scm scen overview en br
TRANSCRIPT
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ECR Compliant
Procurement Processes
SAP Best Practices for Retail(Brazil)
SAP Best Practices
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Scenario Overview - 1
Version 1 - Buyer-Managed Inventory
Purpose
The scenarios presented in SAP Best Practices for Retail deal with the retailer`s
procurement processes, which include buyer-managed inventory and vendor-
managed inventory.
Benefits
efficient merchandise control which fulfills the requirements of ECR-compliantprocurement processes
more efficient communication between retailer and manufacturer/vendor
Key process flows covered Process purchase order in the retailer system
Process sales order in the vendor system
Check purchase order confirmation in the retailer system Process delivery in the vendor system
Perform goods receipt with reference to shipping notice in the retailer system
Create billing document in the vendor system
Carry out invoice verification in the retailer system
Purpose and Benefits:
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Scenario Overview - 2
Version 2 - Vendor-Managed Inventory
Purpose
The scenarios presented in SAP Best Practices for Retail deal with the retailer`s
procurement processes, which include buyer-managed inventory and vendor-
managed inventory.
Benefits
efficient merchandise control which fulfills the requirements of ECR-compliantprocurement processes
more efficient communication between retailer and manufacturer/vendor
Key process flows covered
Transfer the stock data of the retailer to the manufacturer
Carry out replenishment planning with resulting sales order in the manufacturer
system Generate the purchase order automatically in the retailer system with a report to
the manufacturer
Purpose and Benefits:
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Scenario Overview - 2
Version 1 and Version 2
Required
SAP EHP3 for SAP ERP 6.0
Company roles involved in process flows
Retail Purchaser
Manufacturer
SAPApplications Required:
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Process Flow Diagram
Version 1 - Buyer-Managed Inventory
Create PurchaseOrder
Generation ofPurchase
Display BillingDocument
Perform GoodsReceipt withReference of
Shipping Notice
Create Sales Order Create DeliveryPicking and Postingof the Goods Issue
Create Invoice
Manufa
cturer
Retail
Purchaser
IDoc ORDERS
INVOIC
DESADV
IDoc ORDERSP
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Process Flow Diagram
Version 2 - Vendor-Managed Inventory
Transfer the stockdata of the Retailerto the manufacturer
Display IDocORDCHG
Display IDocPROACT
Display receivedstock
ExecuteReplenishment
Display IDoc ORDSP
Manufa
cturer
Retail
Purchaser
Display Sales Order
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ECR Compliant Procurement Processes
Introduction
Between Retailers and Manufacturer of the German textile and apparelindustry, cooperatively concepts within the framework of procurement,marketing and using of information and communication technology aredeveloped.
Between Retailers and Manufacturer of the German textile and apparel
industry, cooperatively concepts within the framework of procurement,marketing and using of information and communication technology aredeveloped.
Collaboration concepts, like Efficient Consumer Response (ECR), earn onimportance. The new technologies open small and middle comanies thepossibility to accomplish the structure change and also to reinforce theircompetitive strength.
Collaboration concepts, like Efficient Consumer Response (ECR), earn onimportance. The new technologies open small and middle comanies thepossibility to accomplish the structure change and also to reinforce theircompetitive strength.
SAP offers a software solution within the framework of the SAP BestPractices Version, which reflects the new requirements of ECR conformableprocurement processes.
SAP offers a software solution within the framework of the SAP BestPractices Version, which reflects the new requirements of ECR conformableprocurement processes.
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ECR Compliant Procurement Processes
Introduction
With SAP software you have the possibility to build up the manufacturer andalso the retailer side. We will show you here the procurement processes onthe retailer side.
With SAP software you have the possibility to build up the manufacturer andalso the retailer side. We will show you here the procurement processes onthe retailer side.
The ECR conformable procurement processes embrace the price catalog, the
buyer managed inventory and also the vendor managed inventory.
The ECR conformable procurement processes embrace the price catalog, the
buyer managed inventory and also the vendor managed inventory.
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Price catalog: PRICAT
PRICAT
Is an EANCOM standard message type
Area of master data
Enables pricing and catalog-related data for goods and services to be transferred from a
vendor to a buyer
Complete listing of all products
Notification of changes
Information relevant for all customers
Customer-specific information
Data supplied to a central article database
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Price catalog: Supply of a data pool
Vendor Retailer
Master DataMaster Data
Data Pool
f. e. Sinfos
XIXI Inbound processingof PriceCatalogue Idoc
Inbound processing
of PriceCatalogue Idoc
BAPI/ALE
Generate of
PriceCatalogue Idocs
Generate of
PriceCatalogue Idocs
Sender Recipient
XIXI
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Price catalog inbound: process flow
Simulation of IDoc
Inbound processing
Display Header Data
(catalog)
List of article
Adopt Profile
Process Price catalogmanual / automatical
Process not existing article data in the
Customer system (EANs) /
Creating article
Process available article data in the
customer system (EANs) /
Update of article
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Price catalog inbound: preparation
q Preparation before catalog transfer
s Assignment of ILN to SAP vendor, purchasing group
s Assignment of merchandise categories to SAP merchandise categories (for
each ILN)
s Assignment of SAP merchandise categories to purchasing groups
q Workflow preparation
s Assignment of buyers (SAP users) to organizational units, to which the
relevant purchasing groups are assigned (transaction PFOM)
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Price catalog inbound: accessing catalog
maintenance
Header data
q Set catalog status
s After processing, the catalog status is automatically set to 'processed'
s Catalog status can be manually set to 'closed'
q Set test indicator
q If you want to process the catalog you have to enter always the
purchasing group
q Price catalog could be processed manually or automatically
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Price catalog inbound: accessing catalog
maintenance
List of article
q In the list of article you will find now the article (items) of the new
price catalogq Items are distributed among several views according to their status
q New items have no entra in the field article and you can find this
items in tabstrip to be processed (article can not be assigned)
and all entries
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Price catalog inbound: assignment of EAN to
an article
q The assignment of EAN to an article occurs automatically when a
catalog is created (unique EAN)
q Manually in catalog maintenances Assigned article is stored in price catalog
s Can be entered at a later date
s If the EAN is not unique, all possible EANs are displayed
s For assignment, articles are also displayed with the vendor article
number from the catalogs New articles need template articles (proposed from the merchandise
category)
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Price catalog inbound: transferring catalog
data to article data
Adopt profile
q The transfer of catalog data to article data could be done with an
adopt profileq The adopt profile enables the simultaneous display of catalog data
and article data
(or in the case of new data, the template article)
q Required data must be explicitly transferred from the catalog to the
article side, either manually or by using a transfer profileq Adopt profiles could be stored and used again
q The article fields can be edited
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Price catalog inbound: assignment of EAN to
unit of measure
q Automatically
s By mapping the EANCOM packaging type to alternative unit of measure in the
converters During R/3-R/3 data interchange
q Manually in catalog maintenance
s Can be changed at a later date
q New units of measure must be explicitly transferred
s It is possible to transfer all units of measure from the catalog
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Price catalog inbound: updating to article
q What can be updated:
s Basic data
s
Textss BOMs (new)
q What cannot be updated:
s Characteristics
s Generic article/prepack
s BOM changess Conditions
s Material
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Buyer managed inventory (BMI)
SAP ERP offers for communication the possibility of the generation of socalled IDocs. An IDoc is an electronic document in SAP standard format.
SAP ERP offers for communication the possibility of the generation of socalled IDocs. An IDoc is an electronic document in SAP standard format.
SAP offers furthermore the possibility, with help of XI (open integrationtechnology of SAP) to process all notification formats (like SEDAS, UN,EDIFACT, XML ).
SAP offers furthermore the possibility, with help of XI (open integrationtechnology of SAP) to process all notification formats (like SEDAS, UN,EDIFACT, XML ).
For the more efficient communication between the retailer and thevendor, documents like purchase orders, order confirmations, deliverynotifications and invoices are relayed electronically.
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Scenario BMI: process flow
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Scenario BMI: process flow
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BMI: process flow
Lieferant
RetailerRetailer
1. Purchase order
Filiale Verteilzentrum2. PO confirmation
3. Shipping notif.
4. InvoiceStore DC
Manufacturer
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BMI: purchase order handling
Create
PurchaseOrder
Check PO
confirmation
Retailer
Generation ofIDoc
ORDRSP
ORDERS
Create
SalesOrder
Generate PO
confirmation
Manufacturer
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BMI: goods processing
DESADVShippingnotification
Post goods
receipt
Retailer
CreateDeliveries
Articles to
Retailer
Manufacturer
EDI-Interface
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BMI: conclusion
Retailer system IDoc IDoc Vendor system
Create purchase order ORDERS
Customer order is created
ORDRSP Process customer order
Order is entered into pur-chase order.
DESADV Create delivery
Delivery note is created
Process goods receipt for
delivery note
INVOIC Create invoice
Create incoming invoice,invoice ferification takes
place
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Vendor managed inventory (VMI)
Vendor managed inventory means, that the manufacturer will make thedisposition of his products (as a service for the retailer), which arerepresented in the stores of the retailer
Vendor managed inventory means, that the manufacturer will make thedisposition of his products (as a service for the retailer), which arerepresented in the stores of the retailer
This requires, that the manufacturer knows the actual stock and sales data ofhis products in the retailer stores. The manufacturer could then make aprognosis of the sales data of his products and also an effectivesreplenishment would be possible.
This requires, that the manufacturer knows the actual stock and sales data ofhis products in the retailer stores. The manufacturer could then make aprognosis of the sales data of his products and also an effectivesreplenishment would be possible.
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VMI: process flow
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VMI: transfer of stock data
Manufacturer
Maintains stock data of his
products at the retailer site
Tracks sales history
Retailer Sends stock and sales
data at a regular basis
to the manufacturer
Stock Data
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VMI: transfer of stock and sales data
Sending of
stock andsales data
Retailer
Generation of IDoc Actual Salesdata will be
updated in the
information
structure S130
Stock data
will be written
in the table
WRPT
Manufacturer
PROACT
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VMI: sending stock and sales data to the
manufacturer
Done by report for selected supplier and stores
interactiv or in batch processing
Generation of IDoc PROACT
Article and data selection is controlled by profiles in the vendor master
stock and on-order quantity sales history
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VMI: planning of replenishement
Manufacturer
calculates replenishment
requirements
generates sales order
Order Response
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VMI: planning of replenishment
Retailer
Generation of IDoc
ViareplenishmentP
lanning acustomer orderwill be created
Manufacturer
ORDRSP
Purchase order
will becreated
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VMI: Planning of replenishment
Manufacturer updates sales order with PO
number from retailer system
Order changes
VMI l i f l i h t
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VMI: planning of replenishment
Retailer
Generation of IDoc
Purchase order
number from theretailer will be
insert into the
customer order
Manufacturer
ORDCHG
Purchase
order changenotice will be
created
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Legend
Symbol Description Usage Comments
Band: Identifies a user role, such as Accounts PayableClerk or Sales Representative. This band can also
identify an organization unit or group, rather than aspecific role.
The other process flow symbols in this table go intothese rows. You have as many rows as required to coverall of the roles in the scenario.
Role band containstasks common to
that role.
External Events: Contains events that start or end thescenario, or influence the course of events in thescenario.
Flow line (solid): Line indicates the normal sequence ofsteps and direction of flow in the scenario.Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can also
lead to documents involved in the process flow.
Connects two tasksin a scenarioprocess or a non-step event
Business Activity / Event: Identifies an action that eitherleads into or out of the scenario, or an outside Processthat happens during the scenario
Does notcorrespond to a taskstep in thedocument
Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario
Corresponds to atask step in thedocument
Process Reference: If the scenario references anotherscenario in total, put the scenario number and namehere.
Corresponds to atask step in thedocument
Sub-Process Reference: If the scenario references anotherscenario in part, put the scenario number, name, and thestep numbers from that scenario here
Corresponds to atask step in thedocument
Process Decision: Identifies a decision / branching point,signifying a choice to be made by the end user. Linesrepresent different choices emerging from different partsof the diamond.
Does not usuallycorrespond to a taskstep in thedocument; Reflectsa choice to be madeafter step execution
Symbol Description Usage Comments
To next / From last Diagram: Leads tothe next / previous page of the
Diagram
Flow chart continues on the next /previous page
Hardcopy / Document: Identifies aprinted document, report, or form
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Financial Actuals: Indicates a financialposting document
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Budget Planning: Indicates a budgetplanning document
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Manual Process: Covers a task that ismanually done
Does not generally correspond to atask step in a document; instead, it isused to reflect a task that is manuallyperformed, such as unloading a truckin the warehouse, which affects theprocess flow.
Existing Version / Data: This blockcovers data that feeds in from anexternal process
Does not generally correspond to atask step in a document; instead, thisshape reflects data coming from anexternal source; this step does nothave any incoming flow lines
System Pass / Fail Decision: This blockcovers an automatic decision made bythe software
Does not generally correspond to atask step in the document; instead it isused to reflect an automatic decisionby the system that is made after a stephas been executed.
External
toSAP
BusinessActivity /
Event
Unit Process
ProcessReference
Sub-Process
Reference
ProcessDecision
DiagramConnection
Hardcopy /Document
FinancialActuals
BudgetPlanning
ManualProcess
ExistingVersion /
Data
SystemPass/FailDecision
C i ht 2009 SAP AG
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