sap solutions for finance departments from hicron (en)

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FINANCIAL SOLUTIONS FROM HICRON

CONNECTED BY YOUR SUCCESS

Finance and controlling are one of the most import-ant areas in your company, so it is worth ensuring they function to the highest standard. It is, therefore, neces-sary to use appropriate methods and tools.

In this respect, you can rely on SAP solutions – a pack-age of Hicron’s in-house tools supporting the operation of the system and training services. Don’t wait, decide which solutions will bring the most benefits to your company!

Proper management of funds allows us to prepare long-term company development strategy, control the progress of the most important business process-es and, consequently, to make correct investment de-cisions.

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SAP S/4 HANA Finance – a comprehensive package of innovative finance management solutions is the state-of-the-art market solution that enables the effective work of Finance Departments, Accounting Departments and Purchasing Departments. The combination of functionalities of all financial modules on one platform means a series of benefits, such as faster data processing, generation of unified reports in the entire financial area, and a decrease in demand for data storage. SAP S/4 HANA Finance makes all of these things possible!

SAP S/4 HANA FINANCE

� easier management of the entire financial area (FI/CO/FI-AA) � one source of data � real-time access to analytic data � more effective management of working capital and financial risk � automated and unified generation of reports � simplification of financial data structures � higher efficiency � faster data processing � reverse compatibility � decreased use of database memory

SAP S / 4 HANA FINANCE SUPPORTS THE FOLLOWING AREAS:

� FINANCIAL PLANNING AND ANALYSIS � ACCOUNTING & CLOSURES � TREASURY � OPERATIONAL FINANCIAL PROCESSES � RISK & CONFORMITY

BENEFITS:

� decreased capacity of the database necessary for the functioning of the system � data processing in RAM (in-memory database) � possibility to use a private, public or hybrid cloud � data storage in column tables, which allow for more effective operations in the system � interface designed in accordance with UX Design rules � link to market trends (Big Data, IoT) � capability to access most important functions via web browser

TECHNICAL INFORMATION:

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SPEED FLEXIBILITY SIMPLICITY

Efficientand optimised ITsystems


� Enterprises that would like to simplify process management � Companies with complex systems that are available to many users � Entities whose system can handle many queries at the same time

� planning and budgeting � consolidation of financial statements and preparation of the system for consolidation

Planning and budgeting are key processes that help to control the financial liquidity of an enterprise. When carried out professionally, they help to make the right planning decisions concerning sales, demand for human, material and other resources. These processes are supported by SAP BPC.

TO WHOM IS SAP S/4 HANA FINANCE ADDRESSED?

SAP S/4 HANA FINANCE ALSO SUPPORTS:

SAP BPC BASED PLANNING AND BUDGETING

� SAP Certified Technology Associate - SAP HANA

� SAP Certified Support Associate - SAP HANA

� SAP Certified Technology Specialist - SAP HANA Installation

HICRON’S COMPETENCE

We are competent both in the implementation and migration of SAP S/4 HANA and SAP S/4 HANA Finance. Our skills are confirmed, e.g., by the following certifications:

� Ability to estimate demand for working capital, machinery, human, material and other resources � More effective investment decisions � Ability to define sales plans, sales profitability and production plans � Verification of cash flow relating to the implementation of planned sales � Ability to simulate and compare many versions � Support of the entire planning process by Business Process Flow helps to check where we actually are within the process.

� Ability to define long-term and short-term planning � Running the budgeting process according to areas of activity � Transition from the general to detailed perspective. � Comparison of executive data with the plan � Ability to calculate data using customised specialist functions � Comfortable Web or Excel interface (depending on the user’s choice) � Ability to block certain data (e.g. prior periods) according to selected criteria

BENEFITS: OTHER POSSIBILITIES:

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One of the biggest challenges for managers of companies with the structure of Capital Groups is the need to prepare a consolidated financial statement. Make use of SAP BPC (Business Planning and Consolidation) and see how one tool may improve the implementation of this process.

CONSOLIDATION OF FINANCIAL STATEMENTS AND PREPARATION OF THE SYSTEM FOR CONSOLIDATION

� Full consolidation of financial statements � Presentation of the financial standing of a capital group established as a result of past economic events. � Allocation of changes in the ownership structure, currency rates and other significant factors to the relevant reporting period

� Ability to present the result and property of the entire capital group in such form as if all of its companies were one business entity

� Increase of transparency of mutual dependencies, times of completion and areas of responsibility � Sharing of the most recent consolidation version by all users

� Support of the consolidation process carried out on the basis of the Accounting Act and Internatio-nal Financial Reporting Standards

� Preview and modification of imported individual data using reports in MS Excel � Ability to verify input data and check the coherence of individual items between various elements of standalone financial statements

� Insight into the consolidated financial statement and source data along with protection against unauthorised changes

� Ability to track administrative activities under progress and data changes


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TAX REPORTING

Each company that has to keep a VAT record faces the need to complete many documents within time-limits determined by authorities. Thanks to the use of the package of improvements offered by Hicron, your company may conduct reporting activities automatically, thus making the record-keeping process fast and efficient. Check details and see other possibilities that you may use.

VAT RECORDING IMPROVEMENT PACKAGE

� Efficient and fast implementation of the VAT record keeping process. � Automatic calculation of taxes and reporting of tax operation in full conformity with legal provisions � Support in the adaptation of the system to tax regulations in the case of roll-out to other countries � Automatic and flawless generation of VAT declarations from the SAP system

BENEFITS:

� Support in the grouping of taxable and non-taxable activities � Improvement of the division of transactions according to applicable tax rates � Help in the identification of transactions involving an import of services and goods and where the place of service provision is located abroad

OTHER POSSIBILITIES:

Due to the introduction by the Ministry of Finance of the requirement to transfer tax information by electronic means on the basis of the JPK, we have prepared an in-house Hicron JPK solution. Full integration with SAP or the lack of the need to store data on external resources are only some of the benefits reported by our customers who decided to implement Hicron JPK.

HICRON JPK

� Full integration with SAP � No need to store data on external resources � Ability to verify data at any time, without the need to go beyond the system � Ability to report all JPK structures � Quick implementation time

BENEFITS:

� Creation of JPK files from the SAP ERP system � Import of data to SAP ERP � Creation of JPK files on the basis of data in SAP BW � Technical validation of created JPK files � Sending of JPK files to the Ministry of Finance using Hicron JPK Sender

PROPERTIES:

STAGES OF IMPLEMENTATION OF JPK

1

2 3 4 5

HICRON JPK

is one of Hicron’s in-house solutions with a view

to the individual needs of Hicron’s customers

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Identification ofsystems where

necessary data for JPK are stored

Mapping of datato JPK structures

Identificationof required systemic

and procedural changes

Tests and verification of correctness of

JPK data

Development of a JPK creation solution

TAX REPORTING

HOW CAN WE HELP YOUR COMPANY?

012016

012017

012018

JPK HIGH: employment above 250 persons or salesabove € 50 million per annum / total assets above €43 million

SMALL AND MEDIUM-SIZED ENTERPRISES WITH REGARD TO JPK VAT (VAT PURCHASE AND SALE RECORD)

SMALL AND MEDIUM-SIZED ENTERPRISES

SMALL AND MEDIUM-SIZED: employment up to 250 persons or sales of max. € 50 million per annum / total assets: up to €43 million

MICROCOMPANIES: employment above 10 persons or salesup to € 2 million per annum / total assets: up to €2 million

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� Tax consultancy relating to JPK � Business validation of created JPK files

Company co-operating with HICRON

Hicron’s consulting service

HICRON JPK solution

HICRON JPK SENDER solution

� Analysis and mapping of data for JPK structures � Analysis of implemented processes in SAP with regard to JPK reporting � Adaptation of the system and processes in SAP to JPK reporting needs

� Creation of JPK files from the SAP ERP system � Import of data to SAP ERP � Creation of JPK files on the basis of data in SAP BW � Technical validation of created JPK files

� Sending of JPK files to MF

Schedule of validity of new proceduresJPK reporting:

July

January

July

LARGE ENTERPRISES

E-BANKING

Safe processing of payment transactions should be a priority issue in every company using e-banking services. It is worth ensuring that all processes in this area are carried out efficiently and automatically.

E-BANKING IMPROVEMENTS

IF E-BANKING PROCESSES CARRIED OUT IN YOUR COMPANY GO BEYOND THE STANDARD LEVEL, USE A SPECIAL PACKAGE OF HICRON’S IN-HOUSE SOLUTIONS:

� Automation of settlements � Minimisation of payment gridlocks

BENEFITS:

� Management of incoming and outgoing payments made in cash, by cheques, electronic bank payments and credit cards

� Processing of bank statements and automatic reconciliation of books � Automatic settlement of many items of receivables from recipients and suppliers invoices in lots � Printout of lots of cheques and generation of cheques and payment reports � Import of electronic bank statements and their automatic settlements � Support of the processing of transactions made in different currencies


SEE WHAT BENEFITS YOUR COMPANY WILL GAIN

FROM USING THE PACKAGE OF E-BANKING

IMPROVEMENTS OFFERED BY HICRON

HICRON CURRENCY

¤HICRON WEB BANK SERVICES

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E-BANKING

Hicron Web Bank Services is a solution that systematises e-banking processes regarding the processing of payments, entering of electronic bank statements and downloading of information on the current balance of the bank account. The product provides the ability to introduce a uniform service interface, which consequently leads to the standardisation of business processes. What other benefits will be available to your company thanks to the implementation of Hicron Web Bank Services?

HICRON WEB BANK SERVICES

BENEFITS:

PROPERTIES:

� Automation of electronic dispatch of payment orders to your own bank with authorisation, ability to monitor the status of performance of individual bank transfer orders and

handling of errors

� Automatic import and booking of bank statements

� Handling of additional functions in SAP that were processed in e-banking systems until recently (e.g. balance inquiry)

� Introduction of a uniform service interface

� Standardisation of business processes

� On-line communication with the bank by means of SAP ERP 6.0 and installed SAP PI (communication via SAP PI bus)

� Handling of payments and electronic bank statements by means of a dedicated cockpit

� Full integration with the standard SAP payment program (F110)

� Ability to develop acceptance schemes in the SAP system

� Possibility of electronic signature directly in the SAP system (depending on technical capacity)

� In version 1.0 we offer integration with ING Bank Śląski, or optionally integration with other banks

HICRON WEB BANK SERVICES

Is one of Hicron’s in-house solutions with a view


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E-BANKING

Hicron Currency is a solution designed by Hicron to support daily business processes of enterprises using functionalities of foreign currencies in the SAP system. Our solution enables automatic updating of currency rates on the basis of tables published by banks, e.g. NBP. With Hicron Currency, you can be certain that you are using the most recent currency rates relevant to business operations.

HICRON CURRENCY

BENEFITS OF HICRON CURRENCY:

� User-friendly configuration

� Minimisation of time necessary for entering currency rates into the system

� Limitation of errors – elimination of manual data introduction

� Acceleration and simplification of the creation of invoices, pricing and documents

� Elimination of the need for daily revision of currency rate tables

� Reduction of data introduction time


� Automation of the currency rate import process

� Adaptation of the solution for the needs of various banks – import of currency rates

from the NBP table

� Adjustment of the solution to your own needs thanks to the possibility of flexible

configuration

� Lack of interference in other solutions existing

in the SAP system

� Information on correct update and

errors sent by e-mail to the system

administrator

“This tool has its own cockpit that helps to standardiseand monitor bank transfer, bank statement import and balance

inquiry processes. It ensures direct encrypted communication with the transaction system of the bank by using the WebService technology

offered by a majority of Polish banks”

– says Marcin Przybyło, Solution Architect at Hicron

SAP ERPBANK

SAP FI

SAP PI

HICRON CURRENCY



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ENTERPRISE

BANKAPPLICATION

AUTOMATIC PAYMENT PROGRAM

(F110 / F111)BALANCEINQUIRYCOCKPIT

BANK STATEMENT

STATUS

dedicated ABAP solution

RECEIVABLES AND WORKFLOW MANAGEMENT

CREDIT LIMIT CONTROLBecause of collaboration with many partners and functioning in a dispersed business environment, the financial verification of persons and companies with whom we collaborate is increasingly difficult. Establishing business relations without checking the creditworthiness of partners is risky and may expose the company to financial losses.The credit limit control function based on FSCM Credit Management allows you to monitor the creditworthiness of your business partners and make the correct safe decisions on that basis.

� Decreased risk of financial losses

� Optimisation of business relations with partners

� Monitoring of credit risk

� Allocation of credit limits based on the history of co-operation and allocated scoring

� Automatic update of the allocation of the risk category to specific customers

� Checking of partners’ creditworthiness

� Collection and processing of information on credit decisions from various systems and

consolidation of information from these systems

� Support of the determination of the risk of loss of receivables from business partners

� Individual definition of the rules of determination of credit control, e.g., based on the credit limit

and the maximum number of reminders received by the partner

� Faster and more efficient decision-making process, e.g. for decisions to block orders for specific

partners

� Combination of external and internal data

� Automation of credit limit management processes


IF THE RECEIVABLES AND WORKFLOW MANAGEMENT PROCESS IN YOUR COMPANY REQUIRES STRONGER SUPPORT, USE HICRON’S IN-HOUSE SOLUTIONS:

SMS

HICRON SMS REMINDER HICRON WORKFLOW

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HICRON SMS REMINDERIn terms of finance, the challenge for each company is to minimise delays in payments for services. Customers often realise the need to pay the invoice only upon receipt of a relevant reminder. Such situations are

troublesome both tor the customer and for the company – they generate high costs in the receivables management process.

Therefore, HICRON SMS Reminder has created a dedicated solution for companies that want to manage their receivables effectively and maintain financial liquidity. Sending a reminder text message (SMS) before

and after the time of payment is a cheap and effective solution to support the management of receivables.

� Improvement of timeliness of invoice payments

� Effective management of receivables and financial liquidity

� Low costs of service and vindication procedures – price of SMS text message

� Automation and simplification of the vindication and monitoring process

� Sending of SMS reminders to inform customers about the upcoming deadline for payment or that

the invoice has become overdue

� Adaptation of the content of a message to the relevant customer, the level of monitoring and for different

business entities.

� Adaptability of the tool to monitoring procedures already existing in the enterprise

� Use of the solution for sending reminders before the time of payment and for reminding custo-

mers of overdue items

BENEFITS OF HICRON SMS REMINDER: OTHER POSSIBILITIES:

ERP www.promosms.pl SMS

HICRON SMS REMINDER

HICRON SMS REMINDER



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CUSTOMER


HICRON WORKFLOWThe automation of the electronic workflow of documents, invoices, delegations, tasks or information helps to improve activities being performed within the process that takes place between a few employees. On the basis of its long experience in the development and implementation of innovative IT systems, Hicron has developed an in-house solution for the purchase invoice process to improve the document workflow process. The comfort of use of the tool is additionally improved by the use of an intuitive and accessible SAP Fiori interface.

� Automation and arrangement of the invoice acceptance process � Acceleration of the acceptance process � Cost reduction � Higher effectiveness of processes � Availabilty on mobile devices � Separation of the cost acceptance process from the payment acceptance process

� Entities with a large number of business partners � Enterprises that want to manage receivables pro-actively and to minimise delays in invoice payments � Companies operating in a dispersed environment that want to increase the control of credit limit management processes

� E-mail reminders of the task � Reminders and escalations on task performance � Access to tasks in a personalised application � Group notification about overdue tasks (at the time of closing the month) � Reduced acceptance path � Control of a connected invoice scan � Manual or automatic bookkeeping of invoices with errors handled during the bookkeeping process � Application for the overview of all workflow invoices � Workflow administration

BENEFITS OF HICRON WORKFLOW:

TO WHOM IS THE PACKAGE OF RECEIVABLES AND WORKFLOW MANAGEMENT SOLUTION ADDRESSED?

PROPERTIES:

Efficient use of the tool is enabled by SAP Fiori – the modernand intuitive interface of the well-known SAP ERP system. Its

implementation ensures primarily the reduction of time needed for complete invoice workflow, a faster acceptance process and the

minimisation of errors and delays

– says Paweł Polański, Solution Architect at Hicron

HICRON WORKFLOW



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EXTENSION OF REPORTING PERIODS

The financial year according to which books of account are kept in enterprises often overlaps with the calendar year. Sometimes, however, companies decide to change the version of the financial year because of adaptation to corporate requirements or a decision of the Management Board. This involves the need to adjust IT systems to completely new rules of preparation of financial statements.See to what extent we can help your company extend the reporting period while maintaining the proper reliability of books of account.

� Adjustment of IT systems to completely new rules of preparation of financial statements imposed, e.g., by corporate requirements or decisions of the Management Board.

� Allocation of accounting documents to the relevant reporting period

� Support of the combination of the full and reduced financial year

� Help in the full matching of the business version and the technical version of the SAP system

� Fulfilment of reporting processes within time-limits resulting from the amended financial year

� Coherent financial data

� Correct and reliable bookkeeping

� Companies that decided to change the version of the financial year because of adaptation

to corporate requirements or a decision of the Management Board

� Companies that have to adjust the IT system to new rules of preparation of financial statements

OUR COMPETENCE IN THE EXTENSION OF REPORTING PERIODS:

BENEFITS: DEDICATED SOLUTION FOR:

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REAL ESTATE MANAGEMENT (SAP RE FX)

Enterprises that manage a number of real estates have to face many challenges. How to settle costs of real estate maintenance into individual buildings? How to assign profits to specific facilities? How to evaluate the profita-bility of individual entities in separation from the company? Answering these questions goes beyond the standard capacity of the ERP system. Support is provided by a dedicated real estate management solution SAP RE-FX.

Companies that have a lot of real estate, such as halls, warehouses, plants, divisions or points of sale located in the company’s own or leased facilities.

� Efficient service of real estate from the moment of its acquisition through facility admini-

stration, cost and revenue planning and settlement of actual values

� Reduction of administrative & accounting costs

� Reliable information on the effectiveness of real estate in use

� Standardisation of processes in organisations with a dispersed structure

� Creation of a coherent real estate base

� Arrangement of pricing policy for leased areas

� Improvement of rules of settlement of real estate costs into entities that use them within

the organisation

Support in key areas related to real estate management:

� Service of lease agreements

� Service of rental agreements

� Real estate tax

� Management of utility costs

� Service of lease agreements acc. to IFRS 16

DEDICATED SOLUTION FOR:

BENEFITS OF SUPPORT FROM SAP RE-FX: PROPERTIES

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TRAINING IN THE FINANCE AREA

We help companies to make full use of their potential by delivering innovative IT solutions.

TRAINING

ABOUT HICRON

OUR PARTNERS:

Over 250Hicron employees

work for the success of our customers

5 locations of Hicronin Poland and abroad: in Wrocław, Poznań,

Warsaw,in Switzerland and

Sweden

300 projectswhich have been

successfully completed, we have worked on 4

continents

7 awardsand certificates

granted toHicron

Over 100 companies develop even faster owing to

our solutions

WE OFFER SAP FI - CO TRAINING PACKAGES,

which will help you to make hassle-free use of the system. Our consultants gained knowledge of SAP as users of the system, so they can assume the role of the customer’s employees. We propose training courses for a specific organisation according to the customer’s individual guidelines.

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REFERENCE AND CONTACT DETAILS

REFERENCE:

CONTACT DETAILS:

www.hicron.com

If you would like to learn more about our service, please contact us: [email protected]

Hicron Sp. z o. o.ul. Gwiaździsta 6253-413 Wrocław

+48 71 77 60 300+48 71 77 60 [email protected]

Recognising the quality of Hicron’s work, we decided once again to prolong our co-operation and entrust the team with the care of theERP environment functioning in Play. Compliance with

the provisions of SLA, high efficiency and availability of systems and professionalism and commitment to the SAP environment allow us to act efficiently in core business areas without

the need to invest in niche competences of the company by entrusting this area to Hicron’s specialists.

– says Tomasz Bandurski, Head of ERP Systems Team at Play

For us, as a large enterprise, the guidelines of the Ministry of Finance mean that we have to quickly and efficiently implement a solution that will be able to simplify this process to such an extent that the monthly service of relevant documents would require the minimum amount of workfrom the accounting team. The implementation of HICRON_JPK took place in an almost

unnoticed manner, and successive dispatches of the JPK document are carried out without any problem.

– says Anna Serafin, Chief Accountant at WAGO, where HICRON JPK was implemented.

From the business viewpoint, the manner in which documents are invoiced and managed is of minor importance. However, putting these procedures in order improves the comfort of work and

the level of its effectiveness. This not only accelerates and simplifies their implementation, but also improves the safety of transactions. In order to gain benefits from the application of DMS and e-signature as soon as possible, we decided not to wait until the main project is completed and to

implement it simultaneously.

– says Maciej Pawełczak, Head of the SAP ERP Implementation Project and IT Representative in Profile VOX

The tool developed by Hicron is considerable support for our customer PKP S.A. in the accounting document flow process. Since the very beginning of the functioning of this tool, PKP S.A. has

saved a lot of time, which was possible thanks to automation of a part of the process. The implementation of the entire project was carried out perfectly from the pre-implementation

analysis, and co-operation between Hicron and PKP Informatyka was fully professional.

– says Magdalena Maślarz, IT Systems Expert at PKP Informatyka

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sap solutions for finance departments from hicron (en)

Economy & Finance