Management may remove the booth and contents, and all costs for removal and storage or disposal will be at the expense of the Exhibitor. Management shall assume no liability for exhibits or contents left behind. XXIII. COMMERCIAL TRADEMARK AND OTHER COMMERCIAL RIGHTS: Management expects Exhibitors to honor commercial trademarks and other commercial rights. In case of documented trademark or other commercial right infringements, Management reserves the right to exclude an exhibitor from the current and future Events. This stipulation does not create an obligation for Management to take such action. Management does not accept any liability for commercial rights infringements that may be committed by an Exhibitor. XXIV. AMENDMENTS: Any amendments to this contract shall only be accepted in writing and must be approved in writing by Management. XXV. GOVERNING LAW: This Agreement and its validity, construction, performance and breach shall be governed by the laws of the State of Louisiana applicable to agreements made and to be wholly performed therein. This Agreement has been negotiated and entered into in Louisiana and its validity, construction, performance and breach, and the rights and liabilities of the parties hereto, shall be governed by the laws of the State of Louisiana applicable to agreements made and to be wholly performed therein. Each party to this Agreement consents to the jurisdiction and venue of Orleans Parish, Louisiana for purposes of enforcing this Agreement.

PROOF

Choose Color:

Choose Color:

What is your booth size (ft.)?

Total Carpeting & Cleaning

Company Name: Booth #:

Contact Name: Phone #:


Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.

There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior

to first exhibitor move-in day.

* All tax rates are subject to change.

January 20, 2015

184.60

10' x 30'

Regular


Event Code:

50010

Blue (05) Teal (13)

Black (06)Charcoal (17)

Red (01)

1" Padding

T198280215

Amount

46002

5.80Rental/sq.ft

10' x 20'50256

Minimum 100 sq. ft. is required. No refunds on cancellations.

50006

Silver Cloud (18)Cobalt (21)

Per Square Foot

Qty.

Rental includes installation and removal of carpet and visqueen.

Rental 1000+/sq.ft

17.9513.80

Red (01)

Rental includes installation and removal of carpet and visqueen.

Purchase carpet: please fill out Labor Order Form (carpet installation section) to have carpet installed.

3.70

SPECIAL CUT EXPO CARPET

50258

46001

46003

905.90

Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may become dirty. Please order cleaning service at least once before show opening.

Deep Navy (22)

7.55

Purchase/sq.ft.

5.00 6.50

Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet.

Amount

4.80

PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING

Discount

Item Qty. Discount

BOOTH CLEANING - Minimum 80 sq.ft.

0.30

Item

0.90

2.0550008

50009

2.65

Regular

1.15

AmountQty.

Visqueen 0.40

X

Porter Service Rates are per square foot

sq. ft.

BOOTH DIMENSIONS

=

Item Regular


Customer Service Phone: Ernest N. Morial Convention Center - New Orleans, Louisiana

February 10 - 12, 2015


CARPETING & CLEANING

(407) 888-9669

(407) 888-2301

[email protected]



10' x 40' 696.85

RegularItem

1/2" Padding

Discount Deadline:

Qty.

351.40

50255

EXPO CARPET - 16 OZ.

Black (06)

Tuxedo (50) Burgundy (07)

10' x 10' 240.00

456.80

Item Discount Amount

50257 681.40524.15

Discount

Regular

Signature also indicates you read and accept the Payment Policy and Terms and Conditions.

Amount Due:

PADDING & VISQUEEN

1.2547031T Daily Porter Svc

$

$

Daily Vacuum

Porter Service includes emptying wastebaskets within the booth every two hours during the show. It may be ordered once for only the first day of the show or daily.

1.45 1.65

AmountDiscount

Booth cleaning rates are per square foot.

Qty.

PERIODIC PORTER SERVICE

Tax*:11.00%

47012

47011 0.37

1.11

0.50

Carpet is delivered clean, but may become dirty during setup. We suggest that you order vacuuming at least once before show opening.

Please note: booth cleaning and porter service are taxable for this show.

Vacuum Once 0.40

$

0.50Porter Svc Once47030T

PROOF

4'L X 30"H

6'L X 30"H

8'L X 30"H

4'L X 42"H

6'L x 42"H

8'L x 42"H

4th Side 30"

4th Side 42"

4'L X 30"H

6'L X 30"H

8'L X 30"H

4'L X 42"H

6'L x 42"H

8'L x 42"H

4'L X 6"H

6'L X 6"H

8'L X 6"H

4'L X 12"H

6'L x 12"H

8'L x 12"H

4'L X 6"H

6'L X 6"H

8'L X 6"H Red (01) Gold (04) Burgundy (07)4'L X 12"H Green (02) Blue (05) Grey (10)6'L x 12"H White (03) Black (06) Teal (13)8'L x 12"H

Total Expo Furnishings:

Please complete the following:Company Name: Booth #: Amount Due:





to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.


Only black table skirts (06) will be available for this show.

50047

50051

ColorCode DiscountSize

50042

50046

Amount

50043 132.55 172.30

50050

Regular

Regular Amount

50076

109.35 142.15

44.00

Size DiscountQty.

95.25

SizeQty.

UNDRAPED RISERS

113.75

142.15

123.8550083

50082

50086

50045

109.35

87.50

50048

50041

Code

50040 101.00

76.00

50427

Garment Rack

ItemCode

50093

Bag Rack 249.20

88.45

191.70 249.20

50092

Item

191.70

68.05Coat Rack

Discount

Literature Rack 195.90

50.95

150.70

Floor Easel 39.20

66.30 50091

Qty.

Wastebasket

Code

25.85

Amount

19.90

50094

50245

66.30

220.75

259.55

109.10

199.65

RegularDiscountItem

50020

220.80169.85

96.60 125.60

Code

134.05

169.80

147.15Stool w/back

STANDARD ACCESSORIES

50024

TABLES - ALL DISPLAY TABLES ARE 24" WIDE

Qty.

STANDARD SEATING

Qty. Discount Regular AmountItem

Side Chair

Arm Chair

SKIRTED TABLES

174.25

113.20

141.85

Regular Amount

90.3069.45

50021

50052

sides to be draped on 6' and 8' tables.

Discount

50171

120.50

86.20

86.20

Regular Amount

77.70

UNSKIRTED TABLES

Code Size

50044 92.70

Qty.

Tables are skirted 3-sided, must order 4th side for all

31.80

62.70

76.55

41.35

41.15 53.50

43.90 57.05

50079

50080

50084

Amount

29.45

Code

50078

Discount RegularQty.

50095

57.20

Code

158.55

Discount

50087

Qty. Regular50049 121.95

98.80


105.10

116.10

80.85Tensabarrier Stanchion

Sign Holder, 22x28 89.30

50077

50081

$

Tax*: $

Please select sateen color from below:50058

$

11.000%

50175

99.50

Amount

14.95 19.45Sateen Skirting22.65

SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.

81.50

EXPO FURNISHINGS


February 10 - 12, 2015


(407) 888-9669

(407) 888-2301

[email protected]







Discount Deadline: January 20, 2015

Color

DRAPED RISERS

RISERS - WOODEN PLANKING, 8" WIDE

171.75

56.75

154.10

132.10

118.55

73.80

50085

PROOF

Choose Color: Minimum 4' panel rental required.

Red (01) Blue (05) Grey (10)White (03) Black (06) Burgundy (07)

Please complete the following:Company Name: Booth #:








SPECIALTY FURNISHINGS/ACCESSORIES

[email protected]

(407) 888-2301

(407) 888-9669




50185

32.95

Regular

168.30

VELCRO TACK BOARD

11.85 15.40

129.45

7-Ball Waterfall

2'x8' w/legs, each 172.75

AmountSize

50236 224.60

RegularDiscount

GRID AND GRID ACCESSORIES

Qty.

$

$

Total Specialty Furnishings/Accessories:

Tax*:

Amount Due:

11.000%

$

304.05233.90

Quarter View 4' 939.10

1035.85

939.10

Full View 6' 1035.85

304.054' X 8' Horz.

50061

233.90

4' x 8' Vert.3' High 13.60 17.70

50060

Regular Amount

Must be approved by show management.

8' High

50074

50089 21.90

Discount

SPECIAL DRAPERY BACKGROUNDS - Per linear foot

8' Crossbar 16.85

50073 23.8518.35

ItemLin. Ft.

119.80

Amount

2'x8' w/o legs, each

Qty. Item

50242

50237

Discount

Other accessories available, please call customer service for more information.

Standard Showcases are a gray finish. Quarter View 6' 796.80

Regular

51090

51086 94.20

50088

42.25

MISCELLANEOUS ITEMS

8' Upright 25.35

50031 Sq. Side Table

190.45

Director's Stool

50069

50068129.60 168.50

5007050032

51089 259.60

50030 92.15

Ped. Table,42" 199.70

Rnd Side Table

Qty. Item

Drawing Bowl

Discount

54.95

92.15 119.80

247.60Ped. Table,30"

Amount

RegularDiscount

Director's Chair

Regular

50067

February 10 - 12, 2015

Ernest N. Morial Convention Center - New Orleans, LouisianaT198280215

72.45

722.40

796.80

Item

SHOWCASES

Discount Deadline:



Event Code:

Qty.

722.40

Amount

SPECIALTY CHAIRS AND TABLES

January 20, 2015

AmountDiscount

Full View 4'

Item


Qty.

50060

Quarter ViewFull View

8' High backwall drape3' High sidewall

drape

24" W x 18" H36" Diameter42" or 30" H

50061

PROOF

SOM LSM OCB

SOC LSC CHC

MPS MPC CHR003 SFA003

CHDSED LSD

SO1 OCU BCW OCH

OTS

OTN

OTM OTH VIB02

C1E C1F C1C COLI

E1E E1F E1C EOLI

LA15 LA14

TRW

Floor orders are subject to availability. Substitutions may be provided without prior notification.

Please complete the following:

Company Name: Booth #: Subtotal


Authorized Signature: Amount Due:





http://www.shepardes.com/intro.asp

EXECUTIVE FURNITURE

February 10 - 12, 2015



[email protected]

(407) 888-2301

(407) 888-9669




OTM

Qty. Item Discount

Cocktail Tables

11.000%

134.15VIB02

C1C 299.20

388.95

247.05

299.20

271.85

E1E

Ottomans

$

$

Lamps

190.05

$

COLI

Tax*:

End Tables

353.40

290.70

388.95

577.95 751.35

906.30

757.50

1178.20

463.40

514.00

SFA003 605.65 787.35

624.10

Newport

MPS 811.35

575.75

CHR003 395.40

280.45

413.40

103.20

E1F

Regular

377.90

COCKTAIL, END TABLES & LAMPS

C1F

364.60

C1E 318.00

Amount

EOLI

E1C

178.45 232.00

OTH 177.80136.75

BCW

752.35

417.20

984.75

978.05

558.05

LSD

OTP

SO1

Miscellaneous Seating

582.40448.00

442.90

1696.30

MPC

542.35

429.25

OCU

CHD

2205.20

Roma

663.40SOM

588.15

862.40

LSC

OCB 482.25 626.95

786.55

SOC

1022.50

Customer Service Fax: Event Code:

218.85

602.40

Item

LA15



Qty. Amount

January 20, 2015

T198280215

764.60

872.15 1133.80

LA14 148.25

Discount Deadline:

168.35

114.05

Key West - Black

COMFORT SEATING/OTTOMANS

Discount Regular

LSM

SED

Lisbon - Charcoal Leather

CHC

Memphis

OTN 414.25 538.55

OCH 837.95 1089.35

OTS 268.80 349.45

TRW 322.40 419.10

** Additional styles and colors are available online! **

OTP

OTQ

OTL

OTK

OTQ 369.90 480.85

OTL 433.20 563.15

OTK 433.20 563.15

PROOF OTO SC9 OCA

XC1

XC2

XC3

XC6 XC5

XC4

SC2 SC3

SC8 SC1 SC4 SCE




Contact Name: Phone #: Amount Due:






318.00

Customer Service Fax: T198280215

Discount Deadline:

Discount

Event Code:

Geo Tables - 29" High

485.70CE2 (60"L)

CONFERENCE TABLES

AmountQty.

631.40

435.70CE1 (42"L) 335.15

609.05

http://www.shepardes.com/intro.asp


546.90

Panton

CF2 (60"L)

485.70

413.40

513.00OTO

CF1 (42"L)

449.00

420.70

CONFERENCE CHAIRS & OCCASSIONAL CHAIRS

426.85

Discount

293.40

AmountItem

468.50


RegularItem

Customer Service Email: January 20, 2015

EXECUTIVE FURNITURE

February 10 - 12, 2015


[email protected]

(407) 888-9669

(407) 888-2301




** Additional styles and colors are available online! **

Graphite Nebula - 29" High

CB3 (8'L) 634.40

CG1 (42"RND)

Miscellaneous Conf. Table - 29" High

554.90

CC7 (8'L)

CB1 (42"RND)

CC6 (6'L)

Mahogany - 29" High

952.40

CC5 (42"RND)

516.95

557.95

672.05

CC8 (10'L)

598.45

429.20

CB2 (6'L)

1238.10

824.70

631.40485.70

778.00

345.40

666.90

593.50

448.00

374.55 486.90

260.15

Brewer

535.80

XC4

200.10SC3

Qty.

XC1

Regular

SC9

XC2

SC8 186.30

SC1

213.75

260.15

277.90

175.70

277.90

$

Tax*: $11.000%

Subtotal $

582.40

631.40

OCA 309.90 402.85

412.15XC5

SCE 135.15

SC4

200.10

242.20

Miscellaneous Chairs

213.75

SC2

225.70

XC3

XC6

Altura - Black Crepe

Luxor - Black Leather

456.55

CE2

CB1CB2 6'LCB3 8'L

CF2 CE1 CF1

CG1CC6 6'LCC7 8'L

CC8 10'L

PROOF BS003 BCE

Floor orders are subject to availability. Substitutions may be provided without prior notification. Subtotal









36" Round x 42" High

282.25VTN

366.95

353.95

308.75


272.25 353.95VTK

366.95

494.25

Discount

BSS

AmountItem

Item

5919.90

WTF

BR1

BARS

1582.10

EXECUTIVE FURNITURE

February 10 - 12, 2015


Ernest N. Morial Convention Center - New Orleans, Louisiana(407) 888-9669

(407) 888-2301

[email protected]





$

Tax*: $

$

2056.75

362.65

377.70

Amount Due:

11.000%

Amount

BAR STOOLS

Qty.

290.55

313.75

BSL (29"H)

278.95

334.50257.30

220.75

Miscellaneous


401.40

448.85

353.95272.25

WTJ 345.25

VTF

272.25

377.70

BCE (32"H)

Regular

BSC

Banana - Chrome, 30" High

BSD

BSN (29"H) 407.90

290.55

380.20

Discount

VTC

VTJ

Qty.

Martini Bars - 47" High

BRC

Discount

T198280215

Customer Service Email: Discount Deadline:

AmountQty. Regular

BAR TABLES

January 20, 2015 Event Code:

Item

** Additional styles and colors are available online! **http://www.shepardes.com/intro.asp

BS003 332.60 432.40

VTM 282.25

Oslo - 30" High

279.00BST 362.70

287.00

Regular

4553.75

VTN

VTCVTF

VTM VTK VTJ

WTJ WTF

BR1 BRC

BST BSD

BSC

BSS

BSL

BSN

PROOF PEDESTALS COLOR SIZE PDL

PDH Graphite 24"LX24"DX42"H

PDL Black 24"LX24"DX42"H

BC6 BC7 ET1 ET2

CP5 PO3 PO1 WD2

JD6 L26 L27 R1Q


Please complete the following: Subtotal








(407) 888-9669

(407) 888-2301



CAFÉ TABLES


Event Code:

January 20, 2015Discount Deadline:

T198280215

February 10 - 12, 2015


** Additional styles and colors are available online! **http://www.shepardes.com/intro.asp

459.70353.60XTP

ZTK

235.80 306.55

XTM

306.55

459.70

ZTN

XTN



358.50 466.05

$

Lateral Files

L26

Tax*: $11.000%

$

164.00

SY1

262.30

Amount

262.30

262.30 341.00

Regular

ZTP

Item

341.00

Discount




ZTM 341.00

Qty.

EXECUTIVE FURNITURE

[email protected]

CS8

STACKING & UTILITY SEATING

Qty.

XTF

126.15

XTJ

Item

325.40 423.00

Regular Amount

Stacking Chair, 37" High

459.70


353.60

XTK

Discount

423.00325.40

235.80

353.60

ZTJ

Discount

295.70

Regular Amount

227.45

Altura - Black Crepe

337.00 438.10

Item

126.15CS9 164.00

DF1

PRODUCT DISPLAY, FILES, REFRIGERATORS, & TRAINING ROOM FURNITURE

Qty.

PDL 535.20

BC6

BC7 380.20 494.25

388.40 504.90

695.75

ET1

388.40 504.90

Product Display

CP5

ET2 388.40 504.90

Training Room

454.85

R1Q 317.10 412.25

625.95

454.85 591.30

481.50

544.55 707.90

591.30

Refrigerator

L27

PO1

JD6

PO3

345.25 448.85

654.95 851.45

WD2 400.10 520.15

ZTP - 36"ZTK - 30"

ZTN - 36"ZTJ - 30"

ZTM - 36"

XTF - 30"

XTP - 36"XTK - 30"

XTN - 36"XTJ - 30"

XTM - 36"

SY1 DF1CS8 CS9

PROOF

Please complete the following:Company Name: Booth #: Subtotal







4499.05

Qty.

3398.054531.50

Description

10' x 10'

10' x 20'

Subtotal

Description

10' x 10'

Subtotal

4572.05

Qty. Discount

DescriptionDescription

10' x 10'

10' x 20'

Qty. Discount

Subtotal

Subtotal

Discount Regular

10' x 10'

10' x 20'

Regular

3082.30

(66477, 66478)

Subtotal

5553.55

5890.95

RegularRegular Qty.Qty. Discount

5943.65

2523.701941.30

4417.45

2407.95 3130.35

10' x 20'

10' x 10'

10' x 20'

The Jonathon The Pierce

404-720-8757

404-720-8652

1531 Carroll Drive, NW Atlanta, GA 30318


RegularDescription

10' x 10'

Discount

Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html

Discount

3617.502782.70

Please fax completed form to Exhibit Solutions Department at 404-720-8757.

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may have at 404-720-8652. **Please Note** Carpet is not included. To order please refer to the Carpet & Cleaning form.

2920.05 3796.05

4271.95


Exhibit Solutions Sales Phone:


Exhibit Solutions Sales Fax:

Exhibit Solutions Email:

INLINE BOOTH RENTALS

February 10 - 12, 2015



[email protected]

EXHIBIT SOLUTIONS INLINE BOOTH RENTALS

The Eddie


$

Tax*: $11.000%

$

(66492, 66493)(66484, 66485)

(66470, 66471)

4163.80 5412.95

Qty.

(66486, 66487)

3460.80

4007.00

10' x 20'

Subtotal

Regular

The Madison The Grant

Description

(66474, 66475)

2833.55 3683.60

The Harrison

Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!*Custom Design for Rentals *Onsite Logistics Management *Freight Management*Graphic Development/Printing *Installation/Dismantle *Custom Furniture Rental

PROOF








Discount


11.000% Tax*: $

$

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may have at 404-720-8652. **Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.


$

(66473)

Qty. Discount

Regular

1784.50 2319.85

Qty. Discount

Qty.

(66490, 66491)

(66481)

Discount Regular

3114.70 4049.10

Qty.

Subtotal

The Lucy

(66482, 66483)

3947.50

Discount Regular

3022.80 3929.65




INLINE BOOTH RENTALSInternational Disaster Conference & Expo

February 10 - 12, 2015

Ernest N. Morial Convention Center - New Orleans, Louisiana404-720-8652

404-720-8757

[email protected]



Subtotal

The Lincoln

10' x 20'

10' x 10'

Description

5131.75

Regular

2866.00

Description

Subtotal

10' x 10'

Subtotal

3725.80

The Jackson

The Dale

10' x 10'

Description

10' x 20'

10' x 10'

Description

4569.35

(66488, 66489)

4758.60 6186.20



3001.15 3901.50

Qty.


EXHIBIT SOLUTIONS INLINE BOOTH RENTALS

10' x 20'

10' x 10'

Description

Subtotal

Regular

The Roosevelt

5940.15


PROOF

(66494)

(66498)

(66480)

(66368)


Contact Name: Phone #:Authorized Signature: Amount Due:

Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours priorto first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.* All tax rates are subject to change.

Subtotal

The Washington

Subtotal

Qty. Description Discount Regular

Subtotal

The Monroe

The Jefferson

The Taylor

7083.8520' x 20'


Subtotal


9209.00

11.000% Tax*: $

$

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652. **Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.


$

13215.9510166.1020' x 20'

20' x 20' 10544.65 13708.05

9906.55


12878.5020' x 20'


EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS



ISLAND BOOTH RENTALSInternational Disaster Conference & Expo



Discount Deadline: January 11, [email protected]



February 10 - 12, 2015

Ernest N. Morial Convention Center - New Orleans, Louisiana404-720-8757

404-720-8652



PROOF


Contact Name: Phone #:Authorized Signature: Amount Due:

Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours priorto first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.* All tax rates are subject to change.

January 11, 2015

EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS


[email protected]

404-720-8757

404-720-8652




February 10 - 12, 2015Shepard Exposition Services

ISLAND BOOTH RENTALSInternational Disaster Conference & Expo

20' x 20'

20' x 20'

(66497)

Qty.





Discount Deadline:

(66499)

Description Discount Regular

Regular


The Garfield

Subtotal


$

$


10274.25 13356.55

7565.10 9834.65

7408.30 9630.80

11.000% Tax*: $

The Cleveland

Subtotal

11031.30 14340.7020' x 20'

All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652. **Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.

The Adams

Subtotal

The Tyler

Subtotal

Qty. Description Discount

20' x 20'

(66496)

(66495)


PROOF

□ Black (06) □ White (03) □ Silver (15)




□ Black (06) □ White (03)

□ Chrome (CH) □ Wood (W)


*Item includes graphics. A Shepard Representative will contact you with art requirements.


3' 6" W x 1' 9" D x 5' H

*Item includes graphics. A Shepard Representative will contact you with art requirements.








3' 9" W x 2' 3" D x 3' 6" H

66270 Quarterview 923.05 1199.95

EXHIBIT RENTAL ACCESSORIESInternational Disaster Conference & Expo

February 10 - 12, 2015


[email protected]

404-720-8757

404-720-8652








SHOWCASES AND LOCKING CABINETS

Amount

Locking Cabinets

Code Qty. Description Discount Regular

66272 Square 996.25 1295.15

Quarterview Showcase Square Showcase LC34' 6" W X 1' 9" D x 3' 3" H 1' 9" W x 1'' 9" D x 7' H

Amount

66282 LC1 684.15 889.40

Please choose metal color:

LC1 - 1 meter wide

Please choose metal color: 3' 6" W x 1' 9" D x 3' 6" H

Showcases

Code Qty. Description Discount Regular

Please fax completed form to the Exhibit Solutions Department at 404-720-8757.


66283 LC2 - 1.5 meters wide

Please choose metal color: 5' W x 1' 9" D x 3' 6" H66284 LC3 504.70 656.10

LC2 830.25 1079.35

Reception Counters and Computer Stands

Code Qty Description Discount Regular Amount

Please choose panel color:

RECEPTION COUNTERS AND COMPUTER STANDS

RC1 RC2 RC3*7' 9" W x 3' 5" D x 3' 9" H 4' 9"W x 2' 3"D x 3' 3"H 5' 3"W x 3' 3"D x 3' 6"H


66275 RC2 703.55 914.60

66274 RC1 1903.80 2474.95

CS1* CS2* Please choose metal color:

CS1 - 3' W x 1' 9" D x 6' 3" H 66276 RC3* 1526.20 1984.05

66286 CS2* 517.30 672.50

CS2 - 2' 3" W x 1' 6" D x 6' 3" H 66285 CS1* 887.55 1153.80

PRODUCT DISPLAY AND TRAFFIC BUILDERS

Please note that electrical services must be ordered

separately .You may find the forms in the Utilities section of

the service manual.

Product Display



66278 GL1* 863.35 1122.35

66277 Gondola 479.40 623.20

GL1* GL2*GL1 - 5' 4" W x 1' 3" D x 8' H

GL2 - 4' 3" W x 1' 3" D x 7' H

Gondola

66430 Phone Station* 1568.20 2038.65

Phone Charging Station


66279 GL2* 816.90 1061.95

$


$

11.000% Tax*: $

PROOF Please complete the following:Company Name: Booth #:




Graphic files/requests must be received by discount deadline date to qualify for discounted prices.

There are no exchanges or refunds once sign has been ordered and processed.


~ CD-ROM ~ All artwork submitted should be created at 100% actual size

~ Email attachment (4 mgs or smaller only) or in 10% reduction increments (please indicate scale used)

~ FTP (.zip compression), call for FTP information ~ Specify target colors as PMS C or U, and send us 100% accurate

When sending disks, please label them with the following: proofs with your disk. (Color variations may occur due to output devices.)

Exhibitor Co. Name, Booth #, Show Name, Show Date

~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat ~ Artwork/graphic design serivces

~ Files should be formatted in high-resolution quality, 100-300 dpi ~ Logo reproduction

~ Vector-based artwork preferred with fonts converted to outline ~ Special artwork mounting


SIGN ORDER FORM


February 10 - 12, 2015

(407) 888-9669

(407) 888-2301

[email protected]





Customer Service Email: January 20, 2015

Qty. Discount Regular AmountDescription

SIGNS, BANNERS AND ACCESSORIES


Discount Deadline:

Regular AmountCode Qty. Description DiscountCode

Sign prices are based on customer supplying print-ready graphics in the requested format (see below).

289.75

Vertical, 28" x 44" 222.90

24.10

$

Replacement ID Sign - Cardstock

25.9570072Pockets, per sq.

ft.- Horizontal19.95

56.90

(70052)

(70069)

70004 7" x 44" Horz.


Tax*: $

$

SIGN SUBMISSION INFORMATION

Subtotal

39.75 51.70

11.000%

43.75Blank Foamcore,

4'x 8'

3.30

Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.

Please follow these requests, so Shepard can provide the highest of quality signs for your show.

File Submission Media

Acceptable Software & Formats

Artwork Dimensions & Color Specifications

Other Graphic Services Available

(70067)

289.75

70012

70025

Accessories

586.45Meterboard, 39" x

90.75"

Horz., 28" x 44" 222.90

70011

70021Velcro, per ft, min.

5 ft.2.55

451.10

70017

Standard Foamcore Signs, Single-sided

Horz., 22" x 28" 146.25 190.15

190.15

70010

Vertical, 22" x 28" 146.2570009

Vinyl Banners with Digital Printing

70066Pockets, per sq.

ft. - Vertical19.95 25.95

grommets, per sq. ft.-Vertical

18.55

70071grommets, per sq.

ft. - Horizontal18.55 24.10

70065

PROOF ◦ Rental frame

◦ Blockout liner

◦ Carrying case

◦ Basic harness

◦ Delivery to showsite

◦ Weighs under 75 pounds

◦ Rigging not included

Call today to order! 404‐720‐8652 Discount deadline:

◦ Additional shapes and sizes available *Artwork, hanging sign order and payment authorization form must be received by

◦ Artwork requirements available the Discount Deadline to receive discount pricing.

Exhibit Solutions Phone: 404 ‐ 720 ‐ 8652

Exhibit Solutions Fax: 404 ‐ 720 ‐ 8757

Customer Service Email: [email protected]


Company Name: Booth #: Subtotal



Must meet discount criteria above to receive discounted pricing. Payment Authorization must be completed and returned with order.


once graphic artwork has been submitted and approved for production.

Cancellations will only be accepted in writing 7 days prior to move-in if graphics have not been produced. Cancellations will not be accepted

11.000% Tax*: $

$

Sunday, January 11, 2015

$

February 10 - 12, 2015Ernest N. Morial Convention Center -

New Orleans, Louisiana


69146 10' x 48" Double 2649.70 3709.60

Regular

69145 10' x 48" Single 1933.20 2706.50

WAVE DESIGN

Code Size Discount* Regular

69143 10' x 48" 5424.85 7594.80

69144 10' x 48" 4389.80 6145.70

TRIANGULAR DESIGN

Code Size Discount*


SQUARE DESIGN

◦ Dye sublimation printed fabric

pillow case

All Kits Include:69142 16' x 48" 7090.35 9926.50

69140 10' x 48" 4461.20 6245.70

Attention Getting ● High Visibility ● Great Branding

Easy ● Cost Effec ve Rental ● Durable Dye Sublima on Graphics

CIRCLE DESIGN


PROOF

*Overhead Truss* Attachment and removal of light fixtures for truss or signs* Assembly of hanging sign frame and graphics* Additional installation required for chain motors, span sets and other packages.

All ceiling rigging must conform to Show Management rules and regulations and facility limitations.

Submit Payment Authorization Form(OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company)Order Assembly Labor to have your sign built by Shepard Certified Riggers(Fill out top section of the Hanging Sign Overhead Rigging Form)Order Install and Dismantle for all Hanging Signs, Truss and Motors

Order any necessary Chain Motors, Rotating Motors and Truss(Remember to place separate electrical order to power any motors!)Submit Diagrams with orientation, dimensions and placement for ALL materials that will be flown overhead.

Package Hanging Sign(s) in a separate container from exhibit materials

Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manual

Ship Hanging Sign(s) to the Advanace Warehouse by:

HANGING SIGNS 101

Monday, February 02, 2015

Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance.

Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts.

Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment

Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown overhead.

CHECKLIST FOR ORDERING HANGING SIGNS

Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services must be ordered through the Electrical Service Provider (form included in manual).

Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.

Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual. The container must arrive no later than advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee the hanging of your sign and additional fees will apply.

Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging


GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES

PROOF

I will need Shepard Supervised Labor for (please check one): I will need Exhibitor Supervised Labor for (please check one):

□ Installation □ Dismantling □ Both Install/Dismantle □ Installation □ Dismantling □ Both Install/Dismantle

**Supervisory fee is 30% of total cost or $60, whichever is greater. Sup install: 68069 Sup dismantle: 68073

Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments.

Straight time cannot be guaranteed. Must order by discount deadline date to receive advance pricing.

Other charges will apply for additional supplies required to ensure structural integrity of overhead sign.

Please indicate below who will be present to supervise sign assembly and installation:

Shepard Supervision Exhibitor Supervision Display House (EAC)

If Non-Shepard Supervision is required, please request date and time:

Assembly: Date: ______________ Time: ___________

Install: Date: ______________ Time: ___________

Dismantle: Date: ______________ Time: ___________

Please complete the following: Subtotal:





Orders cancelled without written notice 48-hours prior to move-in will be charged a one (1) hour cancellation fee.


All day Sunday, all other hours and holidays Estimated Amount Due: $

180.00 234.00

N/A Tax*: $

234.00 $ 69155 DT

Total Estimated Assembly/Dismantle:

$

RIGGING REMOVAL

Please Note: Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity. Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee.

$

OVERHEAD RIGGING CREW

Amount

ST

Regular

RIGGING INSTALLATION

Item

557.55 724.80 $

ST 481.95 626.55 481.95 626.55

OT

Discount

$ 69003

Amount Code

SIGN ASSEMBLY LABOR

ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM

90.00 117.00 $ ST $

Regular

117.0069150

DT - Doubletime:

Code Est Hours Item

SIGN ASSEMBLY/DISMASSEMBLY LABOR

135.00 175.50

69152 DT 180.00

Regular Amount Code Est Hours Item Discount

SIGN DISASSEMBLY LABOR

Code Est Hours Item Discount Amount


HANGING SIGN 0VERHEAD RIGGING

(407) 888-9669

International Disaster Conference & ExpoFebruary 10 - 12, 2015



T198280215

Discount Deadline:(407) 888-2301

[email protected]

Ernest N. Morial Convention Center - New Orleans, Louisiana Event Code:

January 20, 2015



ST$

$

Estimated Amount Due:

69151

90.0069153

OT 135.00 175.50 $ 69154 OT

$OT - Overtime: Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 5:00 PM

Regular

724.80 $ 69004

DT 633.15

DT - Doubletime: All day Sunday, all other hours and holidays

Est Hours

69001

Discount


69002 OT

N/A Tax*: $

$

REQUESTED DATE, TIME & SUPERVISION

Please note: Shepard will commence rigging per requested time. Should hanging sign or supervision not be present at requested time a 1 Hour Crew Minimum charge will be assessed.

$

557.55

$ 69006 $69005

ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM Total Estimated Install/Removal:

823.10

$$

DT 633.15823.10

OT - Overtime: Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 5:00 PM Tax*:N/A

PROOF

All ceiling rigging must conform to Show Management rules and regulations and facility limitations.

Truss Details

(QTY/Size)

Rotate ClockwiseRotate Counterclockwise

Type: Shape:

Cloth Square Height:

Wood Triangle Length:

Metal Rectangle Width:

Truss Other Weight:

Other

Additional Notes/Description:

Please complete the following: Subtotal:

Company Name: Booth #: Tax*:




Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.


70067 135.20 175.75Design Fee (Hourly)

For all hanging signs (excluding banners), please provide detailed drawing (DWG or PDF if available) so hanging anchor points can be determined.

$

Additional Equipment and Supplies may be ordered and will be available onsite to use as needed to ensure structural integrity of the sign.

Size:

$

11.000% $

SIGN DESCRIPTION, SIZE & WEIGHTPLACEMENT DIAGRAMPlease use the diagram below to illustrate the placement of your hanging sign(s), motors and/or truss.

______ feet in from back aisle/booth # ______

__

__

__

_ fe

et i

n fr

om

left

ais

le/b

oo

th #

__

__

__ _

__

__

__

fee

t in fro

m rig

ht a

isle/b

oo

th #

__

__

_

For further information, to request a design/scaled plot, or to place additional orders please contact Shepard's Exhibit Solutions Sales Department at:

[email protected]

903806 108.15 162.2512" Black Corner Block6903815 81.10 121.6512" Silver Corner Block

Code QTY Discount Regular AmountItem

6909406 21.65 32.5012" Black Box Truss (Per FT)

6909415 21.65 32.5012" Silver Box Truss (Per FT)

Item

One Ton Hoist/Chain Motor

Half Ton Hoist/Chain Motor

1/4 Ton Hoist/Chain Motor

Rotating Motor 500 LB Limit

243.35

Regular

689.50

608.35

365.05

648.90

365.05


Code QTY

_______ feet in from front aisle/booth # ______

MISCELLANEOUS EQUIPMENT

69017

RIGGING GUIDELINES

All overhead rigging/hanging must be assembed, installed, and removed by Shepard Exposition Services certified riggers.

Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual. The container must arrive no later than advance warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee the hanging of your sign.

Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services must be ordered through the Electrical Service Provider (form included in manual).

Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance. Please submit with form or via email.

Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.

69020

69101

69019

69016

Rotating Motor 200 LB Limit


Exhibit Solutions Email: [email protected]


0VERHEAD RIGGING EQUIPMENT


1531 Carroll Drive NW, Atlanta GA 30318



February 10 - 12, 2015

Exhibit Solutions Phone: 404-720-8652

Exhibit Solutions Fax: 404-720-8757

AmountDiscount

459.65

405.55

243.35

432.60

PROOF

UNION JURISDICTIONS

NEW ORLEANS, LA UNION LABOR Louisiana is a “right-to-work” state. Exhibitor personnel may set up their own exhibits if so desired using their own tools and company personnel. Union Labor is available to assist in the installation and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using the enclosed order forms. EXHIBIT LABOR JURISDICTION Union exhibit labor claims jurisdiction for the installation and dismantling of prefabricated exhibits and displays when this work is done by persons other than company personnel. They may be employed by completion of labor forms enclosed in this manual. Union Labor is not required to put your products on display, to open cartons containing your products, nor to perform testing, maintenance or repairs on your products. If, however, you hire any labor to assist you, it must be through the Official Contractor or a contractor which meets all of the regulations as an Exhibitor Appointed Contractor. MATERIAL/FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates. Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. It is Shepard’s responsibility to manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the exhibition. Shepard will not be responsible, however, for any materials they do not handle. Shepard will have complete control of the loading docks at all times. Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense. The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made with Shepard Exposition Services to store empty crates. Please refer to the Material Handling Information sheet in this service manual for the handling of empties, disposal of skids, etc. GRATUITIES /BREAKS Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15 minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services. IN GENERAL Craftsmen at all levels must be instructed to refrain from expressing any grievances or directly challenging the practices of the exhibitor. All questions originated by labor are to be expressed only to Shepard Exposition Services. Exhibitors are asked to refrain from voicing labor complaints to craft personnel. Any questions regarding contract labor should be immediately directed to Shepard Exposition Services. SAFETY Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided.

PROOF


How many laborers will you require? _______ Installation _______ Dismantling

Date of installation: _____________________________ Requested start time: ________________ Est. Hours ______

Date of dismantling: ____________________________ Requested start time: ________________ Est. Hours ______

I will need Shepard Supervised Labor for (please check one): I will need Exhibitor Supervised Labor for (please check one):

□ Installation □ Dismantling □ Both Install/Dismantle □ Installation □ Dismantling □ Both Install/Dismantle

**Supervisory fee is 30% of total cost or $60, whichever is greater. Dismantle: 68063/68064/68065

Sup install: 68069 Sup dismantle: 68073

Labor HoursST - Straight time:

OT - Overtime:

DT - Double time:

If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:

Carpet install date/time: _________________________

Please note: - Hours are based on estimates, you will be invoiced for actual time incurred. Subtotal

- Requested times are not guaranteed and are based on availability.

- Minimum one hour will be charged. Additional time will be billed in in half-hour increments. Amount Due:

Inbound Freight Information Outbound Freight InformationCarrier Company Name: Carrier Company Name:

# of pieces: Weight of Shipment: Deliver Shipment To:

Is shipment? □ Crated □ Uncrated Address:

Tracking/Pro #: City, ST, Zip:

Estimated arrival date: Type of Service (air, van line, ground, etc.):

Shipment to arrive at: □ Warehouse □ Show site

Set-up Information for Installation Force freight through preferred carrier:

Please check all that apply and provide information where requested. Send shipment back to Shepard warehouse: ($400 min. fee)

Booth Size: x Services You Have Ordered (please check all that apply)

Forklift required? □ Yes □ No □ Electrical □ Furniture □ A/V Equipment

Carpet is? □ owned □ rented from Shepard □ Booth Cleaning □ Telephone/Internet

Carpet padding? □ Yes □ No Electrical Information:

Drawings are? □ Faxed to Shepard □ Shipped w/exhibit crates □ Electrical should go under the carpet (diagram is attached)

□ Electrical drawings are attached

On-site Exhibitor Contact Information □ Electrical drawings are with exhibit in crate number

Name: Phone #: □ Electrical drawings were sent to the official contractor

Hotel:

Arrival date/time:

Departure date/time:

Please complete the following: Company Name: Booth #:




Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.


* Please note - when ordering dismantle labor, due to show break down and returning empties to your booth, labor ordered through Shepard at the close of the event may not be available until one hour after show close.

February 10 - 12, 2015

LABOR ORDER FORMInternational Disaster Conference & Expo

(407) 888-9669

(407) 888-2301

[email protected]

Ernest N. Morial Convention Center - New Orleans, Louisiana603 W. Landstreet Rd. Orlando, FL 32824


Discount Deadline:



Customer Service Fax: Event Code: T198280215

140.40

30% **

OT30% ** 68061

x

DT

ft.

68068 144.00 187.20

SQ. FT. Booth size:=ft.

All day Sunday, all other hours and holidays

Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 5:00 PM

1.00

Monday-Friday, 8:00 AM - 4:30 PM

Exhibitor-Owned Carpet Installation/Dismantling

68080 1.30

144.00


187.20144.00

$

$

$

Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.

If for any reason your shipment is not picked up by your carrier, please choose one of the following options:

SHEPARD SUPERVISION INFORMATION

Tax*:

MINIMUM68079

N/A

68062 DT 187.20

INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE

January 20, 2015

RegularItemRegularItem

93.60ST 72.00

Sup. Fee

Exhibitor Supervised Labor

AmountQty. Discount

OT

Shepard Supervised Labor (Exhibitor not present)

Code Qty.

30% **

68067 108.00108.00 140.40

68066 6806072.00

Discount Amount

93.60

Code

ST

PROOF

Description of work to be performed:

PLEASE NOTE:

ST - Straight time:

OT - Overtime:

DT - Double time:

PLEASE NOTE:






to first exhibitor move-in day.


GROUND RIGGING/FORKLIFT RENTAL


February 10 - 12, 2015


[email protected]

(407) 888-2301

(407) 888-9669



Discount Deadline:

Event Code:

144.00

$

RIGGERS AND MATERIAL HANDLERS PER MAN HOUR

117.00

35099

Code Qty. Regular

135.00 175.5035086

180.00

Overtime Hourly Rate

Subtotal

Discount


Orders cancelled without 24-hour written notice will be charged a one (1) hour cancellation fee.

140.40

35101

$

$

Tax*:

Amount Due:

35100 108.00

72.0035087 Straight-time Hourly Rate

Item Description

187.20

N/A

93.60

Amount

Double-time Hourly Rental

Qty.

976.50

Overtime Hourly Rental 556.50 723.50

693.00

846.25

Regular

Double-time Hourly Rental

Qty.

Straight-time Hourly Rental

FORKLIFT RENTAL - UP TO 20,000 LB CAPACITY

Item Description

35035

600.50

651.00

35066

CRANE RENTAL AVAILABLE UPON REQUEST

35029

Code

35049


RIGGING LABOR RATES

Orders cancelled without 24-hour notices will be charged a one (1) hour cancellation fee.

1269.50Double-time Hourly Rental

Overtime Hourly Rental

Discount

901.00

35069

Straight-time Hourly Rental

The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments.

Amount

1085.25

Item DescriptionCode

Overtime Hourly Rental

Rate structure includes forklift and (1) operator only.

Amount

Double-time Hourly Rate

Regular


Item Description

RIGGING FOREMAN LABOR PER MAN HOUR

Qty.

Double-time Hourly Rate

The minimum charge for labor and equipment is one (1) hour. Labor and equipment thereafter is charged in half (1/2) hour increments.

90.00Straight-time Hourly Rate

234.00

Code

35070

Discount


361.75

35028 Straight-time Hourly Rental

462.00


35085

Overtime Hourly Rate

Heaviest piece to be spotted# of pieces to be spotted

300.25231.00

Discount

834.75

35067 Minimum crews are based on scope of work and area jurisdiction.

Additional labor and groundmen will be billed at the hourly rate.

Amount

423.25325.50

Regular


35039

Item Description


T198280215

Code

(times are not guaranteed)

AmountRegular

GROUND RIGGING FORKLIFT RENTAL



January 20, 2015

Discount

DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.

Qty.


Requested date/time:

278.25

PROOF

Est. Weight

Requested Pick Up Date: Crates

Hours of Operation: Cartons (cardboard)

Cases/Trunks (fiber) (color)

Company Skids/Pallets

Address Carpet (color)

Other

Total Pieces Total Wt.

(City) (State) (Zip)

L W H

Loading Dock □ Yes □ No Lift Gate __________

Residential Inside Pick up Inside Delivery _______

□ I will be shipping to the WAREHOUSE Special Instructions:

(Company Name, Booth #)International Disaster Conference & Expo

□Warehouse Deadline

□ I will be shipping to SHOW SITE Ship to Address:

c/o Shepard Exposition Services(Company Name, Booth#)International Disaster Conference & ExpoErnest N. Morial Convention Center900 Convention Center Blvd Phone:

New Orleans, LA 70130 Deliver By Date:

Number of labels:

Delivery date: Special Instructions:

Type Card

Logistics/Material Handling ONLY Authorize ALL charges

Credit Card #:

Expiration Date: Security Code:

Billing Address:

Standard Ground Other (Truck Load, Specialized) City, ST, Zip:

Name on Card:


Please complete the following:Exhibiting Co. Name: Booth #:


Email:

Authorized Signature: Signature indicates you have read and accept the Payment Policy and Terms and Conditions.


Shepard Logistics Phone:

Shepard Logistics Fax:

Shepard Logistics Email:

404-720-8733

SHEPARD LOGISTICS SERVICES


February 10 - 12, 2015


INBOUND PICK UP LOCATION INFORMATIONEXHIBIT MATERIALS TRANSPORTATION

SHIPPING INFORMATION▪ Payment Authorization form must be on file to pick up as charges will be

included on your show services invoice.

Items to be shipped Number of Pieces


COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES

888-568-8858

[email protected]


Date

TRANSPORTATION CHARGES

SHIP TO

Contact Name:

I would like to schedule Outbound Transportation. Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature. So we may deliver your Outbound Material Handling Agreement and labels, please complete the following information.

▪ Please note: All Shepard Logistics quotes include transportation cost only. Additional material handling fees may apply on show site

Size of largest piece:


February 2, 2015

3761 Louisa StreetNew Orleans, LA 70126 OUTBOUND SHIPPING INFORMATION

FAX COMPLETED FORM TO 404-720-8733

Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file.

February 9, 2015

TYPE OF SERVICE - Choose One Next Day Air 2nd Day Air

Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater.

Fax #:

A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.

PROOF

Advantages of Shepard Logistics

‐ 10% material handling discount for round trip SLS customer shipments‐ Volume discounting for larger shipments‐ Guaranteed price quotes online with online booking and scheduled pick‐up‐ Preferred and confirmed target times inbound‐ Pre‐printed bills and shipping labels correctly formatted inbound or outbound‐ Free 30‐day pre‐event storage charges‐ Ship direct to show site and avoid warehouse charges when facility permits‐ Automated tracking and delivery status reports via email‐ No driver waiting time charges inbound or outbound‐ No additional trade show fees‐ Priority Empty Return Labels to all inbound Logistics Customers‐ Guaranteed pick‐up outbound from show, with immediate loading following empty return‐ Guaranteed on‐time delivery to destination city, facility, or warehouse or it is free

Benefits of Shepard Logistics‐ Security; immediate outbound loading reduces risk of pilferage or misloading‐ Convenience; less paperwork and less tracking‐ Efficiency; scheduling travel, labor reliably, and possibly avoiding weekend overtime charges inbound‐ Cost Saving; discounting of material handling charge

To take full advantage of the Shepard Advantage, contact888.568.8858

[email protected]

Complete Transportation Services

Shepard Logistics

PROOF

@ @


3761 Louisa Street


First day freight can arrive w/o a surcharge:January 13, 2015

New Orleans, LA 70126

Delivery Hours: M-F, 8-4:30 PM

DIRECT TO SHOW

TO:

For:

Last day freight can arrive w/o a surcharge:February 2, 2015

For:

900 Convention Center Blvd

For: International Disaster Conference & Expo

RUSH

DIRECT TO SHOW

Ernest N. Morial Convention Center

February 9, 2015

MUST NOT BE DELIVERED PRIOR TO:

Booth #:

(EXHIBITING CO. NAME)

C/O:SHEPARD EXPOSITION SERVICES

900 Convention Center Blvd

Ernest N. Morial Convention Center

8:00 AM


First day freight can arrive w/o a surcharge:

DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS

January 13, 2015

RUSH

New Orleans, LA 70130 New Orleans, LA 70130

TO:

MUST NOT BE DELIVERED PRIOR TO:

RUSH

ADVANCE WAREHOUSE

TO:


RUSH

Booth #:

C/O:


SHEPARD EXPOSITION SERVICES

February 9, 2015 8:00 AM


3761 Louisa Street

For:





Booth #: Booth #:


ADVANCE SHIPPING ADDRESS LABELS

ADVANCE WAREHOUSE

TO:


SHIPPING LABELS

PROOF


HANGING SIGN SHIPPING LABELS

For: International Disaster Conference & Expo

HANGING SIGN SHIPPING ADDRESS LABELS

HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first, before the show floor becomes encumbered by freight.

RUSH

ADVANCE WAREHOUSE

HANGING SIGNTO:


Booth #:

c/o UPSF/Shepard Exposition Services 3761 Louisa Street



RUSH

ADVANCE WAREHOUSE

TO:(EXHIBITING CO. NAME)

Booth #:

HANGING SIGN


c/o UPSF/Shepard Exposition Services 3761 Louisa Street




For:




PROOF

Please complete the following information: Please indicate number of pieces and the estimated weight:

We plan to ship to: □ Advance Warehouse □ Direct to Show SiteWe plan to ship on (date):Our materials should arrive on (date):Carrier Name: Pro #:Origin of Shipment (city, state):Please provide a contact name and number for any questions Shepard may have

in regards to this shipment: Total Weight

Name: Phone:

Subtotal

Amount Due:





SHIPMENT INFORMATION

T198280215 Customer Service Fax:





MATERIAL HANDLING AUTHORIZATIONInternational Disaster Conference & Expo

February 10 - 12, 2015Shepard Exposition Services

Crates

SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping.

Cases

Event Code:

Weight

Cartons

Miscellaneous

Carpet

MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET

[email protected]

(407) 888-2301

# of Pieces Description

To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in

this manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000

lbs. Roundtrip SLS shipping is required to qualify for Signature Series Shipping .

The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.

Signature Series Material Handling

Crated

Weight Price

COMPUTATION OF MATERIAL HANDLING SERVICES

TotalWeight

35394 / 35402

Standard Material HandlingDescription Price

$105.75

Total

Crated Special Handling

Direct Shipments to Showsite

35030 / 35033

Uncrated Special Handling

Description

35045

$70.50 $91.75

35391/ 35399

30%Overtime: 30% fee for every overtime application

N/A

RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUMFor credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at show site and are subject to change pending move-in/move-out schedule.

$72.50

Crated

$82.50

Special HandlingUncrated

$72.50 $94.25

35043

Pieces

35038

35010 / 35013

Overtime35393 / 35397 35392 / 35401

CratedSpecial Handling

Small Packages (FedEx/UPS/DHL under 30 lbs.)

$36.25

35048

Each carton Min. per shipment

Direct Shipments to Showsite

$95.25$63.50

35036

We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site.

35390 / 35395

$84.75$65.25

Advance Shipments to Warehouse Advance Shipments to Warehouse

Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling Information form included in this manual.

$

Tax*: $

$

Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.

Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or blanket-wrapped shipments should be shipped directly to the show site.

If you have any questions about material handling, please contact Shepard Customer Service department.

PROOF

Please fill out the information below:



●

●

Special instructions or remarks:

Where will your shipments be going AFTER they have been stored?

Shipped to another destination as arranged via Shepard Logistics Services

Transport to another SES show: Delivery Date:

Pick-up arranged with another carrier








(407) 888-9669

(407) 888-2301

[email protected]






STORAGE AUTHORIZATION FORMInternational Disaster Conference & Expo

February 10 - 12, 2015


(Monthly storage is charged the current year.) (35006)

Shepard Exposition Services will store your shipments in our warehouse both before and after your event. Please take note of the important information below.


For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services.

STORAGE AUTHORIZATION

(35166)

(35400)

SHOWSITE STORAGE

POST SHOW TRANSPORTATION AND HANDLING


All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees. Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse.

Secured Storage: Materials will be placed into secured storage and will be returned to your booth after the close of the show. The materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show rates will apply each time material is handled to or from storage. There is no charge to return materials to your booth at the close of the show. Secured storage rates are eighty (80) cents per square foot per day ($20.00 Minimum).

Return to Warehouse Service Fee: At the customer’s request, each shipment returned to the Shepard warehouse will incur the following charge: $20.00 per cwt. ($400.00 min.) (35005)

Storage per Month Service Fee: Monthly storage is $10.00 per cwt per month ($100.00 min) . Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three (3) business days.

Accessible Storage: Materials in accessible storage will be accessible during the show but not necessarily by exhibitors. When Shepard personnel are required to move materials into or out of storage, will be billed at the material handling labor rates each time material is moved. ($100.00 Minimum)There will be no charge to return material to the booth at the close of the show. Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor.

All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per package or container , whichever is less. No uncrated material will be accepted at the warehouse.

PROOF

SPECIAL HANDLING Rate as shown on Material Handling Authorization Form

OVERTIME Surcharge:

WAREHOUSE OVERTIME

EARLY/LATE SHIPMENTS TO WAREHOUSE Surcharge:

UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form

OFF-TARGET DELIVERIES Surcharge:

MARSHALING YARD Surcharge:

REWEIGH OF SHIPMENTS Surcharge:

EMPTY CRATE STORAGE Surcharge:

SMALL PACKAGE CONSOLIDATION

ENVELOPE DELIVERIES Surcharge:

MOBILE SPOTTING FEE Surcharge:

MATERIAL HANDLING INFORMATION


(407) 888-9669

[email protected]





15%

35250

MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES

The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading), tarping or untarping freight or containers, rigging pieces for loading or unloading on a truck or from the ground, loading or unloading materials in a freight elevator, or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order/orientation or requires freight on the truck to be moved to unload actual delivery.

A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on show site after show opening.

35301

An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and move-out of the show, and is based on the weight of the shipment handled.

35003

30%Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond Shepard's control may be moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending move-in/move-out schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.

25%

Warehouse Material Handling rates may be subject to inbound overtime fees should the move-in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move-in. This would also be true if freight was received after hours at the warehouse trapping facility.

35004

If you have any questions about material handling, please contact Shepard Customer Service department.

Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. In such cases, a MOBILE SPOTTING FEE will be charged. All local fire marshal rules and regulations apply. Please call customer service for details.

An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an incorrect or understated weight on a delivery document.

35105

During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.

$150.00 round trip

A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges.

35106

$10.50 per envelope 35007

$10.00 per piece, Minimum $40.00

Cartons weighing 30lbs or less will qualify for the small package rate. Should one delivery contain 15 or more small packages, it can be consolidated and charged as standard material handling for a lower rate. Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates.

For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked in) during assigned target date/time.

35282$25.00 per forklift load

$30 per ShipmentWhere Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility, Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard.

PROOF

What is material handling (also referred to as drayage)? What is the difference between material handling and shipping?

What is the definition of "freight"?

What is a "certified weight ticket"?

What does CWT mean?

What are advance shipments? CWT is an acronym for Century Weight, therefore it means per 100 lbs.

What are direct shipments?

What determines how much I'm charged?

How do I calculate material handling charges? ~ Receive a 10% discount off of material handling rates (restrictions apply).

~ Worry-free shipping to and from your show.

~ Priority Empty Service - priority of empty return at the close of show

~ Volume discounted shipping rates

Will there be any additional charges? ~ Charges will be billed to your show invoice-one less invoice/bill to keep track of.

~ No driver wait fees.

What are small package carrier shipments?

How do I calculate my small package carrier shipment?Charges for small package carrier shipments are based on per carton, per delivery.

Example: I'm shipping 3 packages via FedEx, how much will I be charged?

What are CRATED materials?

What are UNCRATED materials?

What is SPECIAL HANDLING?

SMALL PACKAGES

3 x per carton rate = $ amount charged (plus any additional fees that may apply)

Shipments delivered that require extra labor for stacking or unstacking containers on a truck, tarping or untarping freight or containers, or rigging pieces for loading or unloading on a truck or from the ground, or other circumstances requiring the rehandling of materials. Cannot be completed solely with one forklift and operator.

Crates weighing over 5,000 lbs. or loose/uncrated shipments must be shipped direct to show site to arrive during exhibitor move-in times.

What is and why would I need liability insurance?

If you are NOT using the designated shipping carrier, you must call your carrier with pick-up information. If your carrier fails to pick up your shipment, Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse (whichever is indicated on your MHA).

Upon completion of packing and labeling of your materials, complete the bill of lading with all required information, and return to customer service. If you have questions on how to complete your bill of lading, please ask a Shepard customer service representative located at the customer service desk.

CRATED~UNCRATED~SPECIAL HANDLING

Please be advised that your whole shipment may not arrive to its destination at one time. Therefore you may be charged per each delivery, and minimum charges may apply.

MATERIAL HANDLING CHARGES

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.

Charges are based off the weight from your inbound weight ticket included with your shipment.

Material handling services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.

Shipments that arrive via small package carrier such as FedEx Express Service, UPS small package service, DHL small package service, and other carriers in this category and do not have a certified weight ticket included with shipment. This applies to packages weighing under 30 lbs.

Additional charges may apply. Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees.

Materials delivered that are skidded or in a container that can easily be unloaded/reloaded with no special handling required.

MATERIAL HANDLING 101International Disaster Conference & Expo

MATERIAL HANDLING Q&A

Material handling is the process of unloading your freight from your shipping carrier, either at the warehouse or show site, delivering it to your booth, storing your empty containers (empties) if required, returning of your empties at the close of show, and then reloading your freight back onto your shipping carrier.

Shepard will begin accepting your shipments 30 days prior to first show open day (date may vary depending on show schedule).

The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm, excluding holidays.

Crates, cartons, skids, fibercases, and carpets can be accepted at the warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated shipments and/or machinery to warehouse. You must ship those items direct to show site.

Shipments must arrive by advance warehouse deadline date to avoid a late surcharge. (Please refer to the "Show Information" page included with this manual for deadline date.)

No, please do not order a forklift for unloading/reloading of your materials.

Do I need to order a fork lift to unload or reload my freight?A printed weight ticket from a scale certified or inspected by a government authority such as the Dept. of Agriculture, indicating the date weighed, the weight of the shipment and the vehicle ID of the unit being weighed.

Shipments must arrive during published exhibitor move-in times only. Do not ship direct to show site in advance. If delivery cannot be guaranteed to arrive during exhibitor move-in, shipment must go to advance warehouse.

All shipments that are addressed directly to the exhibit facility (please refer to "Direct to Show" shipping labels included in this manual).

IMPORTANT FACTS ABOUT DIRECT SHIPMENTS

Shipping is the process of carrying your shipment from your location, pick-up area to it's destination and also the process of returning your shipment back to your location after the close of the show. Material handling begins at the time your shipment arrives to the docks (please refer to "What is material handling?" for the full definition.)

Materials delivered that are loose, pad-wrapped or unskidded without proper lifting bars and/or hooks.

OUTBOUND SHIPMENTS

IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS

Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier, POV, or delivery truck.

All shipments that are addressed to the advance warehouse address (please refer to "Advance Warehouse" shipping labels included in this manual).

All shipments must have a bill of lading or delivery slip indicating number of pieces and weight. Certified weight tickets required.

Signature Series Shipping will make it easier with the following benefits:

LIABILITY INSURANCE

All shipments must be prepaid, no collect on delivery shipments will be accepted.

All shipments must be prepaid, no collect on delivery shipments will be accepted.

You must complete a Shepard Material Handling Agreement (MHA) for all outbound shipments. A MHA will be distributed at show site if all services have been paid in full, or you can request one at the customer service desk.

Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show.

Accidents happen, therefore, most show organizers and facilities require liability insurance. Please refer to your booth contract for exact minimums required.

SIGNATURE SERIES SHIPPING

How can I make shipping my show materials easier?

If applicable, included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials.

PROOF ST - Straight time: Subtotal

OT - Overtime:

DT - Double time: Amount Due:








$

THIS FORM IS FOR MACHINERY SHIPMENTS ONLY

Amount

2,501 - 5,000 LBS 46.40

StandardQty.Special

Handling**

Event Code:

42.20

SPECIAL MACHINERY MATERIAL HANDLING AUTHORIZATION

Code

T198280215

STRAIGHT TIME MACHINERY RATES

5,001 - 10,000 LBS

Item Description

35.70

32.45

(407) 888-2301

SPECIAL MACHINERY MATERIAL HANDLING


February 10 - 12, 2015


[email protected]

(407) 888-9669



35235

35237

35233

Tax*: $

$

**A special handling rate is charged for extra labor or equipment required to unload or load machinery when it cannot be unloaded or loaded with a forklift in a normal manner. Examples of material handling requirements warranting special handling charges are: Rigging equipment on or off of a truck using jacks, chains, rollers, skates, straps, or cables; the use of multiple forklifts due to the length of the machinery or the lack of lifting points on the machinery, or due to the type of vehicle transporting the machinery.


SPECIAL MACHINERY IMPORTANT INFORMATION


All shipments must have proper inbound Bill of Lading or carrier bill with breakdowns. Certified weight tickets are required for all shipments. When shipping a mixed load, separate weight tickets are required to distinguish between machinery and exhibit materials. Mixed load shipments without separate weight tickets do not qualify for the machinery rates and will be invoiced at the regular material handling rate. Adjustments will not be made.

Use the machinery rates for your machinery shipments only. All other freight must use the standard Material Handling rates. Machinery rates apply to machines that are skidded or unskidded but can be picked up and lifted by a Shepard forklift with no rigging equipment. Machinery rates are discounted and no other discounts apply. All rates apply per shipment.

Uncrated machinery will not be accepted at the warehouse. All uncrated machinery should be delivered directly to the facility during move-in or on your designated target day and time. Shepard will receive shipments consigned directly to the facility on installation days. Shepard will deliver to booths, remove, store, and return empty containers.



28.15

30% surcharge will be assessed for work performed during overtime hours.60% surcharge will be assessed for work performed during double time hours.

352410

35238

30,001 + LBS

N/A

36.60

30.80 40.05

20,001 - 30,000 LBS 29.20 37.95

10,001 - 20,000 LBS

PROOF Please complete the following:




MOTORIZED UNIT/VEHICLE SPOTTING FEE


(407) 888-2301

[email protected]

February 10 - 12, 2015603 W. Landstreet Rd. Orlando, FL 32824

Shepard Exposition ServicesInternational Disaster Conference & Expo



January 20, 2015Discount Deadline:

T198280215 Event Code:

Qty:

Subtotal

Motorized Unit/Vehicle Spotting (35106)

Description


Round Trip Surcharge

MOTORIZED UNIT/VEHICLE SPOTTING FEE

As the Official General Service Contractor, Shepard Exposition Services is responsible for all motorized units/vehiclesentering and exiting hall. Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading,if Shepard determines such activity to be operationally feasible and safe. All vehicles on the exhibit hall floor must beescorted by Shepard personnel. The Fire Marshal requires SES to verify that the following safety regulations are adheredto:

Battery disconnected

Total Amount

Less than 1/4 tank of gas

Tax11.00%

Gas tank taped shut

$150.00

Amount Due


PROOF Subtotal

ST - Straight time: Amount Due:

OT - Overtime:

DT - Doubletime:






CARTLOAD MATERIAL HANDLING SERVICE


February 10 - 12, 2015


(407) 888-9669

(407) 888-2301

[email protected] Event Code:

CARTLOAD SERVICE

Cartload service includes one laborer, one cart, one trip per rate listed below.



Customer Service Email:T198280215

ONE-WAY STRAIGHT TIME RATES

40.0035151

40.00Booth to Dock - ST35152

Dock to Booth - ST

AmountCode # of trips Item Description Rate

35154

Dock to Booth - OT 60.00

ONE- WAY OVERTIME TIME RATES

35153

Booth to Dock - OT 60.00

$

$N/A Tax:

CARTLOAD SERVICE RESTRICTIONS

$Monday-Friday, 8:00 AM - 4:30 PM




Cartload services are provided to those exhibitors arriving in privately-owned vehicles and have small hand-carried items that need to be delivered to and from the dock/booth location.

If you arrive in a truck (such as a U-Haul, Penske, etc.) you will not qualify for this service.

All items must fit on flat bed cart (approximately 3'x4' in size). If items are designated by Shepard personnel to be too large or too heavy, materials will be billed at regular material handling rates.

PROOF

SHIP TO ADDRESS:

COMPANY NAME

DELIVERY ADDRESS

CITY STATE ZIP

CONTACT NAME BOOTH

Number of Pieces: Number of Labels Requested:

Crate Skid Cases Carton Total Weight

CARRIER SELECTION

OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS OTHER:

**If selecting a carrier other than Shepard Logistics, you must schedule the pickup.** If using FedEx or UPS you must have and apply their shipping labels

Type of Service: In the event your designated carrier fails to pickup:

Ground Overnight 2nd Day Reroute via show carrierReturn to Warehouse

Shipping Options:

Inside Delivery Residential Lift Gate No Loading Docks

OUTBOUND SHIPMENT REQUIREMENTS:1. Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show.2. Exhibtors must properly package and label all materials.3. Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight.4. Please see the SES service desk if you do not receive a BOL**Please note: If utilizing FedEx/UPS as your carrier you must supply your own outbound labels

TRANSPORTATION CHARGES BILLING ADDRESS: SAME AS SHIP TO ADDRESS

Company Name

Address

City State Zip

Please complete the following:Company Name: Booth #: Contact Name: Phone #:


OUTBOUND BILL OF LADING/SHIPPING LABEL REQUEST


PRE-PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS


February 10 - 12, 2015


[email protected]

(407) 888-2301

(407) 888-9669



these items. To take advantage of this service, please complete this request and submit by the deadline date above.Your pre-printed BOL and labels will be delivered to your booth prior to the close of the show.*Note: All third parties must pick up BOL/labels at the Shepard Service Desk.

All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre-printing of


Customer Service Fax:T198280215 Event Code:


PROOF

1 Day - $89.00 Six Months - $500.00

2-5 Days - $109.00 Annual - $950.00

6-30 Days - $400.00

Additional 5% of total premium to increase general aggregate to $2,000,000

NAME:

CONTACT:

PHONE: EMAIL:

ADDRESS:

Dates of Event: Time(s):

Location of Event:

Address:

Description of Event:

Has any prior coverage been cancelled or non-renewed: Yes No

If yes, please describe and provide loss history:

Name, Address and Relationship of all additional insured to be added to the policy:

1.) 2.) 3.)

Please bill by VISA / MasterCard / AmEx Card #

Exp. Date Authorized Amount CID / CIV Code

Cardholder Address:

Authorized Signature Date

© 2010 Insurance4Exhibitors.com

This summary of coverage and exclusions is no substitute for reading the entire policy. To receive an entire policy, contact the programadminstrator.

Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information onan application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties. I certify that the aboveinformation is true and coverage is not applicable until notified by broker.

Why wait? Visit our website www.insurance4exhibitors.com/shepard to complete the online application and register in 3 minutes or less or fill out this form and submit via fax. We accept: VISA, MasterCard or American Express.

No coverage is bound until you receive a certificate of insurance and payment is made. Insurance4Exhibitors reserves the right to return your payment and not bind coverage. Coverage and a certificate of insurance will be bound within 1 business day.

Insurance4Exhibitors, 30285 Bruce Industrial Parkway, Suite B, Solon, OH 44139Phone: 440-349-6650, Fax: 440-815-2154, www.insurance4exhibitors.com


INSURANCE 4 EXHIBITORS

EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM$1,000,000 Per Occurrence / $2,000,000 Aggregate

Premium Rates and Benefits - Please check all plan numbers that apply.


February 10 - 12, 2015

PROOF

Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens.

PROOF

900 Convention Center Blvd. New Orleans, LA 70130Request for Electrical Services

Effective January 1, 2015PLEASE TYPE OR PRINT Advance Rate Deadline: JANUARY 20, 2015

NAME OF SHOW IDCE 2015 PAYMENT IN U. S. DOLLARS MUST ACCOMPANY ORDER. MAKE CHECKS PAYABLE TO NOPFMI OR PROVIDE CREDIT CARD INFORMATION ON THE PAYMENT AUTHORIZATION FORM.

EXHIBITING FIRM NAME BOOTH NUMBER DATE(S) OF SHOW

ADDRESS EMAIL ADDRESS TELEPHONE/FAX

CITY, STATE, ZIP On Site Contact Name and Cell Phone # ORDER CONTACT NAME

PLEASE SELECT ELECTRICAL SERVICES NEEDED ON THE OPPOSITE CHART, THEN COMPLETE THE SERVICE REQUIREMENT SECTION OF THE FORM BELOW WITH THE QUANTITY AND TYPE OF SERVICE NEEDED.

SPECIAL REQUIREMENTSOVERHEAD CONNECTION REQUIRED? Add 50% to service connection charge24 HOUR SERVICE REQUIRED? Add 50% to service connection charge

LABOR: CHARGES WILL BE IN ½ HR. INCREMENTS. MINIMUM CHARGE ½ HOUR

Monday - Friday 8:00 a.m. - 4:30 p.m. (Except Holidays) $ 76.00/Hr.

Monday - Friday 4:30 p.m. - 8:00 a.m. $ 113.00/Hr.

Saturday, Sundays and Holidays $ 113.00/Hr.

DATE AND TIME INSTALLATION REQUESTED

LABOR CHARGES MAY BE ASSESSED ON THE EXHIBIT FLOOR AND PAYMENT IN FULL MUST BE RENDERED. NO EXCEPTIONS, PLEASE!

Please indicate outlet location(s) on the UTILITY LOCATIONS FORM.MATERIALS AND SPECIAL CONDITIONS

120 VOLT SERVICE INCLUDES LABOR FOR THE INSTALLATION. ADDITIONAL LABOR IS REQUIRED FOR SPECIAL WIRING, SERVICE CALLS AND MATERIAL.

ELECTRICAL SERVICE

120 VOLT SERVICE- SINGLE OUTLETS 480 VOLT SERVICE

ADVANCE RATE STANDARD RATE

5 Amp 0-600 W $116.00 0-600 W $150.00

10 Amp 601-1200W $152.00 601-1200 W $184.00

15 Amp 1201-1800 W $170.00 1201-1800 W $207.00

20 Amp 1801-2400 W $202.00 1801-2400 W $272.00

208 VOLT 1 208 VOLT 3

ADVANCERATE

STANDARD RATE

ADVANCE RATE

STANDARD RATE

20 Amp $338.00 $461.00 $472.00 $625.00

30 Amp $433.00 $585.00 $591.00 $793.00

60 Amp $673.00 $866.00 $959.00 $1,195.00

100 Amp $938.00 $1,244.00 $1,500.00 $1,863.00

*200 Amp $2,000.00 $2,313.00 $2,900.00 $4,000.00

*300 Amp $2,286.00 $2,672.00 $4,538.00 $5,538.00

*400 Amp $3,313.00 $3,518.00 $5,800.00 $8,000.00

*All service above 100 amps must come from overhead. Prices include overhead service. .

All 208 volt service includes 1 hour labor for installation of service. Additional labor for specialized installations, special wiring and material will apply.

.FOR ORDERS RECEIVED LESS THAN 21 DAYS PRIOR TO EVENT OPENING, CALCULATE SERVICES AT THE STANDARD RATES. RATES INCLUDE APPLICABLE TAXES.

SERVICE REQUIREMENTS: Calculate service and cost to the next higher power available when requirements exceed the standard electrical service.

QUANTITY AMPS VOLTS WATTS PHASE UNIT CHARGE SUBTOTALOVERHEAD

CONNECTION50%

24 HOUR50%

TOTAL

SPOTLIGHTS AND EXTENSION CORDS:

QUANTITY DESCRIPTION - PLEASE CHECK WHERE NECESSARYADVANCE

RATESTANDARD

RATETOTAL

1000 WATT par 64 Theatrical Spot Light - Price includes power, install, focus and removal 294.00 345.00

SINGLE EXTENSION CORDS (Power not included) 23.00 23.00

MULTIPLE CONNECTION BOXES: 4 connections (power not included) 23.00 23.00

Subtotal

ORDERS RECEIVED ON SITE ARE SUBJECT TO AN ADDITIONAL 25% FEE ON THE STANDARD RATES

Total Amount Due

P.O. Box 54973New Orleans, LA 70154-4973

Phone: (504) 582-3036Fax: (504) 582-3088

Email: [email protected] online ordering go to

www.mccno.com/exhibitors

PROOF

REQUEST FORELECTRICAL SERVICE

INSTRUCTIONS AND CONDITIONS

1. Orders must be received a minimum of twenty one (21) days prior to scheduled event opening for advance rates. Orders received less than twenty one (21) days prior to scheduled event opening will be charged at the standard rates. Orders received on site are subject to an additional 25% fee on the standard rates.

2. Conditions for processing service order forms:A. Payment for service must accompany service orders. NO EXCEPTIONS! Service will not be installed, if payment is not received. B. Personal checks will not be accepted.C. Incomplete hook-up or power requirement information will delay processing.D. Booth number(s) must be identified on the face of the form.E. Location of power in booth must be designated. Diagrams indicating booth orientation are required.

3. Rates listed for all connections include connecting the service to booth in the most convenient manner and DO NOT INCLUDE labor for making specialized installations, special wiring, materials or ramping. Additional service charges and labor charges may be assessed for installations. Payment must be rendered IN FULL when billed during the event. Service may be interrupted if payment is not received.

4. All material and equipment furnished by the Convention Center for this service order shall remain the property of the Convention Center and shall be removed ONLY by Convention Center Staff.

5. Adhesive tapes used on floor surfaces must be a type approved by the Convention Center. Contact your service contractor or Exhibit Services Division of the Convention Center for more details.

6. Convention Center personnel are authorized to cut floor coverings when essential for installation of service unless otherwise directed

7. Installation of any service requirements crossing aisles will not be installed unless approved by show management.

8. The equipment and services will be provided only during the contracted dates of the event the customer is participating.

9. The end user is responsible for compliance with all applicable federal, state and local codes/laws pertinent to the use of all services. The Convention Center reserves the right to inspect all devices and connections to ensure compliance with all codes and laws.

10. Any additional cost incurred by MCCNO to (1) assist in trouble diagnosis or problem resolution found not to be the fault of MCCNO or

(2) collect information required to complete the installation that customer fails to provide may be billed to the customer at the

prevailing rate.

11. All service issues must be reported to the MCC Service Desk prior to the close of the event. Claims will not be considered unless filed in writing by exhibitor prior to close of event. Credit will not be given for service installed and not used.

12. Cancellations – All cancellations must be submitted in writing. A processing charge of $50.00 will be applied to orders cancelled prior to installation. No credit is given for service cancelled after installation.

13. The Convention Center is responsible for the installation of all electrical distributions from the power source to the exhibit. Distribution is defined as all cable, connectors and hardware up to the first connection that follows the last branch circuit protection device.

Any branch circuit connection which is terminated in a non-Nema rated connector (i.e., bare wire, disconnect) must be made by a Convention Center electrician.

14. Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors.

15. The following are not permitted for use in the exhibit: –Open clip sockets –Ungrounded Lighting Fixtures –Latex or lamp cord wire –Multiple Attachment Plugs –Twin sockets which do not have adequate

circuit protection devices

16. All electrical equipment must be properly tagged and wired with complete information as to the type or current required for operation, voltage, phase,

cycle, horsepower, etc.

17. All exhibitor cords must be a minimum of 12/3 with ground. All exposed non-current carrying metal parts of fixed equipment, which are liable to be

Energized, shall be grounded.

18. If further explanation of your electrical order is necessary, please attach a separate sheet to this order.

PLEASE COMPLETE AND RETURN WITH PAYMENT TO:

NOPFMI

P. O. BOX 54973NEW ORLEANS, LOUISIANA 70154-4973

Please keep a copy for your records.

PROOF

Return order and payment to:

P.O. Box 54973New Orleans, LA 70154-4973

Phone: (504) 582-3036Fax: (504) 582-3088

Email: [email protected] online ordering visit

www.mccno.com/exhibitors900 CONVENTION CENTER BLVD. NEW ORLEANS, LA 70130

COMPRESSED AIR · WATER · DRAIN · GAS· STEAM Advance Rate Deadline: JANUARY 20, 2015Effective January 1, 2015



ADDRESS Email Address TELEPHONE/FAX

CITY, STATE, ZIP On site contact name and cell phone # ORDER CONTACT NAME

RATES QUOTED INCLUDE APPLICABLE TAX AND LABOR TO CONNECT EQUIPMENT. Discount rates apply to orders received 21 days prior to event start.

QUAN. DESCRIPTION ADVANCE RATE STANDARD RATE AMOUNT

COMPRESSED

AIR

(90-100 PSI)

Single Outlet up to 1/2 “ 279.00 369.00

Single Outlet 3/4" 361.00 440.00

Single Outlet 1” 432.00 589.00

TotalCFM

Branch Outlet(s) – EACH 180.00 229.00

24 HOUR SERVICE REQUIRED YES (Add 50% Outlet)

Requirements EXHIBITOR MUST SUPPLY OWN REGULATOR AND FILTER

WATER

(80-90 PSI)

Single Outlet 3/4" Cold Water 270.00 376.00

Single Outlet 3/4 “ Hot Water 370.00 476.00

Branch Outlet(s) – EACH 182.00 263.00

Fill and Drain to 500 Gallons 287.00 396.00

TotalGPM

Each Additional 500 Gallons 199.00 250.00

Food Grade Hose Required? YES

Requirements EXHIBITOR MUST SUPPLY OWN FILTER AND REGULATOR

DRAIN CONNECTION 257.00 364.00

TotalGPM

BRANCH OUTLET(S) – EACH 155.00 181.00

SIZE CONNECTIONS REQUIRED

Requirements 2” MAXIMUM DRAIN LINEGAS

(6” Water Column)Total CFM

Single Outlet 3/4", NATURAL GAS 329.00 386.00

BRANCH OUTLET(S) – EACH 231.00 272.00

Requirements

STEAM

(100-125 PSI)

CHARGE FOR FIRST CONNECTION - Price Upon Request

EACH ADDITIONAL CONNECTION – Price Upon Request(Saturated)

TotalLbs./Hr.

SIZE CONNECTION(S) REQUIRED (Up to 1” only)

STEAM TRAPS - Price Upon Request

MATERIALS AND SPECIAL CONDITIONS AMOUNT

LABOR: CHARGE WILL BE IN 1/2 HR. INCREMENTS. MINIMUM CHARGE 1/2 HOUR.

................. Hrs. Monday - Friday 8:00 a.m. - 4:30 p.m. (Except Holidays) $ 76.00/Hr.

................. Hrs. Monday - Friday 4:30 p.m. - 8:00 a.m. $ 113.00/Hr.

................. Hrs. Saturday, Sunday and Holidays $ 113.00/Hr.

SUB-TOTAL Orders received on site are subject to an additional 25% fee on the standard rates

SHOW GENERAL LOCATIONS OF OUTLETS IN BOOTH ON THE UTILITY LOCATIONS FORM. IF A DRAWING IS NOT PROVIDED, THE MCC WILL INSTALL THE SERVICE IN THE REAR CENTER OF THE BOOTH. LABOR CHARGES WILL APPLY TO RELOCATE THE

SERVICE. TOTAL DUE

All connections are subject to approval by the Convention Center, and only the Convention Center Mechanics are authorized to make air, water, drain, gas and steam connections. Labor charges will apply for service calls. Labor charges are assessed on the exhibit floor and payment IN FULL must be rendered.

PROOF

900 CONVENTION CENTER BLVD. NEW ORLEANS, LA 70130Phone: (504) 582-3036

REQUEST FORCOMPRESSED AIR : WATER : DRAIN : GAS : STEAM

INSTRUCTIONS AND CONDITIONS

1. Orders must be received a minimum of twenty one (21) days prior to scheduled event opening for advance rates. Orders received less than twenty one (21) days prior to scheduled event opening will be charged at the standard rates. Orders received on site are subject to an additional 25% fee on the standard rates.

2. Conditions for processing service order forms:A. Payment for service must accompany service orders. NO EXCEPTIONS! Service will not be installed if payment is not received.B. Personal checks will not be accepted.C. Incomplete hook-up or outlet requirement information will delay processing.D. Booth number(s) must be identified on the face of the form.E. Location of outlets in booth must be designated on the UTILITY LOCATION(S) FORM.

3. Rates listed for all connections include connecting the service to the booth and DO NOT INCLUDE additional labor and material charges made for:

a. Crossing aisles for overhead installations or ramping.

b. Making specialized installations.

4. Additional service charges and labor charges may be assessed for installations. Payment must be rendered IN FULL when billed during the event. Service may be interrupted if payment is not received.

5. All material and equipment furnished by the Convention Center for this service order shall remain the property of the Convention Center and shall be removed ONLY by Convention Center Staff. .

6. Adhesive tapes used on floor surfaces must be a type approved by the Convention Center. Contact your service contractor or Exhibit Services Division of the Convention Center for more details.

7. Convention Center personnel are authorized to cut floor coverings when essential for installation of service unless otherwise directed.

8. Installation of any service requirements crossing aisles will not be installed unless approved by show management.

9. The equipment and services will be provided only during the contracted dates of the event the customer is participating.

10. Supply connections and disconnections may only be made by the Convention Center personnel. The end user is responsible for compliance with all applicable federal, state and local codes/laws pertinent to the use of all services. The Convention Center reserves the right to inspect all devices and connections to ensure compliance with all codes and laws.

11. Any additional cost incurred by MCCNO to (1) assist in trouble diagnosis or problem resolution found not to be the fault of MCCNO or (2) collect information required to complete the installation that customer fails to provide may be billed to the customer at the prevailing rate.

12. All service issues must be reported to the MCC Service Desk prior to the close of the event. Claims will not be considered unless filed in writing byexhibitor prior to close of event. Credit will not be given for service installed and not used.

13. Cancellations – All cancellations must be submitted in writing. A processing charge of $50.00 will be applied to orders cancelled prior to installation. No credit is given for service cancelled after installation.

14. Service connectors or fittings may be supplied by the exhibitor.

15. Permanent building utility outlets are not a part of the booth space and cannot be used by exhibitors.

16. If further explanation of your plumbing requirements is necessary, please attach a separate sheet to this form.

17. If a technical data sheet on equipment indicating connections and/or description of equipment to be connected is available, please attach sheet or description to the Utility Location(s) form.

PLEASE COMPLETE AND RETURN WITH PAYMENT TO:

NOPFMIP. O. BOX 54973NEW ORLEANS, LOUISIANA 70154-4973

Please keep a copy for your records.

PROOF

Request for Telecommunications ServicesPLEASE TYPE OR PRINT Advance Rate Deadline: JANUARY 20, 2015




CITY, STATE, ZIP On Site Contact Name and Cell Phone # ORDER CONTACT NAME

Service Description Quantity Advance Standard TotalStandard Line Service – Service for Telephones, Modems, Faxes and Credit Card Machines. (PBX must dial 9then the #)Unrestricted Telephone Line- credit card required for Long Distance $ 260.00 $ 305.00

800 and Local Telephone Line $ 260.00 $ 305.00

Local Only Telephone Line $ 260.00 $ 305.00

Restriction change per line $ 11.00 $ 13.00

Telephone Sets A Credit Card on file is required to reserve a telephone set.

Replacement costs (listed on reverse) will be charged, if sets are not returned.

Single Line Sets $ 21.00 $ 25.00

Single Line speakerphone Set $ 53.00 $ 62.00

Message Waiting Single Line Set $ 53.00 $ 62.00

MultiLine Speakerphone Set $ 200.00 $ 250.00

Special Services

Voice Mail $ 26.00 $ 31.00

Call Waiting_____ Call forwarding_____ Call Pickup_____ Rollover/Hunt_______ $ 11.00 ea $ 11.00 ea

3rd Party Circuits

Extend Analog POTS line from Dmark to booth $ 206.00 $ 242.00

Extend ISDN BR1 line from Dmark to booth $ 309.00 $ 364.00

Extend T1 Circuit from Dmark to booth $ 1,854.00 $ 2,282.00Special rates or additional services - Call (504) 582-3036 for quotes

LABOR Charged in Half Hour increments. ½ hr. minimumMonday - Friday 8:00am – 4:30pm - $76.00/hour Monday – Friday 4:30pm – 8:00am & Sat., Sun., &Holidays - $113.00/hourInstall Date and Time: _____________________________________________

Disconnect Date and Time:_________________________________________

All Rates include applicable Taxes.

Customer should pick up set, show directory and dialing instructions at the MCC Exhibitor Service Center. All Sets must be returned to the MCC Exhibitor Service Center.

All cancellations must be must be submitted in writing. No credit will be given for equipment or service canceled after installation. A $50.00 processing charge will be applied to orders canceled prior to installation.

All service issues must be reported to the MCC Exhibitor Service Center. Claims will not be considered unless filed in writing by the close of the event.

Special wiring or configuring equipment will result in a labor charge.

A credit card is required for unrestricted dialing and telephone sets. Please complete the Billing and Payment Policy form with the credit card information.

SEE REVERSE SIDE FOR TERMS AND CONDITIONS

TOTAL AMOUNT DUE $Orders received on site are subject to an additional 25% feeon the standard rates.

Please indicate drop location on the Utilities Location Form.Include floor plans with orientation. A move fee of $52.00per line will be charged to relocate the line after it is installed. If no location is provided, the line is installed in the center rear of the booth.

Any order placed within 21 days of event start date is subject to standard rate

900 Convention Center Blvd New Orleans, LA 70130

Return order and payment to:P.O. Box 54973

New Orleans, LA 70154-4973Phone: (504) 582-3036Fax: (504) 582-3088

Email: [email protected]

For Online Ordering visit www.mccno.com/exhibitors

Effective January 1, 2015

PROOF

LIMITATION OF LIABILITY

Except for claims for physical injury to persons, NOPFMI and its suppliers or subcontractors will not be liable for any special, or consequential damages or for loss, damage or expense directly or indirectly arising from customer’s use or inability to use the system either separately or in combination with other equipment or software or for commercial loss of any kind (including loss of business profits) based upon breach of warranty, breach of contract, negligence, strict tort or any other legal theory whether or not NOPFMI or its suppliers or its subcontractors have been advised of the possibility of such damage or loss In no event shall liability exceed a refund of amounts actually paid to NOPFMI by company for their network attachment. Should there be a failure in connectivity performance as outlined above, customer will not be required to pay for connectivity for the prorated portion of service during which the failure occurred. The prorated amount will be calculated by dividing the time of failure by actual event hours as determined by the operational hours of the registration desk. In the event that the failure of connectivity is caused by a failure or disruption of NOPFMI’s internet service provider, NOPFMI shall take all reasonable and necessary steps to obtain whatever credits available from the provider and will credit those amounts against customer’s master account or make a cash refund to customer if the account has been paid in full. This shall be the limit of NOPFMI’s liability. Whenever used in this contract, the term “NOPFMI” shall mean and refer to New Orleans Public Facility Management, Inc., the operating corporation for the Authority engaged in business as the Ernest N. Morial Convention Center-New Orleans, hereinafter “MCCNO”.

TERMS AND CONDITIONS

1. Orders must be received a minimum of twenty-one (21) days prior to scheduled event opening for advance rates. Orders received less than twenty-one days will be charged at the standard rate. Orders placed on site will be subject to an additional 25% fee on the standard rates.

2. Conditions for processing service order forms: a. Payment in FULL for services must accompany service orders. NO EXCEPTIONS. Service will not be installed if payment is not received. b. Personal checks will not be accepted. c. Incomplete information will delay processing. Booth number(s) must be identified on the face of the form. Location of service in booth

must be designated. . Diagrams indicating booth orientation are required d. Customer provided/ordered circuits must be installed and working 2 days before event move-in.

3. Rates listed for all connections include connecting the service to the booth in the most convenient manner and DO NOT Include labor for making specialized installations, materials or ramping. Additional service charges and labor charges may be assessed for installations. Payment must be rendered in full when billed during the event. Service may be interrupted if payment is not received.

4. All material and equipment furnished by the Convention Center shall remain the property of the Convention Center and shall be removed ONLY by MCCNO Personnel.

5. Adhesive tapes used on floor surfaced must be a type approved by the Morial Convention Center. Contact your service contractor or the Exhibit Services Division of the Convention Center for more details.

6. Convention Center personnel are authorized to cut floor coverings when essential for installation of service unless otherwise directed. 7. Installation of any service requirements crossing aisles will not be installed unless approved by Show Management. 8. The equipment and services will be provided only during the dates of the event the Customer is participating. 9. The end user is responsible for compliance with all federal, state and local codes/laws pertinent to the use of all services. The Convention Center

reserves the right to inspect all devices and connections to ensure compliance with all codes and laws. 10. Any additional cost incurred by MCCNO to (1) assist in trouble diagnosis or problem resolution found not to be the fault of MCCNO or (2) collect

information required to complete the installation that customer fails to provide may be billed to the customer at the prevailing rate. 11. All service issues must be reported to the MCCNO Service Desk prior to the close of the event. Claims will not be considered unless filed in writing by

exhibitor prior to close of event. Credit will not be given for service installed and not used 12. Cancellation – All cancellations must be submitted in writing. A $50.00 processing fee will be applied to orders cancelled prior to installation. NO

credit is given for service cancelled after installation. 13. Customer’s Duties –

a. Customer shall be liable for any loss or damage to the rental equipment arising from Customer’s negligence, intentional act, unauthorized maintenance or other cause within the reasonable control of Customer, its representatives, employees, agents or invitees. In the event of any loss or damage to the equipment for which Customer is liable, Customer shall reimburse the Center for the reasonable cost of repair or replacement (or, at the Center’s option, the Center may apply all or a portion of Customer’s deposit as such reimbursement).

b. The equipment shall remain the sole and exclusive property of the Center or its assignee, and nothing contained herein shall give or convey to Customer any right, title or interest whatever in the equipment which shall, at all times, be and remain personal property notwithstanding that it may be or become attached to or embedded in the realty.

14. Equipment Management – Customer will be responsible for returning all telephone sets or other equipment and related materials to the MCC Exhibitor Service Center at the close of the show unless prior arrangements have been made with the MCC Service Desk.

a. Customers should go to the MCCNO Exhibitor Service Center to receive telephone instruments. A credit card is required for rental of all equipment.

b. The following costs will be charged to the customer’s credit card account if equipment is not returned: Single line sets - $78.75, Multi line sets $388.50.

15. Use of PBX Switch and Related Services –Customer’s rental of the equipment shall include the usage of (but not physical access to) the common telecommunication equipment (collectively, the “Switch”) serving the Customer at the convention facility.

16. Long Distance – Long Distance (inter-exchange) services are provided by the Center under license arrangements (1+ dialing). The Center will process billing for such services. A credit card is required for long distance charges.

17. Indemnification – Customer hereby assumes liability for and agrees to indemnify protect and hold wholly harmless the Center and its agents, employees, officers, directors and any and all successors and assigns, for and against any and all liabilities, obligations, losses, damages, injuries, claims, demands, penalties, actions, costs and expenses, including reasonable attorney’s fees, in contact, in tort or otherwise, which result from or arise out of the negligent or wrongful use to the equipment or the services by the Customer or its representatives, agents, employees, or invitees.

PROOF

Request for Internet & Network Connectivity Advance Rate Deadline: JANUARY 20, 2015

PLEASE TYPE OR PRINT




CITY, STATE, ZIP On Site Contact Name Cell Phone # ORDER CONTACT NAME

Service Description Quantity Advance Standard TotalStandard Line Service–(10/100 Connection) Public IP addressShared Internet Service with 1 IP address $1,100.00 $ 1,300.00 $

Additional IP Addresses $ 129.00 $ 148.00 $

Shared Internet Service with 5 IP addresses $ 1,597.00 $ 1,879.00 $




Dedicated Internet Service with 27 IP addresses $ 3,993.00 $ 4,698.00 $

Dedicated Internet Service with 57 IP Addresses $ 6,200.00 $ 6,665.00 $

DHCP Service - only available with Dedicated Internet Service $ 309.00 $ 361.00 $

8 port Hub/Switch Rental– A credit card is required to reserve a hub $ 95.00 $ 110.00 $

16 port Hub/Switch Rental– A credit card is required to reserve a hub $ 155.00 $ 180.00 $

Replacement cost of hub is $250.00. If not returned, the credit card will be charged.

Metered Broadband Service- Limited capacity for email purposes only56 KB with 1 IP (Additional IPs cannot be added to this service) $ 400.00 $ 471.00 $

256 KB with 1 IP (Additional IPs cannot be added to this service) $ 600.00 $ 705.00 $

512 KB with 1 IP (Additional IPs cannot be added to this service) $ 800.00 $ 941.00 $

Cat 5 cable – 25 foot Check if MCC Labor is required for installation_____ $ 25.00 $ 30.00 $

Cat 5 cable – 50 foot Check if MCC Labor is required for installation_____ $ 50.00 $ 59.00 $

Cat 5 Cable – 100 foot Check if MCC Labor is required for installation_____ $ 75.00 $ 88.00 $

Labor to install cables: 1 – 4 cables - $38.00 5 – 8 cables - $76.00 9 – 12 cables - $114.00 13 – 24 cables - $152.00 $

Special Networking Configurations - Call (504) 582-3036 for quotes

LABOR: Charged in Half Hour increments. ½ hr. minimum Monday - Friday 8:00am – 4:30pm $76.00/hour Monday – Friday 4:30pm – 8:00am & Sat., Sun., &Holidays - $113.00/hourInstall Date and Time: _____________________________________________________________________________________________________________

The MCC will provide standard 10/100 mbps switched Ethernet based connections with RJ-45 connectors to each location specified. The MCC will issue proper IP addresses and relevant information upon completion of the order form and payment for services.

The customer must provide all network, computer hardware and software to be used in the exhibit booth or meeting room, as well as the proper configuration of such equipment. The MCC cannot provide technical support on any issues related to the configuration of your computer equipment.

It is the customer’s responsibility to provide administrative rights to configure computers. To receive configuration information in advance, please send request to [email protected]. Include the event name, booth number and company name in the request.

CUSTOMER ACCEPTANCE OF TERMS AND CONDITIONS: ____________________DATE:__________________

SEE REVERSE SIDE FOR TERMS AND CONDITIONS

TOTAL AMOUNT DUE $Orders received on site are subject to an additional 25% fee on the standard rates.Please indicate drop location on the Utilities Location Form.Include floor plans with orientation. A move fee of $129.00per line will be charged to relocate the circuit after it is installed. If no location is provided, the drop is installed in the center rear of the booth. Internet drops originate from overhead.

Any order placed within 21 days of event start date is subject to standard rate

900 Convention Center Blvd New Orleans, LA 70130

Return order and payment to:P.O. Box 54973

New Orleans, LA 70154-4973Phone: (504) 582-3036Fax: (504) 582-3088

Email: [email protected] Online Ordering visit

www.mccno.com/exhibitors

Effective January 1, 2015

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LIMITATION OF LIABILITY

Except for claims for physical injury to persons, NOPFMI and its suppliers or subcontractors will not be liable for any special, or consequential damages or for loss, damage or expense directly or indirectly arisingcustomer’s use or inability to use the system either separately or in combination with other equipment or software or for commercial loss of any kind (including loss of business profits) based upon breach of warranty, breach of contract, negligence, strict tort or any other legal theory whether or not NOPFMI or its suppliers or its subcontractors have been advised of the possibility of such damage or loss In no eventliability exceed a refund of amounts actually paid to NOPFMI by company for their network attachment. Should there be a failure in connectivity performance as outlined above, customer will not be required tofor connectivity for the prorated portion of service during which the failure occurred. The prorated amount will be calculated by dividing the time of failure by actual event hours as determined by the operationhours of the registration desk. In the event that the failure of connectivity is caused by a failure or disruption of NOPFMI’s internet service provider, NOPFMI shall take all reasonable and necessary steps to obtawhatever credits available from the provider and will credit those amounts against customer’s master account or make a cash refund to customer if the account has been paid in full. This shall be the limit of NOPFMI’s liability. Whenever used in this contract, the term “NOPFMI” shall mean and refer to New Orleans Public Facility Management, Inc., the operating corporation for the Authority engaged in business asErnest N. Morial Convention Center-New Orleans, hereinafter “MCCNO”.

TERMS AND CONDITIONS

1. Orders must be received a minimum of twenty-one (21) days prior to scheduled event opening for advance rates. Orders received less than twenty-one days will be charged at the standard rate. Orders placed on site are subject to an additional 25% fee on the standard rates.

2. Conditions for processing service order forms: a. Payment in FULL for services must accompany service orders. NO EXCEPTIONS. Service will not be installed if payment is not received. b. Personal checks will not be accepted. c. Incomplete information will delay processing. Booth number(s) must be identified on the face of the form. Location of service in booth must be designated.

Diagrams indicating booth orientation are required. d. Customer provided/ordered circuits must be installed and working 2 days before event move-in.

3. Rates listed for all connections include connecting the service to the booth in the most convenient manner and DO NOT include labor for special wiring, ramping, making specialized installations or materials. Additional service charges and labor charges may be assessed for installations. Payment must be rendered in full when billed during the event. Service may be interrupted if payment is not received.

4. All material and equipment furnished by the Convention Center shall remain the property of the Convention Center and shall be removed ONLY by MCCNO Personnel. 5. Adhesive tapes used on floor surfaced must be a type approved by the Morial Convention Center. Contact your service contractor or the Exhibit Services Division of the

Convention Center for more details. 6. Convention Center personnel are authorized to cut floor coverings when essential for installation of service unless otherwise directed. 7. Installation of any service requirements crossing aisles will not be installed unless approved by Show Management. 8. The equipment and services will be provided only during the dates of the event the Customer is participating. 9. End user is responsible for compliance with all applicable federal, state or local laws pertinent to the use of all services. The Convention Center reserves the right to inspect all

devices and connections to ensure compliance with all codes and laws. 10. Any additional cost incurred by MCCNO to (1) assist in trouble diagnosis or problem resolution found not to be the fault of MCCNO or (2) collect information required to

complete the installation that customer fails to provide may be billed to the customer at the prevailing rate. 11. All service issues must be reported to the MCCNO Service Desk prior to the close of the event. Claims will not be considered unless filed in writing by the exhibitor prior to

the close of the event. Credit will not be given for service installed and not used. 12. Cancellation – All cancellations must be submitted in writing. A $50.00 processing fee will be applied to orders cancelled prior to installation. NO credit is given for service

cancelled after installation. 13. Wireless Specific – The use of any wireless device that interferes with the facility’s wireless data frequency is prohibited. Exhibitors are allowed to bring and utilize their own

wireless routers. The exhibitor will be charged for a hardwired connection and an IP for each device connected to the router. MCCNO is NOT responsible for the configuration or operation of the wireless router. It is the responsibility of the exhibitor to ensure their equipment is properly configured and operational and not interfering with other exhibitors and/or MCCNO equipment.

14. Customer’s duties – a. Customer shall be liable for any loss or damage to the rental equipment arising from Customer’s negligence, intentional act, unauthorized maintenance or other

cause with the reasonable control of Customer, its representatives, employees, agents or invitees. In the event of any loss or damage to the equipment for which the Customer is liable, Customer shall reimburse the Center for the reasonable cost of repair of replacement (or, at the Center’s option, the Center may apply all or a portion of Customer’s deposit as such reimbursement).

b. The equipment shall remain the sole and exclusive property of the Center or its assignee, and nothing contained herein shall give or convey to Customer any right, title or interest whatever in the equipment which shall, at all times, be and remain personal property notwithstanding that it may be or become attached to or embedded in the realty.

15. Equipment Management – Customer will be responsible for returning equipment and related materials to the MCCNO Service Desk at the close of the event unless prior arrangements have been made with the Service Desk.

a. A signature is required upon delivery of your rental hub(s). Please notify the MCCNO Service Desk when you are available to receive. b. The following costs will be charged to the customer’s credit card if equipment is not returned: Hubs - $250.00. A credit card is required for rental of all equipment.

16. Use of Network Connection – a. The network attachment to be provided by MCCNO may be used only by the directors, officers and employees of the company, its guests, its agents and consultants

while performing service for the company and cannot be resold or distribute to other companies. The services being provided by MCCNO will facilitate communications between the Company’s authorized users and the entities reachable through the national Internet. Users of MCCNO equipment and network services shall use reasonable efforts to promote efficient use of the networks to minimize, and avoid if possible, unnecessary network traffic and interference with the work of other users of the interconnected networks, specifically wireless interference.

b. Users of MCCNO services shall not disrupt any of the MCCNO or other associated networks as a whole or any equipment of system forming part of their systems, or any services provided over, or in connection with MCCNO or other associated networks. MCCNO services shall not be used to transmit any communication where the meaning of the message, or its distribution, would likely be highly offensive to the recipient or recipients thereof.

c. All devices for which MCCNO provides Internet or Networking connectivity shall be required to obtain a MCCNO assigned IP address. d. MCCNO will provide standard 10/100Mbps switched Ethernet-based connections with RJ-45 connections to each location as specified by the client. All data

transmissions from connected client computers will be handled via copper and fiber optic based transmission media and routed/repeated as necessary to conform to Ethernet-based connectivity standards. MCCNO will only be responsible to the end of that connection or MCCNO provided device.

17. Internet Performance Disclaimer – MCCNO does not guarantee the performance, routing or throughput, either expressed or implied, of any data circuit(s) connectivity with regards to the Internet and/or Internet backbones beyond any facility we service. MCCNO does, however, monitor traffic and bandwidth usage in order to maintain an acceptable level of performance from the Ethernet network for all users.

18. Internet Security Disclaimer – MCCNO does not provide security, such as but not limited to firewalls, etc for any data circuit(s) we provide. It is the sole responsibility of the customer to provide any necessary security. With execution of this document the customer is agreeing to the Terms and Conditions of this document and will hold MCCNO, its agents and contracts harmless for any and all liabilities arising from the use of non-secured circuits. The client is responsible for Anti-Virus protection on all devices. MCCNO requires that all devices directly or indirectly accessing the MCCNO network and Internet connection must have the latest virus protection software, window security updates, system patches and any technological cautions available/necessary to protect the MCCNO network, you and others from viruses, worms or any malicious programs and other disruptive appliances,

19. The exhibitor must provide any services (email, ftp, http servers, etc) that are required. The MCCNO provides standard Internet connectivity. 20. Indemnification –Customer hereby assumes liability for and agrees to indemnify protect and hold wholly harmless the Center and its agents, employees, officers, directors and

any and all successors and assigns, for and against any and all liabilities, obligations, losses, damages, injuries, claims, demands, penalties, actions, costs and expenses, including reasonable attorney’s fees, in contact, in tort or otherwise, which result from or arise out of the negligent or wrongful use to the equipment or the services by the Customer or its representatives, agents, employees or invitees.

PROOF

For online ordering go to www.mccno.com/exhibitors

** MANDATORY FORM. MUST BE RETURNED WITH ORDER FORMS **

Name of Event: IDCE 2015Exhibitor Company Name: Booth Number:

Exhibitor Company Address:

City/State/Country: Zip Code:

Telephone: Fax: On site Contact Cell Phone #:

Contact Person’s Name: Check if you are a new MCCNO customer:

Email address: E-Mail Address for invoice:

If you intend to utilize the services of the MORIAL CONVENTION CENTER, this form must be completed and returned to the above address. Please select the method of payment you will be using for services provided:

COMPANY CHECKPlease make check payable to the Morial Convention Center. Express Mail Address: 900 Convention Center Blvd., Attn: Exhibit Services, New Orleans, LA 70130.

BANK TRANSFERContact Exhibit Services at (504) 582-3036 for Bank Information.Please reference name of show and booth number on all Bank Transfers so we may properly credit your account.

CREDIT CARDFor your convenience, we will use this authorization to charge your credit card account for advance orders, and any additional amounts incurred as a result of show site orders placed by your representative. These charges may include labor. Please complete theinformation requested below:

Are you a third party paying for an exhibitor’s order? Yes No

Cardholder’s Name: Company:

Credit Card Billing Address:

City: State/Province:

Zip/Postal Code: Country:

Telephone: Email:

Please check one:

American Express Discover Visa Diners Club Master Card

We have read, understand and agree to all items as described on both sides and have advised our show site representative accordingly.

Account Number:Expiration

Date:Security

Code:

Signature of Cardholder:

Exhibitor Signature: Print Name: Date:

ORDER DEADLINE DATEJANUARY 20, 2015

PAYMENT AUTHORIZATION FORM

Please return forms via:E-mail: [email protected]

Fax: (504)582-3088Mail to: Morial Convention Center New Orleans

ATTN: Exhibit ServicesP.O. Box 54973

New Orleans, LA 70154-4973

PROOF

PAYMENT TERMS AND CONDITIONS

1. Orders must be received a minimum of twenty one (21) days days prior to scheduled event opening for discount rates. Orders received less than twenty one (21) days prior to scheduled event opening will be charged at the standard rates. Orders received on site will be subject to a 25% fee on the standard rates.

2. Conditions for processing service order forms:A. Payment for service must accompany service orders. NO EXCEPTIONS!B. Personal checks will not be accepted. Service will not be installed if payment is not received. C. Incomplete hook-ups or power requirement information will delay processing.D. Booth number(s) must be identified on the face of the form.E. Location of power in booth must be designated. Diagrams indicating booth orientation are required.

3. Rates listed for all connections include connecting the service to booth in the most convenient manner and DO NOT INCLUDElabor for making specialized installations, special wiring, material or ramping.

4. Additional service charges and labor charges may be assessed for installations. Payment must be rendered IN FULL when billed during the event. Service may be interrupted if payment is not received.

5. Claims will not be considered unless filed in writing by exhibitor prior to close of event.

6. Credit will not be given for service installed and not used.

7. There is a 10% charge to change and reprocess the method of payment submitted for an account.

INTERNATIONAL EXHIBITORS

We require 100% pre-payment of orders. Any orders or services placed at show site must be paid at the show. Payment may be made by check in U. S. funds drawn on a U. S. bank.

UNPAID BALANCES

Should there be any unpaid balance after the close of the show, terms will be net, due and payable upon receipt of invoice. Effective 45 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1/5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre-payment bases only. Unpaid balances of $100.00 or less must be paid at show site.

PROOF

Photocopy for your records.

Return with order and payment to: P. O. Box 54973

New Orleans, LA 70154-4973Email: [email protected]

Utility LocationsMANDATORYTo ensure that your electrical and plumbing outlets, telephones and internet services are properly placed, a Booth Floorplan must be submitted with your order forms. If you do not have a plan, please use the grid on this page and submit it with your order forms.To use this grid:

Use bold lines to indicate the outline of your booth.Indicate the scale of the grid (e.g. 1 square = 10 feet) or indicate the dimensions of your booth.Mark the adjacent booth numbers on aisle numbers. This will help us orient your service correctly.Mark outlet locations, expressed in watts or amps and voltage in each location. Mark telephone and internet lines in each location. Locations marked should accurately reflect services ordered.Return this form with your prepaid order forms.

Show: IDCE 2015 Exhibiting Company: __________________ Booth #:

Adjacent booth or Aisle Number:

Adjacent booth or Aisle Number:

Adjacent booth or A

isle Num

ber: A

djac

ent b

ooth

or A

isle

Num

ber:

PROOF Located in Lobby of Hall “F” inside the

New Orleans Ernest N. Morial Convention Center

Jimmie Hickman Business Center Manager

Business Center Phone: 504‐670‐8941 Business Center Fax: 504‐670‐8887

Business Center E‐Mail: [email protected]

Hours of Operation:

Monday—Friday: 9 a.m.— 5:30 p.m.* Saturday—Sunday: Closed Morial Conven‐

tion Center

Convenient mailbox, document and pack‐and‐ship services.

Get that and more at The UPS Store.

Digital Printing & Document Services Full‐Service and Self‐Service Solutions Color and Black & White Printing and Copying Professional finishing Collating, binding, laminating and folding Custom printing Flyers, newsletters, brochures, menus Postcards, business cards, stationary and more Faxing Sending and receiving

Packing & Shipping UPS Air products and UPS Ground Full‐service guaranteed packing International shipping Postal services including postage stamps

Packaging Materials Boxes Cushioning Tape

Additional Products & Services Office Supplies Greeting Cards & Postcards Mobility Scooter Rentals Computer Services Copier/Printer/Computer Equipment Rentals

Check out our great selection of Exhibitor Supplies! Foam Boards Dry Erase Boards Flip Charts Floor Easels Pamphlet & Magazine Holders Fishbowls Mounting Tape Velcro Travel Plug Adapters Surge Protectors Ethernet Cables Display Lights

PROOF

Receiving Handling / Storage Fees*

Small Packages Letters/Packs $5.00 1‐10 lbs. $5.00 11‐20 $10.00

Medium Packages 21‐50 lbs. $15.00 51‐75 lbs. $20.00

Large Packages 76‐100 lbs. $25.00 101‐150 lbs. $40.00 Exhibitor Cases $20.00

*Includes receiving, securing and storage for up to 3 business days prior to arrival. See Receiving Authorization form for terms and conditions.

Shipping Handling Fees*

Small Packages Letters/Packs $3.00 1‐20 lbs. $5.00

Medium Packages 21‐50 lbs. $10.00 51‐75 lbs. $15.00

Large Packages 76‐100 lbs. $25.00 101‐150 lbs. $40.00 Exhibitor Cases $20.00 *Includes labeling, taping, getting to the dock and logging tracking numbers. See Waybill Authorization form for terms and conditions.

Event Preparation

Banners Call/E‐Mail for Quote Signs Call/E‐Mail for Quote Presentation Call/E‐Mail for Quote Handouts Name Badges Call/E‐Mail for Quote Tent Cards $2.00B/W $3.00Color

Instant Business Cards *10 cards/sheet, 2”x3.5” cards Black & White starting at $10.00 Color starting at $15.00

Black & White Printing & Copying*

24lb bond white paper 8.5”x11” / 8.5”x14” 1‐500 $0.15 501‐1000 $0.12 1000+ $0.10

20lb bond white paper 11”x17” 1‐500 $0.30 501‐1000 $0.24 1000+ $0.20

*Double‐Sided Pricing is double the price above.

High Volume Printing Call/E‐Mail for Quote

Full Color Printing & Copying*

28lb laser white paper 8.5”x11” / 8.5”x14” 1‐100 $0.50 101‐249 $0.40 250+ $0.35

28lb laser white paper 11”x17” 1‐100 $1.50 101‐249 $1.40 250+ $1.35

*Double‐Sided Pricing is double the price above.

High Volume Printing Call/E‐Mail for Quote

Document Finishing Services

Coil Binding $2.50 Comb Binding $2.50 ‐Presentation Covers $1.00 Velo/Unibind $3.50 Stapling (set) $0.05 Hole Punch (set) $0.03 Hand Folding $0.25 Machine Folding $0.10 Cutting Call/E‐Mail for Quote Laminating $2.49 Hand Collation $40/hr Custom Presentation $40/hr

Fax Services

Incoming Faxes (per page) $1.00

Outgoing Faxes Domestic 1st Page $1.00 Domestic addt’l Pages $1.00 International 1st Page $6.95 International addt’l Pages $3.50

Other Services

Computer Rental (min $2.95) Shipping Services UPS Next Day Air UPS 2nd Day Air UPS 3‐Day Select UPS Ground International Waybills

Packaging Services Professionally Trained Staff Highest packing standards Any size, value, shape or weight

Packaging Supplies Boxes Tape Bubble Wrap & Peanuts Sharpies Shrink Wrap (small & large sizes available) Box Cutters Tape Measures Bubble Mailers CD & Photo Mailers

PROOF

SHOW RATE QTY TOTAL

SHOW RATE QTY TOTAL

SHOW RATE QTY TOTAL

SHOW RATE QTY TOTAL

SHOW RATE QTY TOTAL

SHOW RATE QTY TOTAL

480.00$

Legal Size Copy Paper 8.5 x 148.5" x 14" Case

SHARP Black & White Copier

Multi Function DesktopSpeed: 25 Pages Per Minute

Enlarge, Reduce and SCANNER50 Sheet Document Feeder

Additional Copies at 30 cents a copy NETWORK CAPABLE

(500 Copies included)

65.00$

1,150.00$

325.00$

(2,000 Copies included)

85.00$

280.00$

Sheet Capacity: 1100 Sheets Speed: 35 Pages Per Minute in COLOR

HP4250N B&W Laser Printer Networkable **500 prints allowed in flat rate. Overage will be

charged at a rate of 5 cents each

Black and White High Speed Copier

Duplex Copying

Sheet Capacity: 2000 Sheets - 4 Drawer

All-in-One Color Additional Copies at 5 cents a copy

NETWORK CAPABLE

SHARP Black & White Copier - High Volume

HP3525N Color Laser Printer Networkable *500 prints allowed in flat rate. Overage will be

charged at a rate of 30 cents each

Enlarge, Reduce, Duplex Copying Staple, 3 Hole Punch, Collate, Scan,

150.00$

DESKTOP PRINTER

(500 Copies included)

All-in-One B&W

Sheet Capacity: 5000 Sheets - 4 Drawer Speed: 62 Pages Per Minute

NETWORK CAPABLE

FULL COLOR - High Volume

180.00$

Enlarge, Reduce, Duplex Copying

CASES OF PAPER8.5" x 11" Case

Additional Copies at 30 cents a copy

Speed: 45 - 50 Pages Per Minute755.00$

Additional Copies at 5 cents a copy

Black and White High Speed Copier

Multi Function DesktopSpeed: 25 Pages Per Minute

Enlarge, Reduce and SCANNER50 Sheet Document Feeder

NETWORK CAPABLE

BLACK AND WHITE - DESKTOP FAX

Business Center Copier/Printer/Computer Order Form

LASER FAX MACHINEVARIOUS BRANDS

NETWORK CAPABLE

(6,000 Copies included) Staple, Collate, Scan, Enlarge, Reduce

Staple, 3 Hole Punch, Collate, Scan,

835.00$

(8,000 Copies included) Additional Copies at 5 cents a copy

Standard Copy Paper 8.5 x 11



Located in Lobby 'F' New Orleans, Louisiana 70130

Phone: (504) 670-8941Fax: (504) 670-8887

SHARP FULL COLOR COPIER

PROOF



Located in Lobby 'F' New Orleans, Louisiana 70130

Phone: (504) 670-8941Fax: (504) 670-8887

SHOW RATE QTY TOTAL

150.00$

$

Please Check One: American Express Discover Visa Mastercard

Expiration Date:

Address: State:

City: Zip Code:

� Check if you would like to have technician on-site during your convention, the Labor Charge is $250 a day.

Otherwise, please allow 30-45 minutes for techinican to respond to service calls.

GRAND TOTAL (Includes Subtotal, Tax, Delivery & Set-up Fee, and/or Addt'l Service Fee's) $

� Check if you will like to have techician network your equipment, the Labor Charge is $85/hr.

There is no charge to network one computer to one printer. *IP Addresses, Cables & Switches/Hubs will need to be

SUBTOTAL $Delivery & Set-up Fee (Addt'l Fee applies for multiple delivery and set-up days)

Tax (Add 9% to Subtotal) $

Additional Service Fee's (i.e. Networking or On-site Techinican)

140.00$

NAME OF SHOW:

EXHIBITING COMPANY:

DELIVERY DATE/TIME:

ORDERED BY:

IBM Laptop, 4GB RAM, DVD/RW, HDMI & VGA Outs. Loaded with Windows 7

Professional, Antivirus Protection and MS Ofice Professional 2010 Wifi

Desktop Computer, Dual Core 1.7Ghz, 4GB RAM, DVD ROM. Windows 7 & Office 2010 *Includes 19" Monitor,Keyboard and Mouse.

PICKUP DATE/TIME:

Please Complete Information Below and Submit to The UPS Store.

LAPTOP OR DESKTOP COMPUTER

165.00$

Cancellation policy: If cancelled 5 days before the show a 50% Cancellation fee will apply. If cancelled on-site a 100% cancellation fee will apply.

Cardholder’s Signature

Location (Booth/Meeting Rm#): If you have mulitple locations, please indicate below or

attach a separate sheet in necessary.

Terms: Must be Paid in Full before delivery and set-up. Moving of equipment after inital set-up will incur labor fee of $75.

Account Number:

Cardholder’s Name:

Credit Card PaymentFor your convenience, we will use this authorization to charge your credit card account for the above services requested. Please complete the

information requested below:

Cardholder’s Billing Address:

� Check if you will like charges to be billed to your House Account with our store.

PROOF

MailingAddress:900ConventionCenterBlvd.•NewOrleans,LA70130 Phone:504-670-8941•Fax:504-670-8887•Email:[email protected]

Package AuthorizationForm

PLEASE PRINT OR TYPE

CONTACT INFORMATION PACKAGE INFORMATION Company/Sender’s Name Number of Boxes

Phone Number Date of Package(s) Arrival

Email Address Date of Package(s) Pickup

“Ship To” Contact Name Person(s) Authorized to Pickup/Sign for Package(s)

“Ship To” Phone Number

ReceivingHandling/StorageFees*

Small Packages Letters/Packs 5.00

1-10 lbs. 5.00

11-20 lbs. 10.00

Medium Packages 21-50 lbs. 15.00

51-75 lbs. 20.00

Large Packages 76-100 lbs. 40.00

101-150lbs. 50.00

ExhibitCases 20.00

*Includesreceiving,securing,andstorageforupto5businessdayspriortoarrival.SeereverseforTermsandConditions.

CREDIT CARD INFORMATION

For your convenience, we will use this authorization to charge your credit card account for all Handling/Storage Fees associated with the packages The UPS Store receives on your behalf. These fees are paid to store directly and cannot be billed to your Shipping Account. Pleasecompletethe informationrequestedbelow:

Pleasecheckone: AmericanExpress Discover Visa MasterCard

AccountNumber Expiration Date

Cardholder’s Name:

Cardholder’s Billing Address: Address State

City Zip Code

Cardholder’s Signature

THIS FORM MUST BE RECEIVED PRIOR TO DELIVERY.

If you would like The UPS Store to receive package(s) 150lbs or less on your behalf for IDCE, please complete this form and follow Shipping & Pickup Instructions on back of form.

mailto:[email protected]

PROOF

MailingAddress:900ConventionCenterBlvd.•NewOrleans,LA70130 Phone:504-670-8941•Fax:504-670-8887•Email:[email protected]

Shipping Instructions*

Pleasefilloutyourlabelexactly asitisshownbelow.

*WesuggestthatyoudonotsendpackagesforSaturdaydeliveryorforEarlyA.M.unlessyouworkoutthesearrangements

aheadoftimewithaUPSStoreassociate.Wewillonlyacceptpackagesthatcanbehanddeliveredtotheconventioncenter.

Inotherwords,freightdeliverieswillnotbeaccepted. Any packages over 150lbs must go through the decorating company.

Pick-UpInstructions*

Package(s)mustbepickedupatTheUPSStoreKiosk located in Lobby B2, next to IDCE Registration. We will have staff available to help bring your packages to your booth once they have been claimed for.

*Ifpackage(s)arenotpickedupbyend of IDCE,

TheUPSStorewillshippackage(s)back to senderviaUPSatsender'sexpense.

Shipping/Pickup Instructions

The UPS Store IDCE 2014

Company Name c/o First Name/Last Name

900 Convention Center Blvd Lobby F


mailto:[email protected]

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