REQUEST FOR PROPOSAL

(E-Tender)

TENDER DOCUMENT FOR APPOINTMENT OF BRANDING PROMOTION AND

EVENT MANAGEMENT AGENCY DURING THE YEAR 2019-20/2020-21.

REFERENCE NUMBER LIDCOM/EVENT MANAGEMENT AGENCY/2019-20/1 DATE AUGUST 6th , 2019

TENDER FEE RS.3,000/-

Sd/- MANAGING DIRECTOR,

SANT ROHIDAS LEATHER INDUSTRIES AND CHARMAKAR DEVELOPMENT CORPORATION LTD. (LIDCOM)

A GOVT. OF MAHARASHTRA UNDERTAKING

BOMBAY LIFE BUILDING, 5TH FLOOR, 45 VEER NARIMAN ROAD, MUMBAI-400 001

Tel: 022-22047157/22044186; Fax: 022-22835881

E-mail: mktprod@lidcom.co.in; Website : www.lidcom.co.in

SANT ROHIDAS LEATHER INDUSTRIES AND CHARMAKAR DEVELOPMENT

CORPORATION LTD. (LIDCOM) A GOVT. OF MAHARASHTRA UNDERTAKING

Section: 1 Invitation for Proposal

Lidcom hereby invites Proposals for APPOINTMENT OF BRANDING PROMOTION AND

EVENT MANAGEMENT AGENCY FOR A PERIOD OF ONE YEARS. The Request for

Proposal (RFP) document is placed at LIDCOM’s website www.lidcom.co.in &

https://maharashtra.etenders.in through sub portal of

https://swd.maharashtra.etender.in. Bidder/ Agencies are advised to study this RFP

document carefully before submitting their proposals in response to the RFP Notice. Submission

of a proposal in response to this notice shall be deemed to have been done after careful study

and examination of this document with full understanding of its terms, conditions and

implications.

Prospective bidders are advised to check the prequalification criteria before purchase of bids.

This RFP document is not transferable and the name of the bidder who purchases and submits

the same bid shall be unchanged.

1.1. Tender Notice

The Managing Director, Sant Rohidas Leather Industries and Charmakar Development Corporation Ltd.,

invites RFP/ E-tender in two envelop system from the reputed, creative, marketing, promotion, Branding

Expert and event Management agency to promote, develop PR, brand its all types of footwear and other

articles including accessories in various medium like, Print, Electronic and social and also through Real

Events like Exhibitions, Fashion shows, awareness campaign, talk shows etc. for the year 2019-20 and

2020-21 for the period of one year with effect from date of contract or till the plan of Action is completed

whichever is later.

Eligibility and Qualifications:

1. Experience to prove your handling in social media /print media/Radio

2. Manpower to be engaged- Team strength and number

3. Time plan, target and probable projection of visibility of product and brand LIDCOM.

4. Branding Strategy to achieve best result

5. Tie ups with any leading Newspaper and TV, Radio and TV

6. Any other specific details to strength your claim.

Tender Reference No. : LIDCOM/EVENT MANAGEMENT AGENCY/2019-20/1

Tender For : Service Supply for creative event Management agency for

Print Media, TV Serial, News, Branding and Fashion Show and

public relation during the year 2019-20 & 2020-21

Bid Security : As per Tender Document

Completion Time : 60 days

Cost of Tender Form : Rs.3,000/-

Earnest Money Deposit : Rs.65,000/-

Estimated Cost of the Tender : Rs.30.00 Lakhs

Download of Bid Documents : 06th August 2019 at 11.00 a.m. to 22th August 2019 1.00 p.m.

Pre-bid meeting OF Bid : 14th August 2019 at 2.00 p.m.

Last Date for Submission Of Bid : 22th August 2019 at 3.00 p.m.

Technical Bid Opening Date : 23th August 2019 at 4.30 p.m.

Bids can be downloaded from Website https://maharashtra.etenders.in through sub- portal of

https://swd.maharshtra.etenders.in or e-portal of government of Maharashtra. All payments should be

paid through online gateway only. Managing Director LIDCOM reserves the right to reject any bid or

bids without assigning any reason. Managing Director LIDCOM shall not be responsible for any loss as a

result of rejection of such bid. Tender schedule shall be as per E-tenders notice.

Managing Director

For Sant Rohidas Leather Industries &

Charmakar Development Corporation Ltd.,

Schedule of E Tender, Key Events and Dates:

Sr. No.

ADF Stage Start Date & Time Expiry Date & Time

1 Tender published 06th August 2019 11.00 am

2 Document Download 06th August 2019 11.00 am 22th August 2019 1.00 pm

3 Bid Preparation 06th August 2019 11.00 am 22th August 2019 15.00 pm

4 Superhash Generation & bid Lock

22th August 2019 15.01 pm 22th August 2019 16.00 pm

5 Control Transfer of Bid 22th August 2019 16.01 pm 23rd August 2019 16.30 pm

6 Technical Bid Opening 23rd August 2019 16.30 pm onwords

7 Price Bid Opening The Financial Bid will be opened only after the Bidder qualifies in the Technical Bid.

1.2. Other Important Information Related to Bid

1. If any assistance is required regarding e-tendering registration/upload/ Download) please

contact GOM e-tendering Help Desk on number: 020 – 25315555 Ext. No. 1 (Pune Help

line); Email : support.gom@nextenders.com.

2. All the bidders will have to complete 3 stages tenders download, bid preparation and bid

submission i.e. control of transfer otherwise bidders will not get qualified for technical and

commercial bid opening.

3. LIDCOM reserves the right to reject the whole tender without assigning any reason.

4. Managing Director LIDCOM shall not be responsible for any loss as a result of rejection of

such bid. Tender schedule shall be as per E-tenders note.

Section: 2 Instructions to Bidders

2.1 Introduction of LIDCOM

Sant Rohidas Leather Industries and Charmakar Development Corporation Limited (LIDCOM),

are a Government of Maharashtra Company, registered under the provisions of Companies Act,

1956 engaged in the business of leather industry with an joint objective of well being of the

people in scheduled caste, particularly from the Charmakar Community. LIDCOM itself is a

manufacturer and seller of the leather and footwear products in Maharashtra LIDCOM has

on its Board of Directors, Mr. Dinesh Waghmare (I.A.S.) as Chairman, Mr. Rajesh Dhabre

(I.R.S.) as Managing Director.

2.2 Purpose

The purpose of this RFP is Appointment of Branding promotion and Event Managament Agency

for a period of one years or competition without plan of action is event. This document provides

information to enable the bidders to understand the broad requirements to submit their bids.

The detailed scope of work is provided in Section 3 of this RFP document.

2.3 Cost of RFP

The tender fee for purchase of this RFP document is Rs.3000 has to be made through

online payment mode ONLINE mode. The RFP document can be download through

https://maharashtra.etenders.in sub portal of https://swd.maharashtra.etenders.in .

The interested bidders have to pay service providers fee for online submission of bid

@1093/- The tenders document can be downloaded free of cost from the portal:

https://etender.maharashtra.gov.in, on registration. The scanned copy of receipt of

tenders fee payment should be uploaded with bid documents.

2.4 Transfer of RFP

The RFP Document is not transferable to any other bidder. The bidder who purchases the

document and submits shall be the same.

2.5 Consortium and Joint Ventures

The consortium, joint venture, subcontracting & outsourcing are not allowed.

2.6 Completeness of Response

i. Bidders are advised to study all instructions, forms, terms, requirements and other

information in the RFP documents carefully. Submission of bid shall be deemed to have

been done after careful study and examination of the RFP document with full understanding

of its implications.

ii. The response to this RFP should be full and complete in all respects. Any failure to furnish

all information required by the RFP document or submission of a proposal not substantially

responsive to the RFP document in every respect will be at the Bidder's risk and may result

in rejection of its Proposal and forfeiture of the Bid EMD.

2.7 Proposal Preparation Costs

The bidder shall submit the bid at its cost and, LIDCOM shall not be held responsible for any

cost incurred by the bidder. Submission of a bid does not entitle the bidder to claim any cost and

rights over LIDCOM and that lidcom shall be at liberty to cancel any or all bids without giving

any notice.

2.8 Bidder Inquiries

Bidder shall send in their written queries to the email address or may call on the telephone

numbers as provided in the tender document. The response to the queries will be published on

LIDCOM website and e-portal of www.maharashtra.etenders.in. This response of LIDCOM shall

become integral part of RFP document.

2.9 Amendment of RFP Document

i. All the amendments made in the document would be published at LIDCOM’s website and e

portal of https://Maharashtra.etenders.in and shall be part of RFP.

ii. The bidders are advised to visit the aforementioned website on regular basis for checking

latest updates of this RFP document. The LIDCOM also reserves the rights to amend the

dates mentioned in this RFP for successful bid process.

2.10 Supplemental Information to the RFP

If LIDCOM deems it appropriate to revise any part of this RFP or to issue additional data to

clarify an interpretation of provisions of this RFP, it may issue supplements to this RFP. Any

such corrigendum shall be deemed to be incorporated by this reference into this RFP.

2.11 LIDCOM’s right to terminate the process

LIDCOM may terminate the RFP process at any time and without assigning any reason. LIDCOM

reserves the right to amend/edit/add delete any clause of this Bid Document. However this will

be informed to all and will become part of the bid /RFP.

2.12 Earnest Money Deposit (EMD)

i. The bidder has to submit EMD in two parts as detailed below. Any bid found to have part

EMD or no EMD or incorrect EMD value and form other than as detailed below would be

summarily rejected.

EMD through Online Payment Mode: The bidder has to submit Online EMD of an amount

of Rs.65,000/- through Online Payment mode on https://maharashtra.enteders.in e-

tendering portal. The Bidders shall ensure that the payment of the EMD amount through

Online Payment mode using the System Generated Challan on

https://maharashtra.enteders.in e-tendering portal is done immediately. Bidders should be

uploading EMD receipt with Tender Documents.

ii. Bidders should upload scanned copy of EMD paid receipt during bid preparation.

iii. Bidders should mention the beneficiary account details for EMD refund in the Earnest Money

Deposit Form in the e-Tendering solution as required for Refund.

iv. The beneficiary account provided for EMD refund should remain active after award of

Tender for successful EMD refund.

v. LIDCOM or e-Tendering Service Provider will not be liable for delays caused in EMD refund

due to incorrect/inactive beneficiary account details.

vi. The earnest money deposit of unsuccessful bidders will be refunded through RTGS,

NEFT,online mode only after finalization of the tender for which the above refund details are

required. Bidders should also upload scanned copy of cancelled cheque along with refund

letter for refund of their EMD payment.

vii. The EMD of unsuccessful bidders will be returned by LIDCOM, without any interest, as

promptly as possible and latest by 120th day of signing of the contract by the successful

bidder or when LIDCOM cancels the bidding process.

viii. The EMD shall be furnished in Indian Rupees only. No interest shall be payable by LIDCOM

on the EMD.

ix. The EMD shall be forfeited and appropriated by LIDCOM without prejudice to any other right

or remedy that may be available to LIDCOM hereunder or otherwise, under the

aforementioned conditions. In such an event, the decision of the LIDCOM regarding forfeiture

of the Bid Security shall be final and binding upon bidders.

a. If a bidder submits a non-responsive bid;

b. If a Bidder withdraws his bid or increases his quoted prices during the period of bid

validity or its extended period, if any.

c. If during the bid process, a bidder indulges in any such deliberate act as would

jeopardize or unnecessarily delay the process of bid evaluation and finalisation.

d. If during the bid process, any information is found false/fraudulent/mala fide, then

LIDCOM shall reject the bid and, if necessary, initiate action.

e. If a bidder engages in a corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice.

f. In the case of successful bidder, if he/she fails within the specified time limit –

i. to sign and return the duplicate copy of LOA in accordance with the terms

thereof;

ii. to sign the contract within the time specified by LIDCOM;

2.13 Authentication of Bid

Authorized person of the bidder who signs the bid shall have the authority letter from the bidder,

which shall be submitted with the Bid. All pages of the bid and its annexures, etc. shall be initialed

and stamped by the person or persons signing the bid.

In the case of the Board resolution authorizing a person as the person responsible for the bid,

the Board resolution shall be submitted. The person accountable for the bid shall remain the full

time employee of the bidder till the end of contract period.

2.14 Language of Bids

This bid should be submitted in English language only. If any supporting documents submitted

are in any language other than English/Hindi/Marathi, translation of the same in English

language is to be duly attested by the bidder and summited with the bid, and English translation

shall be validated at LIDCOM’s discretion.

2.15 Patent Claim

In the event of any claim asserted by a third party of infringement of copyright, patent, trademark

or industrial design rights arising from the use of the Goods or any part thereof, the bidder shall

expeditiously extinguish such claim. If the bidder fails to comply and LIDCOM is required to pay

compensation to a third party resulting from such infringement, the Bidder shall be responsible

for such compensation, including all expenses, court costs and lawyer fees. LIDCOM shall give

notice to the successful bidder of any such claim and recover it from the bidder if required.

2.16 Bid Submission Format

The entire proposal shall be submitted strictly as per the format specified in this Request for

Proposal. Bids with deviation from this format are liable for rejection.

2.17 Submission of Bids Complete bidding process will be online (e-Tendering) in Two envelope system. Submission of bids shall be in accordance to the instructions given in the Table below:

PARTICULARS INSTRUCTIONS Envelope A: EMD Bidder shall Online submit EMD and Tender Fee in Envelope A :

Scanned copy of EMD Receipt and Tender Fee.

Envelope A:

Technical Proposal The technical proposal shall include the following:-

Technical Proposal response letter —Refer Section 6.2

bidder’s authorised representative letter to sign.

Affidavit that the bidder has not been debarred/ blacklisted by any Govt/

Semi-Govt. organisation for quality of services/ product and there are no

legal issues/ order prohibiting/ restraining the bidder to participate in the

bid process.

Tender Document signed and stamped copy of the original RFP document

Copy of GST Registration.

Copy of Shop and Establishment License Certificate.

Copy of Permanent Account Number (PAN)

Copy of bidders Turnover Annual Report/ Audited Balance sheet/ last three years.

Registration Empanelment of firms by Maharashtra Governments

The Technical Proposal shall be prepared in accordance with the

requirements specified in this RFP in section 6.2. Bidders shall submit

accurately filled Checklist for Technical Proposal.

Each page of the Technical Proposal should be signed and stamped by the

Authorized Signatory of the Bidder. Proposal should be submitted through

online bid submission process only.

Envelope B:

Financial Proposal

The Financial Proposal shall be prepared in accordance with the

Requirements specified in this RFP and in the formats prescribed in Section

6.4 of the RFP.

Each page of the Financial Proposal should be signed and stamped by the

Authorized Signatory of the Bidder. Financial Proposal should be submitted

through online bid submission process only.

In no way the bidder shall indicate its Financial Offer in any Envelope other

than Envelope B. In case it is found, LIDCOM may summarily reject the

proposal of the said bidder.

The following points shall be kept in mind for submission of bids; i. LIDCOM shall not accept delivery of proposal in any manner other than that specified in this

RFP. Proposal delivered in any other manner shall be treated as defective, invalid and

rejected.

ii. The Bidder is expected to price all the items and services sought in the RFP and proposed

in the proposal. The Bid should be comprehensive and inclusive of all the services to be

provided by the Bidder as per the scope of his work and must cover the entire Contract

Period.

iii. LIDCOM may seek clarifications from the Bidder on the Technical proposal. Any of the

clarifications by the Bidder on the Technical proposal should not have any commercial

implications.

iv. Financial Proposal shall not contain any technical information.

v. It is required that the all the proposals submitted in response to this RFP should be

unconditional in all respects, failing which LIDCOM reserves the right to reject the proposal.

vi. Proposals sent by fax/post/courier shall be rejected.

vii. The bid should be a complete document and should be page numbered, indexed and bound

as a single set. The document should be page numbered and appropriately flagged and

must contain the list of contents with page numbers. Any deficiency in the documentation

may result in the rejection of the bid.

2.18 Late Bids and Bid Validity Period

Any Bid received by LIDCOM after the deadline for submission of Bids shall be declared late

and will be rejected, and returned unopened to the Bidder at the discretion of LIDCOM. The

validity of the bids submitted before deadline shall be till 180 days from the date of opening of

the Financial Bid.

2.19 Bid Opening

i. Envelope A containing EMD and Tender Fee shall be opened initially and containing the

Technical Proposal shall be opened in the presence of the bidder/ representatives of

bidder who choose to attend, at the address, date and time specified in the RFP.

ii. Envelope B containing the Financial Proposal will remain unopened and will be held in

custody of LIDCOM until the time of opening of the Financial Proposals.

iii. At the end of the evaluation of the Technical Proposals, LIDCOM shall invite bidders who

have qualified for the opening of the Financial Proposals. The date, time, and location

of the opening of Financial Proposals will be informed by LIDCOM separately and

individually to qualified bidders.

2.20 Evaluation Process

2.20.1 Bid Evaluation Committee

i. The Bid Evaluation Committee constituted by the LIDCOM shall evaluate the bids.

ii. The Bid Evaluation Committee shall evaluate the EMD & Technical bid (Envelope A) and

Financial bids (Envelope A) and submit its recommendation to Competent Authority whose

decision shall be final and binding upon the bidders.

2.20.2 Process of Evaluation

i. Bidders who qualify in Envelope ‘A’, having correctly submitted Tender Fee Receipt and

EMD Receipt, shall be considered for further Technical evaluation of Envelope A.

ii. Bidder shall be evaluated as per prequalification criteria mentioned below at 2.20.3. The

bidders who fulfil all the prequalification criteria would be further evaluated for Technical

Evaluation.

iii. The bidders who qualify all the Technical criteria would be further evaluated for Financial

Evaluation.

iv. The Bid Evaluation Committee reserves the right to accept or reject any or all bids without

giving any reasons thereof.

2.20.4. Evaluation of Technical Proposals

The evaluation of the Technical Proposals will be carried out in the following manner:

1. The Bidders are required to submit all required documentation in support of the

evaluation criteria specified (e.g. Detailed Event citations and completion certificates,

client contact information for verification, and all others) as required for Technical

evaluation.

2. At any time during the Bid evaluation process, the Tender Evaluation Committee may

seek oral / written clarifications from the Bidders. The Committee may seek inputs from

their professional and technical experts in the evaluation process.

3. LIDCOM reserves the right to do a reference check of the past experience stated by the

Bidder. Any feedback received during the reference check shall be taken into account

during the initial filter process.

2.20.5. Technical Evaluation Methodology

1. Each Technical Proposal shall be assigned a technical score out of a maximum of 100

points. (Refer Section 2.20.6).

2. In order to qualify for the opening of financial proposal, the Bidder must get a minimum

overall technical score of 70 (Seventy).

3. The financial proposals of Bidders who do not qualify technically shall be kept unopened

in the e-Tendering system.

4. LIDCOM reserve the right to accept or reject any or all bids without giving any reasons

thereof.

5. LIDCOM shall inform to the technically shortlisted Bidders about the date and venue of

the opening of the financial proposals.

2.20.6. Technical details form to be filled up by Bidders &Submit .

# Criteria Evaluation Parameters Maximum Marks

Documents required

Financial and Professional strength of Bidder – Maximum 80 Marks

TQ1 The bidder shall have a

minimum average

turnover of Rs.5 Crores

in the last (3) three

financial years ( FY s16-

17, FY 17-18, FY 18-19)

Turnover in (INR) Marks

>5 Cr - 10 Cr 10

>10 Cr - 15 Cr 15

>15 Cr - 20 Cr 20

20 Certificate from the Statutory Auditor / Chartered Accountant clearly stating the Turnover

TQ2 The Bidder must have

an affiliation with State

Govt., experience with

DGIPR.

Registration Marks

No registration but worked for empanelled partner

10

Registration with any other agency like MSSDS / BARTI/ State Dept.

15

DGIPR Empanelment

20

20 Copy of such MOU agreement or empanelment.

TQ3 The Bidder must have

an experience work.

Experience in years

Marks

>10 Yrs - 15 Yrs 10

>15 Yrs - 20 Yrs 15

> 20 Yrs above 20

20 Work order plus competition certificate for such experience.

TQ4 The Bidder having

Manpower.

Manpower Marks

>15 - 20 10

>20 – 25 15

> 25 Yrs above 20

20 Name of Team Member with power details must be submitted

TQ5 Tax compliance & legal

Registrations.

Tax compliance & legal

Registrations.

Marks

GST Registration & Regular payment no defaults applicant income tax any other license.

10

10 Copy of returns filled with Income tax & GST & No dues certificate of GST.

TQ6 Major Achievement

Completed Branding

Assignment in footwear

in similar product

minimum 2 such

assignment

Major Achievements

Marks

Completed one such Event

7

Completed branding assign of any other product other than Goods

3

10 Proof with detailed report has to be submitted along with source of verification

Lowest quoted Offer of the qualifying Bidder

Offer quoted by the respective qualifying Bidder

2.21 Financial Bid Evaluation

1. This is a Quality and Cost Based Selection (QCBS). The technical evaluation marks

would be given 80% weightage and commercial evaluation marks would be given 20%

weightage to arrive at a composite score.

2. The financial proposal of only the technically qualified Bidders who have scored 70 or

above shall be opened for the evaluation.

3. The score secured based on evaluation of the Technical Bid as above shall be the

Technical Score of the bidder for the Event being considered for evaluation (X).

X of the qualifying bidder = Marks Scored by the respective bidder

4. If there is a discrepancy between words and figures, the amount in words shall prevail.

For any other calculation/ summation error etc. the bid may be rejected.

5. The commercial offers of the qualified bidders shall be tabulated for this project and the

bidder with lowest commercial offer will be given a financial score of 100.

6. Based on the commercial quote given by the bidder, a Relative Financial Score (Y) will

be calculated as below, only for the qualifying bidders.

‘Y’ of qualifying bidder = * 100

Composite Score for the Bidders

Composite score for each bidder shall be worked out as under:

Bidder

Technical

Score (X)

Relative

Financial

Score (Y)

Weighted

Technical Score

(80% of X)

Weighted

Financial Score

(20% of Y)

Composite

Score

(F=D+E)

A B C D E F

The successful bidder shall be the agency securing the highest composite score in column ‘F’ above. However, in the event of two or more bidders securing exactly the same composite score, then LIDCOM reserves the right to:

a) Declare the bidder whose technical score is highest, among the bidders who

have secured exactly the same composite score as successful bidder, or

b) Adopt any other method as decided by LIDCOM.

2.22 Negotiations

LIDOCM reserves the right to carry out negotiations with the F (Highest composite score) Bidder

on the technical and financial proposal. LIDCOM may further discuss the details of the approach

and methodology to be adopted by the Bidder on the Project over and above the minimum

requirements of the RFP keeping in mind the interest of the Event.

2.23 Award Criteria

1. The work shall be awarded to the bidder who has the highest composite score as per the

scoring scheme mentioned in the section 2.20.6.

2. However, The Managing Director of LIDCOM reserves the right to further negotiate the

prices quoted by the bidder while awarding the contract.

2.24 Signing of Contract

The successful bidder shall enter into contract agreement with LIDCOM within the time frame

mentioned in the award letter.

Section: 3 Scope of Work

The event Management expert or the agency is expected to promote, develop PR, brand its all

types of footwear and other articles including accessories in various medium like, Print,

Electronic and social and also through Real Events like Exhibitions, Fashion shows, awareness

campaign, talk shows etc. for the year 2019-20 and 2020-21 with effect from date of contract

or till the plan of Action is completed whichever is later.

Eligibility and Qualifications :

1.Experience to prove your handling in social media /print media/Radio

2.Manpower to be engaged- Team strength and number

3.Time plan, target and probable projection of visibility of product and brand LIDCOM.

4.Branding Strategy to achieve best result

5.Tie ups with any leading Newspaper and TV, Radio and TV

6.Any other specific details to strength your claim.

Key deliverables for Branding and Promotion.

Advertise on popular TV Serial show

Advertise in News Paper

Interview of Celebrity

Talk show

Fashion show

Exitibition-2019 & 2020

Branding and Promotion of Product

Charmakaushlya event-2019 & 2020

Print & electronic Media

Awareness campaign

Section: 4 General Conditions of Contract

4.1. Governing Law

The Contract shall be governed by and interpreted in accordance with the laws of the India.

4.2. Settlement of Disputes

a) Performance of the contract is governed by the terms and conditions of the contract, in

case disputes arise between the parties regarding any matter under the contract, either

Party of the contract may send a written Notice of Dispute to the other party. The Party

receiving the Notice of Dispute will consider the Notice and respond to it in writing within 30

days after receipt. If that party fails to respond within 30 days, or the dispute cannot be

amicably settled within 60 days following the response of that party, clause GCC

5.2 (b) shall become applicable.

b) Arbitration:

(i) In the case of dispute arising, upon or in relation to, or in connection with the contract

between LIDCOM and the Successful bidder, which has not been settled amicably, any

party can refer the dispute for Arbitration under (Indian) Arbitration and Conciliation Act,

1996. Such disputes shall be referred to an Arbitral Tribunal consisting of three

arbitrators, one each to be appointed by the LIDCOM and the successful bidder, the

third arbitrator shall be chosen by the two arbitrators so appointed by the parties and

shall act as Presiding Arbitrator. In case of failure of the two arbitrators, appointed by

the parties to reach a consensus regarding the appointment of the third arbitrator within

a period of 30 days from the date of appointment of the two arbitrators, the Presiding

arbitrator shall be appointed by the LIDCOM. The Arbitration and Conciliation Act, 1996

and any statutory modification or re-enactment thereof, shall apply to these arbitration

proceedings.

(ii) Arbitration proceedings shall be held in Mumbai, India and the language of the

arbitration proceedings and that of all documents and communications between the

parties shall be English.

(iii) The decision of the majority of arbitrators shall be final and binding upon both parties.

The expenses of the arbitrators as determined by the arbitrators shall be shared equally

by LIDCOM and the successful bidder. However, the expenses incurred by each party

in connection to the preparation, presentation shall be borne by the party itself. All

arbitration awards shall be in writing and shall state the reasons for the award.

4.3. Taxes and Duties

The successful bidder shall be entirely responsible for all GST, taxes, stamp duties, license

fees etc excluding Goods and Service tax which shall be paid by LIDCOM as actual separately.

4.4. Extension of Time

If at any time during performance of the Contract, the successful bidder encounter conditions

impeding timely delivery of the services or completion of Related Services, the successful bidder

shall promptly notify LIDCOM in writing of the delay, its likely duration, and its cause. As soon

as practicable after receipt of the successful bidder’s notice, LIDCOM shall evaluate the

situation and may at its discretion extend the successful bidder’s time for performance in writing.

Delay by the successful Bidder in the performance of its Delivery and Completion obligations shall render the Bidder liable for disqualification for any further bids in LIDCOM, unless an extension of time is agreed mutually.

4.5. Termination

Termination by LIDCOM

a. LIDCOM may, without prejudice to any other remedy for breach of Contract, terminate this

Contract in case of the occurrence of any of the events specified in paragraphs (a) through

(k) of this GCC Clause 4.5. In such an occurrence, LIDCOM shall give a not less than

30 days’ written notice of termination to the successful bidder, and sixty (60) days’ in the

case of the event referred to in (j).

b. If the successful bidder does not remedy a failure in the performance of their obligations

under the Contract, within thirty (30) days after being notified or within any further period as

LIDCOM may have subsequently approved in writing.

c. If the successful bidder becomes insolvent or goes into liquidation, or receivership whether

compulsory or voluntary.

d. If the successful bidder, in the judgment of LIDCOM has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

e. If the successful bidder submits to the LIDCOM false statement which has a material effect

on the rights, obligations or interests of LIDCOM.

f. If the successful bidder places itself in a position of conflict of interest or fails to disclose

promptly any conflict of interest to LIDCOM

g. If the successful bidder fails to provide the quality services as envisaged under this

Contract, LIDCOM may make judgment regarding the poor quality of services, the reasons

for which shall be recorded in writing. LIDCOM may decide to give one chance to the

successful Bidder to improve the quality of the services.

h. If the successful bidder fails to comply with any final decision reached as a result of

arbitration proceedings.

i. If, as the result of Force Majeure, the successful bidder is unable to perform a material

portion of the Services for a period of not less than 60 days

j. If LIDCOM, in its sole discretion and for any reason whatsoever, decides to terminate this

Contract.

k. In the event LIDCOM terminates the Contract in whole or in part, pursuant to point (a) to (h) of

GCC Clause 4.5.1, LIDCOM may procure, upon such terms and in such manner as it deems

appropriate, services similar to those undelivered or not performed, and the successful bidder

shall be liable to LIDCOM for any additional costs for such similar services. However, the

successful bidder shall continue performance of the Contract to the extent not terminated.

Termination by Bidder

The successful bidder may terminate this Contract, by not less than 30 days’ written notice to

LIDCOM, such notice to be given after the occurrence of any of the events specified in

paragraphs (a) through (d) of this GCC Clause 4.5.2:

a. If LIDCOM fails to pay any money due to the Successful bidder pursuant to this Contract and

not subject to dispute pursuant to GCC Clause 4.2 hereof, within 45 days after receiving

written notice from the successful bidder that such payment is overdue.

b. If, as the result of Force Majeure, the successful bidder is unable to perform a material

portion of the Services for a period of not less than 60 days.

c. If LIDCOM fails to comply with any final decision reached as a result of arbitration pursuant

to GCC Clause 4.2 hereof.

d. If LIDCOM is in material breach of its obligations pursuant to this Contract and has not

remedied the same within 45 days (or such longer period as the successful bidder may have

subsequently approved in writing) following the receipt by LIDCOM of the Successful

bidder’s notice specifying such breach.

e. In order event, LIDCOM shall reserve right to transfer remaining work to second or third

Bidder on mutually agreed terms.

4.6. Payment upon Termination

Upon termination of this Contract pursuant to GCC Clauses 4.5.1 or 4.5.2, the LIDCOM shall

make the following payments to the Successful bidder:

a. If the Contract is terminated pursuant to GCC Clause 4.5.1 (j) or 4.5.2, remuneration for

Services satisfactorily performed prior to the effective date of termination.

b. If the agreement is terminated pursuant of GCC Clause 4.5.1 (a), (b), (c), (d), (e), (f), (g)

and (h), The successful bidder shall not be entitled to receive any agreed payments upon

termination of the contract. However, the LIDCOM may consider making a payment for the

part satisfactorily performed on the basis of Quantum Merit as assessed by it, if such part

is of economic utility to the LIDCOM. Applicable under such circumstances, upon

termination, the LIDCOM may also impose liquidated damages. The successful bidder will

be required to pay any such liquidated damages to LIDCOM within 30 days of termination

date.

4.7. Assignment

Neither the LIDCOM nor the successful Bidder shall assign, in whole or in part, their obligations

under this Contract, except with prior written consent of the other party.

Section: 5 Guidelines for filling Response to RFP

5.1 Guidelines for Preparation of Technical Proposal [Envelope B]

1. A printed covering letter, on the bidding organization’s letterhead with all required information

and authorized representative's initials shall be submitted along with the proposal. In case

the bidder edits the content of the proposal covering letter; it will be treated as a non-

responsive bid and shall be rejected.

2. The technical proposal should contain a detailed description of how the bidder will provide

the required services outlined in this RFP. It should articulate in detail, as to how the bidder's

Technical solution meets the requirements specified in the RFP. The technical proposal may

not contain any pricing information. In submitting additional information, the bidder should

mark it as supplemental to the required response.

3. Proposals must be direct, concise, and complete. Any information which is not directly

relevant to this RFP shall be omitted. LIDCOM will evaluate the bidder's proposal based upon

its clarity and the directness of its response to the requirements of the project as outlined in

this RFP.

4. The bidder shall fill in the technical response as per the template provided Refer 6.2 failing

to which, the bid shall be treated as non-responsive and shall be rejected.

6.1 Template for Technical Proposal

Section A: Technical Proposal Response Letter

(To be submitted on the letterhead of the bidder)

{Location, Date}

To

M/S. LIDCOM

Mumbai

Ref: RFP Notification

number

SUBJECT: Submission of proposal in response to the RFP for “TENDER DOCUMENT FOR

APPOINTMENT OF BRANDING PROMOTION AND EVENT MANAGEMENT AGENCY

DURING 2019-20/2020-21

Dear Sir, Having examined the RFP document, we, the undersigned, herewith submit our proposal in

response to your RFP Notification number……… for “TENDER DOCUMENT FOR

APPOINTMENT OF BRANDING PROMOTION AND EVENT MANAGEMENT AGENCY

DURING 2019-20/2020-21

We have read the provisions of the RFP document and confirm that we accept these. We further declare that additional conditions, variations, deviations, if any, found in our proposal shall not be given effect to.

1. We agree to abide by this proposal, consisting of this letter, the detailed response to the

RFP and all attachments, for a period of 180 days from the date of opening of financial

proposals.

2. We would like to declare that we are not involved in any major litigation that may have an

impact of affecting or compromising the delivery of services as required under this

assignment, and we are not under a declaration of ineligibility for corrupt or fraudulent

practices.

3. We would like to declare that there is no conflict of interest in the services that we will be

providing under the terms and conditions of this RFP.

4. We hereby declare that all the information and statements made in this proposal are true

and accept that any misrepresentation contained in it may lead to our disqualification.

5. We understand you are not bound to shortlist/accept any or all the proposals you receive.

6. We hereby declare that we qualify and fulfil all the Prequalification criteria mentioned at

clause 2.20.2.

Our correspondence details with regards to this proposal are:

Sr. No Information Details

1 Name of responding firm:

2 Address of responding firm:

3 Name, Designation and Address of the contact person to whom all references shall be made regarding this RFP:

4 Telephone number of contact person:

5 Mobile number of contact person:

6 Fax number of contact person:

7 E-mail address of contact person:

8 Status of Firm/ Company (Public Ltd., Pvt. Ltd., etc.)

9 Details of Registration (Ref e.g., ROC Ref number)

We hereby declare that our proposal submitted in response to this RFP is made in good faith,

and the information contained is true and correct to the best of our knowledge and belief.

Sincerely,

[FIRM’S NAME]

Name

Title

Signature

Date and Stamp of the Signatory

Section B: Templates for Technical Proposal

1. Annual Turnover Details of the Bidder (Please refer to Pre-Qualification PQ 2 and technical

Scoring TQ 1)

Years Turnover Details in Rs.

2016–2017

2017–2018

2018-2019

* Please include Audited Annual Statement/Auditor’s certificate in the Annexure to the technical

proposal.

2. Citations of the bidder for Relevant Experience( Please refer to Pre-Qualification PQ 3 and

Technical Scoring TQ 2, 3 & 4)

S.

No

Name of the

Event & Name of

Client

Date of

Work

Order

Scope of Work Event Value Event

Completed

(Yes / No) (If

Yes, then

Completion

Date)

1

2

3

*Please include the respective work orders in the Annexure to the technical proposal.

3. Format for Declaration by the bidder for not being Blacklisted

(Please refer to Pre- Qualification PQ 8)

(To be submitted on the Letterhead of the responding company)

Date: dd/mm/yyyy

To

M/. LIDCOM

Mumbai

Subject: Declaration for not being debarred / black-listed by Central / any Government or

PSU in India as on the date of submission of the bid.

Tender Reference No:

Dear Sir,

I, authorized representative of _________________________ , hereby solemnly confirm

that the Company _________________________ is not debarred /blacklisted by any

Government or PSU for any reason as on last date of submission of the Bid. In the event of

any deviation from the factual information/ declaration, LIDCOM, reserves the right to reject

the Bid or terminate the Contract without any compensation to the Company and forfeiture

of Earnest Money Deposit and/or Security Deposit

Thanking you,

Yours faithfully,

_____________________________________

Signature of Authorized Signatory (with official seal)

Date:

Name:

Designation:

Address:

Telephone &Fax:

E-mail address:

Section C: Resource Details

1. Resource detail which is to be deployed at LIDCOM

Sr. No Position

Name of resource

RFP

Reference

Experiance Event

Experience

Certification Years

of Exp.

Annexure

in

Technical

Proposal*

Page

No of

the

Annexu

re in

the

technic

al

Propos

al

1

2

3

4

5

* Please include in the Annexure to the technical proposal.

Section D: Checklist for the Technical Proposal

S. No Section Particulars Page no of the

technical

Proposal

1 Section – A Technical Proposal Response Letter

2 Section – B Documents / Citations / Formats as specified

in Section 6.2 B

3 Section – C Resource detail which is to be deployed at

LIDCOM

4 Section – D Approach and public and government and

central government locations.

Section: Guidelines for Preparation Financial Proposal

[Envelop B]

Financial Proposal should comprise of the following:

1. Unless expressly indicated, bidder shall not include any technical information regarding the

services in the financial proposal.

2. Prices shall be quoted entirely in Indian Rupees.

3. No adjustment of the contract price shall be made on account of any variations in costs of

labour and materials or any other cost component affecting the total cost in fulfilling the

obligations under the contract. The contract price shall be the only payment payable to the

successful bidder for completion of the contractual obligations by the successful bidder

under the Contract, subject to the terms of payment specified in the contract. The price

quoted would be inclusive of all taxes, duties, and charges and levies as applicable except

Service Tax which will be paid as actual. Prices quoted for all the event media work shall be

inclusive of all relevant. No extra payment on any account shall be admissible.

4. The prices, once offered, must remain fixed and must not be subject to escalation for any

reason whatsoever within the period of Contract. A proposal submitted with an adjustable

price quotation or conditional proposal may be treated as nonresponsive and rejected.

5. The bidder shall fill in the financial response as per the template Refer 6.4 provided failing

to which, the bid shall be treated as non-responsive and shall be rejected.

Template for Financial Proposal

Section A: Letter Format for Financial Proposal

(To be submitted on the Letterhead of the bidder)

[Location, Date]

To

Mr. LIDCOM

Mumbai

Ref: RFP Notification no <<…………………………………………….>>

Subject: Submission of Financial proposal in response to the RFP for “TENDER DOCUMENT

FOR APPOINTMENT OF BRANDING PROMOTION AND EVENT MANAGEMENT AGENCY

DURING 2019-20/2020-21.

Dear Sir,

We, the undersigned, offer to provide the services for of branding, promotion and event

managenment in accordance with your Request for Proposal dated [Insert Date] and our

Technical Proposal. Our attached Financial Proposal for is for the sum of [Insert amount(s) in

words and figures]. We are aware that any conditional financial offer will be outright rejected by

LIDCOMf. This amount is inclusive of taxes except Goods and Service tax as listed at (Table 1:

Cost Summary) attached.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal (180 days) from the

date of opening of financial bid.

We are aware that LIDCOM reserves the right to accept or reject any or all bids without assigning

any reasons thereof.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Date and Stamp of the signatory

Name of Firm:

Section B: Format for Financial Proposal

The bidder shall bid for all the items listed in Table- 1 below; failing to which, the bid shall be

treated as non-responsive and shall be rejected.

Table 1: Cost Summary

Schedule Item-wise amounts Total Amount in Figure (Rs.) Excluding Goods and Service Tax

Schedule A Inviting Creative event Agency for LIDCOM for Bradding and Promotion of its products like footwear and leather article, social schemes, campaign, highlight in the print, electronic social media during the year 2019-20/2020-21

Rs.

Schedule B Any other Charges Rs.

Grand total Cost in Figures

(T= Schedule A + Schedule B) GRAND TOTAL COST

Grand total Cost in Words (T). (This figure shall be

used for evaluation of financial proposals)

Goods and Service Taxes shall be paid as per actuals.