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TEAMWORK • TRANSPARENCY • DELIVERY

www.sevenconsulting.com

Seven Consulting PMO Capability Overview

Seven Consulting Pty Ltd ABN 44 100 234 179_________________________________________________________________________

SYDNEY Level 13, 179 Elizabeth Street,Sydney, New South Wales 2000

+61 (0)2 8267 5000

_________________________________________________________________________

MELBOURNE Level 5, 520 Collins StreetMelbourne, Victoria 3000

+61 (0)3 9617 8200

_________________________________________________________________________

February 2018

COPYRIGHT – SEVEN CONSULTING 2018 – ALL RIGHTS RESERVEDRESERVED

TEAMWORK ▪ TRANSPARENCY ▪ DELIVERY2

Who is Seven Consulting ?

We manage and successfully deliver large-scale, complex IT- enabled business transformation projects for Australia’s top companies. We live by our core values of teamwork, transparency and delivery.

Client Satisfaction in

2016 98.9%

Over $2.5B of Projects Under Management

Staff Satisfaction Dec

2017 97.5%

Net Promoter

Score. 2017 46.9 Client

Satisfaction in 2017 99.1%

100% Permanent Staff

Founded in 2002Program

Management and PMO Services



Program, Project & PMO Delivery

We deliver multi-vendor, large to medium complex programs and projects.

We start new projects or recover challenged projects.

We can use our own project methodology or adopt our client’s.

We provide full PMO services or supplement existing PMO’s.

Outsourcing Management

We specialise in defining, establishing and running outsourcing relationships.

We work with your technical, commercial and financial teams to define the outsourcing requirements and manage the selection of the outsourcing partner.

Digital & Agile Transformation

We are experienced in Agile Governance and Project Management, and are aligned to widely adopted Agile development models -SCRUM and SAFe.

We specialise in digital strategies and roadmaps, data analytics, on-line platforms and digital content management.

Delivery Capability Assessment and

Improvement

We conduct delivery capability assessments run by practitioners.

We review or provide; Organisational Capabilities, PM Assessments, PMO Reviews and Program Reviews.

We produce assessment reports that are qualitative with practical recommendations.

Training

We deliver interactive, provocative and effective training courses for executives in governance and sponsor roles as well as program and project managers, change managers and senior project stakeholders.

We also provide Agile coaching for business and delivery teams.

Our Services

Version 1.0



Our client survey feedback for 2017 is currently 99.1% positive across 9670 survey question responses.

Client Year Overall Satisfaction

No of Surveys

201720162015

99.9%99.1%100%

6815052

201720162015

99.6%100%99.7%

234444

20172016

98.1%99.0%

7829

201720162015

100%

99.3%

11

11

201720162015

100%

100%

11

6

201720162015

99.2%99.6%100%

63823

Client Year Overall Satisfaction

No of Surveys

2017 99.8% 10

20172016

100%100%

110

201720162015

99.8%99.8%100%

29205

20172016

100%100%

79

20172016

100%100%

155

2017 99.63% 12

1. Client surveys are conducted bi annually and at completion of consultant assignment. 2. Survey questions are based upon consultant role and vary slightly. There are approximately 24 questions per survey.3. Satisfaction Ratings last updated in Jan 2018.

Client Survey Feedback



Seven Consulting – Our valuesTeamwork

Great things in business are never done by one person. They are done by a team of people.Individual talents get magnified many times through the collective lens of an effective team.

Delivery

Our clients expect and get delivery, be it Agile, Waterfall, or a combination of both for large complex programs, quality delivery is our calling card.

Transparency

We believe transparency is a critical foundation to delivering a successful outcome for our clients. To achieve this our people will take accountability, act with integrity, honesty and ethics leading to increased credibility. They will also work to ensure that good governance is in place.



Seven Consulting are Proud Sponsors of Australia’s National Football side, the Westfield Matildas

We are extremely proud to be official sponsors of Australia’s best team. The Westfield Matildas are now ranked 4th in the world and are favourites to win the Asian Cup.

We are also providing paid internships for a number of the team to support their post sporting careers.



Common PMO challengesEvery PMO in every client receives a tailored solution. However our experience indicates that there are common themes in the issues clients experience.

Common Problems Frequent Root Causes Common Solutions Services – How we can help

Poor project or program delivery • Poor PMO control• Poor schedule control of lack of

understanding of critical path

▪ Supplement PMO or delivery staff

▪ Upskilling PMO and project staff

▪ Better schedules

▪ PMO & Delivery support▪ Outsource / Virtual PMO▪ PMO Capability & Uplift▪ Training & Tools

Lack of capability, capacity or a transient need for PMO

▪ Unexpected or shorter term transformation workload

▪ Project or program workload that is unusual or outside normal expertise

▪ Supplement PMO or delivery staff

▪ PMO & Delivery support▪ Outsource / Virtual PMO

Perceived lack of value or poor return on PMO investment

▪ High base costs▪ Ineffective processes or processes not

followed▪ Global or offshore teams not supported well▪ Lack of clarity from Sponsors

▪ Cost reduction without impacting quality

▪ Improve processes or process compliance

▪ Improve PMO coverage

▪ PMO & Delivery support▪ Outsource / Virtual PMO▪ PMO Capability & Uplift▪ Training & Tools

PMO not adding value or seen as “just policemen”

▪ PMO not thinking strategically▪ Lack of PMO focus on business benefits▪ PMO too focussed on the “how” not the

“why”

▪ PMO maturity development ▪ PMO Capability & Uplift▪ PMO & Delivery support▪ PMO Maturity

Development



Seven Consulting’s PMO ExperienceCommonwealth Bank of Australia (CBA):

Netbank Replacement and Operations – Seven Consulting provided program management and PMO services for this $70M+ replacement of the Bank’s internet banking platform.

Core Banking Modernisation – Seven Consulting provided a range of services consisting of Program Management Office (PMO) including Scheduling services, Solution Architecture, Release and Migration Management, Business Readiness and Warranty Management. Seven Consulting also played a lead role in the Solution Centre. The program was valued at $1.5B.

Delta – Seven Consulting managed the Program Office and provided the Technical Lead for the outsourcing of the Bank’s credit card operations to HP (EDS) valued at $50M.

E2E Home Loans Program – Seven Consulting managed the Program Office and provided the Technical Lead for this major revamp of the Bank’s home loan processes and systems, a program valued at $300M.

Nexus – Seven Consulting managed the PMO as well as providing Scheduling services for a program valued at $70M.

Runway – Seven Consulting provided the Program Director, PMO management and Scheduling services for a program valued at $100M.

Multi-Currency on Core – Seven Consulting provided Scheduling and PMO services for a program valued at $50M.

Supervisory and Monitoring (SAM) – Seven Consulting provided Program and PMO Management services for this major program for Colonial First State.

Regulatory Reform Program – Seven Consulting provided Release Management and Master Scheduling services.

Consumer Lending Program – Seven Consulting provided Technical and Program Office Leads.

Westpac Banking Corporation:

Online Transformation Program – Seven Consulting provided the core Program Management team from Business Case to the first two releases (inc Program Director, PMO Director, Release Manager, Change Manager, Business Program Manager, Interfacing Systems Program Manager, Test Manager, Implementation Manager). This was the largest SIP (Strategic Investment Priority) program valued at $300M.

Perimeter Security Program – Seven Consulting provided PMO Management and Scheduling services in support of the Bank’s Program Manager.

BankSmart – Seven Consulting provided Master Scheduling services to this desktop transformation program.

HP New Operating Model – Seven Consulting managed the program office for the insourcing of mortgage processing from HP.



Seven Consulting’s PMO Experience (Cont.)Superpartners:

Insurance Remediation Program - Seven Consulting provided program management services.

MLC / PLUM (NAB):

Blaze - Seven Consulting provided PMO management and scheduling services.

StrongerSuper Reporting Disclosure Program – Seven Consulting conducted a program assurance review and provided program management and PMO management services.

eRollovers – Seven Consulting conducting a project assurance review and provided program management and portfolio level scheduling services.

BPAY / Cardlink:

Project Mambo - Seven Consulting managed the BPAY Program Office, as well as the Business Readiness workstream and the Requirements / Solution Delivery workstream. Seven Consulting also established the program schedules.

Vodafone Hutchison Australia (VHA):

PMO Establishment - Seven Consulting established project management governance process, tools and templates for Hutchison 3G Australia.

IT Outsourcing Consolidation – Seven Consulting provided a team (Program Director, PMO Manager, Project Managers, IT Service Management Consultant, Master Scheduler) to manager the transition of IT Support Services from IBM, Ericsson, HP, TCS to Tech Mahindra (multi-hundred million dollar outsourcing agreement).

IT (Data Centre) Transformation – Seven Consulting managed the start-up of a major program to transform VHA’s IT cost base, including migration / outsourcing of all VHA infrastructure to new data centres as well as implement new virtualisation technology.

Ericsson:

Catalina - Seven Consulting provided PMO management, end-to-end planning services and master Scheduling services for this major upgrade program being delivered by Ericsson to VHA.

Telstra:

Columbus (Structural Separation Program) – Seven Consulting provided PMO management services.



Seven Consulting’s PMO Experience (Cont.)Stockland:

Summit - Seven Consulting provided PMO Management and IT Management services for this business transformation program.

PMO Design and Implementation - Seven Consulting implemented PMO methodology (PMLC and SDLC), processes and governance framework for the incoming CIO and provided training to Project Managers and PMO.

Goodman Property Group:

Seven Consulting provided Enterprise PMO services as well as project managed their Credit Card Reconciliation project.

Qantas:

Loyalty program - Seven Consulting provided Program Management and Scheduling services.

Oil Search:

Information Management Program - Seven Consulting conducted an initial Assurance Review, and then provided Program and PMO Management turnaround services for this critical program supporting Oil Search’s joint venture with Exxon.

Transport for NSW:

Outsourcing Program - Seven Consulting provided program management, PMO Management and Master Scheduling services.

Macquarie Bank:

Core Banking Transformation Program – Seven Consulting provided PMO Management services and Release Director for a $250M SAP Implementation.

ANZ / National Bank of NZ:

ANZ / National Bank Merger– Seven Consulting provided Program Director and PMO Management services.

Seven Consulting established a PMO framework and capability

tailored to the Stockland culture and environment, and worked

with staff and stakeholders to bring them on the journey.

Stockland had experienced an unsatisfactory level of projects

being delivered late, over budget or failing to meet

objectives.

Key business stakeholders see the benefits and become active

champions of the PMO. Poor project delivery and ‘Red’ projects

are a rarity.

PMO Creation

Delivery Turnaround at Stockland

TEAMWORK ▪ TRANSPARENCY ▪ DELIVERY

For 6 years, Seven Consulting provided a variety of critical services to this massive

$1.5bn undertaking, from running the Program Management Office, to release and

deployment planning, to project managing key releases of the program.

The largest banking platform program in a generation was planned to propel CBA

ahead of the competition, still languishing on their 1970s based platforms.

The new platform is a huge success, as customers love the real time banking, the simpler

product set and the ease of the enhanced self service facilities, while staff enjoy simpler

processes to release new products, and speedier resolution of issues on the front line.

Core Banking Platform


Transforming Core Banking at CBA

Seven consulting has been and continue to be a key player

in providing services to the $350m program from Project

Managing key releases, Program Office Management,

Release and Deployment planning and management.

Multiyear Core Banking Transformation to replace legacy

systems with a single modern platform, including building

new capabilities such as Payments Engine and new Banking

products.

The Core Banking Transformation has enabled the Bank to

build a centralise platform for loans and deposits products,

support a new payments capability and expand in Retail,

Business and Mortgage businesses.

Core Banking Replacement

Building the Core Banking PlatformGlobal Banking Group




Declan Boylan Gareth James Bill Stubbs

Executive Chairman Managing Director General Manager Victoria

Achievements:▪ Start-up and management through to development

and test of Westpac’s $300M+ Online Transformation Program.

▪ End to end delivery of the $100M Internet Banking system replacement for CBA.

▪ Turn-around of the eNABLE program for HP (EDS), the fourth attempt by CBA to implement the largest voucher imaging and processing system in the Southern Hemisphere.

▪ Successful delivery of a wide variety of programs for Blue Chip Clients including Credit Card Scoring for CBA; Transition of the Cathay Pacific IT outsourcing from IBM to Unisys; Billing system upgrade for Hutchison Telecommunications; and the GST Program for Fairfax.

▪ Provision of Governance across 80+ assignments carried out by Seven Consulting since 2002, ranging from $1m to $1.5bn programs.

Achievements:▪ Global Program Director, OneHR@QBE

Transformation Program for QBE. Responsible for implementing new technology and HR service delivery model globally across QBE’s four divisionsand 17k employees across 44 countries.

▪ Program Director, Cust Exp Transformation Program for du (telecom group UAE) Redesigned the Order Mgmt., Problem Resolution & Billing processes to enhance CX. Delivered a 50% reduction in service time; improved compliance on a 24h Customer issues SLA, from 65% > 95%+.

▪ Program Director, Fixed Business Transformation for du, automation of Order Management & Problem Management processes. Delivered a 500%+ improvement in average speed of resolution for voice & data faults. Delivered an 800% improvement in average time to provision voice & a 1000% improvement in the average time to provision data.

Achievements:▪ Account Director roles at SMS Management &

Technology in Financial Services, Government and Defence industries.

▪ As Practice Manager, Operational Learning and Change, (SMS Management & Technology) responsible for an Advisory Practice that guides blue chip Australian companies through the people, behaviour and operational changes associated with major projects and transformations.

▪ As General Manager, led the Start up of Melbourne operations of Total Learn, Victoria of Total Learn, Total Learn specialised in driving user adoption of new work practices across large organisations using blended learning solutions.

▪ As General Manager Acumentum; responsible for sales and operations of web design and development company specialising in usability / Human Computer Interaction.



Rob Thomsett Louise Ford Mark Cumming

Thought Leader PMO Practice Lead Program Director

Achievements:▪ Development, training and support of the initial

Project Management framework for the Australian Federal Government during the 1970’s.

▪ Consulting and implementing a relationship and values-driven model of project management and sponsorship in many international organisations including the top Australian banks.

▪ Fellow of the Australian Computer Society in recognition of his education and advocacy for emphasising the central point that project management was really the management of creative people working to improve business value.

▪ Consulting Director on the first Tax Modernisation Program in the late 1980’s, a $1bn program.

▪ Consulting with NAB Group as it implements his Agile approach to executive sponsorship, benefits realisation, project management and governance across a $1bn/year project portfolio.

Achievements:

▪ Managed a large PMO team of a $250 million business transformation program to implement a new aircraft maintenance system and standardise supporting business processes. Improved the effectiveness of the program’s governance through simplifying PMO processes resulting in recovery to corporate KPI targets.

▪ Established the PMO for a $30 million payroll transformation project and provided ongoing PMO support to over 50 people across the client, the system integrator, and the third party vendor project teams.

▪ Project managed the transition and cutover phase of a $70m IT transformation project to implement a standardised finance solution across the client’s global organisation. Led the cross-functional implementation team to successfully rehearse and cutover the first release on time and at high quality.

Achievements:

▪ Reviewed Woolworth’s Governance Framework and advised their Business Technology Service (BTS) Department (their IT Business) on how to improve their current framework to maximise benefits and achieve desired outcomes.

▪ Reviewed Stockland’s biggest IT implementation program TRAC and advised on how they could change from Waterfall methodology to Agile mid delivery.

▪ Accountable for delivering four major programs of work as part of the broader $1.6bn Core Banking Modernisation (CBM) program of the Commonwealth Bank of Australia. Responsible for the budget, quality, on-time delivery and end-to-end integration of the Account Origination and Service and Maintenance capabilities and functionality across the technology stack (SAP, Multiple Channels, Integration & a Rules Engine).



A selection of our team….Paul Low

PMO Consultant ( Master Scheduler)

Achievements:

▪ Origin - Defined and developed governance structures to support the PMO and scheduling function on critical $100M SAP transformation program.

▪ Fonterra - Developed and implemented PMO Processes and Tools to support the program management office and facilitate Project Managers in project reporting, risks and issues management, earned value analysis, resource loading and forecast, timesheets and project actuals tracking.

▪ Telstra - . Created & maintained project schedules

to manage the transition of network services for Tabcorp and Medibank, which incorporated a high degree of complexity through the existence of numerous internal and external dependencies.

Chris Sykes

PMO Lead

Achievements:

▪ National Australia Bank – Senior PMO Analyst and PMO Consultant on a $1.5bn multi-year transformation program that was tasked with upgrading and implementing changes to a wide range of core banking systems, finance and risk controls, data sources, processes and customer channels.

▪ HSBC – PMO Lead on a $100m transformation program within the Global Banking and Markets division of HSBC Holdings, based at head office in London, United Kingdom. The program focused on optimising resource and technology costs across all business asset classes.

▪ Barclays Investment Bank – IT PMO Specialist within the Technology PPM team, based in London, United Kingdom, specialising in project tools, status reporting, financial reporting, project governance and portfolio management.

John Middlemist

PMO Director

Achievements:

▪ Established and managed large PMO for the CBA’s $1.4B Core Banking Modernisation Program. Responsible for day to day PMO operations, leading a large PMO of up to 20 FTEs at its peak, including schedule creation and maintenance, deliverable management, EarnedValues, Risk & Issue management.

▪ Implemented Program Management Processes, Tools and EPO for Stockland, involving the design, development and implementation of PMLC and SDLC processes and tools for the entire IT division

▪ Established and led the Consumer Lending PMOfor the CBA, a business change program valued at over A$100M, consisting of a portfolio of over 15 projects valued between $2M and $20M, delivered by EDS, IBM and CBA.

▪ Implemented and managed the PMO for CBA’s $100M NetBank Replacement program.



A selection of our team….Andrew McDonagh

PMO Manager

Achievements:

▪ For GlaxoSmithKline (GSK), as the PMO Program Manager of the Finance Transformation Program across the Enterprise, Andrew had end to end governance responsibilities within the Office of the CFO to oversee the large, global change program, including oversight of a ~£1bn SAP rollout.

▪ With GSK, Andrew had primary governance responsibility as the PMO Manager for the (~£90m) End to End Supply Chain Transformation Program.

▪ Achievements included:

▪ Creating the PMO and defining delivery reporting standards and governance protocols, embedding core processes, designing, and staffing the steady state PMO to uplift capability and ensure delivery

▪ Working across functions to develop strategies to migrate ~£350m of operating costs and 700 operational staff (including some steady state recruitment) as well as the project team with its contractor/consultant/staff mix.

Nevil Cope

Achievements:

▪ Successfully managed the multi-year, multi-entity Core Finance Platform Program for CBA

▪ ERP Program & Portfolio Director (CBA), responsible for delivering

▪ the vendor-side engagement (project rescue) for an enterprise-wide HR system upgrade

▪ guiding the business through the smooth transition to ‘Business as Usual’ state.

▪ restructuring the project-side PMO and rationalising the end-to-end solution delivery processes.

▪ Provided program management for a multi-year insurance remediation program (Superpartners)

▪ Established a PMO for Macquarie Capital Securities, Hong Kong, including the design and implementation of new operational business models coupled with a Portfolio Management dashboard.

Louise White

PMO Manager

Achievements:

▪ As PMO Manager, established a full service Program Management Office (PMO) for Transport for NSW to support a $400m+ multi-vendoroutsourced infrastructure program.

▪ Established a PMO for the CBA’s Core Banking Modernisation Program delivery team of over 800 people with a focus on resource management, financial performance and overhauled change control. Developed automated self-serve reporting.

▪ Overall management of 40+ front-end systems and all development projects for BT Investment Management (BTIM). Implemented Agile projects including a .NET development of a custom FX trading platform.

▪ Program Manager at BPAY responsible for leading the analysis and design phases of a new national payments system with the Big 4 banks.

PMO Manager



Grace Tran

Senior PMO Consultant

Achievements:

▪ Established and maintained the PMO program schedules and various work stream schedules for CBA and EDS Services

▪ Produced various reports including Dashboard reports, Steering Committee reports, Resource Utilisation reports, as well as general governance for executive management down to routine reports for lower management

▪ Supported Program Manager in establishing Risk and Issue Standards for CBM L2d Program and executed risk and issue review meetings and provided risk reports

▪ Process Deployment Lead for Program / Project Managers and team members and participated in various corporate audits such as ISO, CMM, and CMMI at EDS

A selection of our team….Zora Lourens

Senior Project Manager

Achievements:

▪ Program Office Manager, at CBA - $100M desktop refresh Program that comprised of 13 projects and 100 resources. Led a team of 7 project resources and managed key vendor relationships. Chaired the Change Control Board and Change Advisory Board. Governed the Program from Business Case phase to execution – rollout of 45K devices across Australian and aboard.

▪ Supported Service Owners to rollout MS Office 365 SharePoint to a pilot group of project resource and vendors. Assisted with the initial risk assessment and was the administrator once rolled out.

▪ Program Lead/Program Scheduler at Leighton Contractors/NAB/MLC – Redefined the project governance structure and revised the PiTN project methodology to work within an agile environment.

Amanda Walker

PMO Manager

Achievements:

▪ PMO Manager – Medibank, PMO Manger for the Priority Projects Office. Responsible for designing, implementing the PPO structure and processes to oversee and assure delivery of the portfolio of Priority 1

▪ PMO Manager - Latitude Financial Services, PMO Manager -Transformation Program. Responsible for implementing the new governance forum, enabling -delivery oversight and decision making. Developed the Business Change Calendar across the broader group to provide visibility of all initiatives and dependencies for both inflight and pipeline.

▪ PMO Manager, Telstra - CD&D Portfolio. Responsible for enabling delivery oversight and support to investments by implementing a new governance forum and Delivery Assurance function. Implemented the Project Managers CoP for Consumer PMs.

▪ PMO Manager, Superpartners – nextGEN program $44m transformation program. Developed and implemented the nextGEN Governance and Reporting framework & revised stage gate process. Team management of 6 PMO staff.



Appendix A - Functions of a PMO


TEAMWORK ▪ TRANSPARENCY ▪ DELIVERY20 20

Purpose of PMOTo provide program/project governance and

support for delivery of outcomes

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Functions of a PMO1. Schedule Management & Project Integration – Set up and maintenance of schedules including critical

paths, dependencies and milestones. Maintenance and reporting of Integration and dependencies with other programs/projects

2. Governance & Reporting – Create a governance structure to support the project. Prepare reports and dashboards for the enterprise leadership to assist in critical decision making. Facilitate governance bodies for the portfolio and large programs across the division.

3. Scope Management – Set up and management of the change management process and the change

register.

4. Risk & Issues Management – Set up and management of risk and issues registers.

5. Quality Management – Ensure program / project adherence to standards and agreed methodology. Provide delivery assurance and internal reviews

6. Financial & Resource Management – Provide program/project estimating, cost baselines, cost control and earned value analysis. Management of budgets and timesheets.

7. Project Administration and Procurement – Ensure project is managed efficiently throughout the project lifecycle. Maintain assumption and decision registers. Manage contracts for and manage general procurement.

8. Benefits Monitoring – Maintain a view of the overall financial and non financial benefits and monitor realisation.



Appendix B - PMO as a Service



PMO as a Service▪ What is PMO as a Service?

▪ It is a fit for purpose scalable program/project management Office that will provide governance and deliver the right tools to meet your organisational needs.

▪ It is delivered to agreed performance indicators and customers requirements and ensuring that:

▪ The agreed scope is delivered for each project

▪ All financials are within the project’s budget

▪ Deliverables meet the quality requirements of the project with the agreed workforce

▪ The project is delivered to the Clients satisfaction, and at the agreed cost

▪ It is managed by highly experienced professionals providing:

▪ End-to-end project support and

▪ Access to subject matter experts for portfolio, program and project management



The Seven Consulting PMO as a service is an on-site outsourced PMO providing PMBOK aligned Project Management and PMO services to a portfolio of projects and programs:

Governance

Supporting Functions

Components of PMO as a service?

Project Management

Project Quality Management (including Delivery Assurance Reviews)

Project Scope and Change Management

Project Time Management (including Schedule Management)

Project Cost Management (including Budget and Timesheet Management

Project Human Resource Management (including Mobilisation/Demobilisation and Demand Management)

Project Communications Management (including Status Reporting)

Project Risk Management (including Issues & Assumptions Management)

Project Procurement Management (including Vendor Management)

Project Integration Management (including Dependency Management)



Why use PMO as a Service?

Scalability - Additional resources can be sourced as and when required.

Continuity - Resources can be sourced from our pool to cover sickness and leave.

Measureable - Service Level Agreement based approach provides metrics to measure the efficiency and effectiveness of the PMO.

Consistency - Costs are agreed up front – no surprises.The approach used is the same across the organisation improving senior management visibility and enabling better comparison of project performance. A single source of truth that provides consistent quality for all projects

Flexibility – PMO Services can be engaged, disengaged or changed rapidly.

Focus – PMO resource recruiting, management, utilisation, training etc. is no longer a client responsibility leaving the business to focus on its core activities

Shared Risk – KPIs tied to SLAs linked to Service Credits ensure “skin in the game”.

Simplicity – Utilise existing best practice Project Management Life Cycle (PMLC) framework, processes and templates (as required).

Best practice - Project management governance framework.

Accuracy - Allowing for earlier intervention and rectification of project issues to increase on time, on budget project performance.

It provides a fit-for-purpose PMO that will meet your current needs of the organisation and is scalable for your future needs.



What should you be looking for in PMO as a Service?

▪ PMO Capability: Experience & proven track record in Delivery▪ Successful PMO Delivery Record. Proven track record

and extensive reference list should ideally include large project delivery and transformation programs. Testimony to client satisfaction.

▪ Ideally the delivery partner would have an Advisory capability that could play a key role in developing an assessment of your project delivery and management alternatives, including agile practices. They should be able to leverage their experience to help ensure that the elements of a delivery model alternative are fully evaluated in the context of your business goals.

▪ The chosen approach should improve project delivery predictability, transparency and outcomes.

▪ Cost effectiveness▪ The proposed solution should be holistic and provide a

complete PMO capability with no hidden costs.

▪ The proposed PMO capability model should meet your specified cost parameters, e.g. daily rates for the right resources should not result in a net increase to the existing cost base.

▪ Responsiveness▪ The ability to assign resources. E.g. the ability to assign

strong, capable PMO staff within an agreed timeframe.

▪ The ability to replace resources. E.g. the process and ability to find a suitable alternative PMO team member within an agreed timeframe.

▪ The ability to react and scale up or down based on demand and skill.

▪ Independence and objectivity▪ Operating as trusted business advisors with no bias or

conflict of interest with respect to your other current and potential future service providers. The goal is to provide your organisation with an objective assessment of the benefits, costs and risks of each alternative under consideration. Evaluations should be grounded in extensive experience in program and project delivery, as well as an understanding of your goals and objectives.



Seven Consulting PMO as a service are tailored to suit the scale, complexity and risk profile of individual projects to ensure an effective and efficient level of support to each project:

▪ Tiers of Services and Deliverables will allow optimisation for each project, maximising value for money.

▪ At commencement, each project is put through a “triage” process to determine the level of PMO Support required. Triage parameters would include project size, complexity, business criticality, risk profile, etc

▪ Based on this Triage process, each project will be designated a level of PMO support (and hence cost), e.g.:

▪ “Full” – All PMO Services and Deliverables

▪ “Medium” – Major subset of Services and Deliverables

▪ “Lite” – Minimum set of Services and Deliverables

Services Lite Medium Full

Project Scope and Change Management ✓ ✓

Project Time Management ✓ ✓ ✓

Project Cost Management ✓ ✓ ✓

Project Human Resource Management ✓

Project Communications Management ✓

Project Risk Management ✓ ✓ ✓

Project Procurement Management ✓

Deliverables Lite Medium Full

Project Schedule ✓

✓ ✓Project Budget, Forecast and Actuals

✓ ✓ ✓Project DAIR Register

✓ ✓ ✓Project Change Register

✓ ✓Project Resource Plan

✓Regular Status Reports

✓ ✓ ✓

Service Tailoring



Appendix C – PMO Tools



The Schedule Heath Tool is designed to evaluate the quality, integrity and currency of a project schedule and suggests improvement areas.

The Seventh Way Tool provides guidance on how to tailor your program or project. It provides suggestions on methodology to apply, operating practices to adopt and artefacts to prepare to deliver your program or project.

Seven Program and Project Management Tools

Schedule Dashboard

Schedule Data Snapshot

The Schedule Dashboard combines a number of reports to provide a ‘Dashboard’, or snapshot of project progress. These include task burndown, earned value, weekly velocity, critical path management and forecast accuracy.

The Schedule Predictor Tool uses advanced algorithms to evaluate the precision of project forecast date and PM expectation finish date according to their actual performance. It provides a prediction trend line to suggest improvement areas.

Seventh WayMethodology

Predictor

Schedule Health Schedule Quality

Schedule Predictor

Project End Date Predictor

Risk and IssueRisk & Issue Dashboard

The Risk and Issue Dashboard analyses the project risk and issue registers to provide a view of key metrics that include aging, cost, quantities by project phase and severity.

Seven Consulting recommends that your project should adopt:

with the following delivery components produced:

Delivery Phase Delivery Components Recommended?

1. Propose Product Vision Recommend

1. Propose Business Case Recommend

1. Propose Financial Model Recommend

2. Initiate Project Team and Stakeholder Contact Sheet Recommend

2. Initiate Project Management Plan Recommend

2. Initiate Project Scope Recommend

2. Initiate Project Risk Assessment Recommend

2. Initiate Roles and Responsibilities (RACI Matrix) Recommend

3. Plan Project Deliverables Register Recommend

3. Plan Contract/Vendor Procurement Management Plan Recommend

3. Plan Integrated Project Schedule Recommend

3. Plan Financial Management Plan Recommend

7. Implement Implementation Readiness Report Recommend

7. Implement Release Plan Recommend

7. Implement Dress Rehearsal Not required

7. Implement Incident Tracking Register Recommend

7. Implement Prod Deployment Go / No-Go Checklist & Approval Recommend

7. Implement Service Level Agreements Recommend

8. Close Benefit Realisation Report Recommend

8. Close Post Implementation Report / Retrospective Recommend

Project Closure Report Recommend

We recommend applying some or all of the following best practice operating principles:

TRADITIONAL PROJ MGMT

Best Practice Operating Principles

Big Bang Implementation

Pilot Implementation

War Room

Work as a Co-Located Team

UPDATE RECOMMENDATIONS NOW



30

.

On Target Within Tolerance Needs AttentionActual

Number

Total

NumberActivity Code

Logic Minimize 5.0 10.0 Less than 5%More Than 5% and less

than 10%More than 10% 15 3 15.0% 13 678

3;10;18;33;56;295;328;403;484;5

19;574;583;808

Summary Level Tasks Minimize 1.0 2.0 Less than 1%More Than 1% and less

than 2%More than 2% 5 1 1.7% 51 208 Results are more than 20

Leads Minimize 5.0 10.0 Less than 5%More Than 5% and less


Lags Minimize 5.0 10.0 Less than 5%More Than 5% and less


FS Relations Minimize 10.0 20.0 Less than 10%More Than 10% and less


Hard Constraint Minimize 0.5 1.0 Less than 0.5%More Than 0.5% and less


High Float Minimize 2.0 5.0 Less than 2%More Than 2% and less


Negative Float Minimize 0.0 0.0 Less than 0% More than 0% 15 1 5.0% 127 678 Results are more than 20

High Duration Minimize 5.0 10.0 Less than 5%More Than 5% and less

than 10%More than 10% 10 3 10.0% 19 678

13;104;110;116;118;134;141;156;

455;463;594;596;600;610;627;63

6;658;824;846

Invalid Dates Minimize 0.5 1.0 Less than 0.5%More Than 0.5% and less

than 1%More than 1% 20 3 20.0% 1 562 485

Key Resources Minimize 10.0 20.0 Less than 10%More Than 10% and less


Missed Activities Minimize 10.0 20.0 Less than 10%More Than 10% and less


BEI Minimize 10.0 20.0 Less than 10%More Than 10% and less


100 65.3% Final Score

Baseline Execution Index (Number of Actual

Finished Activity/ Numebr of Baseline

Finished Activity)

Number of activities that have slipped from

their baseline dates

This check identifies activities that are

carrying a lead (also known as a negative

lag)

Number of activities with hard or two-way

constraints

The Number of Activities without FS relation

This check identifies activities that are

carrying a lag

Total activity that is incomplete and total

float is less than zero working days

Total number of activities that have a

duration longer than one months

All activities with planned work in the past.

There should not be any invalid dates in the

schedule

Number of activities that do not have

resources correctly assigned (over-allocated

resources)

Number of activities with total float greater

than quarter of project duration.

No dependency or resources assigned to

summary level tasks

Score Guide

Weight

Details

weight

ScoreDescription

The number of activities that are missing a

predecessor, a successor or both.

Score

(out of 3)Criteria Target Type

Upper

Limit

Lower

Limit

Schedule Health / Schedule Quality Assessment; Example



Schedule Dashboard; Example



Schedule Predictor; Example



Risks and Issues Dashboard; Example One



$0

$200,000

$400,000

$600,000

$800,000 Cost of Change Requests

Pending Cum. Raised

$0$100,000$200,000$300,000$400,000$500,000

1/0

2/2

01

48

/02

/20

14

15

/02

/20

14

22

/02

/20

14

1/0

3/2

01

48

/03

/20

14

15

/03

/20

14

22

/03

/20

14

29

/03

/20

14

5/0

4/2

01

41

2/0

4/2

01

41

9/0

4/2

01

42

6/0

4/2

01

43

/05

/20

14

10

/05

/20

14

Benefits Baseline

0

2000

4000

6000

8000

ST SIT UAT NFT

Tests DefectsAcceptableDefects

Slack Tasks FinishBaseline

Finish% Complete

-7 Initial Volumetrics analysis 25/07/14 01/07/14 0%

-7 Business Review- Functional BRD 01/08/14 08/07/14 0%

-7 Develop- Non Functional BRD (incl volumetrics)11/08/14 15/07/14 0%

-7 Final Review/ Update 12/08/14 24/07/14 0%

-7 Final review and update BRD- Contribution Uploader (Wrap)10/09/14 01/09/14 0%

* Tasks closest to critical path and earliest forecast finish date after 20-Jul-14

Top 5 Critical Tasks

Analysis 2.5% 6.4% 10.3% 25.3%

Build 0.0% 1.4% 6.0% 8.8%

Concept 2.1% 3.6% 26.5% 40.4%

Deploy 1.0% 1.5% 3.0% 5.0%

Design 2.0% 2.3% 33.5% 39.9%

Phase Progress Report Based on Actual B

PhaseLast Week

Actual %

Last Week

Plan%Total Actual % Total Plan%

Risks and Issues Dashboard; Example Two



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Our Clients

Successful Project Delivery. Our proven track record and extensive reference list includes some of the largest IT projects in Australia

TEAMWORK • TRANSPARENCY • DELIVERY

www.sevenconsulting.com

Seven Consulting Pty Ltd ABN 44 100 234 179_________________________________________________________________________

SYDNEY Level 13, 179 Elizabeth Street,Sydney, New South Wales 2000

+61 (0)2 8267 5000

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