sap mm purchasing end-user manual-imports po
DESCRIPTION
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PROJECT A-SURE
User Training Manual
MATERIAL MANAGEMENT CREATION OF IMPORTS PURCHASE ORDER (MAINTAINING
DELIVERY COST PROVISIONS)
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan
Name Signature Date
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Document Number
Document Number Document Date
MM-PUR-008.05 Imports PO.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November, 2007 NA NA
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TABLE OF CONTENTS
1. LEGEND ..................................................................................................................... 5
2. TRANSACTION MENU PATH ................................................................................... 6
2.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ........................................................................................................................ 6
3. DOCUMENT TYPE ..................................................................................................... 7
3.1. REQUIRED USER INPUT ......................................................................................................... 7 3.2. SAP SCREEN SNAP .............................................................................................................. 7 3.3. DESCRIPTION ........................................................................................................................ 7
4. ORG. DATA ................................................................................................................ 8
4.1. REQUIRED USER INPUT ......................................................................................................... 8 4.2. SAP SCREEN SNAP .............................................................................................................. 8 4.3. DESCRIPTION ........................................................................................................................ 8
5. DOCUMENT CURRENCY .......................................................................................... 9
5.1. REQUIRED USER INPUT ......................................................................................................... 9 5.2. SAP SCREEN SNAP .............................................................................................................. 9 5.3. DESCRIPTION ........................................................................................................................ 9
6. MAINTAIN ITEMS .................................................................................................... 10
6.1. REQUIRED USER INPUT ....................................................................................................... 10 6.2. SAP SCREEN SNAP ............................................................................................................ 10 6.3. DESCRIPTION ...................................................................................................................... 10
7. INCOTERMS............................................................................................................. 11
7.1. REQUIRED USER INPUT ....................................................................................................... 11 7.2. SAP SCREEN SNAP ............................................................................................................ 11 7.3. DESCRIPTION ...................................................................................................................... 11
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8. MAINTAIN DELIVERY COST PROVISIONS - ITEM 1 ............................................ 12
8.1. REQUIRED USER INPUT ....................................................................................................... 12 8.2. SAP SCREEN SNAP ............................................................................................................ 12 8.3. DESCRIPTION ...................................................................................................................... 12
9. MAINTAIN DELIVERY COST PROVISIONS - ITEM 2 ............................................ 13
9.1. REQUIRED USER INPUT ....................................................................................................... 13 9.2. SAP SCREEN SNAP ............................................................................................................ 13 9.3. DESCRIPTION ...................................................................................................................... 13
10. CHECK DOCUMENT ............................................................................................. 14
10.1. REQUIRED USER INPUT ..................................................................................................... 14 10.2. SAP SCREEN SNAP .......................................................................................................... 14 10.3. DESCRIPTION .................................................................................................................... 14
11. REVIEW SYSTEM MESSAGES ............................................................................ 15
11.1. REQUIRED USER INPUT ..................................................................................................... 15 11.2. SAP SCREEN SNAP .......................................................................................................... 15 11.3. DESCRIPTION .................................................................................................................... 15
12. SAVE DOCUMENT ................................................................................................ 16
12.1. REQUIRED USER INPUT ..................................................................................................... 16 12.2. SAP SCREEN SNAP .......................................................................................................... 16 12.3. DESCRIPTION .................................................................................................................... 16
13. CONFIRM SAVE .................................................................................................... 17
13.1. REQUIRED USER INPUT ..................................................................................................... 17 13.2. SAP SCREEN SNAP .......................................................................................................... 17 13.3. DESCRIPTION .................................................................................................................... 17
14. DOCUMENT SAVED & NO. GENERATED ........................................................... 18
14.1. REQUIRED USER INPUT ..................................................................................................... 18 14.2. SAP SCREEN SNAP .......................................................................................................... 18 14.3. DESCRIPTION .................................................................................................................... 18
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1. Legend
ICONS EXPLANATION
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)
EXAMPLES EXPLANATION
The field is mandatory - it must be filled in order to proceed
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2. Transaction Menu Path
2.1. Required User Input Access the transaction ME21N - Vendor / Supplying Plant Known
2.2. SAP Screen Snap
2.3. Description Logistics --> Materials Management --> Purchasing Purchase Order --> Create --> Vendor/Supplying plant Known Alternatively, you can use transaction code ME21N directly from the command field.
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3. Document Type
3.1. Required User Input Select Po documenttype from drop down list
3.2. SAP Screen Snap
3.3. Description Select the appropriate document type for Creation of Imports PO. For PTCL a separate document tpe for each purchasing function has been defined specifically for Imports. You can select the PO type respective to your department (with description ending with imp)
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4. Org. Data
4.1. Required User Input Enter Purchasing Organization Enter Purchasing Group
4.2. SAP Screen Snap
4.3. Description Maintain Org. Data in PO document header which is a mandatory requirement.
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5. Document Currency
5.1. Required User Input Maintain Document Currency
5.2. SAP Screen Snap
5.3. Description The document currency is defaulted by the Vendor Master data. However, you can change the currency in the Document header tab 'Delivery/Invoice'. System picks up the exchange rate which is defined in the system. The currency is applicable to all items in PO. Caution: Enter / Change the currency before entering the items in PO
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6. Maintain Items
6.1. Required User Input Maintain items to be procured
6.2. SAP Screen Snap
6.3. Description Enetr the Item codes for materials to be procured. However, in case of non stock items, you can define the short text description only as no material master record exists for non stock items. Also, in case of Non stock items, you will have to specify the account assignment category. for details please see the related documentation.
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7. Incoterms
7.1. Required User Input Maintain Incoterms
7.2. SAP Screen Snap
7.3. Description Incoterms are used to specify the type of shippments. There is a complete list of standard incoterms available in SAP. You can select the desired one from the drop down list.
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8. Maintain Delivery Cost Provisions - Item 1
8.1. Required User Input Maintain Delivery cost Provisions for all cost componenets of Item No.1.
8.2. SAP Screen Snap
8.3. Description Planned delivery cost provisions, as an estimated percentage of C&F value are maintained in Purchase order so that the estimated landed cost can be evaluated. Further, at the time of Goods Receipt (if actual cost from Invoice) could not be captured (due to late arrival of invoice of certain delivery expenses) the provisional cost could be loaded in the material landed cost. The cost variance is adjusted later as a period expense or debit/credit to material. Planned Delivery cost can be maintained for each item at Item Level as well as at Header level. Separate delivery cost components are mapped as PO conditions, which can be updated as required.
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9. Maintain Delivery Cost Provisions - Item 2
9.1. Required User Input Maintain Delivery cost Provisions for all cost componenets of Item No.2.
9.2. SAP Screen Snap
9.3. Description If you want to maintain separate provisions for each line item you can do so by maintaining the conditions at item level. To switch from one item to another, use the arrows as shown.
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10. Check Document
10.1. Required User Input Click on 'Check' button.
10.2. SAP Screen Snap
10.3. Description To ensure the correctness of document, check it befoe saving.
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11. Review system messages
11.1. Required User Input Review System messages and take appropriate action
11.2. SAP Screen Snap
11.3. Description System Messages are generated as the document is checked, read the messages carefully for all warning / information. However, you can still continue posting your document as warning messages do not halt the document posting.
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12. Save Document
12.1. Required User Input Click 'Save' button
12.2. SAP Screen Snap
12.3. Description Save document to record your entries.
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13. Confirm Save
13.1. Required User Input Click 'Save' to Continue Or Edit / Cancel if required
13.2. SAP Screen Snap
13.3. Description Confirmation is asked by the system if the document is saved inspite of the warning messages generated by the system during document check.
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14. Document Saved & no. generated
14.1. Required User Input Note document number.
14.2. SAP Screen Snap
14.3. Description As the document is saved a 10 digit document number is generated to uniquely identify the saved document.