saratoga springs school district -- facilities budget presentation

7/29/2019 Saratoga Springs School District -- Facilities Budget Presentation

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Facilities: Partners In

Educating

Our Future

Tom Clark

John

Thuener

2013/2014 Budget PresentationMarch 12, 2013


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Department / District Goals 2013/14

Enhance and support 21st century learning

environments & student achievement

Ensuring all students, staff, and community members

are safe

Increase knowledge and training of department staff

Improve district energy efficiency whenever possible

Aid the district in the development & implementation

of a comprehensive 5 year capital plan

Clean and safe education facilities

are an

important precondition for

student

learning.

Department of Education


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Our People Make the Difference!


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Organizational Flow Chart 2013/14

Director of Facilities

Assistant Director of

Facilities

HS Maple Caroline DivisionDorothy

Nolan

Geyser

RoadGreenfield

Head

Custodian 1 1 1 1 1 1 1

1

st

Shift 2.5 1 1 1 1 1 1

2

nd

Shift 7 4.5 1.5 1.5 3 2 2

3

rd

Shift 7 4 1

PT Clean 2 2 1

Security 2 1

Grounds 2 1

Maintenance 2 1

Total Department Staff =

74

FTE 10 Part Time (

84

Tot

Additional Staff

High School

5

Part

Time Security

FT

District Courier

FT Secretary (Facilities)

Seven FT Maintenance Staff


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Enhance

& Support

21

st

Century LearningEnvironments

&

Student Achievement

Numerous Smart Board Installations throughout the District

Greenfield Drainage Improvements

East Side Recreation Grandstand Repair & Handicap Accessibility

Geyser Road and Lake Avenue Paving Projects

HS Athletic Fields Reclamation

Dorothy Nolan Flashing Project

High

School Library Entry Renovation

Maple

Ave Baseball & Softball

Field

Renovation


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Numerous Smart Board Installations


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Greenfield Drainage Improvements


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East Side Recreation Grandstand Repair & HandicapAccessibility Enhancements..New Dugout Entry Doors


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Geyser Rd. & Lake Ave Paving Project


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HS Athletic Fields Reclamation


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Dorothy Nolan Flashing Project


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High School Library Door Reconstruction


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The Little Things That Really Matter

Ticket Booth Renovations

Going the extra mile..

Caroline Street & Dorothy Nolan shelves for kids

Neat and clean learning environments

Rapid response to critical issues

Quality people that care


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Ticket Booth Renovations


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Going the Extra Mile

C li

St t & D th N l


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Caroline Street & Dorothy NolanShelves for Kids


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Neat & Clean SchoolsEvery School, Every Classroom, Every Da


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Ensuring All Students, Staff, & Community Member


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Increase Knowledge & Training of Department S

Aerial Lift & Harness Safety Training

Water Plant Operators Training

Aerco Boiler Cleaning and Recalibration Training

Pesticide Applicators Training

Asbestos Recertification Training

EPDM Roof Repair Training

Janitorial Wax & Gym Floor Application Training


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Improve District Energy Efficiency Whenever Possible

Reduction in Commodity Cost with continued competitive pricing

Monitoring of Building Control Systems leads conservation effort

Monthly review of Conservation effort from Head Custodian staff

Education of all Building Staff Members in Conservation Awareness

Turning Off all unnecessary Lighting & Appliances

Preventative Maintenance schedules insuring optimum equipment eff

Upgrade of equipment, when necessary, to only Energy Star Rated mo


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Aid the District in the Development & Implementationa Comprehensive 5 year Capital Plan

Manage Allfuture CapitalProjects with

In-House Staff

IntensiveCollaborationwith Teaching

Staff indevelopment of

21st

CenturyLearningEnvironments

Critical Analysisof all Building

Plans &Specificationsfrom Design

Professionalsto insure

quality of endproduct

Work withDistrict

Transportation& Food ServiceDepartments in

developingproper focus on

their FutureCapital needs


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ITEM Initial Budget 13-14 Budget Budg

Electricity (12-13) $1,401,234 $1,285,207 $11

Natural Gas (12-13) $467,796 $425,202 $4

Custodial (12-13) $2,504,765 $2,288,615 $21

Maintenance (12-13) $398,360 $377,358 $2

Grounds (12-13) $206,683 $167,085 $39

Security (12-13) $14,783 $8,384 $6


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Deferred Maintenance Proposed- 2013/2014 P$300,000 Budget (no change over the last 3 yea

Roof Repairs District Wide (General) $ 55,000.00

Parking Lot/Roadway Repair $ 100,000.00

District Wide Floor Covering $ 10,000.00

Play Ground Maintenance /Repairs $ 15,000.00

Building Condition Survey/Issues $ 35,000.00

Education Enhancements $ 30,000.00

HS Maintenance / Storage Building $ 55,000.00


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Total Budget Line Increases = No Budget Increases

Total Budget Line Decreases = - $ 283,149.00

Custodial / Maintenance / Grounds / Security

Total Decrease in Facilities & Operations Budget

(- $283,149.00)Total not including salary data

Decrease 2012/13 - 2013/14


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Enhancing Learning ThroughFacility Improvements Initiative

Tom Clark

John Thuener

David LHommedieu


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Recommendation

The District developsan annual Facilities

Proposal approved bythe voters.

R ti l


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Minimumtax payers

Buildformula

the s

We can managesmaller projects

more effectively toensure we get

what we pay for.

Existing buildingage (average 48

years young)

We need to beinvesting in ourfacilities on an

annual basis tokeep up withSystem andInstructional

demands.

Caroline 56 years Greenfield 51 years

Division 56 years Lake 89 years

Dorothy Nolan 55 years Maple 20 years

Geyser 35 years High School 46 years

Transportation-Facilities 10 years

Rationale

Di t i t P i iti f 2014

15


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District Priorities for 2014-15

Building Security SystemEnhancements

Enhancement of Classroom Airflow atGreenfield

Dorothy Nolan Roof (Partial 2014-15) Finish 2015-16

Update Fire Safety Systems in allbuildings

Replace Unit Ventilators in HS(Total 46)

Enhance Instructional Space for 21st

Century Teaching and Learning


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All Buildings will have twosets of doors equipped withlocks leading to the lobby.The locks will have to bereleased before building

entry can be attained.Some buildings will be

altered for a direct officewindow similar to the oneat Maple Ave, others will

have security wall divisionsconstructed.

All Buildings will beequipped with video

cameras and DVRrecording equipment thatcan be monitored, focusingon main entry doors and onexterior building blind spots

PlascoTrac identificationsoftware will be installedat all buildings

Current moupgraded, w

installed as non a building

office and config

District Priorities- Building Security

System Enhancements

Di i

P i i i

E h Cl A


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Diagram of Greenfield Room Ventilation

District Priorities Enhance Classroom A


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District Priorities-Repair Dorothy Nolan There exist particular areas of the Dorothy Nolan roof that require attention. The

areas are not pitched to drain properly, leading to substantial ice build up andresulting in leaks.

Di t i t

P i iti

U d t

Fi S f t

S


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District Priorities- Update Fire Safety Sy

Upgrade Strobes per new SED requirements

Upgrade Smoke detection system; corridors, etc.

Add additional pull stations

District

Priorities

Update Heating System and


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District Priorities-Update Heating System andReplace Unit Ventilators in HS (Total 46)

Targeting High School C, D wings and cafeteria hallway

All unit vents in these areas are 35-40 years old

Units are obsolete, and replacement parts are unavailable

Cafeteria hallway units are inaccessible and obsolete with alternatives

to replacement under review

District Priorities

Enhance Instructional S


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District Priorities- Enhance Instructional Sfor 21st Century Teaching and Learning

Wireless network in every classroom at the HS

Wireless network in large group instruction areas all buildings

Fi i l

I t


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Financial Impact

Use of the capital reserve will be the local share for 2013-2014

2014-2015, and 2015-2016

-No new monies

Tax Payers will be minimally impacted, assuming building aid r

as it is currently from the state

Building aid begins the later of 18 months after the Commissio

approval date or when the final cost report and certificate ofsubstantial completion is filed with NYSED

2014

15 Potential Capital Expenditures


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2014-15 Potential Capital ExpendituresProject Estimated cost based

on current scope

Building Security System Enhancements $405,000

Greenfield Room Air Relief $80,000

Fire Safety Systems All buildings $570,000

Replace Unit Ventilators in HS (Total 46) $770,000

Partial Dorothy Nolan Roof $480,000

Instructional Space $250,000

Contingency $305,000

Architect/Engineering/Legal/Bonding & Administration Fees $380,000

Total: $3,240,000

These cost estimates are being developed by Bonacci Architects as part of their contract withe District to drill down on current market prices, and refinement of the project scope.

Most project tasks were items noted on the Building Condition Survey submitted to SED inJune 2011.

P d Ti li

M

i g

F

d


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Proposed Timeline Moving Forward

School Year Project Scope Funding2014-15 $3.24 million Capital Reserve Fun

2015-16 $3.40 million Capital Reserve Fun

2016-17 $3.40 million Capital Reserve Fun

2017-18 and beyond- All future Improvement Initiatives w

be supported through an Annual Voter Proposition

F t Di t i t

P i iti


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Future District Priorities


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Questions???

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