save thechildren awards and grants jobs

8/13/2019 Save TheChildren Awards and Grants Jobs

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IMMEDIATE HIRINGHumanitarian Response due to Super Typhoon Yolanda

(Internationally known as Haiyan)Fixed-Term positions for immediate response

at least two months for Magallanes, Tacloban, Ormoc, Leyte, or Estancia, Iloilo

Preferably residents of Leyte, Cebu, or Iloilo

Cebuano-, Waray- and Hiligaynon- speaking an advantage.

As part of our on-going preparation for full humanitarian response to reach those affected by the November 8-9 Super Typhoon Yolanda, Savethe Children is hiring for the following local hires. Actual deployment and on-site field assessment will be determined during therecruitment period. Duty station unless otherwise indicated shall be on-site in any of Makati, Tacloban, Ormoc, Leyte, orEstancia, Iloilo.

Context: Those affected by Super Typhoon Yolanda will require our immediate and progressive response of full humanitarian support of food,clean water, shelter materials, hygiene and sanitation and other essential relief. Our response will be in the sectors of Child Protection, Educatioin Emergencies, WASH, Livelihoods and Food Security, Non Food Items (NFIs), and Shelter. The target is to reach 500,000 individuals includingchildren in the areas of Leyte, Cebu, Iloilo, and Roxas.

KEY AREAS OF ACCOUNTABILITY:

Award Management

Support the effective dissemination of award information so that all key contributing staff have a clearunderstanding of Save the Children processes and donor requirements and expectations throughout the lifecyclean award (opportunity to close-out).

Assist with the coordination of Award Kick-Off meetings. Support the Award Manager to improve the reconciliation process (reporting assurance mechanism) between

Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors.

Support and where appropriate coordinate the proposal development process. Support and where appropriate coordinate the internal processes for preparation of donor reports. Facilitate effective and prompt communication by relevant staff with members on their awards. Support program staff to comply with Save the Children partnership policies and procedures, and ensure all

implementing partners undergo legal vetting and that the appropriate agreements are completed prior tocommencing work with Save the Children.

Support award close-out, helping project managers to ensure all tasks are completed as per the close out checkand that all required close-out documentations are kept on file. Ensure award close out processes are officially completed in AMS.

Donor Compliance

Liaise with members to ensure that all appropriate donor formats are available in-country. Support the Award Manager to identify potential issues and amendment requests and ensure they are flagged

promptly to donors via the relevant Save the Children member.

Support the country office to ensure robust and comprehensive records are maintained for all awards to meetaudit requirements.

Work with internal and external auditors as necessary.Award Management System (AMS)

Awards Coordinator (Job Grade 4)


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Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approvedthrough AMS and the system is an accurate reflection of current award status at all times.

Ensure all partners and sub-award agreements are uploaded into AMS. Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail.

Additional

Deliver high quality results in line with the agreed ToR and develop effective relationships with country programstaff.

Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equalopportunities and other relevant policies and procedures.

QUALIFICATIONS AND EXPEIENCE

Essential

Good attention to detail and analytical skills Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems) Cultural awareness and ability to build relationships quickly with a wide variety of people Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively und

pressure

Excellent planning, management and coordination skills, with the ability to organise a workload comprised ofvarying and changing tasks and responsibilities

Strong communication (written and spoken) in the local language and minimum intermediate level in EnglishDesirable

Knowledge of donor requirements and experience of NGO award management systems and processes Knowledge of the requirements and experience managing awards from major donors including budgeting, eligibi

issues, compliance management, and reporting

Fluent in English, both oral and written

AMS and Information Management Coordinator (Job Grade 4)

KEY AREAS OF ACCOUNTABILITY: Coordinate with members/donors on specific assigned funding opportunities. Closely monitor progress of Fund Summary and PAL processes on successful proposals, create and/or

review Fund Summaries on behalf of CO.

Write cheat-sheet 1 page summary of each grant for ready field-team digestion. Support kickoffs of newgrants in Manila and field locations as required.

Capacity build through kickoffs, cheat sheets, clear communication and later training sessions asrequired

'Own' the Funding Tracker and maintain on daily basis (at least for first month) - also note Reporting taof Funding Tracker. Immediate task: transfer existing funding tracker into shiny new, more useful versio

Ensure all definite pipeline opportunities on AMS. Push members directly create records foropportunities, and to create PALs for accepted awards. 'Contact Point' in AMS for Haiyan awards.

Ensure a very high ongoing situational awareness of response activity -- checked against geographiclimitations/boundaries in (signed) contracts - flag required amendments immediately for action in

response.

Use 'Reporting' tab in Funding Tracker to track upcoming reporting deadlines and circulate at leastmonthly. Coordinate with wider PHL team to ensure consistent approach to messaging. Review donor

reports for quality & compliance before submission to members.

Support audit and close out.


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QUALIFICATIONS AND EXPERIENCE:

Essential

Significant experience (+2 years) with a relevant degree or equivalent professional experience. Good interpersonal skills with the ability to communicate and negotiate clearly and effectively at all lev

taking into account cultural and language difficulties.

Highly developed cultural awareness and ability to work well in an international environment with peopfrom diverse backgrounds and cultures.

Strong results orientation, with the ability to challenge existing mind-sets. Ability to present complex information in a succinct and compelling manner. Ability and willingness to dramatically change work practices and hours, and work with incoming surge

teams, in the event of emergencies.

Fluency in English, both verbal and written, required. Commitment to Save the Children values, including willingness to abide by and enforce the Child

Safeguarding policy.

Send resumes by email:[email protected]

Please place in subject heading: Position (complete). PROVINCE. Your Surname. First name.Example: Program Officer Child Protection. TACLOBAN. Castro Bing

Screened applications will receive a Statement of Interest (SOI) form to be accomplished. Processing will commence immediately.

We will not be able to respond to follow up or questions except when we communicate or shortlist.Recruitment procedures and checks reflect our commitment to protect children including reference checks on child

safeguarding.Applicants are expected to commit to Save the Childrens mission, vision and to understanding our methodology.

Save the Children is an equal opportunities employer.

Please note that job posting for jobs in the Philippines are also posted at Facebook accounts:Save the Children Philippine Country Office page

https://www.facebook.com/SavetheChildrenPHthe Development Sector Jobs - Philippineshttps://www.facebook.com/groups/159675867428915/

Save the Children is the world's leading independent organization for children, working in over 120 countries around the world. Our mission is to inspirebreakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Save the Children envis ions a world in which everychild attains the right to survival, protection, development and participation.

Save the Children has been working in the Philippines since 1981. Our development programs are in: Child Protection (Protect against physical and humiliatingpunishment, Child trafficking, Protect against harmful child labor), Child Rights Governance (Child rights monitoring, Strengthening national child rights systems,and Building awareness and capacity) , Education (Early Childhood Care and Development, Basic Education, and School Health & Nutrition), Health ( Maternaland newborn health, Child health, Adolescent sexual and reproductive health), Nutrition (Child Nutrition), Livelihoods (Food security and livelihood), andHumanitarian ( General relief and emergency management, Preparedness prevention and risk reduction)

In humanitarian response in general, Save the Children works on the ground always with an eye in responding to childrens immediate needs and rights in anemergency through: immediate provision of basic NFIs (non-food items), access to affected children and their families especially in hard to reach interior or isolateddisaster sites, tracing and family reunification, ensuring for more child-friendly camp / evacuation center by the local authorities and of appropriate child-friendly spacand temporary learning centers in evacuation camps, monitoring and reporting of child protection issues including referral of child abuse and incidents, addressingtemporary hunger and malnutrition, provision of, and surveillance early treatment of outbreaks among others. In development, we work across five thematicpriorities: Education, Child Protection, Child Rights Governance, Humanitarian Response, Disaster Risk Reduction and Climate Chang e and Health and Nutrition,HIV/AIDS. We are present in specific sites across the country. We have responded in many large-scale emergencies including Typhoon Ondoy (Ketsana), Pablo

(Bopha), Habagat (Southwest Moonsoon) 2012-13, Labuyo (Utor), Sendong (Washi), Zamboanga Armed Conflict.
mailto:[email protected]:[email protected]:[email protected]://www.facebook.com/SavetheChildrenPHhttps://www.facebook.com/groups/159675867428915/https://www.facebook.com/groups/159675867428915/https://www.facebook.com/groups/159675867428915/https://www.facebook.com/SavetheChildrenPHmailto:[email protected]

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