shared e-books from coast to coast: consortial programs in florida and the pacific northwest
DESCRIPTION
Trey Shelton (speaker)TRANSCRIPT
Shared E-books from Coast to
Coast:CONSORTIAL PROGRAMS IN FLORIDA AND THE PACIFIC
NORTHWEST
Mary PageAssociate Director,
Collections & Technical ServicesUniversity of Central Florida
Libraries
Linda Di BiaseCollection Development
LibrarianUniversity of Washington
Steven CarricoAcquisitions Librarian
University of Florida Smathers Libraries
Erin Gallagher
Collections Consultant
Ingram Coutts
Trey SheltonE-Resources Librarian
University of Florida Smathers Libraries
Joan ThompsonCollection Development
ManagerYBP Library Services
Sadie WilliamsDirector of Product Marketing, Workflow
Solutions ProQuest
Panelists
Jim BunnelleAcquisitions & Collection Development
Librarian Lewis & Clark College
11 universities (going on 12…)
Various missions and populations
New College 702 FTE, Small Liberal Arts
University of Florida 33,172 FTE, ARL, AAU, Very High Research
SUS libraries support general undergraduate programs, the usual range of graduate degrees, MFA programs, plus medical, dental, law, and veterinary schools
The State University System of Florida
Big Florida –The shared e-books plan of the SUS consortium
Complexities of collection building among multiple institutions
Adding new content while controlling expenditures
Mandate to share resources and minimize duplication
Shared funds from FLVC (consortium) provided seed money
Each library contributed an additional $7,000, for a total of $125K
Set up deposit account with Ingram
Pilot project. No guarantee of future funding
Seeding the Pilot
A formal “Invitation to Negotiate” was issued
Four vendors attended pre-proposal meeting
Two qualified responses were received
Two vendors made presentations
Committee used an “Evaluation Matrix” to rank proposals
The Vendor Selection Process
Task Forces
Profiling Task Force
Implementation Task Force
Evaluation Task Force
What did we have in common?
Undergraduates!
Multi-user licenses
Multiplier
Content and Pricing
Profile Setup
PDA Profile
Matches
All LC Classes,
A-Z
Undergraduate Readership
Only
No Textbooks, Reference,
Fiction, etc…
Custom Publisher
List
Duplication control Not duplicating PDA content with local
approval profiles
Managed through PDA publisher list
Still sending slips for print content
Selectors can firm order print content from PDA publishers
PDA titles easily identifiable in Oasis
OASIS consortial display
Publisher Negotiations Start early!
Negotiations are ongoing
Currently working with 42 publishers with room for additions
Not all publishers participate in PDA, consortia or otherwise
Start early!
Lessons Learned
Start contacting publishers early in the process.
Be prepared to re-re-re-negotiate.
There is no one-size-fits-all model for consortial PDA.
Try to establish main points of contact early in the process, both on the vendor side and the consortium side.
Consortia and vendors need to account for specialized reports
Questions?Mary PageAssociate Director, Collections & Technical ServicesUniversity of Central Florida [email protected]
Erin GallagherCollections ConsultantIngram [email protected]
Steve CarricoChair, Acquisitions DepartmentGeorge A. Smathers Libraries University of [email protected]
Trey Shelton E-Resources LibrarianGeorge A. Smathers Libraries University of [email protected]