National Grants PartnershipNational Grants Partnership

Streamlining Grants ManagementStreamlining Grants Managementforfor

Local Governments & Community-Based Local Governments & Community-Based Non-Profits Receiving Government GrantsNon-Profits Receiving Government Grants

Jesse Buggs Director, Office of Grant Development

&Administration

May 2010

Streamlining Grants Streamlining Grants ManagementManagement

• Traditional government structure and management hierarchy

• Budgets, projects, funding, & mgmt• The introduction of grant funds• Requirements for receipt and use of grant

funds• Rules, regulations, and reporting• Shifting “Paradigms”• “Accountability & Transparency”• ARRA funds• The “Reporting Quagmire”• The “Need for Standardization”

Municipal Government Municipal Government

Council

Mayor

CityManager

DCS Police PlanningHRFinanceDPW IT

City of Bowie City of Bowie Mayor and CouncilMayor and Council

• City Mgr., Assistant City Mgr, Staff• Public Works, Water/Waste Water Plant• Police Department• Animal Control• Code Enforcement Officers• Finance• Procurement• Grants Office• Parks & Grounds/Facility Services• Housing Programs• Human Resources• Community Services• Youth & Family Services• Planning & Economic Development• IT

Grant AdministrationGrant Administration

• Planning/Debate/Direction (Policy)• Research/Development/Consensus• Proposal Dev/Filing/Confirmation• Project & Grant Management• Reporting/Dispute Res./Evaluation• Regulations/Statutes/Training• Record Mgmt/Monitoring/Audits

Grant AdministrationGrant Administration

Annie E. Casey Foundation

Measuring Results

Impact: Improvements in conditions directly related to the grant

Influence: Changes in policies, systems, practices, and/or opinions that support Casey’s role in strategies that work

Leverage: New or increased investments

The Reporting The Reporting QuagmireQuagmire

• FederalReporting.gov• Bjaperformancemeasures.org• GOCCP (Perf. Measures, Financial Rpt., Progress Rpt., Req. for Funds)• SF 424 and SF 425• IDIS• HMIS• SF 4710, SF 272, and SF 2516• Grants.gov• FEDCONNECT• Annual Action Plan and CAPER• Special Reports and Surveys• Environmental Reports• State and Private Funders’ Reports• Foundation Reports• PAPRS• ACH

Impact of QuagmireImpact of Quagmire

• Minimal Access for Small Towns, Cities, and Non-Profits

• Stress on Current Staff• Project Delays/Failures• Inaccurate Reports• Management Frustrations• Major Audit Findings• Loss/Repayment of Grant Funds

Streamlining Grants Streamlining Grants ManagementManagement

• The Need for Standardization– Terms and Definitions– Data Elements– Forms– Performance Measures– Reporting Periods– Report Formats– Systems (Software/Hardware)

Streamlining Grants Management

• The “Pilot Project”– American Association of Grant Professionals

(Lead)– NGP (Sponsors)– J. Buggs, Project Director – City of Bowie (Development/Test Site)– SAGE/Blackbaud/Streamlink (Software

Development Partners)– Urban Institute (Bill Levis)– Eric Brenner (MD Governor’s Grants Office)– Cornelia Chebinou (NASACT), Advisor

Calvin CoolidgeCalvin Coolidge

“Nothing in this world can take the place of persistence.

Talent will not; nothing is more common than unsuccessful men with talent.

Genius will not; unrewarded genius is almost a proverb.

Education will not; the world is full of educated failures.

Persistence and determination alone are omnipotent.”

Streamlining Grants Streamlining Grants ManagementManagement

We Must Succeed in This Effort To Reduce the Administrative Burdens on

Local Governments and Small Non-Profits.

Millions of Americans are Depending on It and Need It Desperately!!!!

Thank You

National Grants PartnershipNational Grants Partnership

Streamlining Grants ManagementStreamlining Grants Managementforfor

Local Governments and Community-Based Non-Local Governments and Community-Based Non-Profits Receiving Government GrantsProfits Receiving Government Grants