Scorecard: How to Improve your CDCP Outcomes Rate

Scorecard: How to Improve your CDCP Outcomes RateAssociation for Community and Continuing Education2014 Annual ConferenceBeverly HeasleyMt. San Antonio CollegeFriday, February 79:00am-9:55amIntroduction Background12 years in noncreditHelped both NOCCCDs SCE and Mt. SAC submit program completions

1OverviewWhat is the Scorecard?CDCP and MISReview of MIS data elements that impact the scorecardThe Mt. SAC process for data collection and reportingGetting StartedTroubleshooting data errorsResources/Q&A2What is the Scorecard?Previously known as ARCC (Accountability Reporting for the Community Colleges)Redesigned as the Scorecard, first published in 2013Common set of metrics with a goal to increase transfers, degrees and certificate attainmentData is reported by gender, age, ethnicity3Sample Scorecard

4Scorecard, CDCP and MISCDCP completion rate is based on MIS submission to the CCCCO. CDCP Completion Rate: The percentage of students who attempt two or more CDCP courses, with a minimum of 4 attendance hours in each of those courses, within three years and have one of the following outcomes within six years of entry:CDCP CertificateEarned AA/AS degreeTransfer to a four-year institutionTransfer prepared (student successfully completed 60 UC/CSU transferable units with a GPA of at least 2.0)

5MIS 101 OverviewStudent (SB)Courses (CB)Student Enrollment (SX)(SB00, CB01, XB00)Section Data (XB)(CB01)Student Program (SP)(SB00, SP04 is validated with CO Unique code)SSN is big because it places the student in the cohort. 6MIS 101 Student Basic (SB)Due each term, within one month after the end of each term. (except Winter, which can be submitted at the same time as Spring data) Scorecard Impacts:SSN/Student Identifier (SB00)Gender (SB04)Age (SB03)Ethnicity (SB05)SSN is big because it places the student in the cohort and allows them to be tracked throughout the CCC system. 7MIS 101 Course Basic (CB)Scorecard impacts

Identification of CDCP courses

Identification of CDCP students for SX (Student Enrollment data) SX is the basis of the cohort

8MIS 101 Course Basic (CB)Course Control Number(CB00) generated by the Chancellors Office. Can verify prior to submission at curriculum.cccco.eduCourse TOP Code (CB03) matches the TOPS code submitted and reflected at curriculum.cccco.eduCourse Credit Status (CB04) N noncreditCourse noncredit category (CB22) Course Program Status (CB24) indicates whether the noncredit course is a part of a sequence of courses or programs that results in a certificate of completion or competency. Course Classification Status (CB11) 9Curriculum Report Sample

10Curriculum Report Sample

11MIS 101 Student Program (SP)Scorecard ImpactRecords certificate completion for the ScorecardSB00 record is included in the file

12Programs Report Sample

13Programs Report Sample

14Mt. SAC ProcessCertificates are posted as students complete the program. Noncredit maintains a listing of students that they have awarded throughout the year.At the end of the year, noncredit provides this listing to IT for verification that all awards have been included in the file. Noncredit and IT partner throughout the process to ensure that all SP awards are counted.

15Getting StartedDetermine coding for data collection use standard MIS data elements or crosswalkDetermine who or what process will post awards Determine how awards will be tracked throughout the yearReach out to the area that submits MIS data for your organizationDetermine who will audit SP for noncredit (functional or technical)Start early!

16Troubleshooting Data Field ChecksChecks that the value is valid for the data elementExample Gender values are F FemaleM MaleX Unknown/non-respondentA Z value would be rejected as it is not defined in the Data Element Dictionary17Troubleshooting Data Integrity ChecksChecks that the data is logical and matches other MIS submissionsExampleSubmitting an SX (student enrollment) or SP (student program) record for a student that has not been included in SB (student basic) submission

18Troubleshooting Data Verify the dataVerifying that data is complete.All awards are included in SPAccidental awardsStudents that may have an award posted by accident if using a manual processStudents that have earned an award but it has not been posted on their record

19Improving CDCP RatesAccurate Data CollectionAuditingExpanding CDCP offerings

20Questions?21