sharepoint2010 introduction

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Table of Contents1. Introduction .................................................................................................................................... 2

1.1 What is SharePoint? ...................................................................................................................... 2

1.2 History of SharePoint .................................................................................................................... 4

1.3 CMS, DMS & RMS .......................................................................................................................... 7

1.4 SharePoint Basic Elements ............................................................................................................ 8

1.5 Features of SharePoint ................................................................................................................ 17

1.6 Key Differences ........................................................................................................................... 18

1.6.1 WSS 3.0 vs. MOSS 2007 ........................................................................................................... 18

1.6.2 WSS 3.0 vs. Microsoft SharePoint Foundation 2010 ............................................................... 20

1.6.3 SharePoint Server 2007 vs. SharePoint Server 2010 ............................................................... 21

1.6.4 SharePoint Foundation 2010 vs. SharePoint Server 2010 ....................................................... 23

1.6.5 NET vs. SharePoint ................................................................................................................... 23

Key points .......................................................................................................................................... 25


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SharePoint 2010 Jumpstart [Go Green Paperless Office]

SharePoint 2010 Introduction Page 2Vishal Gupta [MCTS, MCP, MCSD, MCSE, MCSE +I, CNA, NCIM, NCIBS, BPP, MCA, MASE] [email protected] LinkedIn: http://in.linkedin.com/in/vishalguptasharepoint twitter.com/ vguptadelhi

1. Introduction

1.1 What is SharePoint?

SharePoint SharePoint SharePoint, let`s all explore, why SharePoint is becoming popular amongst

organizations nowadays. SharePoint was born out of a simple idea: Sharing Documents. Microsoft developed

family of software products called SharePoint, to perform features like File Sharing, Collaboration, and WebPublishing. In simple terms, SharePoint acts as the single platform to share, communicate, store, andcollaborate the content, documents, and records.

SharePoint 2010 family of products consists of:

1. SharePoint Foundation 20102. Search Server 2010 Express3. SharePoint Server 2010

4.

Search Server 20105. FAST Search Server 2010 for SharePoint 6. SharePoint Designer

SharePoint is use to build intranet/internet/extranet portals, collaboration sites, document managementsolutions and content management sites. It`s versatile in nature and supports a number of enterprise featuresin a collaborative environment. SharePoint is based on Microsoft primary development tool . NET, hence the

solutions created using SharePoint are easily customizable.

SharePoint can be used for something as simple as creation of list of contacts, or for something as complex asa project management dashboard/KPI for a large store or an organization.

SharePoint

Share Communicate Store Collaborate

Content Document Records


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Let`s take a simple example of an organization A , having 2 departments

Accounts Sales

An organization individual uses individual computers to store the information.

The customer seeks information from the organization. The organization CEO seeks information fromdepartments. Department individuals store information, in their own Systems. It takes lots of time to fetch thecorrect information, which is not even a secure.

A sample of conversation:

CEO to Sales Manager: I want the Sales report Month Wise.

Sales Manager Replies: Sir Files were stored in my computer but hard drive was Corrupted and Data is Lost.

CEO----YOU are fired!

CEO to Accountant: I want the department wise accounts.

Account Manager Replies: Sir! I have sent you an email yesterday for that and today I am on Leave.

CEO---- I did not receive it, I want it now!

Customer want to know how the company is performing, customer goes to various departments forinformation, but it takes a long time to seek information.

Now Let`s take an example of an organization B, having same departments.

Accounts Sales

Organization has SharePoint implemented.

The customer seeks information from the organization. The organization CEO seeks information fromdepartments. All the information is stored in Organization Intranet Portal, with roles and rights defined toretrieve the information. The information is highly secure and retrieved using various search criterias.

A sample of conversation:

CEO to Sales Manager: I want Sales report Month Wise [No need even to Ask, when CEO Log on to intranet

Portal, the dashboard displays all the information].Sales Manager Replies: Sir I keep all the files on Intranet Portal please have a look from there. [No Data Loss,Easy and quick retrieval].

CEO----YOU are fired turned to Good Job keep it UP.

CEO to Accountant: I want the department wise accounts.

Account Manager Replies: Sir you have received the email as well as SMS as I do all the work in OrganizationIntranet Portal, which is a workflow enabled to send the important updates in via emails and SMS.

CEO---- I didn`t receive it, I want it now turned to my Mistake I will check it Just now.


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Customer want to know how the company is performing, goes to various departments for information, but ittakes a long time to seek information.

Turned to

Customer- goes to the Internet Portal and fetches the desired information.

It is just one of the examples; the capabilities of SharePoint are much more than that.

Microsoft SharePoint 2010 provide capabilities to meet business-critical needs such as managing content,business processes, simplifying to find and share information across boundaries and enabling informeddecisions.

SharePoint Foundation 2010 or SharePoint Server 2010 provides collaborating features, which makes it handyfor end users to create, manage, build SharePoint sites and share information quickly.

1.2 History of SharePoint

Development of SharePoint has a long history and many pre products were created before actual productcame to existence.

Pre-SharePoint


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Before SharePoint 2003, in 1996 Microsoft launched a product called Microsoft Site Server for managingwebsites and the user's authentication/authorization. In 1998, Microsoft launched Site Server v 3.0 withfollowing features:

Indexing and Search Content Management Product Management Order Processing Site Personalization Ad Server

Site server was a low-cost product with good content management abilities but it lacked documentmanagement and taxonomical abilities.

In 1997, Microsoft came with Microsoft Office FrontPage, which had HTML WYSIWYG editor, used to create

and administrate websites. Microsoft launched the last version of FrontPage in 2003, having abilities to viewcode, design and support asp.NET.

Neither Site Server nor FrontPage provides the ability to integrate & collaborate different information such asvideos, files, applications, and documents.

Earliest Versions of SharePoint

Two versions of SharePoint came out in 2001.

1. SharePoint Team Services (STS)2. SharePoint Portal Server (SPS)

The SharePoint Team Services (STS) developed from the Microsoft FrontPage, considered as bottoms-uptechnology that means creating website was still left to end users. The websites created using STS supportsmaximum of 75 users. STS was also known as Office webserver. SharePoint Team Services (STS) wasintended as a departmental Intranet and used SQL Server as its backing store.

The SharePoint Portal Server (SPS) developed from the Site Server, is for site administrators. SPS is used toindex and search files stored on STS.

There was still a clear disconnect between the STS and SPS. The move to integrate their functionality drove thedevelopment of SharePoint.

SharePoint 2003

Microsoft launched WSS 2.0 and SharePoint Server in 2003 separately. Windows SharePoint service 2.0 wasfreely available as a component with Microsoft windows server 2003. WSS 2.0 enables organizations to createwebsites and portals easily for information sharing and document collaboration.

SharePoint 2003 was considered the first integrated and comprehensive solution for sharing information, files,applications, and creating websites. It integrates the capabilities of STS and SPS. It allows website & dashboardcreation using easy user interface. SharePoint 2003 server is a licensed product. It provides all the features of WSS 2.0 and many additional features.

SharePoint 2003, stores the entire top-level site configuration and data in a single database. This limits theeffective size that a site collection could grow; even backups and restores were time- consuming. The web


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parts (web parts are reusable components that display content on web pages) available were more compatiblebut they were very complex to create. Permissions were clumsy and difficult to maintain.

SharePoint 2007

Microsoft upgraded WSS 2.0 to WSS 3.0 by still keeping it as freely available.

Until now, end users started enjoying the experience of SharePoint and providing feedback with the demandof more and more new features. In 2007, Microsoft came up with the new product termed as SharePoint2007. This product was in integration with the Microsoft base office user product called Microsoft office, soMicrosoft termed this product as MOSS 2007 [Microsoft Office SharePoint Portal Server 2007]. Moss 2007integrates with windows server, SQL Server and the .Net Framework.

In the earlier versions of SharePoint, the primary site-editing tool was FrontPage that at least intheory can be used for other web creation projects as well. With SharePoint 2007, FrontPage wasextensively updated and rebranded as Office SharePoint Designer . SharePoint Designer allowed

easy customization of sites without needing to write any code. Microsoft Office SharePoint Designer2007 is a new product for creating and customizing Microsoft SharePoint Web sites and building workflow-enabled applications. It provides the professional quality design tools that you need to create great-lookingSharePoint pages that are compatible with a wide range of browsers.

SharePoint 2010

The hunger and desire to add more and more user-friendly features according to user needs continued and inApril 2010, Microsoft came up with the latest version called SharePoint 2010. The technology WSS 3.0 isupgraded to SharePoint Foundation Server. Like WSS 3.0 Microsoft continued its practice to keep thetechnology SharePoint foundation server as free version. SharePoint latest versions 2010 centers its focus onthe Sites, Communities, Content, Search, Insight, and Composite.

Office SharePoint Designer 2007 was upgraded to SharePoint Designer 2010. Microsoft designed SharePoint2010 as a 64 bit Product. The two main reasons behind this are:

1. Improving the performance2. Flexibility


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1.3 CMS, DMS & RMS

Before taking a deep dive in SharePoint technology, let us understand the three key systems contentmanagement system, Document management system and Record management system. Most of the abilitiesof these systems have been incorporated in SharePoint.

Content Management System: Content is a piece of digital data, which becomes information, for usersaccording to their needs. Content can be in any form document, images, pictures, sound, video, email, WebPages, websites, etc. Content management system enables the flow and editing of the content in user-friendlyapproach.

In precise Content management system enables to create, edit and publish data, constrained with a set of rules, validations and workflow that ensure validated content.

Key Features of CMS are:

1. WYSIWYG [What you see is what you get]: The editor displays the content as the final output, being

viewed by the user.2. Customization: CMS enables to customize the user requirements and accommodate them rather than

using the default settings.3. Rich Multimedia Support: Support various types of files, web pages, web content to be published.4. Search: Search for various data types and content types on the basis of keywords5. Workflow: approving and authorizing the content in user defined steps.

Document Management System: Document is the digital data stored in the form of word, excel, PowerPoint,PDF format. DMS enables users to create, store, manage expiry and retrieval of documents with ease.

Key Features of DMS are:

1. Metadata: The documents are being stored with keywords, which enable searching the documentseasily.

2. Capture: Enable to store the scanned documents in the form of images /documents.3. Security: Documents being created are secured on the basis of user roles and rights4. Integration: Integrating various external systems to document management system, so that

documents can be shared easily.5. Workflow: approving and authorizing the document in user defined steps.

Record Management System: Record is the set of interrelated piece of information related to entity. Recordmanagement system enables creation and editing of records from its origination until its disposal. Simpleexample of records in an organization could be employee information, personal details, Birth Certificate, etc.

Key Features of RMS are:

1. Sorting/Indexing: The Records being stored are arranged in ascending or descending order.2. Normalization: Removing redundant records and storing unique information3. Security: Providing the secure user roles and rights for the records to be viewed and created4. Workflow: Defining the flow of records on the basis of users rights5. Notification: sending alerts to users, when the records are being created, stored, archived, or deleted.


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It is very difficult to provide the exact distinction between all three systems, as there exists a very thin linebetween all three.

A table given below provides the key features

Features CMS DMS RMSSecurity Yes Yes YesMetadata Yes Yes YesSearch Yes Yes YesWorkflow Yes Yes YesMultiple website Support Yes No NoVersioning Yes Yes YesContent Type Management Yes Yes NoPublishing Yes Yes NoMultilingual Yes Yes NoUser Interaction Yes Yes YesContent Page Creation\Edit\Delete Yes No NoFolder Structure No Yes No

1.4 SharePoint Basic Elements

SharePoint sites/Portals contain various elements. Let`s take an example of an academic institution and seehow implementation of SharePoint with its various elements help them becoming best institution.

An academic institution named ABC Public School, till XIIth Standard has following objectives:

1. Communicate Real-time with Student Parents.

2. Communicate within Departments.3. Communicate with Students when they are at home.

4. Principal wants to see number of admissions, dropouts, attendance.

5. Teachers to upload the class sessions, notes, and extra practice exercises.

6. Communicate to the Vendors that cater to school.

7. Various Announcements, Events, and extra circular activities need to be shared in School.

8. Instant SMS to be sent for various activities.

9. Information can be viewed and updated from mobile, with defined SLA.

10. Students can attend virtual Class, from Home.

11. Zone to show top prominent personalities.

12. Teachers can write their blogs on various topics and encourage students to do so.


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Let us understand the basic elements of SharePoint before provide the solution to meet School Objective.


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Site: Site is a collection of web pages used to store information in an organized manner. It stores a list of documents, discussions, events, tasks, and many other types of information. Site provides controlled access toshare information among users, i.e. authorize users are allowed to access the site & its elements. User can

configure following elements in SharePoint site:

Templates: Template acts as stencils, which are used to create similar attribute elements. Language: SharePoint has ability to create multilingual sites. Language packs are installed on the server to

translate the portal in another language. User can select a language-specific site template while creatingnew site.

Security: You can define unique user groups and permissions for each site as well as site elements. Navigation: Site navigation reflects the relationships among the sites in a site collection. User can fine-

tune site's navigation experience by configuring unique navigation links in each part of site's hierarchy.Therefore, planning navigation and planning sites structures are closely related activities.

Web pages: Web pages in sites or site collection are used to display information.

Site layouts: Site Layout dictates the overall look and feel of the SharePoint site. Themes: Themes specify the appearance of site in terms of Color & font. Regional settings: Regional settings are specific to particular country or geography, such as locale, time

zone, sort order, time format and calendar type.

Search: User can make each site having unique search settings. For example, you can specify that aparticular site never appear in search results.

Content types: A content type defines the attributes of a list item, a document, or a folder. Workflows: Workflow defines the action or series, of actions to be performed.

Sub-site: A sub-site is a single SharePoint site within a site collection. A sub-site can inherit permissions andnavigation structure from its parent site or can be specified and managed independently.

Site collection: SharePoint site collection is a logical grouping of multiple SharePoint site or hierarchical sitestructure. For, e.g. Sites for various teams or departments of an organization can be grouped logically in onesite collection. A site collection consists of a top-level site and one or more sites below it. Each top-level siteand any sites below it in the site structure are based on a site template and can have other unique settings andcontent.

List: A SharePoint list is a collection of records related to an entity like a student, employees, etc. Records inlists are termed as items. A list contains columns or fields that define the item data or metadata. List in

SharePoint can be created using a GUI interface by defining the metadata types. Once the List is being created,it is very easy to add, edit, delete, and search items in it.

Document Library: A Document library allows users to easily store, upload, share, collaborate, and trackdocuments or files. Users can also store the properties related to documents called metadata to make thedocuments easily searchable.

Image library: An image library allows users to easily store, upload, share, collaborate and track images ordigital pictures. Users can also store the properties related to images called metadata to make the imageseasily searchable.

Task list: A task list in SharePoint displays a collection of tasks to be performed.


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Content type : A content type is a reusable collection of metadata (columns), workflow, behavior, and othersettings for a category of items or documents. Content types enable user to manage the settings for a categoryof information in a centralized, reusable manner.

Site columns: A site column is a reusable column definition, or template that you can assign to multiple listsacross multiple SharePoint sites. Site columns are useful if user organization wants to establish someconsistent settings across lists and libraries.

Custom control: Custom controls have a file extension as .ascx and are shared across webapplications. There is no visual designer for creating custom controls hence, user cannot drag and drop customcontrols.

User control: User controls are created using a designers tool, having file extension as .ascx. User controlcannot be shared across web applications.

Web part: Web Parts are customizable plug and play components that empower informationworkers to create personalized user interfaces by simply dragging and dropping them on a Webpage. Web parts allow customization at both design time and run time. There are two types of webparts.

1. In-built web parts Web parts that are included in SharePoint. Developers can drag them from webpart galleries and drop them into web part zones.

2. Custom web parts Web parts that are created by the user using visual studio is called custom webparts.


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A Web Part is composed of the following entities:

The Web Part description file (.dwp) is a portable container of default and personalized property valuesfor the Web Part.

The Web Part assembly file (.dll) contains the logic and code for the Web Part, and is installed on theserver running Windows SharePoint Services.

Resource files that support the Web Part; these are also stored on the server. Tables in the Windows SharePoint Services database are used to store current values of the Web Part

properties.

Master pages: Master pages are template that other pages can inherit from to keep consistent functionality.The pages that inherit from master pages are referred to as content pages. Master pages allow developers tokeep consistent, reusable, web based code (html, CSS, JavaScript, etc.) at one high level place, so that thecontent pages can concentrate on their specific web based code. A content page refers to a master page andthe ASP. Net framework merges the two pages together to make one page.

Content pages: Content pages implement a master page. Content pages contain an attribute, which informsthe compiler that the page should be, merged with a master page. This attribute is part of the page directivetag called the MasterPageFile.

Page Layout: Page layout dictates the overall look and feel of a web page. A page layout relies on a contenttype to determine the kind of content that can be stored on pages. Page layout contains field controls and webpart.

Theme: SharePoint theme represents a collection of graphics and cascading style sheets that can modify howa website looks. Using themes, we can change font and color scheme of the sites.

Site definition : Site definitions are the foundations on which all sites and user templates are built. These arethe collection of XML or ASPX files. Site definition contains information of web parts, lists, features, andnavigation bars to be included in the site.

Site template: A site template provides the basic component and layout of a new site created underSharePoint. A site template contains specific design information about a site, including the list that is part of the site, web part pages used in the site, the sites themes and borders, changes to the quick launch bar, as

well as some site content (such as document libraries). Site templates are used to allow the rapid creation of

websites and basic content in a SharePoint system.


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Web solution package (WSP): Web solution package is a cabinet file that contains, site and featuredefinitions, web part file, templates, assemblies, and code access security policies. It contains a web manifestthat defines the list of features, site definitions, resource files, web part files, and assemblies to process when

the solution is deployed. The directory structure within the cabinet file dictates the resulting structure on theweb front- end computer. WSP creates a file with extension .WSP.

SharePoint designer: It is a specialized HTML editor and web design freeware for creating and modifyingMicrosoft SharePoint sites and web pages. It is a part of Microsoft SharePoint family products.

SharePoint designer workflow: One of the most powerful features of SharePoint designer is the ability fornon-programmers to easily create business tailored workflow to improve business process management.SharePoint designer workflow is an easy, cheap, and somewhat limited entry point to workflow development.They are easy because most end users and administrators can become workflow developers without too muchtraining.

Content Editor Web part: It is a universal plug in adapter. It is used to connect SharePoint pages to the restof the world. User can use content editor web part to add html/CSS/JavaScript, embed videos or widgets,formatted text, tables, hyperlinks, images, and display content from other SharePoint sites to a web part page.

Content query web part: Content query web part displays a dynamic set of items based on a query that userbuild by using a web browser. The query displays selected items. User can set presentation options todetermine how these items are displayed on the finished page.

Rating: It provides user the ability to rate content (of any type, lists, documents, pages on a site, and evencontent types) and stores that rating information in the database.

Blogs: It is a type of website, usually maintained by an individual with regular entries of commentary,description of events, or other material such as graphics or video.

Enterprise wiki: An enterprise wiki is a publishing site for sharing and updating large volumes of informationacross an enterprise.

Tagging: The ability to tag documents enable user to search document easily with keywords.

Recent activity : The recent activity is a helpful way to understand what the person has been working onrecently.

My site: These are the individual mini sites and acts as a cent ral location to view and manage all of a usersdocuments, tasks, etc.

Audience targeting: The content inside lists, libraries, web parts, etc., can be targeted to appear only for theusers who are members of a particular group or audience. The audience can be identified via SharePointgroups, distribution lists and security groups.

Business intelligence: It provides business intelligence feature that allows tracking key performanceindicators and BI dashboards into the team site.


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Business data catalog: Business data catalog (BDC) integrates external data into the SharePoint server. It is aone-way communication.

Business Connectivity Services (BCS) : In SharePoint 2010, it is all about connecting to external data. BCSenhances the SharePoint platforms capab ilities with out-of-box features, services, and tools that streamlinedevelopment of solutions with deep integration of external data and services. It is a two-way communication.

Single sign on: It allows users to log on to a variety of applications with the single username and password.

Windows PowerShell: It is the new command line interface and scripting language designed for systemadministrators to perform tasks like backup, restore etc.

Stsadm: Stsadm is command line utility located at the following path on the drive where SharePoint Productsand Technologies is installed: %COMMONPROGRAMFILES%\Microsoft shared\web server extensions\12\bin.

Stsadm provides a method for performing the administration tasks like backup, restore etc.

Sandboxed solutions: Sandbox creates a virtual environment, which enables to execute the untrustedsolutions in restricted environment, without affecting actual environment.

Ribbon interface: This act as the UI enhancement in the product. It provides the commands to be executedin the form of Icons.

ULS Logging: It captures and writes events to trace logs.

Digital asset management: SharePoint server 2010 includes a new asset library specially designed formanaging and sharing digital assets such as audio, video, and other rich media files.

Service application framework: It provides a platform that allows developers to build scalablemiddle-tier applications.

Claims based authentication: It provides a new authentication model that supports any corporate identitysystem like active directory domain services, LDAP-based directories, application-specific databases, etc.

The purpose of claims-based authentication is to make authentication simple for all users. For example, youmay want to setup a SharePoint site that is accessible by both internal and external users, such as clients.Internal users might use one mechanism such as Windows-based authentication and external users mightwant to use another method, such as forms-based authentication. No matter what authentication protocolwas used, your SharePoint application gets a signed set of claims so it has the information it needs about the

user .

Classic-mode authentication: In the classic authentication mode, only mixed-mode authentication isavailable. In mixed-mode authentication, a single SharePoint web application has to be extended to additionalIIS applications with different URLs and authentication providers. The same content is used for the differentURLs, but the different authentication providers can change the access users have, and their permissions.

Social networking: Connects public to MY site pages to help establish connections between colleagues withcommon interests.


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Web Service: Web services are small units of code designed to handle a limited set of tasks. Web serviceprovides methods that you can use to work remotely with a deployment of windows SharePoint services.

The above-mentioned SharePoint elements and components enable academic institutions to become best. Toachieve the objective of the Academic Institution mentioned in above example, technology Consultant createdPublic facing portal with restrictive permissions.

1. SharePoint Internet Portal [www.abcschool.com] can be viewed by anyone containsa. Master and Content pagesb. Video Web part to display school virtual tourc. Site Collection & Sitesd. Graphs web part to display the School progress

2. SharePoint Intranet Portal[http://myabcschool:9999] used by school teachers , principal, and studentscontains

a. Graphs & Dashboard webpart to display the School progress, number of admissions,dropouts, attendance.

b. Subsites are created to Communicate within Departments.c. Document Libraries are created for teachers to upload, share the class sessions, notes, and

extra practice exercises.d. Announcement Web part is used to display Various Announcements, Events, and extra

circular activities information in School.e. SMS gateway is integrated to send instant SMS for various activities.f. Login Id`s to view information Real-time to Student Parents being provided which can be

accessed even from home.g. Students attend virtual Class using Video player web part, from Home.h. School Communicate with vendors to upload their bills etc. in scanned format same day, and

share any issue and concern using issue tracker web part.

i. Information can be viewed and updated from mobile, with defined SLA.


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j. Teachers can write their blogs on various topics and encourage students to do so.

The above-mentioned usage of SharePoint for Academic institution, demonstrate few abilities but capabilities

of SharePoint are much more which will be described in subsequent sections.

1.5 Features of SharePoint

As mentioned earlier, SharePoint product family contains many products & evolution of these products startedlong back. It contains various features related to CMS, DMS, and RMS. The key versions, which madeSharePoint Popular, are Moss 2007 and SharePoint 2010.

SharePoint 2010 crosses the boundaries of browser and reach at mobile desktop, to enhance the employeesproductivity when the users are away from the office. With the enhanced mobility access, employees canaccess information, share and edit the presentation or documents instantly.

Microsoft has labeled SharePoint 2010 as a business collaboration platform for enterprises and the webbecause it opens up new domains for managing a number of activities from the workplace like:

Document management Web content management Workplace collaboration

Microsoft SharePoint 2010 revolves around six pillars, which covers SharePoint 2010 in entirety.

Sites: Microsoft SharePoint 2010 uses different sites, which help users in getting relevant information quicker.These sites can be used through internet, intranet or extranet. It enables users to share information, data andexpertise across organizations. Organizations can take advantage of personalization, content management,and social networking and collaboration activities through any type of site.

Communities: the new version of SharePoint allows users to work together in different ways. Microsoft hasenhanced the social feature of SharePoint 2007 in SharePoint 2010 and has made it look better. Communitiesallow people to collaborate in groups, share knowledge, and find information on various topics easily.


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Content: SharePoint content shifts SharePoint 2010 from a departmental solution to an enterprise solution.There has been massive improvement in content wherein users can add a significant number of documents toSharePoint. They can even use external data storage options to store more data.

Search: Microsoft SharePoint 2010 has acquired FAST search server, user improves the search tremendously.Now, users not only can search for content, but also people. User can opt for better language options withthumbnails and previews. User can even sort out the search queries and study similar search to get relevantsearch results.

Insights: with the help of SharePoint insights, users can access information through different data sources likedashboards, scorecards, reports and more. To help users, Microsoft has introduced performance point serverto the SharePoint platform. It is also known as Performance point services for SharePoint. It helps usersdiscover right people and expertise to make better business decisions.

Composites: SharePoint being a complete platform helps users in creating their code solution on premises orin the cloud. Complex application can be developed with the help of well-known tools like:

InfoPath SharePoint designer 2010 Visio 2010

1.6 Key Differences

SharePoint since its history comes in various versions:

1. Windows Shared Services 3.02. MOSS 20073. SharePoint Foundation 20104. SharePoint Server 2010 Standard5. SharePoint Server 2010 Enterprise

Below are the tables listing the key differences among the key SharePoint versions:

1.6.1 WSS 3.0 vs. MOSS 2007

Feature Name / Area WSS (3.0) MOSS 2007

Collaboration

Standard site templates Inc. Inc.Social networking web part N/A New

Wikis Inc. Inc.

Blogs Inc. Inc.

Email integration Inc. Inc.

Document collaboration Inc. Inc.

Real time presence andcommunication

Inc. Inc.

Enterprise Portal N/A

My site personal site N/A New


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User profiles N/A NewAudience targeting N/A New

Site Manager N/A New

Mobile device support Inc. Inc.

Colleagues and membership webparts

N/A New

Privacy & Security N/A New

Content syndication N/A New

Integration with SharePoint designer(FrontPage technology)

Inc. Inc.

Integration with outlook 2007 Inc. Inc.

Integration with access, excel,PowerPoint, word 2007

Inc. Inc.

Enterprise search

Search results Inc. Inc.

Enterprise content sources N/A New

People search N/A New

Business data search N/A New

Indexing controls N/A New

Administration management N/A New

User interface Inc. Inc.

Enterprise content management

Business document workflowsupport N/A New

Document information panel Inc. Inc.

WYSIWYG web content editor N/A New

Page layouts N/A New

Navigation controls N/A New

Content authoring N/A New

E-mail content as records N/A New

Records repository N/A New

Business process forms

Browser based forms N/A New

Centralized forms management andcontrol

N/A New

Compatibility checker N/A New

Integrated deployment model forNo code forms

N/A New

Form import wizard N/A New

Design once development model N/A New

Business intelligence


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Business data catalog N/A New

Key performance indicators N/A New

Integrated business intelligencedashboards

N/A New

Web based business intelligenceusing excel services

N/A New

Data connection libraries N/A New

Business data web parts N/A New

Platform services

Notification service N/A New

Single sign on N/A New

Excel spreadsheet developer reuseand extensibility

N/A New

Workflow Inc. Inc.

Support for ASP. Net 2.0 Inc. Inc.

Inc.-Included, Imp-Improved, New, N/A Not applicable

1.6.2 WSS 3.0 vs. Microsoft SharePoint Foundation 2010

Feature Name / Area WSS (3.0) Foundation 2010

Business Connectivity service N/A New

Windows PowerShell N/A New

Sandboxed solutions N/A New

Claims based authentication N/A New

Central administration N/A New

Client object model N/A New

Ribbon Interface N/A New

ULS Logging N/A New

Service application framework N/A New

Upgrade N/A New

Health monitoring N/A New

Audience targeting N/A New

Silverlight web parts N/A New

Browser based customization N/A New

Workflows N/A New

SharePoint designer N/A New

Microsoft synch framework N/A New

InfoPath form services N/A New



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1.6.3 SharePoint Server 2007 vs. SharePoint Server 2010 The table presented below will describe the key features between Moss 2007 & SharePoint 2010:

Feature Name / Area SharePoint Server 2007 SharePoint Server 2010

Sites

Office Integration Inc. Imp

Line-of-Business Integration Inc. Imp

Enterprise Management Operations Inc. Imp

Management tools and reporting Inc. Imp

Web Analytics N/A New

Mobile Connectivity Inc. Imp

Full-fidelity viewing N/A New

Editing to mobile N/A New

Contextual Ribbon N/A New

Microsoft Silverlight N/A New

Office Web Applications N/A New

Tagging N/A New

Audience Targeting Inc. Imp

Communities

People profiles Inc. Imp

Photos and presence N/A New

Micro blogging N/A New

Note Board N/A NewRecent activities N/A New

Organization Browser N/A New

Add colleagues Inc. Imp

Social bookmarks N/A New

Tags N/A New

Blogs Inc. Imp

Wikis Inc. Imp

Enterprise Wikis N/A New

Ratings N/A New

Colleague suggestions Inc. ImpKeyword suggestions N/A New

Content

Compliance Everywhere N/A New

Flexible Records Management N/A New

Shared Content Types and ManagedMetadata Service

N/A New

Content Organizer N/A New

Rich Media Management N/A New

Document Sets N/A New


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Word Automation Services N/A New

Support for Accessibility Standards N/A New

Search

People and expertise search Inc. Imp

Search from Windows7 andWindows Mobile

Inc. Imp

Common connector framework forindexing and federation

Inc. Imp

Scale and performance via Imptopology architecture

Inc. Imp

Ability to build search-poweredapplications

Inc. Imp

Refinement panel and sorting N/A New

Social behavior improves relevancy N/A New

Thumbnails, previews, and view inbrowser

N/A New

Advanced content processing withstrong linguistics

N/A New

Insights

KPI details N/A New

Dashboard Designer Inc Imp

Enhanced navigation, includingfiltering and sorting

N/A New

Publish more workbooks N/A New

JavaScript Object Model N/A New

PowerShell scripting N/A New

Richer fidelity with Excel workbooks N/A New

Support for Analytical Servicesformatting

N/A New

Additional data sources, includingexternal lists and "Power Pivot"workbooks (naming to come)

N/A New

Imp strategy map connection andformatting N/A New

Seamless management of dashboardcontent

Inc. Imp

Integrated filter framework N/A New

Calculated KPIs N/A New

Imp visualizations N/A New

Chart Web Parts N/A New

Business Intelligence Centre N/A New

Composites

Browser-based customizations Inc. Imp


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Business Connectivity Services N/A New

SharePoint Designer Inc. Imp

Human workflow Inc. Imp

Form Services Inc. Imp

Visio Services N/A New

Access Services N/A New

Sandboxed Solutions N/A New

Inc-Included, Imp-Improved, New, N/A Not applicable

1.6.4 SharePoint Foundation 2010 vs. SharePoint Server 2010

Just to say simply, SharePoint foundation is the basic, while SharePoint Server 2010 containsadvanced features. Even to install SharePoint Server SharePoint Foundation installation is must. Thebasic question remains when to opt for which SharePoint Foundation or SharePoint Server?

The Question is too difficult, but answer is too simple. Answer is D epends on user Requirementsnot on Organizational Size

Feature Name / Area SharePoint Foundation 2010 SharePoint Server 2010

Excel Services N/A NewVisio Services N/A New

Web analytics N/A New

Windows PowerShell Inc. Inc

Multilingual interface Inc Inc

Ribbon interface Inc Inc

Enterprise search N/A New

PerformancePoint services N/A New

Word automation services N/A New

Sandboxed solutions Inc Inc

Business connectivity services Inc Inc

Audience targeting Inc Inc

Mobile connectivity Inc Inc

User profiles and social data N/A New

Enterprise content management N/A New

InfoPath forms services Inc Inc

Workflows Inc Inc

Query enhancements Inc Inc


1.6.5 NET vs. SharePoint

There is lots of difference between both technically, but the key lies in understanding the Userrequirements. In Simple terms, the key differences are:


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Feature Name / Area .NET SharePoint

Creation Code need to be written even toachieve simple functionality

Lots of pre-defined web partsand elements available no need

to write the code.Time Takes time to create the code and

testVery less time required

Skilled Professionals Skilled professionals are required tocreate the functionality

Even novice professionals cando so easily

License Requirement Not required at the time of deployment of solution

Free versions available, but incase of extensive requirementsLicense is required


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SharePoint 2010 Introduction Page 25Vishal Gupta [MCTS, MCP, MCSD, MCSE, MCSE +I, CNA, NCIM, NCIBS, BPP, MCA, MASE] [email protected]

Key points

1. SharePoint is a tool, used to build portals, collaboration, and content management sites. It alsosupports document management and record management.

2. It is built on the .NET platform and its versions are: Microsoft SharePoint 200 1 Microsoft SharePoint Portal server 2003 Microsoft Office SharePoint server 200 7 Microsoft SharePoint 2010

3. SharePoint Server is based on the technology called windows shared services [WSS].4. WSS is freely available (downloadable) product.5. MOSS 2007 is built on WSS and it is licensed product.6. Moss 2007 functionality revolves around six pillars, i.e. Collaboration, Portal, Search, Content

Management, Business Process, Business Intelligence7. Moss features are:

Business intelligence Business data catalog (BDC) Enterprise search User profile support

8. Microsoft SharePoint server 2010 has six pillars, i.e. Sites, Communities, Content, Search, Insights,and Composites.

9. Microsoft SharePoint server 2010 features are:

Business connectivity service Fast search Sandboxed solution Windows PowerShell Visio service

10. SharePoint incorporates the functionality of: Content Management System (CMS) Document Management System (DMS) Record Management System (DMS)