sap mm purchasing end-user manual-cancelling -blocking-closing purchase requisition

PROJECT A-SURE

User Training Manual

PROCUREMENT

Cancellation/Block/Closing the Purchase Requisition

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): S.M Shehzad Alam

CONFIDENTIAL

MM‐PUR‐001.08.doc/001 Version 001

Document Number

Document Number Document Date

MM-PUR-001.08.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 05 Oct, 2007 NA NA

CONFIDENTIAL


TABLE OF CONTENTS

1. LEGEND ..................................................................................................................... 3

CONFIDENTIAL


1. Create PO

1.1. Required User Input Create a New PO

1.2. SAP Screen Snap

1.3. Description To access Create Purchase Requisition Transaction you will have to use the following path: Logistics ---> Materials Management ---> Purchasing ---> Purchase Order ---> Create ---> Vendor/Supplying Plant known First we create a New Purchase order with reference to existing Purchase Requisition. We will take partial quantity in the PO.

CONFIDENTIAL


2. Select PO Document Type

2.1. Required User Input Click on "List Box".


2.3. Description This is the initial screen of Purchase Requisition. Here you will select the Requisition document type, In PTCL Purchase requisition uses following document type relevant to category.

•PTCL Legacy Service.

•PTCL Legacy Supply.

•PTCL Legacy TK-Cont.

•PTCL Legacy Reg & Zonal Fwo.

•PTCL Legacy Reg & Zonal Imp.

CONFIDENTIAL


•PTCL Stock Transport.

•PTCL Zonal Loc.

3. Enter Purchasing Organization

3.1. Required User Input Enter "11".


3.3. Description A purchasing organization procures materials and services, negotiates conditions of purchase with vendors, and is responsible for such transactions. An organizational unit in logistics, subdividing an enterprise according to the requirements of Purchasing. Possible forms are: Enterprise-wide: One purchasing organization procures for all the company codes of a client - that is, for all companies belonging to a corporate group Company-specific: One purchasing organization procures for one company code Plant-specific: One purchasing organization procures for one plant

CONFIDENTIAL


4. Select Purchasing Group

4.1. Required User Input Click here.


4.3. Description Select purchasing group, who are responsible for purchasing activities. In PTCL different purchasing group are responsible for certain purchasing.

CONFIDENTIAL


5. Type Purchasing Group

5.1. Required User Input Enter "c11" then press Enter.


5.3. Description Type "c11" then press Enter.

CONFIDENTIAL


6. Select Vendor

6.1. Required User Input Enter "Backspace Key" then press "DOWN".


6.3. Description Enter Back space and you will see few vendors’ code which is used in recent PO, to select complete list of vendor press the List button

CONFIDENTIAL


7. Select Vendor From List

7.1. Required User Input Press "DOWN"


CONFIDENTIAL


8. Vendor code enter

8.1. Required User Input Press Enter


CONFIDENTIAL


9. Adopt/Copy the existing PO

9.1. Required User Input Click where shown.


9.3. Description In Creation of PO, we can adopt the already created PR. For this purpose we have to first select the PR and then click on adopt button or we can also drag and drop the existing PR.

CONFIDENTIAL


10. Enter the Net Price

10.1. Required User Input Click here


10.3. Description Enter the price of the requested material.

CONFIDENTIAL


11. Enter Price 30

11.1. Required User Input Enter "30" then press Enter.


CONFIDENTIAL


12. Scroll the PO Horizontally

12.1. Required User Input Double click here.


12.3. Description Scroll the PO Horizontally to check the PO details

CONFIDENTIAL


13. Scroll the PO Horizontally

13.1. Required User Input Double click here.


CONFIDENTIAL


14. Enter Material Code



14.3. Description Enter the Material code. If you know the Material code, you can type manually or You can select from the list. Press F4 key, or click on the highlighted button to call the list.

CONFIDENTIAL


15. Click on Delivery Tab



15.3. Description To enter the delivery related information like • Over delivery tolerance • Under delivery tolerance • Shipping Instructions • Stock Type

CONFIDENTIAL


16. Enter Delivery Schedule



16.3. Description Enter Delivery Schedule related information here like Delivery Date, Time, and Schedule Qty etc

CONFIDENTIAL


17. Click on Item Detail Tabs



17.3. Description To enter the item details for each line item

CONFIDENTIAL


18. Enter PO Qty

18.1. Required User Input Click here To enter the quantity


18.3. Description Specifies the quantity to be ordered

CONFIDENTIAL


19. Save the PO



19.3. Description Click here to save the purchase order

CONFIDENTIAL


20. Confirmation Before Save



CONFIDENTIAL


21. Display the Purchase Requisition

21.1. Required User Input Enter /nme53n Then press Enter.


21.3. Description Type /nme53n then press Enter.

CONFIDENTIAL


22. Display PR



CONFIDENTIAL


23. Display Material Data



23.3. Description Display Material Data

CONFIDENTIAL


24. Display Quantities/Dates



24.3. Description Display Quantities/Dates

CONFIDENTIAL


25. Purchase Requisition Quantity Status



25.3. Description Status is showing that current Purchase requisition is closed and we cannot create PO with reference to that PR.

sap mm purchasing end-user manual-cancelling -blocking-closing purchase requisition

Documents