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1 School Board Agenda Oregon City School District, June 15, 2015 The Board of Education of Oregon City Schools will hold a Public Budget Hearing beginning at 6:00 p.m. in the District Board Room at the Jackson Building, 1306 12th Street, Oregon City. Please silence all electronic devices before the meeting begins.

Public Budget Hearing Agenda: 1. Presentation of the Budget Committee Approved 2015-16 Budget 2. PUBLIC INPUT 3. ACTION ITEMS

A. Approve Minutes of the June 1, 2015 Budget Committee Meeting B. 1415-238 Adopt the 2015-16 Budget C. 1415-239 Make Budget Appropriations for 2015-16 D. 1415-240 Resolution Imposing and Categorizing Taxes

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Approve Minutes of the June 1, 2015 Budget Committee Meeting The Budget Committee of Oregon City School District met on June 1, 2015 at the District Board Room, 1306 12th Street, Oregon City, beginning at 6:00 p.m. Members present were: Troy Bolinger, Tim Frisius, Paul Collins, Teri Sipes, Shawn Dachtler, Evon Tekorius, Cameron Seward, Bob Siewert, Shelley McCoy, Chris Storey, Siobhan Gwozdz, Carol Sturman and Paul Collins. Connie Curteman was absent. Also in attendance were: Larry Didway, Superintendent, Wes Rogers, Director of Operations, Chris Mills, Director of Human Resources, Nathan Roedel, Business Manager, Mike Hyder, Director of Special Programs and Cyndi Panko, Director of Special Services. Mr. Kelly called the meeting to order and led the flag salute. Mr. Seward moved, Mr. Frisius seconded, to approve minutes of the May 26, 2015 Budget Committee meeting as presented and made a part of the official minutes on file in the district office. The motion was unanimously approved. Mr. Roedel and Mr. Didway responded to questions and requests for information from the May 26, 2015 meeting by the Budget Committee. Topics included changes in staffing or budgeted amounts in specific functions, textbook and curriculum material purchases, and ending fund balance projections for the biennium. Tom Lovell, OCHS principal, addressed the Committee in support of the proposed line item for math textbook purchases. He and members of the math department said that there is a real need for these new materials. Mrs. Sturman moved, Mr. Collins seconded, to approve Resolution 1415-237, approving the budget for 2015-16 in the aggregate amount of $123,728,609. A lengthy discussion followed on the proposed ending fund balance with Committee members asking additional clarifying questions on the proposed budget for the biennium. Mr. Storey moved, Mrs. Tekorius seconded to amend Resolution 1415-237 Approving the 2015-16 Budget, reducing the total for the 2015-16 school year by $250,000 and adding that amount to the second year of the budget cycle, 2016-17. Mrs. Sturman and Mrs. Gwozdz voted against, Mr. Bolinger, Mr. Frisius, Mrs. Sipes, Mr. Dachtler, Mr. Kelly, Mrs. Tekorius, Mr. Seward, Mr. Siewert, Mrs. McCoy, Mr. Storey and Mr. Collins voted in favor. The motion was approved. In summary, to close the meeting, Mr. Didway said that the Committee had approved a budget that was reduced by $250,000 in the first year from the proposal and that would not include reductions in the math textbook adoption. The administration will prepare a list of suggestions to present to the Board to determine which reductions to incorporate in the Adopted Budget. Committee members were asked to send their thoughts and comments to either Mr. Didway or Mr. Roedel. There being no further business to come before the Committee, the meeting was adjourned at 8:45 p.m.

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Oregon City School District Oregon City School Board

Budget Resolutions 1415-238 through 1415-241 Budget Hearing and Adoption

June 15, 2015 Recommendation: Approve Resolutions 1415-238 through 1415-241 1415-238 ADOPT THE 2015-16 BUDGET

WHEREAS the District has completed all budget development activities for the 2015-16 Proposed Budget, and

BE IT RESOLVED that the Board of Directors for Oregon City School District #62 hereby adopts the initial budget for the fiscal year 2015-16 in the amount of $123,478,609. This budget is available at the District Administration Office.

1415-239 MAKE BUDGET APPROPRIATIONS FOR 2015-16

BE IT RESOLVED that for the fiscal year beginning July 1, 2015 the amounts shown below are hereby appropriated for the purposes indicated within the funds listed below:

General Fund

1000 Instruction 48,797,273 2000 Support Services 25,420,356 3000 Enterprise and Community Services 664,995 4000 Facilities Acquisition and Construction 10,410 5200 Transfers of Funds 55,000 6000 Contingencies 145,000 Total 75,093,034

Special Revenues Fund

1000 Instruction 6,865,237 2000 Support Services 3,441,115 3000 Enterprise and Community Services 3,746,241 4000 Facilities Acquisition and Construction 10,000 5100 Debt Service 525,663 5200 Transfer of Funds 50,000

Total 16,608,061

Debt Service Fund (300)

5100 Debt Service 6,839,020 Total 6,839,020

PERS UAL Debt Service Fund (310)

5100 Debt Service 3,674,766

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Total 3,674,766 Debt Service Fund (314)

5100 Debt Service 940,500 Total 940,500

Capital Projects Fund

1000 Instruction 671,000 2000 Support Services 868,635 4000 Facilities Acquisition and Construction 12,497,340 5100 Debt Service 240,000 5200 Transfers of Funds 940,500 6000 Contingencies 121,000

Total 15,338,475

Internal Service – Risk Management 2000 Support Services 678,500 4000 Facilities Acquisition and Construction 125,000 Total 803,500 Trust and Agency Fund 1000 Instruction 2,333,990 2000 Support Services 731,165 3000 Enterprise and Community Services 30,500

Total 3,095,655 Total Appropriations, All Funds 121,023,205 Total Unappropriated, All Funds 2,455,404

Total Adopted Budget 123,478,609* *Different budget publicly noticed. Additional capacity was added to Special Revenue Funds to match Budget Committee resolution 1415-242, June 1, 2015.

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1415-240 RESOLUTION IMPOSING AND CATEGORIZING TAXES

BE IT RESOLVED, that the Board of Directors of Oregon City School District #62 hereby imposes the ad valorem property taxes for tax year 2015-16 upon the assessed value of all taxable property within the District at the rate of 4.9629 per $1,000 of assessed value for the permanent tax rate and $7,052,883 for debt service to general obligation bonds and that the taxes imposed are hereby categorized for purposes of Article XI section 11b as:

Education Limitation Excluded from Limitation Permanent Rate Tax-General Fund 4.9629/$1,000 - General Obligation Debt Service - $7,052,883

The Board of Education will meet in Regular Session, following the Budget Hearing, beginning at 7:00 p.m. in the District Board Room at the Jackson Building, 1306 12th Street, Oregon City. Please silence all electronic devices before the meeting begins.

Oregon City School District School Board Meeting

Regular Meeting Agenda:

1. CALL TO ORDER 2. FOCUS ON LEARNING

Celebrating 2014-15 Accomplishments 3. RECOGNITION AND GOOD NEWS ABOUT OREGON CITY SCHOOLS

Staff Recognition Class of 2015 Graduations

4. PATRON INPUT

Visitors who have not previously arranged with the Superintendent to appear before the Board may be heard by signing in on the form found beside the agenda packets near the door.

5. REPORTS 2015-16 Budget Development – Larry Didway/Nathan Roedel Transportation & Maintenance Facility Development – Wes Rogers CAIS Enrollment Cap Increase – Mike Hyder

6. BOARD COMMUNICATION Ex Oficio Members: OCHS, OCEA and OSEA representatives 7. DISCUSSION Policies Presented for First Reading:

IKH – Credit For Proficiency LGA – Compliance With Standards LGA- AR Public Appeals and Complaints about Alleged Violations of Standards

6 8. ACTION ITEMS A. CONSENT AGENDA 1. Approve minutes: May 11, 2015 Regular Session 2 1415-19 Approve Licensed Appointments

B. 1415-237 Approve Surplus Property Declaration of Vehicles and Authorize the Disposal of Said Vehicles

C. 1415-241 Adjust Appropriations for 2014-15 D. 1415-448 Approve Policy EBCB Emergency Drills E. 1415-449 Approve Policy EBCD Emergency Closures F. 1415-242 Approve Recommended Increases in the District Meal Prices for the 2015-16

School Year G. 1415-450 Approve Procurement of English Language Development (ELD) Curriculum H. 1415-451 Approve Procurement of Mathematics Curriculum

9. Other items requiring action by the Board (addendum) 10. ADJOURNMENT NEXT MEETING: July 20, 2015 Following the regular meeting, the Board will meet in Executive Session in Room 115, at the Jackson Campus, 1306 12th Street, Oregon City to discuss bargaining and property pursuant to ORS 192.660(2)(d)(e). NOTICE TO MEDIA: In accordance with ORS 192.660(4) regarding Executive Sessions, news media representatives may not be allowed to attend portions dealing with collective bargaining strategy or consideration of student expulsion. All other matters discussed in Executive Session must remain undisclosed.

Executive Session Agenda:

• Bargaining • Property

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POLICY IKH – CREDIT FOR PROFICIENCY Proposed Revision First Reading June 15, 2015

Summary At their January 2015 meeting, the Oregon State Board of Education modified OAR 581-022-0102, Definitions and OAR 581-022-1131, Credit Options. OAR 581-022-0102 revised the definition of “instructional time” to include licensed Career and Technical Education (CTE) instructors, time spent traveling between a student’s home school and the CTE center, internship, work site or post-secondary campus, and retaining language from the current rule regarding study periods and advisory periods. OAR 581-022-1131, changes were to formatting of the rule and had no impact on policy other than reformatting our policy to better reflect the intent of the OAR. Legal Reference None Collective Bargaining Impact None Local District Responsibility If the district has optional policy IKH - Credit for Proficiency is in its policy manual, review the new language and adopt.

8 Oregon School Boards Association

Selected Sample Policy Code: IKH Adopted: 12/04 Readopted: 1/14/08 Credit for Proficiency The district recognizes the importance of transcript evaluation to determine the value of credits earned, number of years of school attendance and placement for students transferring to district schools from other public, private or alternative schools. Those who have been receiving home school instruction shall, for evaluation purposes, provide other documentation for evidence. The district mayshall grant required and elective credit toward graduation a diploma or a modified diploma, provided the method for accruing such credit is described in the student’s personal education plan and the student earns the credit by one or more of the options below. to students whose work experience, service learning, prior or alternative education or community service program provides sufficient evidence of proficiency in a particular subject area. Before granting credit, the district may require a student to pass a competency or skills assessment, to provide samples of work or other documentation/evidence of learning, or to complete any combination of the above to satisfaction of the principal in order to demonstrate a level of knowledge that meets or exceeds district academic standards The district may grant credit to a student if the student demonstrates defined levels of proficiency or mastery of recognized standards, i.e., knowledge and skills, (e.g., state academic content standards and essential skills, industry-based or other national or international standards) to the satisfaction of the principal and by one or more of the following options: 1. Successfully completing classroom or equivalent work (e.g., supervised independent study,

career-related learning experiences, project based learning) that meets Common Curriculum Goals and academic content standards required by Oregon Administrative Rule (OAR) 581-022-1210;

2. Successfully completing classroom or equivalent work, in class or out of class, where hours of

instruction may vary; 3. Successfully passing an appropriate exam; 4. Providing a collection of work or other assessment evidence; or 5. Providing documentation of prior learning activities or experiences (e.g., certification of training,

letters, diplomas, awards, etc.). Transfer credits and attendance may be accepted or rejected at the discretion of the district consistent with Oregon Administrative Rules. Validation of credit may be required. The superintendent will develop administrative regulations to implement this policy The Board directs the superintendent to develop an administrative regulation that establishes criteria for granting proficiency credit. END OF POLICY Legal Reference(s): ORS 329.885

http://policy.osba.org/orsredir.asp?ors=ors-329

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Oregon School Boards Association Selected Sample Policy

ORS 332.107 ORS 336.177 ORS 336.615 to -336.665 OAR 581-022-0102 OAR 581-022-1130 OAR 581-022-1131 OAR 581-022-1140 OAR 581-022-1350 OAR 581-023-0008

POLICY LGA – COMPLIANCE WITH STANDARDS Proposed Revision First Reading June 15, 2015

Summary To better clarify and outline the complaint procedures for a complaint about a violation of state school standards, the board policy LGA - Compliance with Standards and its associated administrative regulations have been revised and updated. In addition, the requirements the written form of an appeal or complaint must include have been added. Legal Reference Add to LGA: ORS 327.102 Amend LGA: ORS 336.035 to -336.086 OAR 581-022-0102 to -1941 Collective Bargaining Impact None Local District Responsibility None Code: LGA Adopted: 6/09/08 Compliance with Standards The Board recognizes the need to comply with the educational standards as outlined by the State Board of Education. It is also recognized that a district may petition the State Superintendent of Public Instruction for a waiver of a specific standard. A petition shall specify the reason(s) the district is seeking the waiver and other relevant information. If it is determined the request conforms with the intent of the standards, the state superintendent shall recommend the waiver to the State Board of Education. The district will maintain a record of any waiver which has been requested by the district and approved by the State Board of Education. Procedures shall be developed whereby residents of the district or any parent of students attending school in the district may make an appeal or complaint alleging violation of standard. The district shall also include a procedure for direct appeal to the State Superintendent of Public Instruction of an alleged standards violation.




http://policy.osba.org/orsredir.asp?ors=oar-581-022






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Oregon School Boards Association Selected Sample Policy

END OF POLICY Legal Reference(s): ORS 327.102 ORS 327.103 ORS 329.085 ORS 336.035 to -336.0886 OAR 581-022-0102 to -19401

Code: LGA-AR(1) Revised/Reviewed: Public Appeals and Complaints about Alleged Violations of Standards The Board recognizes a need to implement a procedure for the prompt resolution of complaints alleging violations of standards as outlined by the Oregon Department of Education (ODE). Standards include all those areas as outlined in the Standards for Public Schools provided by the ODE. Any complainant who resides in the district or any parent of students attending school in the district qualifies to participate in the procedure1 described below: 1. All complaints to received by school personnel shall be reported immediately to the principal

involved, whether these come by telephone, letter or by personal conference; 2. Within [five] days of receipt of the complaint, Tthe principal shall encourage the complainant to

discuss the nature of the alleged classroom standard violation and the complainant shall be given the opportunity to talk to the instructor involved;

3. If after the conference with the instructor involved the complainant wishes to pursue the matter

further, he/she may request and shall be supplied with a printed form, Request for Investigation of a Standard (Exhibit A), which must be filled out and submitted by the complainant within [five] days of the conference with the involved instructor, to the district’s Director of Teaching and Learning in charge of standards before formal consideration shall be given to the complaint;. The written complaint received will be forwarded, within [five] days of receipt, to the superintendent. 4. The standard which is the subject of the complaint shall not be altered pending final action by the Board;

a. b. The decision of the Board shall be transmitted to the committee members and to the

complainant. 4. Upon receipt of the complaint by the superintendent, and within [five] days of receipt of the

complaint, 5. Tthe superintendent will may arrange for a review committee to include, but not be limited to:

1The total timeline for the procedures used to process the complaint, will not be longer than 90 days from receipt of the initial filing of the written complaint.






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a. The superintendent or designee; b. An administrator, chosen by the superintendent; c. A Board member, appointed by the Board chair; d. A lay person, appointed by the Board chair; and e. The appropriate content area specialist, coordinator or director.

a. The lay person and Board member shall be appointed by the Board chair; 5. b. The committee shall meet as soon as reasonably possible and return a written report of its

findings to the superintendent within three weeks of its appointment.

c. The committee may recommend that the matter be determined to be:

a. (1) In total compliance; b. (2) In partial compliance (specification shall be stated for total compliance); c. (3) In noncompliance.

6. (d) The superintendent shall immediately report the recommendation of the review committee to

the Board, at the next regularly scheduled board meeting. Following review of the committee’s recommendation the Board will make a decision. The Board’s whose decision shall be final. (e.) The decision of the Board shall be transmitted to the committee members and to the complainant within [20] days of the final decision, in writing, that clearly establishes the legal basis for the decision, findings of fact and conclusions of the law.

The district’s final decision may be appealed to the State Superintendent of Public Instruction.

12 EXHIBIT A REQUEST FOR INVESTIGATION OF A STANDARD Date: Request Initiated By: (Print Name) Mailing Address: Email Address: Phone: Resident of: (Print name of school district) To: [Name of School District]

[Address of School District] Person Making Request Represents: □ Self □ Group Name of Group: 1. What is the standard? 2. What is the alleged violation? 3. What is the recommendation(s) to rectify the alleged violation? Signature: Date: Received by superintendent on

Date

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Consent Agenda Continued

Approve Minutes of the May 11, 2015 Regular Board Meeting

The Board of Education of Oregon City Schools met in regular session on May 11, 2015 beginning at 7:00 p.m. Members present were: Troy Bolinger, Cameron Seward, Evon Tekorius, Connie Curteman, Carol Sturman, Chris Storey and Tim Frisius. Present from the administration were: Larry Didway, Superintendent, Wes Rogers, Director of Operations, Nathan Roedel, Chief Financial Officer/Business Manager, Cyndi Panko, Director of Special Services, Mike Hyder, Director of Special Programs and Carol Sanders, Director of School Improvement. Also present were exoficio members Traci Sether and Cindy Williams. Others: 75. Mr. Storey called the meeting to order and led the flag salute. Matt Devlin as Wilbur, and Jenika Flynn as Charlotte, gave a preview of the upcoming OCHS musical, Charlotte’s Web. Karlyn Love, OCHS Drama teacher, shared an invitation to patrons to attend the production which runs May 20, 21, 22 & 23, 2015 at 7:30 pm in the OCHS auditorium. FOCUS ON LEARNING Tim Graham, OCSLA principal and staff members Josh Bryan and Andrew Eby, supported by Sherilyn Brooks, Michael Kelleher and Reneca Bauer, reported on OCSLA graduation rates over the last few years. Mr. Graham said that in 2009-10, the four year rate was 22% and in 2013-14, it was 48%, the fifth highest of schools in the state who do similar work. Mr. Graham said that 90% of OCSLA’s students come to them behind in credits and many graduate in their fifth or sixth year. He said the student support program and learning strategies classroom have made significant impacts on those improved graduation rates. Mr. Bryan and Mr. Eby spoke briefly about the individualized attention provided to student needs in both of these programs and how that has impacted their students. RECOGNITION AND GOOD NEWS ABOUT OREGON CITY SCHOOLS Tom Lovell, OCHS principal, introduced Maurie Harbick, current Student Body Secretary/Treasurer and President–elect for 2015 and Jake Halbakken, current Student Body President. Maurie and Jake said that the OCHS Student Council had recently received both the National Gold Council of Excellence award and the Oregon Association of Student Councils Grand Prize award for outstanding/achieving student council programs. They highlighted a few of the activities sponsored this year including the recent Survivor Competition and the upcoming Pioneer Fest to be held at OCHS. Larry Didway introduced new administrators for 2015-16, Kelli Rhea and John Ogden. Kelli comes to the District from the North Clackamas School District and will serve as principal of Holcomb Elementary and John comes from the Canby District and will assume the duties of Human Resources Director. He added that the district is very excited to welcome them. PATRON INPUT Patron Michelle Leigh shared her concerns over the Oregon City Community Theater program in Oregon City. Upon request by Mr. Storey, Mr. Rogers responded on behalf of the district. Mr. Storey said that the board is not typically involved in issues like this, but they are interested in hearing information from both OCCT and staff and in opportunities for support and addressing safety needs. REPORTS Charles Rynerson, of the Portland State Population Research Center, shared the results of their annual enrollment forecasting for the district. He reviewed factors that affect the forecast, such as birth and death rates, and net migration based on new and projected housing data. He briefly reviewed

14 enrollment trends in the district since a peak in 2007. He said that fall of 2013 for example, showed the only student growth over the last several years. He said that their studies indicate some growth at elementary and ninth grade, but overall, the forecast is for no growth in K-12 totals for the next two years but the district will see some increases in the future. Mary Ellen Winterhalter and Julie Bauman shared information on the numbers of students in homeless situations in the district and talked briefly about the services their office provides for families, which include enrollment assistance, school supplies, food and clothing assistance, extended day support and credit recovery opportunities. They said the goal is to provide stability in education for students who are lacking fixed, regular and adequate housing. In 2004-05, Oregon City had less than 50 students. The most recent study in May of 2015 showed over 300. Goals for the future include continued training for all schools, increased support at the middle school level, strengthening coordination with pre-kindergarten programs, and increasing community support. Chris Mills shared the final 2015-16 school calendar which includes professional development, grading and conference day information. He said that it is prepared by committee with the goal to have a common calendar across the district as much as possible. He reminded patrons that school begins on August 31, before Labor Day and encouraged parents to check their individual school calendars for specific grade K and 1 start dates as those may vary by school. Wes Rogers, Ricardo Becerril and Parker Verhaeghe reported on the Transportation Maintenance Facility project. They said that the project has “bid out”, the bid estimate was $9.4 million and the current bid, with contingency, is $9.3. They said that they were pleased with the response from local contractors and anticipate that 20 percent of the project will be done by local subcontractors. The project timeline is still on track with a projected start date of August, 2015, the tilt up walls will go up in December, roofing and windows are scheduled for February and the finishes and remaining site work in May. They said that they are still waiting to hear from the City of Oregon City on the land use process; the hope is to have a report in June on any conditions of approval. The project goes before the Oregon City Planning Commission on May 18, 2015. BOARD COMMUNICATION Traci Sether said that the next Chapter meeting will be May 18. New officers will be installed that evening. In celebration of Teacher Appreciation Week, OSEA held a raffle and drew the names of ten licensed staff members and sent them gift cards. Those receiving gift cards were: Caren Blass, Margaret Benson, Gretchen Bernard, Jennifer Bell, Tina Moore, Miriam Marx, Terry Ahlgrim, Nicole Bricker, Les Sitton and Ewa Bleszinski. Cindy Williams said that the next Rep. Council meeting is May 12. In other OCEA news, she said they will be sending a team to the summer OEA Leadership conference and reminded staff that the OEA Foundation has $100 grants that can be accessed to help students in need. She reminded parents that students are still testing and that it is important they come to school well rested and fed. She also said that schools have many end-of-the-year activities scheduled and encouraged parents to check school calendars for dates and times frequently. DISCUSSION Wes Rogers presented policies EBCG Emergency Drills and EBCD Emergency Closures for first reading. He said that requirements for Drills in EBCG are already being practiced; this will bring the policy up-to-date. Changes to EBCD update the footnote with allowable hours for 2015-16. Larry Didway said that the Budget Committee had joined with the Board on May 11, 2015 to discuss the district’s new financial forecast. He said that an error had been discovered which now projects a nearly $1.3 million shortfall. He said his recommendation is to maintain the adopted budget development guidelines and balance the budget with a significant reduction in the ending fund balance with adjustments to some specific revenue and expenditure assumptions. The first meeting of the Budget Committee is scheduled on May 18.

15 ACTION ITEMS Mrs. Sturman moved, Mrs. Curteman seconded to approve the consent agenda approving minutes of April 13, 2015 and April 27, 2015, appointments and an overnight/out-of-district travel. The motion was unanimously approved. Mr. Storey moved, Mr. Bolinger seconded to amend Resolution 1415-446 to “direct the Superintendent to make a recommendation regarding the creation of a Long Range Facilities Advisory Committee”. Mr. Bolinger, Mrs. Curteman, Mr. Frisius, Mrs. Tekorius, Mr. Seward and Mr. Storey voted in favor, Mrs. Sturman voted against. The motion was approved. Mrs. Tekorius moved, Mrs. Curteman seconded, to approve Resolution 1415-446 as amended. Mr. Bolinger, Mrs. Curteman, Mr. Frisius, Mrs. Tekorius, Mr. Seward and Mr. Storey voted in favor, Mrs. Sturman voted against. The motion was approved. Mr. Seward moved, Mr. Bolinger seconded, to approve Resolution 1415-439, Adopt Policy DN as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. Mrs. Curteman moved, Mrs. Sturman seconded, to approve Resolution 1415-440, Adopt Policy EBB as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. Mr. Storey moved, Mr. Bolinger seconded, to approve Resolution 1415-441 as amended, Adopt Policy EEA as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. Mr. Frisius moved, Mr. Bolinger seconded, to approve Resolution 1415-442, Adopt Policy EEACA as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. Mr. Seward moved, Mr. Frisius seconded, to approve Resolution 1415-443, Adopt Policy EFAA as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. Mrs. Tekorius moved, Mr. Bolinger seconded, to approve Resolution 1415-444, Adopt Regulation EFAA AR as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. Mrs. Sturman moved, all members seconded, to approve Resolution 1415-235, Approve Renewal of Food Service Management Contract as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. Mrs. Curteman moved, Mr. Seward seconded, to approve Resolution 1415-236, Approve Amendment to 2014-15 Food Service Management Contract as presented and made a part of the official minutes on file in the District Office. The motion was unanimously approved. There being no further business to come before the Board, the meeting was adjourned at 9:50 p.m.

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1415-19 Approve Licensed Appointments

Contact: Chris Mills Discussion: These are teachers recommended for approval to fill vacant positions in the District for the 2015-16 school year. Recommendation: Approve. 1415-19 APPROVE LICENSED APPOINTMENTS BE IT RESOLVED that the following be appointed to positions for the 2015-16 school year: NAME POSITION HIRE DATE

Kinast, Allen Art/Woodshop 8/24/2015 (re-hire) Gardiner MS .80FTE (Prob 2) + (.20 FTE Temp) Borgmeier, Cynthia Principal 8/11/2015 Gaffney Lane 1.0FTE Voorhies, Julia Choir Director 8/24/2015 OCHS 1.0FTE (Probationary) Tebon, Danielle LA Teacher 8/24/2015 (re-hire) Gardiner MS 1.0FTE (Prob 2) Look, Mariah Blended KDG 8/24/2015 Beavercreek 1.0FTE probationary Geiger, Joseph Counselor, Dept. head 8/24/2015 OCHS 1.0FTE Prob. Harper, Kaitlyn Biology Teacher 8/24/2015 OCHS 1.0FTE Probationary Buckner, Anthony Placement Coordinator 8/24/2015 Special Services 1.0FTE Probationary Schultz, Sienna Blended KDG Teacher 8/24/2015 Beavercreek 1.0FTE (Probationary) Carmichael, Erin SPED-Behavior Teacher 8/24/2015 Holcomb 1.0FTE (Probationary) Preuss, Sharon Transition Specialist 8/24/2015 Special Services 1.0FTE (Probationary) Olson, Lynn Math/Science Teacher 8/24/2015 Gardiner MS 1.0FTE (Probationary) Ashley, Jason Counselor 8/24/2015 CAIS 1.0FTE (Probationary)

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1415-237 Approve Surplus Property Declaration of Vehicles and

Authorize the Disposal of Said Vehicles Contact: Wes Rogers

Discussion: The District has identified three vans that either have high operating-repair costs, very high mileage, and/or were used very little during the last few years. Because there are costs associated with maintaining these vehicles, the district is seeking approval to dispose of the vehicles. The vehicles to be declared surplus are as follows: Type/Year Make/Model Mileage Van M29, 1986 Chevrolet Van VIN 2GCGG35J7G4145627 337,937 Van M30, 1988 Ford Van VIN 1FMHE21H5JHA21316 214,239 Van M33, 1984 Ford Van VIN 1FBHS31G1EHA96650 228,754 The district plans to dispose of the vehicles in the manner which is most cost effective and generates a high rate of return (which is currently as scrap metal.) Recommendation: Approve. 1415-237 APPROVE SURPLUS PROPERTY DECLARATION OF VEHICLES AND AUTHORIZE THE DISPOSAL OF SAID VEHICLES WHEREAS the District has identified five old school buses and three maintenance vehicles for disposal based on age, mileage and/or operating costs; and WHEREAS there are costs associated with maintaining vehicles that are used infrequently; therefore BE IT RESOLVED THAT the Board of Directors declares the listed vehicles as surplus property and authorizes the disposal of said vehicles. The vehicles to be declared surplus are as follows:

Type/Year Make/Model Mileage Van M29, 1986 Chevrolet Van VIN 2GCGG35J7G4145627 337,937 Van M30, 1988 Ford Van VIN 1FMHE21H5JHA21316 214,239 Van M33, 1984 Ford Van VIN 1FBHS31G1EHA96650 228,754

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1415-241 Adjust Appropriations for 2014-15

Contact: Nathan Roedel

Discussion: This resolution adjusts amounts budgeted within fund appropriation levels. Recommendation: Approve 1415-241 ADJUST APPROPRIATIONS FOR 2014-15

WHEREAS the District needs to adjust the amounts budgeted within fund appropriation levels to reflect changes in specified restricted funding, unanticipated improvements and adjustments in anticipated expenditures. BE IT RESOLVED that the appropriations for 2014-15 be amended as follows:

General Fund Revised Appropriation Adjustment +/(-) 1000 Instruction 46,387,491 - 75,000 3000 Community Service 716,510 + 75,000

Internal Service Funds Revised Appropriation Adjustment +/(-) 2000 Support Services 724,471 + 75,000 4000 Facilities Acquisition 75,000 - 75,000 Trust and Agency Funds Revised Appropriation Adjustment +/(-) 1000 Instruction 1,919,706 + 75,000 2000 Support Services 730,805 - 75,000

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1415-448 Approve Policy EBCB Emergency Drills

Contact: Wes Rogers Discussion: Policy EBCB – Emergency Drills is being updated as a result of a recent audit by the State Fire Marshall that found a need to clarify policy language related to fire drills found in the Oregon Fire Code. Fire drills are to be conducted monthly, the first of which within the first 10 days of the start of the school year. The requirements are found in, but not limited to, Chapter 4, Sections 404, 405 and 408, and the definition of the Occupancy Classification designated for public schools, Educational Group E, is found in Chapter 2, Section 202. Oregon Fire Code. Legal Reference Add: ORS 476.030(1) Oregon State Fire Marshal, Oregon Fire Code (2014). Collective Bargaining Impact None Local District Responsibility If the district has highly recommended policy EBCB – Emergency Drills in its policy manual, review the new language and adopt. Recommendation: Approve. 1415-448 APPROVE POLICY EBCB EMERGENCY DRILLS BE IT RESOLVED that Policy EBCB, Emergency Drills be adopted. Code: EBCB Adopted: 5/12/08 Readopted: 1/13/14 Emergency Drills Each administrator will conduct emergency drills in accordance with the provisions of Oregon Revised Statutes. All schools are required to instruct and drill students on emergency procedures so that students can respond to an emergency without confusion and panic. The emergency procedures shall include drills and instruction on fires, earthquakes, which shall include tsunami procedures in a coastal zone and safety threats. Emergency drills for students, shall be conducted each school month. At least two drills on earthquakes and two drills on safety threats shall be conducted. Instruction on fires, earthquakes, safety threats, and drills for students shall be conducted for at least 30 minutes each school month. The district will conduct monthly fire drills. At least one fire drill will be held within the first 10 days of the school year. At least two drills on earthquakes and two drills on safety threats shall be conducted each year.

20 Fire Emergencies Drills and instruction on fire emergencies shall include routes and methods of exiting the school building. Earthquake Emergencies Drills and instruction for earthquake emergencies shall include the earthquake emergency response procedure of “drop, cover and hold on” during the earthquake. When based on the evaluation of specific engineering and structural issues related to a building, the district may include additional response procedures for earthquake emergencies. Safety Threats Drills and instruction on safety threats shall include appropriate actions to take when there is a threat to safety, such as lockdown procedures or other procedures appropriate to the safety threat. Local units of government and state agencies associated with emergency procedures training and planning shall review the emergency procedures. END OF POLICY Legal Reference(s): ORS 336.071 ORS 476.030(1) OAR 581-022-1420 OREGON STATE FIRE MARSHAL, OREGON FIRE CODE (2014). HR2/26/15│SL

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1415-449 Approve Policy EBCD Emergency Closures

Contact: Wes Rogers Discussion: Policy EBCD – Emergency Closures is being updated as a result of the January 2015 meeting of the Oregon State Board of Education which modified OAR 581-022-1620, Required Instructional Time. The effect to policy EBCD is that with Board approval, for the 2015-16 school year, up to 14 hours of emergency school closures due to adverse weather conditions and facilities failure, may be included in calculating instructional time. Legal Reference none Collective Bargaining Impact None Local District Responsibility If the district has highly recommended policy EBCD – Emergency Closures in its policy manual, review the new language and adopt. Recommendation: Approve. 1415-449 APPROVE POLICY EBCD EMERGENCY CLOSURES BE IT RESOLVED that Policy EBCD Emergency Closures be approved. Code: EBCD

Adopted: 5/12/08

Emergency Closures** In case of hazardous or emergency conditions, the superintendent may alter district and transportation schedules as are appropriate to the particular condition. Such alterations include closure1 of all schools, closure of selected schools or grade levels, delayed openings of schools and early dismissal of students. The superintendent will develop and maintain such plans and procedures as are necessary to carry out alternate school and bus schedules. At the beginning of each school year students, parents and staff will be informed of the procedures used to notify them in case of an emergency closure. END OF POLICY Legal Reference(s): OAR 437-002-0360 OAR 437-002-0377 OAR 581-022-1420

22 OAR 581-022-1620 OAR 581-053-0004 HR6/26/992/26/15│NCRS 1Upon approval by the Board, for the 2015-2016 school year, up to 14 hours of emergency school closures due to adverse weather conditions and facilities failure may be included in the calculation of instructional time. (Oregon Administrative Rule (OAR) 581-022-1620 “Instructional time” is defined in OAR 581-022-0102.

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1415-242 Approve Recommended Increases in the District Meal Prices

for the 2015-16 School Year Contact: Wes Rogers

Discussion: An increase in District Meal Prices for the 2015-16 school year is necessary because of rising food and labor costs and the Federal equity pricing requirements. These financial impacts will necessitate raising the elementary school lunch price from $2.35 to $2.45 and the middle school lunch price from $2.75 to $2.85. High school lunch prices will remain the same at $3.00. No increase is proposed or required to school breakfast prices. We are proposing a $0.05 increase in adult lunch prices to help offset rising food and labor costs. Reduced price breakfast will remain the same for 2015-16. Reduced price lunch may be reduced to $0.00 depending on pending state legislation to subsidize the current $0.40.

Lunch Current Price Recommended Price Elementary $2.35 $2.45 Middle School $2.75 $2.85 High School $3.00 No Change Reduced Price Lunch $0.40*(1) $0.00 or $0.40*(1) Adult Lunch $3.70 $3.75 Milk/Juice $0.60*(2) No Change

Breakfast Elementary $1.30 No Change Middle School $1.65 No Change High School $1.65 No Change Reduced Price Breakfast $0.00*(1) No Change* Childcare Services Meals/Snacks Included in Tuition Included in Tuition

*Notes: (1) Reduced prices are set by the Federal Government. The State is currently paying the reduced price breakfast cost of $0.30 and there is pending legislation to also pay the reduced price lunch cost of $0.40. The District will implement the Federal and State mandated prices. (2) If the price of milk/juice rises, the District may need to adjust the price during the 2015-16 school year. Recommendation: Approve. 1415-242 APPROVE RECOMMENDED INCREASE IN DISTRICT MEAL PRICES FOR THE 2015-16 SCHOOL YEAR. WHEREAS, rising food and labor costs and the Federal equity pricing regulations requires the district to increase meal prices; and WHEREAS, the fixed price for Pattern Meals and Meal Price Equivalents is increasing to offset the continuing increases in the cost of food and labor; therefore BE IT RESOLVED that the Board of Directors approves the recommended increase in district meal prices for the 2015-16 school year.

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1415-450 Approve Procurement of English Language Development (ELD) Curriculum

Contact: Carol Sanders

1415-450 APPROVE PROCUREMENT OF ENGLISH LANGUAGE DEVELOPMENT (ELD) CURRICULUM WHEREAS Oregon City School District seeks to purchase English Language Development (ELD) textbooks and associated materials in accordance with the adoption process completed. WHEREAS the publishers and product listed herein are identified as the district standard in accordance with ORS 337.120 and ORS 337.141. Listed materials are aligned with the Oregon state standards, and support the tasks and goals of said standards. WHEREAS ORS.279B.075 allows for Sole-Source procurement when the board “concluded that the goods or services are only available from one source.” WHEREAS Houghton Mifflin, National Geographic, is a “sole source” provider for the selected and adopted materials. WHEREAS, upon guarantee of sufficient funds for this acquisition, materials shall be purchased using resources identified in the district’s Capital Fund. THEREFORE, BE IT RESOLVED that the district may negotiate the sole source procurement and purchase of materials not to exceed $65,000 from the following publisher:

• Houghton Mifflin, National Geographic, Reach for Reading: English Language Development

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1415-451 Approve Procurement of Mathematics Curriculum

Contact: Carol Sanders

1415-451 APPROVE PROCUREMENT OF MATHEMATICS CURRICULUM WHEREAS Oregon City School District seeks to purchase 9th-12th Grade Mathematics textbooks and associated materials in accordance with the adoption process completed. WHEREAS the publishers and products listed herein are identified as the district standard in accordance with ORS 337.120 and ORS 337.141. Listed materials are aligned with the Oregon state standards, and support the tasks and goals of said standards. WHEREAS ORS.279B.075 allows for Sole-Source procurement when the board “concluded that the goods or services are only available from one source.” WHEREAS College Prepatory Math, Cengage/Larson, Core Focus, 9-12, online version only for OCSLA, SMc Curriculum and BFW Publishing are “sole source” providers for the selected and adopted materials. WHEREAS, upon guarantee of sufficient funds for this acquisition, materials shall be purchased using resources identified in the district’s Capital Fund. THEREFORE, BE IT RESOLVED that the district may negotiate the sole source procurement and purchase of materials not to exceed $250,000 from the following publishers:

• 9th-12th College Prepatory Mathematics CPM-CORE Connections for Integrated and AGA • 9th-12th SMc Curriculum, Shannon McCaw On Line Integrated Mathematics • Cengage (Larson) for Pre-Calculus and Calculus • BFW Publishing for Statistics

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