seventh framework programme · workshop and user forum meeting agenda ... figure 10: snapshot from...

SEVENTH FRAMEWORK PROGRAMME SUSTAINABLE SURFACE TRANSPORT (SST)-2008-RTD-1

Integrated system for safe transportation Of children to school

SAFEWAY2SCHOOL

Collaborative project 233967

Dissemination strategy and actions

Deliverable No. D8.3

Work package No.

WP8 Work package Title

Dissemination and exploitation

Activity No. A8.1 Activity Title Dissemination strategy and actions

Authors Lennart Strand & Thomas Porathe (MDH)

Status Final

Dissemination level Pu: Public

File Name: SW2S_ D8.3_WP8_updated

Project start date and duration 01 September 2009, 36 Months

SW2S_D8.3_ PU Contract N. 233967

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Table of contents

TABLE OF CONTENTS .............................................................. 2 LIST OF FIGURES.................................................................... 2 VERSION HISTORY TABLE ........................................................ 3 ABBREVIATIONS..................................................................... 4 EXECUTIVE SUMMARY ............................................................. 5 1. INTRODUCTION ............................................................... 6 2. DISSEMINATION STRATEGY AND ACTIONS.......................... 6

1.1. SW2S NEWSLETTER ............................................................... 7 1.2. INTERNAL COMMUNICATION ......................................................10 1.3. STUDENT PROJECTS ...............................................................11 1.4. 1ST SAFEWAY2SCHOOL WORKSHOP AND USER FORUM MEETING ......12

3. PAPERS AND PUBLICATIONS............................................ 14 4. CONCLUSIONS .............................................................. 14 REFERENCES........................................................................ 15 ANNEX 1: SAFEWAY2SCHOOL NEWSLETTER NO. 1, 2010. TEXT .. 16 ANNEX 2: SAFEWAY2SCHOOL USER FORUM AND 1ST PAN-EUROPEAN WORKSHOP MINUTES............................................ 20 LIST OF PARTICIPANTS.......................................................... 22 WORKSHOP AND USER FORUM MEETING AGENDA..................... 24

List of Figures Figure 1 The first page of the first newsletter about the SAFEWAY2SCHOOL project..................................................................................................................................... 7 Figure 2 The second page of the first newsletter about the SAFEWAY2SCHOOL project. ........................................................................................................................ 8 Figure 3 The third page of the first newsletter about the SAFEWAY2SCHOOL project. ........................................................................................................................ 9 Figure 4 The fourth page of the first newsletter about the SAFEWAY2SCHOOL project. ...................................................................................................................... 10 Figure 4 The first SAFEWAY2SCHOOL Workshop and User Forum was held in Munich, March 10., 2010........................................................................................... 12 Figure 5 From the Plenary meeting in Munich, March 8-9, 2010. Dr. Anna Anund, VTI, (to the right on the podium) presented statistical figures of the number of crashes involving school children in Europe. ............................................................ 13 Figure 6 Frederik Diederichs from the University of Stuttgart presented findings from Focus group interviews in Germany.......................................................................... 13 Figure 7 Dr. Thomas Porathe from Mälardalen University/Maelardalens hoegskola in Sweden held, at the Plenary meeting in Munich on March 8.-9., a presentation of the SAFEWAY2SCHOOL project dissemination strategy and activities. ........................ 14 Figure 8: Snapshots from the Workshop and Use Forum meeting. .......................... 25 Figure 9: Snapshot from the SAFEWAY2SCHOOL welcome presentation.............. 26 Figure 10: Snapshot from the SAFEWAY2SCHOOL technical presentation............ 27 Figure 11: Snapshot from the SAFEWAY2SCHOOL individual prioritisation phase. 29 Figure 12: Snapshot from the SAFEWAY2SCHOOL group prioritisation phase. ..... 29 Figure 13: Snapshot from the Reggio Emilia school transport system presentation. 30


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Version History table

Date Comments

1.3.2010 1st draft from CS

CS has since withdrawn from the project due to illness.

25.3.2010 2nd draft from MdH

19.04.2010 3rd draft from MdH

20.04.2010 1st draft for peer-review

26.04.2010 Final Document


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Abbreviations

EC European Commission

EPS Encapsulated Post Script – printable image files

FERSI Forum of European Road Safety Research Institutes

FTP File Transfer Protocol – transfers Computer Files

OEM Original Equipment Manufacturers

PDF Portable Document Format – computer documents

WP Work Package


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EXECUTIVE SUMMARY

The aim of this deliverable – D8.3 – is to describe all the dissemination actions that have been realised from the start of the SAFEWAY2SCHOOL project in September 2009 through March 2010. To avoid duplication, only new and updated dissemination actions are included in the current Deliverable, whereas the main dissemination means – logo, leaflet, poster, web site, newsletter etc. – are included in D8.2 “Project logo, leaflets, poster, web site”, issued on Month 6 of the SAFEWAY2SCHOOL project. During this reporting period (M1-M6), the SAFEWAY2SCHOOL second Plenary meeting was held at the Fraunhofer building at Hansastrasse 27c in Munich, Germany, March 8-9, 2010. Here a general discussion was held and various dissemination activities were argued and agreed upon by the SAFEWAY2SCHOOL consortium. Also, the dissemination activities approaches, that are planned and/or suggested for the entire duration of the project, were outlined and discussed. On March 10, at the same place, the first SAFEWAY2SCHOOL User Forum and 1st Pan-European Workshop was realised with participation of various stakeholders from several European countries. Other activities during the first seven months of this project include: Workshops and Focus groups, extensive survey to collect existing signalisation of school buses and school bus stops from as many countries in Europe as possible, participation of University students in the SAFEWAY2SCHOOL project, and presentations and discussions with bus drivers, parents, children, traffic managers and represents from communal and regional authorities. The dissemination strategy and actions described in this Deliverable, D 8.3, is a starting point from which partners in WP 8 will be able to fine-tune and increase the dissemination activities. This presentation of the dissemination activities will be updated throughout the project, and define in more detail the dissemination material that has been produced, and that will be produced, and how these activities can support the exploitation of the outcome of this project.


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1. INTRODUCTION

To build understanding and support from society in general, is a major goal for dissemination about the SAFEWAY2SCHOOL project. All communication should therefore be built on an understanding that clarity in communication is a necessity when one wants to reach the intended users of the information (Pettersson, 2002). This Deliverable, D8.3, focus on planned and suggested dissemination actions, identifying various communication modes that will be used for the project's dissemination activities, such as publications in various media including scientific journals, university student participation, online presence, newsletters, conferences attendance, workshops and user forums. Discussed is also the possibility to reach a wider audience by the use of social media like Facebook and blogs. Furthermore, partners of the SAFEWAY2SCHOOL project are encouraged to make presentations about the project at schools and for communal authorities and traffic managers. To support these dissemination activities, templates, that follow the practices of how to establish efficient communication, are available for all partners of the project. These templates include the forms for the attendance and presentation in conferences, the participation in events and workshops, and for publication in journals and magazines. These reporting forms were originally included in D8.1 – Dissemination Plan. They are also available for all partners to download from the SAFEWAY2SCHOOL ftp: ftp.iao.fraunhofer.de

2. DISSEMINATION STRATEGY AND ACTIONS

Responsibility for the dissemination activities has recently been given to MdH, after the withdrawal of CS. All the dissemination manager responsibilities, as they are included in DoW A8.1, are now MdH’s. Some of the major dissemination tools are described in D8.2: project logo, web site, leaflet and poster. The leaflet and the poster are available for SAFEWAY2SCHOOL partners at the SAFEWAY2SCHOOL ftp: ftp.iao.fraunhofer.de in high resolution for printing and in low resolution for web publication and for presentations in computer programs like PowerPoint and in pdf. Partners in this project are reminded that in the dissemination plan, D8.1, it is stated that every dissemination activity that refers to the SAFEWAY2SCHOOL project will have the following message added in the communication:

“This project was made possible by the financial contribution of the European Commission in the context of the SAFEWAY2SCHOOL project (www.safeway2school.eu-Integrated system for safe transportation of children to school)."


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1.1. SW2S newsletter There will be newsletters every 6 months sent out, about the SAFEWAY2SCHOOL project, as it is defined in the SAFEWAY2SCHOOL DoW (Description of Work), with news about the project. “Extra” newsletters will be sent out to media when there is something that may interest parties outside the SAFEWAY2SCHOOL sphere. The first SAFEWAY2SCHOOL newsletter is illustrated in the figures below and the text is presented separately in Annex 1.

Figure 1 The first page of the first newsletter about the SAFEWAY2SCHOOL project.


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Figure 2 The second page of the first newsletter about the SAFEWAY2SCHOOL project.


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Figure 3 The third page of the first newsletter about the SAFEWAY2SCHOOL project.


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Figure 4 The fourth page of the first newsletter about the SAFEWAY2SCHOOL project.


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1.2. Internal communication Internally, communication will be handled through e-mail and through the SAFEWAY2SCHOOL ftp: ftp.iao.fraunhofer.de At the SAFEWAY2SCHOOL 2nd Plenary meeting, the dissemination plans and activities of the SAFEWAY2SCHOOL project were presented. This was followed by a discussion about how to spread knowledge about this project. About the dissemination activities the following are decided: • From now on, a summary of every deliverable issued at the EC will be uploaded at the SAFEWAY2SCHOOL web site. • There will be a continuous updating of the list of User Forum Members and disseminating of all relevant material to the User Forum. • There will be a ticking choice on the web page for everyone who wants to receive the SAFEWAY2SCHOOL newsletter, and the information about that person will be automatically sent to the Dissemination Manager (MdH) in order to include it. • A project video will be planned, in order to be recorded at the Pilot test sites. The manuscript for this video will be an assignment for university students of information design/text design. During this reporting period an extensive survey to collect examples for existing signalization of school buses and school bus stops from as many European countries as possible has been conducted. Relevant questions were put into the survey addressing members of FERSI – Forum of European Road Safety Research Institutes). In Austria, Germany, Italy, Poland and Sweden Workshops/Focus group meetings have been held with concerned parties including bus drivers, parents and children. The aim of these activities was to disseminate the project idea and to discuss the user requirements for the SAFEWAY2SCHOOL system.

1.3. Student projects In Sweden, MdH has organized student projects. More specifically, students in Civil engineering have as assignments, in the fall of 2009, made presentations about the project, and suggested various solutions. Another Student project is running through the spring of 2010: Students in Information Design/Spatial design will design ”safe bus stops”. Additionally, cooperation between students of the University of Modena in Italy and students at Mälardalen University, MdH, in Sweden, is planned in the context of the SAFEWAY2SCHOOL project.

To promote interviews with key persons in the SAFEWAY2SCHOOL project is another part of the dissemination plan. Besides this all partners in this project will be encouraged to address various media in order to promote the SAFEWAY2SCHOOL project.

The SAFEWAY2SCHOOL User Forum will serve as major dissemination tool, since here all the developments and concepts of the project will be analyzed and discussed. Twice during the project (M6 and M35) User Forum meetings will be


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organized, that will include representatives of key stakeholders: school authorities, parents and other adults that are responsible for the care of children and youngsters, communal authorities, OEM’s (Bus manufacturers and suppliers), research institutes and EC representatives.

1.4. 1st SAFEWAY2SCHOOL Workshop and User Forum Meeting

The first SAFEWAY2SCHOOL Workshop and User Forum meeting, was held in Munich, March 10. The scope of this event was to disseminate the projects’ concept and initial findings, as well as to discuss and prioritise the suggested Use cases.

Minutes from the Workshop and the User Forum meeting are presented in the Annex 2 of this paper.

Below, some photos from the Workshop and the User Forum meeting are presented.

Figure 5 The first SAFEWAY2SCHOOL Workshop and User Forum was held in Munich, March 10., 2010.


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Figure 6 From the Plenary meeting in Munich, March 8-9, 2010. Dr. Anna Anund, VTI, (to the right on the podium) presented statistical figures of the number of crashes involving school children in Europe.

Figure 7 Frederik Diederichs from the University of Stuttgart presented findings from Focus group interviews in Germany.


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Figure 8 Dr. Thomas Porathe from Mälardalen University/Maelardalens hoegskola in Sweden held, at the Plenary meeting in Munich on March 8.-9., a presentation of the SAFEWAY2SCHOOL project dissemination strategy and activities.

3. Papers and publications

At the conference Road Safety on 4 continents, RS4C, held 28-30 March, 2010, in Abu Dhabi, a paper was presented – “Integrated system for safe transportation of children to school, “SAFEWAY2SCHOOL” – that described the Safeway2school concept and pre-pilot tests in Kristianstad, Sweden.

4. CONCLUSIONS

The dissemination strategy and actions described in this Deliverable is a starting point from which partners in WP 8 will be able to fine-tune and increase the dissemination activities. This presentation of the dissemination activities will be updated throughout the project, and define in more detail the dissemination material that has been produced, and that will be produced, and how these activities can support the exploitation of the outcome of this project. The updated Deliverable in Month 18 will also report on all dissemination activities that have been undertaken or planned by then – paper submissions, events participations and organization, etc.


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REFERENCES

Pettersson, Rune. (2002). Information Design An Introduction. Amsterdam/Philadelphia: John Benjamins Publishing.


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Annex 1: SAFEWAY2SCHOOL Newsletter No. 1, 2010. Text


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The text on the first page of the first Newsletter – Newsletter No. 1, 2010 – about the SAFWAY2SCHOOL project: Welcome to this Newsletter about the European research project SAFEWAY2SCHOOL. The aim of this project is to make the roads of Europe safer for school children. This is much needed: According to the latest statistics (EU 2002) 35,000 children are injured on European roads every year, 250 of these children are killed. This project started in September 2009, and it will run for three years. The approach is holistic, the overall goal is: To make school transport in Europe safer for children. From home to school and back again. In this project we aim to combine a wide range of technologies on localization, route planning, route guidance, signage, on-board systems and sensors, short-range and GPRS communications, etc. The SAFEWAY2SCHOOL project is funded by European Commission within the 7th Framework Research Program. The budget is 3.7 million Euros (September 2009). – – – • Feel free to quote from this material but please mention the source: SAFEWAY2SCHOOL Newsletter. The text on the second page of the first Newsletter: ”Bus transport to and from school is a highly underinvestigated area in many EU-countries.” Dr. Evangelos Bekiaris, researcher Safer roads for children The European roads are dangerous for school kids. According to the latest statistics (EU 2002) 35,000 children are injured on European roads every year, and 250 children are killed. A few examples: In Austria 455 schoolchildren were injured in 2007 on their way to and from school, one died. In Greece 1,450 persons have been killed in school transport crashes since 1990. In one single crash in Greece in 2003, 20 children lost their lives. In 2005 in Italy as many as 9,924 children were injured on the roads, 97 died. Since 2004 five children in Sweden have been killed running out from a bus. Why do these accidents happen? How do they happen? When do they happen?


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The most dangerous situations are in the mornings when children go to school and in the afternoons when they return home. The most common crash is when children cross the road in front or behind the bus. The big questions for the SAFEWAY2SCHOOL project are: What can we do and what will we do to increase safety and security for children? The approach is holistic; We need efficient information- and traffic warning systems. We need to look at routing, and rerouting in case of traffic jams: if a road is blocked planned alternative routes are needed, no child should be left alone at a bus stop on a country roadside waiting for a bus that doesn’t come. We need clear and easy to understand signs, along the roads, at bus stops, on buses etc. We need communication between bus drivers and schoolchildren and parents. We need education for all involved: bus drivers, children, parents, other drivers etc. We need to change traffic habits, and finally we need as many common signs, rules and regulations as possible in the European countries. Activities during the first seven months of this project include: Workshops and Focus groups, participation from University students, and presentations for, and discussions with bus drivers, parents, children, school officials and traffic planners. Participators in this project are European research institutes, universities and industry in seven European countries. There are 14 partners: VTI, Swedish National Road and Transport Research Institute, Amparo Solutions, Fleetech AB, Swedish Road Administration, University of Linkoping, Malardalen University (Sweden), Center for Research & Technology Hellas/Hellenic Institute of Transport, HIT, (Greece), National Institute for Transport and Safety Research (France), University of Modena and Reggio Emilia (Italy), University of Stuttgart (Germany), Motor Transport Institute (Poland), International Institute for Information Design (Austria). Coordinator is Dr. Anna Anund at VTI, Sweden, Technical Manager is Dr. Angelos Bekiaris, HIT, Greece. The text on the third page of the first Newsletter: The SAFEWAY2SCHOOL project aims at: • Developing optimal route planning for school buses, to guide them through areas of low traffic, avoiding black spots. • Developing optimal real-time route guidance, taking into account dynamic traffic data, as well as the arrival and estimated arrival of children at the bus stops. • Developing “intelligent” bus stops that understand the position of children and school buses and transmit relevant info and warnings to both actors. • Developing a seamless, reliable and secure system of school bus position tracking and monitoring and a parents’ notification system, when children are on-board the school bus. • Integrating safety enhancement applications regarding speed monitoring and safety belt usage for the school bus, while travelling. • Developing warning systems for surrounding vehicles on the existence of stopped school buses or/and children waiting/ entering/ exiting. • Developing appropriate training schemes for school bus drivers, children, parents and all drivers, for optimal use of the developed systems and children safety enhancement in general.


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• Performing socio-economic analysis, to identify the optimal business plans, legal schemes and organizational incentives for rapid adoption and wide market penetration of SAFEWAY2SCHOOL system. – – – This project was made possible by the financial contribution of the European Commission in the context of the SAFEWAY2SCHOOL project (www.safeway2school.eu-Integrated system for safe transportation of children to school). The text on the fourth page of the first Newsletter: The SAFEWAY2SCHOOL project consortium is pleased to announce the realization of the 1st SAFEWAY2SCHOOL Workshop and User Forum meeting, held March 10, 2010, in Munich, Germany. The Workshop and User Forum meeting was organized by Conncept Swiss, Fraunhofer and University of Stuttgart, with the support of CERTH/HIT, which is the technical manger, VTI which is the coordinator and MdH which is the dissemination manager after the withdrawal of CS from the consortium. The Workshop aimed to bring together various stakeholders in the area of school transportation, to communicate its objectives, to disseminate the project preliminary findings and finally introduce and prioritise the projects Use Cases. In more detail the objectives of the Workshop and User Forum meeting were the following: • To disseminate the aim, objectives and targeted developments of SAFEWAY2SCHOOL to the experts and the users. • To provide early information on project developments and retrieve stakeholders’ feedback. • To trigger stakeholders’ interest in order to be actively involved in the project progress and developments throughout its duration. • To discuss the preliminary Use Cases of the project and get the stakeholders’ opinion and prioritise the Use Cases. The event was divided in two main sections, the User Forum meeting and the Workshop. For more information please visit: http://www.safeway2school.eu


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Annex 2: SAFEWAY2SCHOOL User forum and 1st Pan-European Workshop minutes


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SEVENTH FRAMEWORK PROGRAMME SUSTAINABLE SURFACE TRANSPORT (SST)-2008-RTD-1

Integrated system for safe transportation of children to school

SAFEWAY2SCHOOL

Collaborative project 233967

MINUTES

Title Minutes of SAFEWAY2SCHOOL Workshop and User Forum Meeting.

Authors:

Chalkia Eleni, Evangelos Bekiaris (CERTH/HIT), Anna Anund (VTI)

Summary:

Minutes for the SAFEWAY2SCHOOL Workshop and User Forum Meeting

Status: D

Distribution: All Partners

Document ID: SW2S_Workshop_User Forum_Munich_v1

Issue date: 24/03/2010


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List of Participants

Workshop and User Forum Meeting participants 10/03/10

Partner Name e-mail Telephone

IIID Stefan Egger

[email protected] +43 (0)1 4036662

Eleni Chalkia [email protected] +302109844360 (210)

CERTH/HIT Evangelos Bekiaris

[email protected] +302109844360

LiU Björn Börsbo [email protected] +46 70 7922161

Leon Nilsson [email protected]

+46 (0)31-721 1951 Amparo Solutions

Samuel Munkstedt

[email protected]

+46 (0)31-721 17 42

Frederik Diederichs

[email protected]

+49 711 970 2266

USTUTT

Kati Schulz [email protected] +49 711 970 2266

Dagmara Jankowska

[email protected]

+48 22 811 32 31 (111)

ITS Justyna Wacowska - Slezak

[email protected]

+48 22 811 02 94

Anna Anund [email protected] +46-13-204327

VTI

Tania Dukic [email protected]

Eva Aigner-Breuss

[email protected] +43 (0) 5 77077 1242

KfV Monika Pilgerstorfer

[email protected] +43 (0)5 77 0 77-1274

SRA Katarina Appeltofft

[email protected] +46-243-75 108


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Lennart Strand

[email protected] +46 16 15 51 52

MdH Thomas Porathe

[email protected]

Henrik Dahlberg

[email protected] +46 8 643 41 28

Fleetech

Jens Werner [email protected] +46-8-6434115

UNIMORE Roberto Montanari

[email protected] +39-0522-522663

Paolo Gandolfi [email protected]

+39-0522 456436

Stefan Hägglad [email protected]

+46 660-88005

Åsa Viklund [email protected] +46 920-243740

Alessandro Meggiato [email protected]

+39 0522 456128

Anders Wiqvist [email protected] +46 520 494 456

Stavroula Georgiadou [email protected] +30 6947205810


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Workshop and User Forum Meeting agenda

The User Forum agenda is as following:

Time Topic Speaker

08:30 – 09:00 Registration and welcome coffee

09:00 – 09:30 Welcome - Aim of the Day and project at a glance

Dr. Anna Anund (VTI)

09:30 – 10:00 SAFEWAY2SCHOOL Technical Characteristics

Dr. Evangelos Bekiaris (CERTH/HIT)

10:00 – 10:30 SAFEWAY2SCHOOL Architecture Samuel Munkstedt (Amparo Solutions AB)

10:30 – 11:00 Coffee

11:00 – 11:30 Discussion on the technical Characteristics and the architecture.

All

11:30 – 12:00 SAFEWAY2SCHOOL Draft Use Cases Eleni Chalkia (CERTH/HIT)

12:00 – 13:00 Discussion on the Use Cases All

13:00 – 14:00 Lunch

In direct connection we will also arrange the 1st Pan-European Workshop:

Time Topic Speaker

13:00 – 14:00 Registration and lunch

14:00 – 14:15 Welcome and Aim of the Day and the situation of school transportation in various EU countries

Dr. Anna Anund (VTI)

14:15 – 15:15 SAFEWAY2SCHOOL User needs, focus groups and discussion

Mag. Eva Aigner-Breuss (KfV)

15.15 - 15:30 SAFEWAY2SCHOOL Draft Use Cases Eleni Chalkia (CERTH/HIT)

15:30 – 15:45 Coffee break

15.45 – 16.15 Representative of school drivers Invited speaker

16.15 – 16:45 Representative of school district Invited speaker

16.45 – 17.00 Round table and conclusions All and Dr. Anna Anund (VTI)


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2. Introduction The 1st Workshop and User Forum meeting of SAFEWAY2SCHOOL was held in 10th of March 2010, in Munich Germany. The Workshop and User Forum meeting took place in a conference room of Fraunhofer in Munich. The aim of the Workshop and User Forum meeting was to gather involved stakeholders, experts and users, in order to inform them about the project concept and objectives, to disseminate the project preliminary findings and finally introduce and prioritise the projects Use Cases. In more detail the objectives of the Workshop and User Forum meeting were the following:

To disseminate the aim, objectives and targeted developments of SAFEWAY2SCHOOL to the experts and the users.

To provide early information on project developments and retrieve stakeholders’ feedback.

To trigger stakeholders’ interest in order to be actively involved in the project progress and developments throughout its duration.

To discuss the preliminary Use Cases of the project and get the stakeholders’ opinion and prioritise the Use Cases.

Figure 9: Snapshots from the Workshop and Use Forum meeting.

The event was divided in two main sections, the User Forum meeting and the Workshop. During the Workshop, which was more technical oriented, the architecture and the technical characteristics of the project were presented. On the other hand, during the Use Forum meeting, the user oriented issues that involved the user needs, the focus groups results, i.e. were pointed out.


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The participation of the stakeholders failed to meet expected numbers, even though lot of efforts had been taken in order to invite people to come. One reason could be due to the theoretical approach of the project and the lack of demonstrations. Another could be that it is difficult for stakeholders to find foundings for travel and participating. Also the profound variety of the subject under consideration per country and the language difficulties were a barrier. Nevertheless the participants covered all the critical domains of experts and users that the project is appointed to. SAFEWAY2SCHOOL achieved to fulfil its main initial task, which is to promote stakeholders’ awareness and opinion in the project research and development stages and underlined that SAFEWAY2SCHOOL is less technology oriented but rather a project that promotes school transport awareness that enhances safety for the children.

3. Presentations Part 1 - User Forum The day started with an introductory story that explains the concept of the SAFEWAY2SCHOOL project in form of a tale, which was read by Anna Anund. It can be found attached to the current document as Annex 1.

3.1. Welcome – Aim of the Day and project at a glance (VTI)

Anna Anund, the projects coordinator, welcomed the participants and presented the scope and the objectives of the project, the user groups, the holistic approach of the projects’ structure, as well as the school bus transportation problem in Europe as it has been captured form the SAFEWAY2SCHOOL accident analysis and the user needs gathering. This presentation can be found attached to the current document as Annex 2.

Figure 10: Snapshot from the SAFEWAY2SCHOOL welcome presentation.


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3.2. SAFEWAY2SCHOOL Technical Characteristics (CERTH/HIT)

Evangelos Bekiaris, the project’s technical manager, followed by presenting the technical characteristics of the SAFEWAY2SCHOOL project. Dr. Bekiaris explained in this presentation all the technologies under research that are going to be integrated in the SAFEWAY2SCHOOL project and their position and role to the project’s holistic school transportation approach. This presentation can be found attached to the current document as Annex 3.

Figure 11: Snapshot from the SAFEWAY2SCHOOL technical presentation.

3.3. SAFEWAY2SCHOOL Architecture (Amparo Solutions)

Samuel Munkstedt, from Amparo Solutions, presented the System Architecture. This presentation penetrated the relation and the communication between the systems that are involved in the SAFEWAY2SCHOOL project and explained their technical functionalities. This presentation can be found attached to the current document as Annex 3.

3.4. SAFEWAY2SCHOOL Draft Use Cases Eleni Chalkia, form CERTH/HIT, presented the preliminary Use Cases of the project. The use cases identification methodology was presented and the Use Cases were explained in depth in order to be comprehended and prioritised properly form the external participants. The purpose of this presentation was to introduce the Use Cases findings to the external participants and enable a discussion between them and the projects’ partners, in order to gather feedback on the Use Cases. This presentation can be found attached to the current document as Annex 5a.


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Following to the Use Cases presentation there was also an introductory presentation for the user requirements specification and the HMI. This presentation was thought to be needed at this point in order for the experts to prioritise the user requirements accompanied to the Use Cases. This presentation can be found attached to the current document as Annex 5b.

4. Open discussion After the finalisation of the first part of the presentations and the Use Cases introduction the following steps that were defined during the 2nd SAFEWAY2SCHOOL meeting were realised:

Distribution of the Prioritisation Template. Filling in of the template individually with the assistance of a person

representing one of the beneficiaries from the consortium. Preliminary prioritisation of the Use Cases and the user requirements. Separation in groups and discussion between the external participants, about

their 3 top priority Use Cases. Extrapolation of relevant results and summative outcomes.

The methodology used followed the prioritisation of the Use Cases and the User Requirements is illustrated in the following figure. The template that was used for the prioritisation of the Use Cases among the external participants is presented in the Annex 6. The completion of the template was done individually so that the stakeholders would not affect one another but express their personal opinion about each use case and user requirement. The figure

Workshop & Use Forum

IN GROUPS

Discussion on the 3 top priority Use Cases from the individual prioritization.

Brainstorming.

Template distribution and initial prioritization of the Use Cases and the user requirements.

Identify missing or redundant use cases.

INDIVIDUALLY

Prioritized Use Cases


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below was taken while the external participants were filing in the prioritisation template.

Figure 12: Snapshot from the SAFEWAY2SCHOOL individual prioritisation phase.

After that preliminary prioritisation, the group discussion followed. The external participants were separated in 2 groups and they discussed their top 3 priority Use Cases. Each one explained the way that he/she rated the Use Cases and the User Requirements and their needs and expectations of the project.

Figure 13: Snapshot from the SAFEWAY2SCHOOL group prioritisation phase.


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5. Presentations Part 2 – Workshop After the prioritisation phase the second part of the meeting that was more use oriented started.

5.1. Welcome and Aim of the Day and the situation of school transportation in various EU countries

Anna Anund, the projects coordinator, welcomed the participants again and gave a short presentation of the project, and the outcomes of the accident analysis that was realised during the first months of the project, in the participating EU countries. This presentation can be found attached to the current document as Annex 7.

5.2. SAFEWAY2SCHOOL User needs, focus groups and discussion

Eva Aigner-Breuss presented the next issue about the outcomes of the Focus groups and the user needs that were extracted form each stakeholder category. This presentation can be found attached to the current document as Annex 8.

5.3. Representative of school transport manager Stefan Häggblad, who is school transport manager in Örnsköldsviks municipality but also a former school bus driver, followed with a presentation about the situation in Örnsköldsviks, Sweden. This presentation can be found attached to the current document as Annex 8.

5.4. Representative of municipality Paolo Gandolfi, Councillor of Mobility of Reggio Emilia Municipality, presented the next issue about the Italian and Reggio Emilia school transport system. This presentation can be found attached to the current document as Annex 10.

Figure 14: Snapshot from the Reggio Emilia school transport system presentation.


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5.5. Representative of school district Anders Wiqvist, the last external participant, from “STANDBY”, closed the presentations with the STANDBY system that can also be used in school buses and could be integrated in SAFEWAY2SCHOOL. This presentation can be found attached to the current document as Annex 11.

5.6. SAFEWAY2SCHOOL Draft Use Cases Eleni Chalkia closed the SAFEWAY2SCHOOL Workshop and User Forum by presenting the preliminary results of the Use Cases prioritisation. The top priority Use Cases were the following 4: Use Case 2.2

– Surrounding traffic warning children ingress-egress Use Case 3.2

– Safety belt checker Use Case 4.1

– Child approach to bus stop notification Use Case 6.3

– Children training The chart below illustrates the prioritisation ranking.

Chart 1: Use Cases prioritisation ranking

The holistic and detailed results of the Use Cases prioritisation will be presented in SAFEWAY2SCHOOL Deliverable 2.4 “Use Cases”. Conclusion From the Workshop and User Forum experience we can conclude by saying that there was quite good consensus between experts for the top priority use cases, independent of country, type of school bus transportations and expertise type. We will continue and enrich this prioritization phase through a relevant form on the web site and local and national fora. The input related to the HMI will be used during the future work in WP5.

Use Cases Prioritisation

0

1

2

3

4

5

Priority 1 Priority 2 Priority 3

Priority

Nu

mb

er o

f ex

per

ts

UC 1.1

UC 1.2

UC 1.3

UC 2.1

UC 2.2

UC 3.1

UC 3.2

UC 4.1

UC 4.2

UC 4.4

UC 5.1

UC 5.2

UC 6.1

UC 6.2

UC 6.3

UC 7.1

seventh framework programme · workshop and user forum meeting agenda ... figure 10: snapshot from...

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