SEAZNA Area Service Committee Minutes

11 November 2017 Call To Order: 2:07pm Joe read the Serenity Prayer to open the meeting. Bohdi read the Service Prayer and the Statement of Purpose. Ray read the 12 concepts. Group Reports submitted by GSR’s Minutes/Agenda Approval: Oct minutes were approved. November Meeting Agenda was amended and approved by consensus. Welcome New Groups and New GSR’s New Alt GSR Bruce Northside Cindy B new GSR for Northside Laurie W Keep It Green Coralee, Safford Survivors Guillermo, Solo Por Hoy Megan H, Desert Recovery (Benson) Lissa W, Leave the Light On Daniel. Ultimate Weapon, Joseph L, New Group in Marana, yay! Question and Answer / Open Forum / Group Announcements: Mike G., RCM Alt., announced Regional Assembly will be in Jan Executive Committee Reports: Vice-Chair Report : ward gave his Vice Chair report, see attached RCM Report: Mike G gave report, see below Subcommittee Reports: Activities: Jessa gave report H&I: - Edmond gave report Literature: Luigi gave verbal report— Mt. Lemmon Bash: Randell S gave report

Newsletter: Joe C. gave verbal report Monday before area at 7 pm is cutoff for newsletter—

Outreach: John P gave verbal report—needs support!!! Going to Catalina next. Phone Line: Judy C gave verbal report—Having tech issues, numbers are way off, got a support call in

with tech support, see attached Public Relations: Mariel M gave verbal report—she is having fun, needs committee members, really, really

really need support needs vice chair, see attached SEAZNAC: Andy C announced Bohdi is new Vice chair, Secretary is Rene, John B arts and graphics chair,

Kathleen l merch chair—Events and Entertainment is open! Dec 9th 11am at the Trinity Presbyterian Church is next SEAZNAC meeting.

Treasurer’s report: Victoria gave treasurers report see attached –cash your checks if you’re reimbursed for

something. I would love to sit down with subcommittee chairs and talk about your budget

Open forum -Leslea announced Tubac is having a camp fire meeting this Thursday -Kathleen L wants to know where CAR report is -Ward discussed nonprofit 501c banking changes, ARSC wants us to change some of out guidelines, and make some changes in the way we do business such getting receipts and making sure they are given to treasurer, both money

coming in, like sales of t-shirts, and outgoing money. lots of changes in how we do things when handling money, and obtaining contracts such as DJs, jumping castles etc. Roll Call: Roll call of groups done by Leslea. Total Active Groups =35. GSR’s present= 30. Required for a Quorum=17. Old Business: -Adoption of regional money handling policies was adopted, no opposed

-MLB Chair election, Dan B (Bear) stepped up, ballets were handed out. He was voted in by majority vote. MLB -------

-Meeting next 19 Nov at 1pm at Dan’s [phone number] -Vice Treasurer election; Paul R, stood up. He has been here just 5 months, has 26 years clean. Ballets were handed out, Paul was voted in by a majority New business / Idea Requests (IDR): No new business

Vice Chair Report:

I will be visiting the subcommittee meetings over the next 12 months. I will try to be of service to each regarding budgets and the new TARSC guidelines. Thank you for allowing me to be of service, Ward S RCM Report: Good afternoon trusted servants, I attended the regional meeting on November 19, held at St Luke’s Hospital in Phx AZ. There were many items for the committee to discuss. One of the items of discussion was the Opioid epidemic and what N/A can do as a whole to help spread the message about a solution to the problem. We came up that we could try and educate all entities ie fire, police, first responders, and medical staff maybe leaving some information about N/A with them at their departments. Annual CAR/CAT review and vote is coming up. There will be two new pieces of literature being approved. There will be a presentation held on January 13, at Trinity Lutheran Church located at 3104 W Glendale Ave., Phoenix Az. MACCNA IX is slowly coming upon us. This year theme will be: "SHATTERING THE ILLUSION". Preregistration (post

marked before 2/10/2018) is $95.00 after that time it will be 105.00 if you sign up early you have a savings of

$10.00. They are doing something different this year in that you will NOT be able to use credit cards for mail-in

registration. If you would like to use a credit card or Paypal you must go online to WWW.MACCNA.ORG. We are having a fundraising BBQ for Western SERVICE LEARNING DAYS January 27th from 1-5pm. It will be held at Our Saviors Lutheran Church 1212 E Glendale Av. in the back in the Serenity Garden. There will be both local and out of town speakers. Please come and join us for this event. The New Year is just around the corner, and there will be a New Year’s Eve Celebration. It will be held at Phoenix Airport Marriott 1101 N 44th St in Phoenix. Narathon Meetings starting at 12pm on 12/31. Banquet starts at 6pm doors will be open at 5pm and the cost of the banquet is $50 do not know if this is a couple or person. If you need more information please contact Tiana C. at ******** Paul W. *********.

As we know that all meetings are covered by insurance but did we know that if you have not requested a

certification to hold a dance that is not part of regular of what we have told region we are not insured. We need to request at least 2 months out in order to have it in place by the time your event is held. NCCNA XL 2018 This year’s theme will be: 4 DECADES OF HOPE March 29th-April1,2018 it will be held in the San Jose Convention Center 150 W San Carlos Street San Jose Ca 95113 register early for savings Mike G Activities:

🔹Activities met on Oct. 16

🔹Retro Theme Halloween

🔸Was a success, thank you to everyone who supported the event

🔸we collected $192 in donations

🔹Stuff-a-Rama

🔸Trinity Presbyterian Church

🔸Food drop off at 10am, lunch around 12

🔸Signup Sheet Online for cooked food

🔸We printed 250 half sheet flyers for stuff a Rama

🔸request $200 for supplies and cost of church

🔹Narathon

🔸Streams in the Desert

🔸4pm on Dec 24 to 6pm on Dec 25

🔹3rd Annual Cosmic Bowling

🔸We have tickets and they are for sale at $10

🔹Next Activities meeting is 11/12 at 5pm at Starbucks on Speedway and Wilmot

Jessa J

H&I Report: Carried the message to 1392 addicts in the month of October

Learning day to start planning after the holidays and will combine with PR

1026.55 spent on literature 5 literature racks purchased Behind the Walls needs male sponsors have several requests just waiting to be assigned a sponsor $50 of T-shirt seed money being returned to area.

Edmond Literature Report: MLB Report Good afternoon SEAZNA

Okay, again I would like to say the Bash was very successful-Thanks to all that participated!

However, I am sorry to say that we have not had a Bash committee meeting since last Area. No one involved could meet on the same day. Dan even offered to buy pizza for everyone (that was active on the committee of course) and that still didn’t get them together. I, myself, was not very aggressive in the insistence of a meeting due to medical emergencies with two separate dogs which required eight trips to the vet including two surgeries etcetera, etcetera. Plus, I had my own annual event to host. Not to worry though our Bash account balance is currently at $4843.50. (I went in debt for the dogs.) I have $50.00 cash from shirt sells after the event. There is an outstanding reimbursement for $300.83 on the preorder sweats and around $148.00 for a currently misplaced food receipt. If it is not found I will eat that one. That brings the balance to between $4592.67 and $4444.67. Plus, we still have merchandise to

sell so the account bAlance only goes up from there. My intention was to recommend the committee request to hold $2500.00 for next year’s expenses we did not meet so no formal request is being made at this time Area website still has a link with lost items from the Bash. So please check it soon as I may start charging storage. I need to pay for the dogs somehow. Also, sweatshirts and tees ordered at the last fund raiser in August have not all been distributed so if you ordered any please contact myself or a committee member. Yours truly,

Randall NLMLBCPP (No longer Mount Lemmon Bash Chair Person, Please) Newsletter: Spent $40 for 160 copies. Next month’s topic is Step 9

Thank you for letting be of service, Joe C.

Outreach: Going to Catalina, could use support. Flyers out on next trip Phone Line

In October 2017, phone line received 68 calls, 13 were forwarded to an addict phone line volunteer. These numbers seem very low, especially since we normally get more calls during the holidays. I will be making random calls to phone line throughout the week to make sure everything is working correctly and to make sure your numbers are correct. This situation has occurred before and the committee should have the issue corrected by the

end of the week.

Making c lls is the only way I can determine if things are working correctly, and as chairperson, it is my

responsibility to reach out periodically. Apologies for any inconvenience. If you would like to discuss this in more detail, feel free to call. Phone line is looking for a vice-chairperson and currently has some open slots. If anyone is able to take on more shifts, please let me know asap. Thanks to Emily, Fawn, Andy and Gary for stepping up for more shifts. Need help with evenings.

As always, thank you for your service and for allowing me to be your trusted servant.

Judy C PR Subcommittee Report Public Relations Subcommittee Meeting was attended by Mariel M, Maggie Q, Judy C, Mariel M, Steve S, Jody P, Frank, & Wayne. Attended the Homeless Connect on October 20. Went really well. Really well attended, gave out a lot of literature. Mariel M will get an estimate on a new vinyl sign and talk to Logan. For right now, Mariel will continue taking care of the Literature, Maggie will serve as back up if needed. What we will do: Mariel will inventory the suitcase, she will pick up the Meeting List and arrange with Victoria so she doesn't have to pay out of pocket for other literature, Mariel will fill out a Literature Form and get it at Area. Nothing in the radar of upcoming events for November and December. PR Learning Day our budget is 300$, Mariel will bring to Area that we would like an increase to 500$. If there is any money left we will refund it to Area. PR Learning Day presents "A Love of Recovery" on February 10. So far the subcommittee for the Learning Day is Judy, Mariel and Maggie. Our new PR Subcommittee Meeting time will be at 11:15 on the 2nd Sunday of the month. Steve S will bring the PR Subcommittee Guidelines that were approved in June to our December meeting for review. CONTINUED………

SEAZNA SERVICE COMMITTEE

Treasurer Income / Expense Report

OCTOBER 2017

$ 13,067.55

60.00

10.00

33.00

50.00

48.00

67.18

62.10 CK 238

63.00 MO 0529

76.38

80.14

37.85 CK 1042

20.00

37.88 CK 445

25.00

44.00

151.00

10.00

20.00

33.00

43.12

-1.00

$ 970.65

1629.48 Reported 1625.48

50.00

192.00

1867.48

Donations and Misc - Deposit 1 1212.65

Literature - Deposit 2 1625.48

$ 2,838.13

TO CK# FOR AMT

Mike G. 1720 RCM II Gas Reimbursement 30.00 x

Logan M. 1721 Activities - October Dance - Drinks and Cups 113.17 x

Post Master 1722 Mt Lemmon / H&I PO Box 90.00

Leslea J. 1723 SEAZNA Secty - Copies of Minutes 23.00 x

Judy C. 1724 H&I Copies 32.58 x

Gary Mc 1725 H&I Meeting Lists 87.97 x

Sarah M 1726 Activities - October Dance - Supplies 90.99 x

Adrian A. 1727 Groundhog Gas Reimbursement GSR 10.00

Coralee A. 1728 Safford Survivors Gas Reimbursement GSR 15.00 x

Streams in the Desert 1729 Admin - Rent 40.00

A Family Discount Storage Debit 10/24&11/22 Admin - for Storage Rent month - Pd to 3/1/18 64.00 x

Accessline Debit 11/1 Phone Line 74.57 x

NAWS Debit 11/27 LIT October (H&I $______, $______ frieght) 3,028.67 x

NAWS

Note *Reproductions Inc - Need July receipt

$ 3,699.95

Nikki Austin 1696 GSR Gas reimbursement cancelled

1722 Mt Lemmon / H&I PO Box 90.00

1727 Groundhog Gas Reimbursement GSR 10.00

1729 Admin - Rent 40.00

Discrepancy

$12,205.73

4,643.50

7,500.00

12,143.50

2,500.00

1,250.00

250.00

$4,000.00

$ 8205.73

Twilight

Sunday Night Newcomers

Northside Meeting

Positive Action

Recovery and Relapse

Safford Survivors

Bank Balance minus Reserves = AVAILABLE FUNDS

TOTAL EXPENSES

TOTAL HOLDS AND RESERVES

TOTAL INCOME

We Do Recover

Young & Alive

Discrepancy

Discrepancy

TOTAL MISCELLANEOUS INCOME DEPOSITED

MISCELLANEOUS & OTHER INCOME

7th Tradition SEAZNA Meeting

SEAZNA Literature Committee

TOTAL GROUP DONATIONS DEPOSITED

SEAZNAC Subcommittee Account - Seed 7500

Other SEAZNA Accounts

TOTAL SEAZNA FUNDS

Prudent reserve - 2 months estimated expenses

Estimated Monthly Expenses

ARSC Donation due Bi-Monthly

RESERVES

MT Lemmon Bash Subcommittee Account - Seed

Outstanding Checks

EXPENSES

Activities Committee

AVAILABLE BANK BALANCE

Sahuarita Serenity

Saturday Morning Serenity

Underground Group

NOANDA

H&I Committee

10/21/17 - 11/27/17

INCOME

GROUP DONATIONS

BEGINNING BANK BALANCE

Ground Hog Group

High on Life

I Cant We Can

Just Breathe

Circle of Sisters

Before Relapse

Benson Desert Sunrise

11/19/17 Treasurer Report Recap Ward: One job of vice chair is visiting subcommittee. At least once so he will be doing that over 12 months starting with SEAZNAC. Chairs can ask questions regarding budgets etc. Glad to be here and happy to be of service and wants to conduct business in calm and reasonable fashion. Lit- 1026.55 Bash-4843.5 Victoria: Gave report Explained budget definition Sub com. Projected income in budget Question: Kathleen: t-shirts income. Asked about writing budget with Vic. Ward: TARSC- Guidelines to follow to join nonprofit. Region not ready to join yet but in the next few months. Region asking us to change guidelines to Treasurer from 1 to 2 years. This will also effect SEACNAC chair and treasurer, and Bash Chair and Treasurer. Condense and oversee money positions so that there is more control. Visit subcommittees with treasurers first. Contracts must be signed off on a regional level, CFO. Campsites, hotels, etc. Must give receipt to get money. If you do not have one you don’t get money. Selling shirts, etc, must write and offer receipt. Not sure about 7th tradition. He is going to ask. They will file our taxes for us. Chris- asked if CFO, who signs off on contracts, is a member. Ward: of course. Explained they do not get to say if and where we send money. They are just to check regarding liability for NA. They are here to help us.

Meeting Adjourned at 3:07 pmMeeting closed by LoganNext Meeting will be on 10 December 2017 at 2 PM at Streams in the Desert Church.