scope of work facility improvement assessment sow/c0945-00...scope of work facility improvement...

SCOPE OF WORK

Facility Improvement Assessment

Albert C. Wagner Youth Correctional Facility Chesterfield Township, Burlington County, N.J.

PROJECT NO. C0945-00

STATE OF NEW JERSEY

Honorable Chris Christie, Governor Honorable Kim Guadagno, Lt. Governor

DEPARTMENT OF THE TREASURY

Andrew P. Sidamon-Eristoff, Treasurer

DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION

Steven Sutkin, Director

Date: 12-10-14

Document Format Revision (7/25/14)

PROJECT NAME: Facility Improvement Assessment PROJECT LOCATION: Albert C. Wagner Youth Correctional Facility PROJECT NO: C0945-00 DATE: 12-10-14

TABLE OF CONTENTS SECTION PAGE

I. OBJECTIVE .......................................................................................... 4

II. CONSULTANT QUALIFICATIONS ................................................ 4

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS .......................................... 4

III. PROJECT SCHEDULE ....................................................................... 4

A. PRELIMINARY ASSESSMENT STUDY SCHEDULE .............................................................. 5 B. APPROVED ASSESSMENT STUDY SCHEDULE ..................................................................... 5

IV. PROJECT SITE LOCATION & TEAM MEMBERS ...................... 5

A. PROJECT SITE ADDRESS ........................................................................................................... 5 B. PROJECT TEAM MEMBER DIRECTORY ................................................................................. 5

1. DPMC Representative: ............................................................................................................... 6 2. Client Agency Representative: ................................................................................................... 6

VI. PROJECT DEFINITION ..................................................................... 6

A. BACKGROUND ............................................................................................................................ 6 B. FUNCTIONAL DESCRIPTION OF THE FACILITY .................................................................. 6

VII. CONSULTANT DESIGN RESPONSIBILITIES .............................. 6

A. FACILITY ASSESSMENT STUDY/REPORT REQUIREMENTS ............................................. 7 B. BUILDINGS INCLUDED IN STUDY .......................................................................................... 7 C. FACILITY WIDE SYSTEMS NOT INCLUDED IN ASSESSMENT ......................................... 8 D. DATA GATHERING ..................................................................................................................... 8 E. STUDY REQUIREMENTS ........................................................................................................... 8

1. Building Photographs: ................................................................................................................ 8 2. Building Description: .................................................................................................................. 8 3. Building Exterior: ....................................................................................................................... 8 4. Building Interior: ........................................................................................................................ 9 5. Power House Boilers................................................................................................................... 9 6. Additional Upgrades: .................................................................................................................. 9

F. BUILDING UTILITY AND OPERATIONAL SYSTEMS ........................................................... 9 G. BUILDING SECURITY AND SITE SECURITY ......................................................................... 9 H. BUILDING LIFE SAFETY AND HEALTH STANDARDS ...................................................... 10 I. HAZARDOUS BUILDING MATERIALS .................................................................................. 10 J. BUILDING ENERGY EVALUATIONS ..................................................................................... 11 K. SITE EVALUATION ................................................................................................................... 11

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L. ESTIMATED PROJECT COSTS................................................................................................. 11 M. PROJECT COMMENCEMENT ............................................................................................. 11

1. Project Directory: ...................................................................................................................... 11 2. Site Access: ............................................................................................................................... 12 4. Existing Documentation: .......................................................................................................... 12 5. Scope of Work: ......................................................................................................................... 12 6. Project Schedule: ...................................................................................................................... 13

N. BUILDING & SITE INFORMATION ......................................................................................... 13 1. Building Classification: ............................................................................................................ 13 2. Site Plan: ................................................................................................................................... 13

O. REPORT FORMAT...................................................................................................................... 13 P. PROGRESS MEETINGS & PRESENTATIONS ........................................................................ 13

1. Progress Meetings: .................................................................................................................... 13 2. Study Presentations: .................................................................................................................. 14

X. GENERAL REQUIREMENTS ......................................................... 14

A. SCOPE CHANGES ...................................................................................................................... 14

XI. ALLOWANCES .................................................................................. 14

A. HAZARDOUS MATERIALS TESTING AND REPORT ALLOWANCE ................................ 14

XII. SUBMITTAL REQUIREMENTS ..................................................... 15

A. CONTRACT DELIVERABLES .................................................................................................. 15

XIII. SOW SIGNATURE APPROVAL SHEET ....................................... 16

XV. EXHIBITS ............................................................................................ 17

A. PROJECT LOCATION PLAN B. FACILITY KEY PLAN

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I. OBJECTIVE

The objective of this project is to conduct a Facility Assessment Study of the Albert C. Wagner Youth Correctional Facility buildings to identify building deficiencies, required building improvements and security improvements to develop a capital improvement plan. The study shall evaluate the building envelopes, HVAC, electrical and security systems. Based on the study findings, the Consultant shall prepare a report with recommendations and cost estimates for the deficiencies and improvements identified.

II. CONSULTANT QUALIFICATIONS

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS

The Consultant shall be a firm pre-qualified with the Division of Property Management & Construction (DPMC) in the P001 Architectural Professional Discipline and have in-house capabilities or Sub-Consultants pre-qualified with DPMC in:

• P002 Electrical Engineering • P003 HVAC Engineering • P004 Plumbing Engineering • P025 Estimating/Cost Analysis • P037 Asbestos Design • P065 Lead Paint Evaluation

as well as all other Architectural, Engineering and Specialty Disciplines necessary to complete the project as described in this Scope of Work (SOW).

III. PROJECT SCHEDULE

PROJECT PHASE ESTIMATED DURATION (Calendar Days) 1. Preliminary Draft Assessment & Presentation 70

• Project Team Review & Comment 14 2. Final Draft Assessment & Presentation 21

• Project Team Review & Comment 14 3. Final Facility Assessment Report 14

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A. PRELIMINARY ASSESSMENT STUDY SCHEDULE

The Consultant shall submit a bar chart schedule with their technical proposal. The bar chart schedule developed by the Consultant shall reflect the recommended project phases, activities, and durations.

A written narrative shall also be included with the technical proposal explaining the schedule submitted and the reasons why and how it can be completed in the time frame proposed by the Consultant. This schedule and narrative will be reviewed by the Consultant Selection Committee as part of the evaluation process and will be assigned a score commensurate with clarity and comprehensiveness of the submission.

B. APPROVED ASSESSMENT STUDY SCHEDULE

The Consultant will issue the approved project Assessment Study schedule at the first kickoff meeting. This schedule will be binding for the Consultant’s activities and will include the start and completion dates for each activity. The Consultant and Project Team members shall use this schedule to ensure that all milestone dates are being met for the project. The Consultant shall update the schedule to reflect performance periodically (minimally at each design phase) for the Project Team review and approval. Any recommendations for deviations from the approved schedule must be explained in detail as to the causes for the deviation(s) and impact to the overall project schedule.

IV. PROJECT SITE LOCATION & TEAM MEMBERS

A. PROJECT SITE ADDRESS The location of the project site is:

Albert C. Wagner Youth Correctional Facility 454 Ward Avenue Chesterfield Township, NJ GPS Coordinates: 40.154538, -74.670043

See Exhibit ‘A’ for the project location map.

B. PROJECT TEAM MEMBER DIRECTORY

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The following are the names, addresses, and phone numbers of the Project Team members. 1. DPMC Representative: Name: Nurul Hasan, Project Manager Address: Division Property Management & Construction 20 West State Street, 3rd Floor Trenton, NJ 08608 Phone No: (609) 633-8265 E-Mail No: [email protected] 2. Client Agency Representative: Name: Raymond Albert, Project Manager Address: Department of Corrections PO Box 863 Trenton, New Jersey 08625-0863 Phone No: (609) 498-4463 E-Mail No: [email protected]

VI. PROJECT DEFINITION

A. BACKGROUND The Department of Corrections wants to identify and quantify the improvements required to the buildings and building systems of the Albert C. Wagner Youth Correctional Facility in order to develop a multi-year master plan to upgrade the facility.

B. FUNCTIONAL DESCRIPTION OF THE FACILITY The Albert C. Wagner Youth Correctional Facility is situated on 589 acres, of which approximately 450 acres are cultivated for the New Jersey Department of Corrections’ Farm Operation. The main building is a medium security facility. Adjacent to the main facility is an administrative close custody unit for the housing of maximum security inmates and inmates placed under administrative segregation. The facility also includes a minimum custody unit. Programs for mental health, group counseling, and academic and vocational education are available.

VII.CONSULTANT DESIGN RESPONSIBILITIES

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mailto:[email protected]

mailto:[email protected]


A. FACILITY ASSESSMENT STUDY/REPORT REQUIREMENTS

The report shall contain a narrative of the surveys, inspections, and investigations conducted for each item listed. Recommendations for replacement, repair, and/or upgrade of building components shall be described and prioritized based on life safety and useful life. All recommendations shall include cost estimates at current rates. Plans, drawings and colored photographs related to the building and components shall be included for reference. All survey data, interviews, field notes, energy savings calculations, review comments, etc. shall be included in the Facility Assessment Study.

The project requirements outlined in this Scope of Work will provide an overview of the services that are required by the Consultant. Items described for assessment may not be all-inclusive and shall not limit the Consultant’s responsibility for the services required. The Consultant’s responsibility will be to provide a context that will allow decisions to be made regarding which deficiencies, improvements or upgrade should be undertaken with the funding available.

B. BUILDINGS INCLUDED IN STUDY

The following buildings shall be included in the assessment study, refer to EXHIBIT ‘B’ for building location by building number:

Bldg. No. Building Name 01-04 Administrative, Wing “A & B” - 41,130 SF 02 Wing “A” - 6,210 SF 03 Wing “B” – 6,210 SF 04 Wing “C”/Dining -27,180 SF 05 Wing “D” – 20,340 SF 06 Wing “E” – 18,000 SF 07 Wing “G” -21,450 SF 08 Laundry – 8,850 SF 09 Industries/Votech – 31,570 SF 10 Gymnasium – 19,940 SF 11 Visitors Center – 3,240 SF 12 Wing “H” – 3,570 SF 15 Storage Hut – 1,900 SF 16 Maintenance/Votech – 10,890 SF 35 Wing “F” – 1,350 SF 36 Administrative Close Supervision Unit – 33,830 SF 36A Administrative Close Supervision Unit – Support -3,570 SF 37 Wing “I” – 14,990 SF 37A Wing “I”, Support Building – 3,650 SF 39 Internal Affairs – 1,920 SF 40 AD SEG Administration – 2,330 SF

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41 Central Control – 1,020 SF

C. FACILITY WIDE SYSTEMS NOT INCLUDED IN ASSESSMENT Note that the following facility wide distribution/collection systems (systems between buildings) are not included in the assessment/report: • Electrical Distribution • Steam and Condensate Distribution • Potable Water System • Sewage Collection System

D. DATA GATHERING

The Consultant shall meet with the Project Team and representatives of the Facility to develop a procedure and schedule for accessing the buildings for data collection. Surveys, measurements, photographs, and other data collection methods shall be performed in such a way to minimize disruption to the building occupants.

E. STUDY REQUIREMENTS

The facility shall be inspected and all building components shall be identified for physical condition, life expectancy, and renovation or replacement requirements. The Assessment Report shall include, but is not limited to the following: 1. Building Photographs:

Provide colored photographs of the site, exterior of the building, roof, and system components. 2. Building Description: Provide a brief description of the building that includes the function of the building, system components, condition and estimated useful life. 3. Building Exterior:

Provide a description and condition of the building exterior elements such as, type of construction, building materials, number of entrances, location and capacity of loading docks, and rooftop mechanical rooms (if applicable).

Identify all building repairs that are not required by code but are necessary to achieve an objective of no "major maintenance" for the next twenty (20) years including, but not limited to:

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exterior lighting systems, structural systems, foundations, water infiltration problems, exterior walls and finishes, masonry, pointing, caulking, roofing system (parapets, flashing, capping, ect.) and life expectancy, roof square footage, gutters, leaders, scuppers, interior roof drains, windows and door types, Barrier-Free accessibility, etc. 4. Building Interior: Provide a description and condition of the building interior elements including: floor construction, ceiling and lighting systems, doors and fire ratings, storage adequacy, telecommunication rooms, lobbies, break rooms, office and conference rooms, special use areas, toilet rooms, cafeteria, computer rooms, etc. Identify the type and condition of the paint, carpeting, tiled floors, drywalls, plaster, partitions, millwork, and signage. Investigate areas where stained ceiling tiles exist and explore above to determine possible causes. 5. Power House Boilers

In addition to the power house envelop and interior condition, evaluate the condition, efficiency and life expectancy of the boilers in the power house. Include recommendations for repairs and/or replacement.

6. Additional Upgrades: The Consultant shall identify any building upgrades and improvements that, if completed, could be considered substantial improvements and could also require additional upgrades according to the Uniform Construction Code or any other applicable Codes.

F. BUILDING UTILITY AND OPERATIONAL SYSTEMS

Provide a description and condition of the existing building utilities and operational systems including, age, capacities, nameplate data, etc. Recommend upgrades for each utility and operational system, if necessary. The utility and related systems within the buildings described below shall include, but are not limited to the following: Electric Service, Electric Distribution System, Gas Distribution System, Water Distribution System, Steam System and Distribution, Sanitary System, Communication System, HVAC & Environmental Control Systems, Fire Protection System, Energy Management Systems, Emergency Power System, and Elevator System.

G. BUILDING SECURITY AND SITE SECURITY

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Provide a description and condition of the existing building security systems. Recommend upgrades for each system, if necessary. The security systems within the buildings shall include, but are not limited to the following: Sally ports, control stations, cell door control, camera systems, central control/monitoring

H. BUILDING LIFE SAFETY AND HEALTH STANDARDS

Evaluate each building as to life safety and health standards. Based on this information, provide a list of recommended upgrades and their associated costs. Items shall include, but not limited to the following: Identify and evaluate all labeled doors, exit signage, stair designs, stair closures, handrails, fire rated construction materials, fire extinguishers, fire escapes and means of egress (Administration Building is of particular concern), sprinklers, fire alarm, detection systems, emergency lighting, strobe and horn annunciation units, fire alarm tie-in to local department, building ventilation, toilet exhausts, lighting levels, Barrier-Free, and elevator systems. Verify if any visible mold growth exists in areas where water infiltration, has or is, occurring.

I. HAZARDOUS BUILDING MATERIALS

Consultant shall survey the building(s) and, if deemed necessary, collect samples of materials that are suspected of containing hazardous materials and analyze them for the presence of hazardous materials including: 1. Asbestos in accordance with N.J.A.C. 5:23-8, Asbestos Hazard Abatement Subcode.

2. Lead in accordance with N.J.A.C. 5:17, Lead Hazard Evaluation and Abatement Code.

3. PCB’s in accordance with 40 CFR 761, Polychlorinated Biphenyls (PCBs) Manufacturing,

Processing, Distribution in Commerce, and Use Prohibitions. Consultant shall engage a firm certified in the testing and analysis of materials containing PCB’s.

Consultant shall document their procedure, process and findings and include in the report a “Hazardous Materials Survey Report” identifying building components containing hazardous materials Consultant shall estimate the cost of hazardous materials sample collection, testing, analysis and preparation of the Hazardous Materials Survey Report and include that amount in their fee proposal line item entitled “Hazardous Materials Testing and Report Allowance”, refer to paragraph XI.B.

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There shall be no “mark-up” of subconsultant or subcontractor fees if subconsultants or subcontractors are engaged to perform any of the work defined in paragraph VII.G “Hazardous Building Materials”. All costs associated with managing, coordinating, observing and administrating subconsultants and subcontractors performing hazardous materials sampling, testing, analysis, report preparation shall be included in the consultant’s lump sum fee proposal.

J. BUILDING ENERGY EVALUATIONS

Review this facility for potential energy savings and make recommendations with construction costs to include, but is not limited to the following: Building Automation System, Lighting Systems and Controls, Plumbing Flow Restrictors, Pipe Insulation, Environmental Controls, Insulation, Windows, Fuel Systems, and Renewable Energy Resources.

K. SITE EVALUATION

Review the existing building site and identify the current conditions and provide recommended improvements with related design and construction costs to include, but not limited to: Identify all parking area locations, their capacities, use, general condition, drainage, curbing, Barrier-Free access, lighting, gates, fencing, and paving. Identify the existing pedestrian routes and evaluate the sidewalks, curbing, lighting, Barrier-Free access provisions, delineated crosswalks, etc.

L. ESTIMATED PROJECT COSTS

The Consultant shall provide construction cost estimates associated with the recommended building improvements. Cost estimates shall be in CSI format (2004 Edition) for all appropriate divisions and sub-divisions.

M. PROJECT COMMENCEMENT A pre-study meeting shall be scheduled with the Consultant and the Project Team members at the commencement of the project to obtain and/or coordinate the following information: 1. Project Directory: Develop a project directory that identifies the name and phone number of key designated representatives who may be contacted during this study.

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2. Site Access: Develop procedures to access the project site and provide the names and phone numbers of approved escorts when needed. Obtain copies of special security and policy procedures that must be followed during all work conducted at the facility and include this information in Division 1 of the specification. 4. Existing Documentation: Copies of the following documents, on compact disk (CD) shall be provided to each Consulting firm at the pre-proposal meeting to assist in the bidding process. • DPMC Project No. C0588, Infrastructure/Support Facility Inventory, prepared by the Vitetta

Group, dated November 30, 1995. • DPMC Project No. C0679-00, Replacement of Boilers, prepared by Miller-Remick

Corporation, dated March 5, 2002. • DPMC Project No. C0698-00, Roof Replacement at Wings A, B, D, E and Linkways,

prepared by ARMM Associates, dated July 20, 2000. • DPMC Project No. C0760-00, Perimeter Security Fence Addition & Perimeter Roadway

Modification, prepared by Lammey & Giorgio, dated March 16, 2005. • DPMC Project No. C0848-01, Roof Replacement, prepared by USA Architects Planners +

Interior Designers, dated August 12, 2015. • DPMC Project No. C0686-00, Switchgear Upgrades and Cable Replacement, prepared by

Gannett Fleming, dated July 18, 2013. • DPMC Project No. C0917-00 Steam & Condensate Pipe Replacement, prepared by Miller-

Remick Corporation, dated March 2012. Review these documents and any additional information that may be provided at a later date such as reports, studies, surveys, equipment manuals, as-built drawings, etc. The State does not attest to the accuracy of the information provided and accepts no responsibility for the consequences of errors by the use of any information and material contained in the documentation provided. It shall be the responsibility of the Consultant to verify the contents and assume full responsibility for any determination or conclusion drawn from the material used. If the information provided is insufficient, the Consultant shall take the appropriate actions necessary to obtain the additional information required. All original documentation shall be returned to the provider at the completion of the project. 5. Scope of Work: Review the design and construction administration responsibilities and the submission requirements identified in this Scope of Work with the Project Team members. Items such as:

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contract deliverables, special hours for site access based on Client Agency programs or building occupancy, security needs and coordination with other project activities at the site shall be addressed. 6. Project Schedule: Review and update the project design and construction schedule with the Project Team members.

N. BUILDING & SITE INFORMATION The following information shall be included in the study report. 1. Building Classification: Provide the building Use Group Classification and Construction Type for each building. 2. Site Plan:

A site plan shall be provided. The site plan shall include, but not be limited to, the following: • The size and location of buildings and additions as well as other structures. • Existing site vehicular and pedestrian roads, walkways and parking areas.

O. REPORT FORMAT The Final Facility Assessment Report shall be submitted in a bound book format. It shall include an Executive Summary and all supporting documentation. Each bound book shall include the Report on compact disk (CD) in an Adobe Portable Document Format (.pdf). Ten (10) copies of the report shall be provided at each submittal phase.

P. PROGRESS MEETINGS & PRESENTATIONS 1. Progress Meetings: Conduct the appropriate number of review meetings with the Project Team members during the project so they may determine if the project meets their requirements, question any aspect of the contract deliverables, and make changes where appropriate. The Consultant shall describe the philosophy and process used in the development of the study and the various alternatives considered to meet the project objectives

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It shall also be the responsibility of the Consultant to arrange and require all critical Sub-Consultants to be in attendance at the design review meetings. Record the minutes of each design meeting and distribute within seven (7) calendar days to all attendees and those persons specified to be on the distribution list by the Project Manager. 2. Study Presentations: The minimum number of design presentations required for each phase of this project is identified below for reference: Preliminary Draft Assessment Phase: One (1) oral presentation at phase completion. Final Draft Assessment Phase: One (1) oral presentation at phase completion. Final Facility Assessment Report: One (1) oral presentation at phase completion.

X. GENERAL REQUIREMENTS

A. SCOPE CHANGES The Consultant must request any changes to this Scope of Work in writing. An approved DPMC 9d Consultant Amendment Request form reflecting authorized scope changes must be received by the Consultant prior to undertaking any additional work. The DPMC 9d form must be approved and signed by the Director of DPMC and written authorization issued from the Project Manager prior to any work being performed by the Consultant. Any work performed without the executed DPMC 9d form is done at the Consultant’s own financial risk.

XI. ALLOWANCES

A. HAZARDOUS MATERIALS TESTING AND REPORT ALLOWANCE Consultant shall estimate the costs to complete the hazardous materials survey, sample collection, testing and analysis and preparation of a “Hazardous Materials Survey Report” noted in paragraph VII.C.1 and enter that amount on their fee proposal line item entitled “Hazardous Materials Testing and Report Allowance”. Consultant shall attach a detailed cost breakdown sheet for use by DPMC during the proposal review and potential fee negotiations. The cost breakdown sheet shall include, but not be limited to, the following information:

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• Description of tasks and estimated cost for the following: o Sample collection o Sample testing o Preparation of an Hazardous Materials Survey Report

Any funds remaining in the Hazardous Materials Testing and Report Allowance will be returned to the State at the close of the project.

XII.SUBMITTAL REQUIREMENTS

A. CONTRACT DELIVERABLES

1. Preliminary Draft Facility Assessment Study

2. Final Draft Facility Assessment Study

3. Final Facility Assessment Study

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XV.EXHIBITS The attached exhibits in this section include a site map.

END OF SCOPE OF WORK

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LOCATION MAP

Albert C. Wagner Youth Correctional Facility 454 Ward Avenue

Chesterfield Township, NJ

GPS Coordinates: 40.154538, -74.670043

EXHIBIT ‘A’

Albert C. Wagner Youth Correctional Facility

FACILITY KEY PLAN

Albert C. Wagner Youth Correctional Facility

EXHIBIT ‘B’

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