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CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, October 9, 2018

6:00 PM

City Council Chambers

23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with

Board of Library Trustees

How to Address the City Council

Pursuant to Government Code section 54954.3 members of the public are afforded the

opportunities to address the City Council. You may address the Council once per meeting during

Public Participation on any matter within the Council's jurisdiction that is not listed on the

agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this

portion of the meeting begins. To address the Council regarding an item on the agenda, please

fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time

allotted to non-English speakers using a translator) indicated by a colored light system on the

Council dais. If you wish to provide information to the Council, please present the City Clerk

with 10 copies. Otherwise, your materials will simply be added to the official record. Please note

use of City Council Chamber technology equipment to present electronic material during

meetings is not allowed.

______________________________________________________________________________

In compliance with the Americans with Disabilities Act, if you need special assistance to

participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification

48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure

accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the

members of the City Council regarding any open session item on this agenda will be made

available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard,

Suite 120, during normal business hours. These writings or documents will also be available at

the meeting.

______________________________________________________________________________

INVOCATION

Kellar

CALL TO ORDER

ROLL CALL

FLAG SALUTE

Scout Troop 119

EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further

information that may be needed. Council will also discuss each individual item during the course

of the meeting with the exception of the Consent Calendar, which may be approved in its entirety

by one motion, unless there is a request to pull an item for discussion. No action will be taken on

public agenda items during the Executive Meeting.

APPROVAL OF AGENDA

AWARDS AND RECOGNITIONS

Proclaim October 13 as Rubber Ducky Festival Day

German American Heritage Month Proclamation

PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on

the agenda. The City Council will not act upon these items at this meeting other than to review

and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk

PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public

input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of

Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any

speaker cards received once the first speaker has begun will be heard at the end of the meeting

regardless if the ten person limit has been met.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one

motion by the City Council. The items are not individually discussed by the City Council unless

a request is made by a member of the public or the Council, in which case, the item(s) will be

removed from the Consent Calendar and will be considered separately.

1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council

are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the September 25, 2018 Special Meeting.

2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City

Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the September 25, 2018 Regular Meeting.

3. AWARD OF A HISTORIC PRESERVATION GRANT, PURSUANT TO SCMC

SECTION 17.64.150(F), TO THE SANTA CLARITA VALLEY HISTORICAL

SOCIETY FOR RE-ROOFING OF FIVE HISTORICAL STRUCTURES - The

Santa Clarita Valley Historical Society is requesting a Historic Preservation Grant to

provide assistance with the re-roofing of five structures at Heritage Junction. Each

structure is designated historic by the City of Santa Clarita Historic Preservation

Ordinance and is eligible to receive Historic Preservation Grant funding.

RECOMMENDED ACTION:

City Council:

1. Award a Historic Preservation Grant to the Santa Clarita Valley Historical Society in

the amount of $75,000 to provide assistance in re-roofing five designated historic

structures at Heritage Junction.

2. Authorize the City Manager or designee to execute a Grant Agreement and any and

all other required documents, subject to City Attorney approval.

4. VISTA CANYON ROAD BRIDGE, PROJECT S3037 - AWARD PROJECT

MANAGEMENT SERVICES CONTRACT - This item will provide project

management services for the Vista Canyon Road Bridge, which will provide access to the

future Vista Canyon development, including the new Vista Canyon Metrolink Station and

Bus Transfer Station.

RECOMMENDED ACTION:

City Council:

1. Award a contract to MNS Engineers, Inc., for project management services for the

Vista Canyon Road Bridge in the amount of $307,100, and authorize a contingency in

the amount of $30,710, for a total contract amount not to exceed $337,810.

2. Amend the budget for Fiscal Year 2018-19 to appropriate Developer Fees (Fund 306)

in the amount of $350,000 into expenditure account S3037306-5161.001 (Vista

Canyon Road Bridge) and increase revenues in account 306-4572.001 by $350,000.

3. Authorize the City Manager or designee to execute all documents, subect to City

Attorney approval.

5. REFURBISHING INVENTORY OF BUS STOP FURNITURE - Refurbishment of

bus stop furniture and replacement of damaged real-time bus finder modules.

RECOMMENDED ACTION:

City Council:

1. Award a contract to Next Stage Engineering & Construction for the refurbishing of

bus stop furniture currently in spare inventory in the amount of $83,000, and

authorize a contingency of 10 percent in the amount of $8,300 for a total amount not

to exceed $91,300.

2. Authorize staff to replace damaged real-time bus finder modules at bus stop locations

in the amount of $20,000, and authorize a contingency of 10 percent in the amount of

$2,000 for a total amount not to exceed $22,000.

3. Appropriate funds in the amount of $113,300 to expenditure account 12402-5161.001

and increase Miscellaneous Federal Grants revenue account 700-4424.009 by

$104,601 and Municipal Operator Service Improvement Program (MOSIP) revenue

account 700-4424.007 by $8,699.

4. Authorize the City Manager or designee to execute all contract documents, or modify

the award in the event issues of impossibility of performance arise, subject to City

Attorney approval.

6. PUBLIC LIBRARY SELF-CHECK KIOSK REPLACEMENT - The self-check

kiosks utilized by patrons at our libraries to check out books and other materials without

staff assistance have reached the end of their useful life. As a result, support and

maintenance on the existing kiosks is no longer available. In addition, the kiosks do not

support the latest chip-enabled credit card transactions required for EMV compliance.

This item makes a recommendation to award a contract for the replacement of these self-

check kiosks to maintain our library's high level of customer service and bring the

technology into compliance with new regulations.

RECOMMENDED ACTION:

City Council:

1. Award a five-year contract to EnvisionWare, Inc., in the amount of $127,313 plus a

10 percent contingency in the amount of $12,731, for a total amount not to exceed

$140,044 for public library self-check kiosks inclusive of delivery, installation, and

five-years of support.

2. Authorize the City Manager or designee to execute all contracts and associated

documents, subject to City Attorney approval.

7. CHECK REGISTER NOS. 19 AND 20 - Check Register No. 19 for the Period

08/17/18 through 08/30/18 and 09/06/18. Electronic Funds Transfers for the Period

08/20/18 through 08/31/18. Check Register No. 20 for the Period 08/31/18 through

09/13/18 and 09/20/18. Electronic Funds Transfers for the Period 09/03/18 through

09/14/18.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register

No. 19 and Check Register No. 20.

PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not

heard in the first thirty minutes allotted to address the City Council on items that are NOT on the

agenda. No further speaker cards will be accepted once Public Participation begins. Speaker

cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT

In memory of Duane Dye

FUTURE MEETINGS

The next regular meeting of the City Council will be held October 23, 2018, at 6:00 PM in the

Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION

On October 4, 2018, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified

City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________ Mary Cusick

City Clerk

Santa Clarita, California

CITY OF SANTA CLARITA City CouncilSpecial Meeting

~Minutes~

Tuesday, September 25, 2018 5:30 PM City Council Chambers

CALL TO ORDERThe City Council Special Meeting was called to order at 5:30 p.m. by Mayor Weste.

ROLL CALLAll Councilmembers were present.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS (ONE MINUTE LIMIT)No requests to speak were received.

CLOSED SESSIONJoseph Montes, City Attorney, announced for the record, on March 27, 2018, Council recessed to closed session to discuss possible initiation of litigation. At that meeting, Council voted unanimously to authorize the initiation of litigation and that announcement should have been made at the conclusion of that closed session. Mr. Montes also advised of the need to conduct a closed session for the purpose of holding a:

CONFERENCE WITH PROPERTY NEGOTIATORGovernment Code Section 54956.8Property Location: 230 +/- acres in Los Angeles CountyAssessor’s Parcel Nos. 2826-022-026, 027, 035; 2826-023-014; 2826-041-039Negotiating Parties: Western Pacific Housing LyonsCity’s Authorized Negotiator: City ManagerUnder Negotiation: Price and Terms

CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATIONGovernment Code Section 54956.9(d)(1)Case Name: City of Santa Clarita v. Canyon View Limited et al. LASC Case No. PC058773

RECESS TO CLOSED SESSION - TO BE HELD IN THE CENTURY ROOMMayor Weste recessed the meeting to Closed Session at 5:30 p.m.

RECONVENE TO OPEN SESSIONMayor Weste reconvened the meeting to Open Session at 5:54 p.m.

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CITY ATTORNEY ANNOUNCEMENTCity Attorney Joseph Montes announced that the City Council voted unanimously 1) to affirm their prior direction to initiate litigation against the owners of Canyon View Estates, and 2) to ratify all actions undertaken by staff to implement that direction.

ADJOURNMayor Weste adjourned the meeting at 6:02 p.m.

______________________________________

MAYORATTEST:

______________________________________

CITY CLERK

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CITY OF SANTA CLARITA City CouncilRegular Meeting

Joint Meeting withBoard of Library Trustees

Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,

City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary

~Minutes~

Tuesday, September 25, 2018 6:00 PM City Council Chambers

INVOCATIONCouncilmember Smyth delivered the invocation.

CALL TO ORDERMayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:05 p.m.

ROLL CALLAll Councilmembers were present.

FLAG SALUTEMayor Weste invited members of Boy Scout Pack 527 to lead the flag salute.

EXECUTIVE MEETINGThis time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

APPROVAL OF AGENDANo objections, so ordered to approve the agenda pulling item 3 for public comment.

RESULT: APPROVED AGENDA

AWARDS AND RECOGNITIONSMayor Weste and Council recognized the Hart 8U Gold Softball team for bringing home 2nd place from the USA Softball 8U Championship games and provided the team members with certificates.

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Mayor Weste and Council proclaimed September 15 to October 15, 2018, as Hispanic Heritage Month in the City of Santa Clarita and presented the proclamation to community leaders Paul De La Cerda, Assemblyman Dante Acosta, and Gloria Mercado-Fortine.

PUBLIC PARTICIPATIONAddressing the Council was Nick Morales, regarding school food gardens; Donald J. Conley, regarding a petition for proposed Pickle Ball courts; John Monsen, regarding Nature for All; Mike Richter, regarding cleaning up litter at Castaic Lake; Steve Petzold, regarding the demolition of the billboards on Sierra Highway and the consortium with the library; and Lynn Plambeck, regarding the recent River Rally event.

Councilmember Kellar commended Mr. Richter on his volunteer efforts to clean up Castaic Lake and encouraged all to also help to keep the community clean.

STAFF COMMENTSAssistant City Manager Frank Oviedo commented that staff can connect Mr. Morales with school representatives for the food gardens; commented that the City has received the Pickle Ball petition and is looking at opportunities for additional courts beyond the twelve currently identified; commented that he would be happy to partner with Mr. Monsen and Nature for All; mentioned that the Communications division can reach out to the community through social media for the Castaic Lake clean-up events; requested City Librarian Shannon Vonnegut to address Mr. Petzold's inquiry, and she indicated that staff is analyzing whether a consortium is needed at this time.

Councilmember McLean commented regarding accommodating library patrons and requested that tractors not go through vegetation at next year's River Rally.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTSCouncilmember Miranda announced the Storytimes at the Library program which runs now through November 15; more information is available at SantaClaritaLibrary.com.

Councilmember Smyth commented that he was inspired by the public speakers on volunteering and getting involved with the community; commented that the State Legislature completed its session and now the Governor has six days to sign or veto bills. City staff is now looking into how to regulate street vending as one of the bills the Governor has signed is SB946.

Councilmember Kellar commented on attending a meeting held last night regarding suicide prevention and mentioned that there have been other meetings and community engagement on this subject, and invited Captain Lewis to discuss the Sheriff's Department's involvement with this issue. Councilmember Kellar reminded all regarding the Red Kettle Campaign of the Salvation Army during the holiday season and that the campaign helps support programs throughout the year; commented on the Old Town Newhall Association's Chalk Festival held over the weekend where thousands of people attended and had a wonderful time.

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Mayor Pro Tem McLean mentioned that she attended the League of California Cities Annual Conference where the League passed a resolution to defend control by local agencies; announced that the bullet train high-speed rail project planned route will devastate some environmental areas north of us and while there are a series of open houses, none are planned in Santa Clarita, so she is advocating to have an open house in Santa Clarita; commented that there will be a meeting on September 26 at 12:15 p.m. in the Council Chambers to discuss how to put together a grant submission for non-profits and requested that staff also host this meeting in the evening hours as well; and commented that she also attended the Chalk Festival and would like the City to help expand the event next year.

Mayor Weste commented that Congressman Steve Knight is seeking to secure reauthorization of the Land Water Conservation Fund (LWCF) beyond the expiration date of September 30, 2018, which is a critical program that is a bipartisan commitment of conservation to protect natural areas and water resources; and commented that Congressman Knight's bill HR2156, the memorialization of St. Francis Dam, should be going to the Natural Resources Committee on October 2, 2018; and requested adjournment in memory of Marion Elizabeth Redfern and Dr. Tracy Elizabeth McFarland.

CONSENT CALENDARRESULT: APPROVED [4 TO 0]MOVER: Marsha McLean, Mayor Pro TemSECONDER: Cameron Smyth, CouncilmemberAYES: Laurene Weste, Marsha McLean, Bob Kellar, Cameron SmythABSTAIN: Bill Miranda

ITEM 1APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.RECOMMENDED ACTION: City Council approve the minutes of the September 11, 2018, Regular Meeting.

ITEM 2FINANCIAL SUPPORT FOR HOMES FOR FAMILIESIn Santa Clarita 78 homes will be built as part of the Enriched Neighborhood Affordable Housing Veterans’ project. Funding has been collected for programs and services for 60 of the families and 18 remain unfunded. Homes for Families is seeking additional funding to provide programs and services for the remaining families and complete the project. RECOMMENDED ACTION:City Council:

1. Establish a dollar-for-dollar grant match in the amount of $75,000.

2. Appropriate $75,000 from the Developer Fees Fund Balance (Fund 306) to Homes for Families Services Expenditure Account 13410-5161.001.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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Mayor Weste commented that this fund would help fund the last 18 homes in the community.

ITEM 3FEDERAL LEGISLATION: H.R. 3990On October 6, 2017, House of Representatives Committee on Natural Resources Chairman Rob Bishop (R-UT-1) introduced H.R. 3990, the National Monument Creation and Protection Act. The measure proposes to amend and clarify the authority of the President of the United States with respect to designation of national monuments under the Antiquities Act of 1906 and authority of future Presidents to modify national monument designations established by their predecessors. Enactment of this legislation would be in direct contrast to previous positions established by the Santa Clarita City Council specifically related to the San Gabriel Mountains National Monument, which was established by President Obama in October 2014.RECOMMENDED ACTION:City Council “oppose” H.R. 3990 and transmit statements of position to House of Representatives Committee on Natural Resources Chairman Rob Bishop (R-UT-1), Representative Steve Knight (R-CA-25), Senator Dianne Feinstein (D-CA), Senator Kamala Harris (D-CA), and members of appropriate committees in Congress.

Addressing the Council on this item was Steve Petzold, John Monsen, and Sandra Cattell.

Council commented that national monuments are priceless and critical in keeping clean air and water, and this bill falls in line with previous actions of the Council and the legislative platform.

ITEM 4SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023- AWARD CONSTRUCTION MANAGEMENT AND CONSTRUCTABILITY REVIEW SERVICES CONTRACTThis item will award a contract for the construction management and constructability review of the plans for the new Santa Clarita Valley Sheriff's Station. This project is a joint effort between the City of Santa Clarita and Los Angeles County to design and construct a new sheriff’s station on Golden Valley Road. RECOMMENDED ACTION:City Council:

1. Award the contract to Arcadis U.S., Inc., for the construction management and constructability review of the new Santa Clarita Valley Sheriff’s Station in the amount of $1,249,689, and authorize a contingency in the amount of $124,969, for a total contract amount not to exceed $1,374,658.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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ITEM 5CHECK REGISTER NOS. 17 AND 18Check Register No. 17 for the Period 07/20/18 through 08/02/18 and 08/09/18. Electronic Funds Transfers for the Period 07/23/18 through 08/03/18. Check Register No. 18 for the Period 08/03/18 through 08/16/18 and 08/23/18. Electronic Funds Transfers for the Period 08/06/18 through 08/17/18.RECOMMENDED ACTION:City Council approve and ratify for payment the demands presented in Check Register No. 17 and Check Register No. 18.

PUBLIC PARTICIPATION IINo further requests to speak were received.

ADJOURNMENTMayor Weste adjourned the meeting in memory of Marion Elizabeth Redfern and Dr. Tracy Elizabeth McFarland at 7:15 p.m.

______________________________________

MAYORATTEST:

______________________________________

CITY CLERK

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Agenda Item: 3


AGENDA REPORT

CONSENT CALENDAR

CITY MANAGER APPROVAL:

DATE: October 9, 2018

SUBJECT: AWARD OF A HISTORIC PRESERVATION GRANT, PURSUANT

TO SCMC SECTION 17.64.150(F), TO THE SANTA CLARITA

VALLEY HISTORICAL SOCIETY FOR RE-ROOFING OF FIVE

HISTORICAL STRUCTURES

DEPARTMENT: Community Development

PRESENTER: Tom Cole

RECOMMENDED ACTION

City Council:

1. Award a Historic Preservation Grant to the Santa Clarita Valley Historical Society in the

amount of $75,000 to provide assistance in re-roofing five designated historic structures at

Heritage Junction.

2. Authorize the City Manager or designee to execute a Grant Agreement and any and all other

required documents, subject to City Attorney approval.

BACKGROUND

On January 8, 2013, the City Council adopted the Santa Clarita Historic Preservation Ordinance,

No. 13-01 (Ordinance). The purpose of the Ordinance is to designate and protect historic

structures within the City of Santa Clarita (City). Unified Development Code Section 17.64.150

provides incentives for individuals and organizations that own designated historic structures

under the Ordinance. Section 17.64.150(F) establishes a grant fund whereby the City can

provide funding assistance for projects that protect the historic integrity of designated structures.

Grant funds have previously been used to fund similar projects for other structures designated as

historic by the Ordinance.

There are presently 14 structures designated under the Ordinance, 7 of which are located at

Heritage Junction. Heritage Junction is maintained and operated by the Santa Clarita Valley

Historical Society (Historical Society) and is located on land leased from the County of Los

Angeles at William S. Hart Park.

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Heritage Junction is open to the public and provides access to a variety of historic resources

relevant to the Santa Clarita Valley. Members of the public are permitted to reserve the

historically-designated structures to host private events. In order to preserve the historic integrity

of the structures and to provide locations that are safe for public use, the Historical Society

intends to re-roof the following structures:

The Pardee House

The Edison House

The Kingsburry House

The Callahan Schoolhouse

The Ramona Chapel

A request for $75,000 in Historic Preservation Grant funds from the City has been made to assist

with the re-roofing project. Payment would be made to the Historical Society upon completion

of work/services rendered. As with other City-awarded grants, the Historical Society would be

required to execute a Grant Agreement. The Agreement would require, among other things, use

of the funds within a specified time-period, a definition of the purpose/scope of work (i.e. re-

roofing), documentation of qualifications/licenses of the chosen contractor, compliance with

applicable laws (including, but not limited to, payment of prevailing wages, compliance with the

historic building code, and building permit/inspection requirements), and reporting on the use of

the funds.

ALTERNATIVE ACTION

Other actions as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in Historic Preservation Grant expenditure account #13100-

5171.011 to support the recommended action.

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Agenda Item: 4


AGENDA REPORT

CONSENT CALENDAR



SUBJECT: VISTA CANYON ROAD BRIDGE, PROJECT S3037 - AWARD

PROJECT MANAGEMENT SERVICES CONTRACT

DEPARTMENT: Public Works

PRESENTER: Damon Letz

RECOMMENDED ACTION

City Council:

1. Award a contract to MNS Engineers, Inc., for project management services for the Vista

Canyon Road Bridge in the amount of $307,100, and authorize a contingency in the amount

of $30,710, for a total contract amount not to exceed $337,810.

2. Amend the budget for Fiscal Year 2018-19 to appropriate Developer Fees (Fund 306) in the

amount of $350,000 into expenditure account S3037306-5161.001 (Vista Canyon Road

Bridge) and increase revenues in account 306-4572.001 by $350,000.

3. Authorize the City Manager or designee to execute all documents, subect to City Attorney

approval.

BACKGROUND

The Vista Canyon Road Bridge will provide access from Soledad Canyon Road to the future

transit-oriented development, Vista Canyon, which will include the Vista Canyon Metrolink

Station (Station) and Bus Transfer Center. The Station and Bus Transfer Center will serve as the

Santa Clarita Valley’s major eastern transfer point for commuting passengers and will reduce

automobile trips along adjacent freeways. The Vista Canyon Road Bridge supports the

Enhancing Economic Vitality theme of the City of Santa Clarita’s (City) five-year strategic plan,

Santa Clarita 2020.

Staff anticipates receiving grant funding along with developer fees to help fund the construction

of the bridge. Staff has submitted this project to Metro and it is currently scheduled for approval

at Metro's October 25, 2018, regular board meeting. Upon approval of this item, staff will move

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forward with the completion of the funding agreement for the project.

On August 13, 2018, a Request for Proposal (RFP) for project management services was

advertised on the City’s website.

The RFP asked firms to identify proposed staffing and their relevant construction experience

with similar projects and specify their qualifications for this project.

On August 28, 2018, the City received two proposals. Both proposals were reviewed and

evaluated by staff. Based on the evaluation criteria set forth in the RFP, the following is a

summary of the firms’ rankings:

Rank Company Score Location

1. MNS Engineers, Inc. 94 Thousand Oaks, CA

2. Anil Verma 72 Los Angeles, CA

The rating system heavily emphasized the firms’ proposed staff experience and qualifications as

it relates to the bridge project and their understanding of bridge construction.

Based on the experience and the completeness of their proposal, staff recommends awarding the

contract to MNS Engineers, Inc. (MNS). MNS demonstrated an in-depth understanding of the

project needs and provided the most qualified project managers.

The requested budget supports the recommended contract and provides contingency in the

amount of $30,710 to cover costs for additional as-needed services as the project continues and

issues arise. The remaining funds will be utilized for staff oversight and miscellaneous project

administrative cost.

California Government Code 4526 prescribes selection of architectural and engineering services

to be based on demonstrated competence and professional qualification necessary for the

satisfactory performance of the services required, does not authorize the selection of professional

architectural and engineering services based on costs, and does not require the cost proposals to

be sealed. Staff opened MNS' cost proposal and negotiated a final contract at a fair and

reasonable price for the services requested in the RFP.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, the budget will be adjusted accordingly.

ATTACHMENTS

Location Map

Proposal for MNS Engineers, Inc. (available in the City Clerk's Reading File)

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Street network developed and maintainedby City of Santa Clarita GISAerial photo is a proprietary dataset providedcourtesy of the Los Angeles Region ImageryConsortium (LAR-IAC), 2017The City of Santa Clarita does not warrantthe accuracy of the data and assumes noliability for any errors or omissions. Map prepared by: City of Santa Clarita - GIS

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Agenda Item: 5


AGENDA REPORT

CONSENT CALENDAR



SUBJECT: REFURBISHING INVENTORY OF BUS STOP FURNITURE

DEPARTMENT: Neighborhood Services

PRESENTER: Adrian Aguilar

RECOMMENDED ACTION

City Council:

1. Award a contract to Next Stage Engineering & Construction for the refurbishing of bus stop

furniture currently in spare inventory in the amount of $83,000, and authorize a contingency

of 10 percent in the amount of $8,300 for a total amount not to exceed $91,300.

2. Authorize staff to replace damaged real-time bus finder modules at bus stop locations in the

amount of $20,000, and authorize a contingency of 10 percent in the amount of $2,000 for a

total amount not to exceed $22,000.

3. Appropriate funds in the amount of $113,300 to expenditure account 12402-5161.001 and

increase Miscellaneous Federal Grants revenue account 700-4424.009 by $104,601 and

Municipal Operator Service Improvement Program (MOSIP) revenue account 700-4424.007

by $8,699.

4. Authorize the City Manager or designee to execute all contract documents, or modify the

award in the event issues of impossibility of performance arise, subject to City Attorney

approval.

BACKGROUND

As part of an annual project, 29 City of Santa Clarita (City) bus stops have undergone passenger

amenity improvements. The new passenger amenities included benches, trash receptacles,

concrete pads and the extension of sidewalks to accommodate newly purchased bus stop

furniture that improved safety and accessibility. The furniture removed from the bus stops is in

need of refurbishment in order to be used for future improvement projects.

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If approved by Council, this project will refurbish the worn bus stop furniture including 64 trash

receptacles, 21 six-foot benches, and 60 eight-foot benches. In addition, damaged real-time bus

arrival information modules will be replaced with upgraded solar powered units. These upgraded

units will also be equipped with light-emitting-diode (LED) lights to improve night time

visibility.

The bus stop refurbishing project is funded by the Federal Transit Administration (FTA). The

FTA funding allows the City to maintain transit related infrastructure in a state of good repair.

An invitation to bid was posted on PlanetBids on August 7 and published in the local newspaper

on August 10, 11, and 17, 2018, for the Refurbishing Inventory of Bus Stop Furniture Project

(Bid No. TMF 18-19-08). Notifications were sent to 385 vendors. Thirteen vendors downloaded

the bid package from the City’s website and two vendors submitted a bid.

Company Location Bid Amount

Next Stage Engineering & Construction Fresno, CA $83,000

Magic Maintenance, Inc. Valencia, CA $89,808

Federally funded projects are prohibited from specifying or evaluating bids or proposals in light

of in-state or geographic preferences, even if those preferences are imposed by state or local laws

or regulations.

Of the two bids received, staff recommends that Next Stage Engineering & Construction be

awarded the contract of refurbishing the inventory of spare bus stop furniture. Next Stage

Engineering & Construction was the lowest bidder and successfully submitted all appropriate

required forms.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact to the General Fund. The appropriation of $113,300 in Federal Transit

Funds will cover the total contract amount.

ATTACHMENTS

BID Response TMF-18-19-08 (available in the City Clerk's Reading File)

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Agenda Item: 6


AGENDA REPORT

CONSENT CALENDAR



SUBJECT: PUBLIC LIBRARY SELF-CHECK KIOSK REPLACEMENT

DEPARTMENT: Administrative Services

PRESENTER: Benny Ives

RECOMMENDED ACTION

City Council:

1. Award a five-year contract to EnvisionWare, Inc., in the amount of $127,313 plus a 10

percent contingency in the amount of $12,731, for a total amount not to exceed $140,044 for

public library self-check kiosks inclusive of delivery, installation, and five-years of support.

2. Authorize the City Manager or designee to execute all contracts and associated documents,

subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita Public Library (SCPL) utilizes self-check kiosks across all three

branches to provide patrons the ability to facilitate the checkout of books and other materials, as

well as pay fines, thereby reducing the need for additional staff resources. The existing self-

check kiosks are very popular with library patrons and were purchased during SCPL’s inception

in 2011. Now, more than seven years old, they have reached the end of their useful life because

support, maintenance, and security updates are no longer available. As they fail, repairs are

difficult or impossible due to their age and lack of support. In addition, they do not support chip-

enabled credit card transactions, which are required for Europay, Mastercard, and Visa (EMV)

compliance.

Replacement of these kiosks is integral to maintain SCPL’s high level of customer service, and

the new models will better integrate with current library systems. In addition to material

checkout, these kiosks will include functionality new to SCPL such as reservation of computers,

addition of funds to a patron’s print account with cash or credit card, checkout of digital media,

advertisement of upcoming SCPL events, and chip-enabled credit card transactions that meet

EMV compliance.

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In researching self-check kiosk solutions, Technology Services viewed solutions and obtained

quotes from three vendors: BayScan Technologies, Bibliotheca, LLC, and EnvisionWare, Inc.

Factors researched and compared among vendors were cost, features, compatibility with existing

infrastructure, and support. All three vendors were asked to provide a quote that included 15 self-

check kiosks, secure credit card acceptance, coin and bill acceptance, accessories, delivery, setup

and configuration, and five years of support. The results of the cost comparison are shown

below.

Company Location Quote Amount

EnvisionWare, Inc. Duluth, GA $127,312.79

BayScan Technologies Columbia Station, OH $184,805.00

Bibliotheca, LLC. Norcross, GA $319,443.50

In all categories, EnvisionWare Inc.’s self-check kiosk solution provided the greatest benefit to

SCPL at the lowest cost. Additionally, SCPL has a successful history with EnvisionWare, Inc.,

as it currently provides the suite of applications that patrons use to reserve public computers and

print documents.

ALTERNATIVE ACTION

1. Do not approve contract with EnvisionWare, Inc.

2. Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in expenditure accounts 12050-5201.002 and 12050-5161.001 to

fund the recommended action.

ATTACHMENTS

EnvisionWare Self-Check Quote

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QuotationUS-42541

8/1/2018

This information is confidential and proprietary to EnvisionWare, Inc.

US-42541

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Bill To TOTALAccounts PayableCity of Santa Clarita23920 Valencia BoulevardSuite 290Santa Clarita CA 91355United States

$127,312.79Quote Expires: 11/1/2018

Federal EIN Currency Terms Sales Rep Maintenance Expires

58-2424595 US Dollar * 5 0 % D e p | B a l - 3 0 |Services-Accept

D'Alessandro, Ted 3/31/2019

Quotation Title Memo

15 X-11's w/ 5 years total maintenance

Qty Item / Description Ship To Unit Price Amount

12 SSC-X11-CPTS#-BK-BK *MX915 X11 Countertop - Portrait Display Software Included21.5" Touch Screen DisplayWindows 10 ProIntegrated Receipt Printer1D/2D Smartphone-ready barcode scannerDeskPad RFID Reader/Antenna10 ft Ethernet Cable / 6 ft Power CordOneStop softwareRFID Software SuiteVerifone MX915 Credit Card Terminal Mount

Shipping $4,500.00 $54,000.00

3 SSC-X11-KVTS#-BK-BK (**USD) 3T MX915 X11 Vending Kiosk - Software Included w/ Terminal Mount21.5" Touch Screen DisplayWindows 10 ProIntegrated High Capacity Receipt Printer1D/2D Smartphone-ready barcode scannerDeskPad RFID Reader/AntennaNext Generation Vending Control System - Copy Payment-readyCoin AcceptorBill Validator10 ft Ethernet Cable / 6 ft Power CordOneStop Self Service Circulation SoftwareRFID Software SuiteVerifone MX915 Credit Card Terminal Mount

Shipping $8,550.00 $25,650.00

15 ECS-SelfServ T915-Y SUBSCRIPTION (Annual) PAYware GATEWAY Transactions, Interface,and TERMINAL for unlimited transactions / month for 12 months onPOINT platform

** Subscription term: 3 year commitment.Full balance of term payable for early termination. **** Lead Time: 10 weeks

Shipping $504.00 $7,560.00

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QuotationUS-42541

8/1/2018


US-42541

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1 EBM-ENT SW ENVISIONWARE BRANCH MANAGER (EBM) - ENTERPRISE EDITION- Gate alerts, people counts for gate radar module, email OneStopreceipts and more.+ REQUIRED: (1) SIP2 Connection

Shipping $995.00

Subtotal Subtotal for all software and hardware

$88,205.00

Discount: *EnvisionWare Products or Services DISCOUNT for EnvisionWare Products or Services

($5,000.00) ($5,000.00)

1 PS-PM-BLDG ENVISIONWARE COLLABORATIVE PROJECT SERVICES -- PERBUILDING* Includes installation of all products ordered or guidance to install itemsas part of a single project/trip on a per building basis. EnvisionWaregenerally installs management or host components and trains customersin the deployment of Client modules.* A Statement of Work (SOW) will be developed collaboratively whichdefines the responsibilities of EnvisionWare and your staff and includesconsulting services, planning, installation, training and acceptancecriteria.

++ This price does not include any of the fixed travel costs (ContinentalUS) or billed expenses (Outside USA) items when onsite services arerequested.

$1,000.00 $1,000.00

1 PS-EXPFF-U 1st Day ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE FOREXPENSES - First of Every Five Days Onsite. No partial days.

$975.00 $975.00

4 PS-EXPFF-U Additional Day ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE FOREXPENSES - Additional Days After First. Maximum (4) additional daysbefore an additional First day is required.

$250.00 $1,000.00

Subtotal Subtotal for hardware, software, and installation

$2,975.00

48 WM-SSC-X11-CPS#-U 1 YR MAINTENANCE: X11 Countertop - Portrait Display SoftwareIncluded

Shipping $450.00 $21,600.00

12 WM-SSC-X11-KVTS#-U 1 YR MAINTENANCE: X11 Vending Kiosk - Software Included w/Terminal Mount

Shipping $855.00 $10,260.00

4 WM-EBM-ENT SW 1 YR MAINTENANCE: EnvisionWare Branch Manager (EBM) -Enterprise Edition

Shipping $200.00 $800.00

Subtotal $32,660.00

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QuotationUS-42541

8/1/2018


US-42541

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Discount: Maintenance - Advance DISCOUNT for Advance Purchase of EnvisionWare Annual MaintenanceServices for 4 additional years (Payment must be made at time of originalpurchase.)

-10% ($3,266.00)

Subtotal $29,394 is for 4 years of additional maintenance on all hardware andsoftware, starting after the first year which is free.

$29,394.00

Subtotal $115,574.00

Freight charges are estimated. Freight $3,785.00

Send your purchase order or email confirmation to:EMAIL: [email protected] | FAX: +1 678.382.6501

Total Tax $7,953.79

PST-CA only

Total $127,312.79

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Agenda Item: 7


AGENDA REPORT

CONSENT CALENDAR



SUBJECT: CHECK REGISTER NOS. 19 AND 20

DEPARTMENT: Administrative Services

PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 19

and Check Register No. 20.

BACKGROUND

Check Register No. 19 for the Period 08/17/18 through 08/30/18 and 09/06/18 in the aggregate

amount of $4,675,669.25.

Electronic Funds Transfers for the Period 08/20/18 through 08/31/18 in the aggregate amount of

$793,139.38.

Check Register No. 20 for the Period 08/31/18 through 09/13/18 and 09/20/18 in the aggregate

amount of $12,291,530.44.

Electronic Funds Transfers for the Period 09/03/18 through 09/14/18 in the aggregate amount of

$2,162,368.18.

FISCAL IMPACT

No Fiscal Impact.

ATTACHMENTS

Memo - Check Register No.19

Memo - Check Register No. 20

Check Register No. 19 (available in the City Clerk's Reading File)

Check Register No. 20 (available in the City Clerk's Reading File)

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