sales tax department - e tenders · sales tax department, government of maharashtra is inviting...
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SALES TAX DEPARTMENT
GOVERNMENT OF MAHARASHTRA
NAGPUR
E-TENDER PAPERS No…….
Name of Work : PART I :1. Cleaning of the Toilet, Corridors,
Staircase and open space/Garden etc.by
machine/manually at VikrikarBhavan,
Civil Lines, NAGPUR
2. Cleaning of Officer’s chamber area and
Staff’s sitting arrangement area.
PART II :1. Cleaning of the Toilet, Corridors,
Staircase, etc.by machine/manually
at Guest House Building, VikrikarBhavan,
Civil Lines, NAGPUR
Estimated Cost forPart I : 1 & 2 above : Rs. 12,67,734/- for One year
Rs. 38,03,202/- for Three years
Estimated Cost for Part II : 1 above : Rs. 1,44,210/- for One year
Rs. 4,32,630/- for Three years
NOTE : Part II work will be executed after taken over the possession of Guest House.
Joint Commissioner of Sales Tax (VAT ADM),
1st
floor, VikrikarBhavan, Civil Lines, Opp. : High Court, NAGPUR 440 001
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I N D E X
Sr. No. Description Page No
From To
1 Brief Tender Notice to press 3 5
2 Section - I Introduction 6 7
3 Section - II Qualification Criteria 8 11
4 Section - III Instruction to Bidders(ITB) 11 15
5 Section - IV General Conditions of Contract 15 16
6 Section - V Special Conditions Of Contract 16 19
7 Section - VI Additional Conditions Of Contract 19 20
8 Section - VII Scope Of Work 21 22
9 Section - VIII Form B-1 23 43
10 Section - IX Price Bid. 44 44
11 Section - X Declaration of bidder. 45 45
12 Section - XI Form of bank guarantee 46 47
13 Section - XII (Annexure I to II) 48 48
14 Schedule-B Quantity and rates 49 49
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TENDER NOTICE
Sales Tax Department, Government of Maharashtra is inviting online e-
Tender in ‘B-1’ form from the contractors for cleaning the toilet, corridors,
staircase, Officer’s cabins etc. by machine/manually at VikrikarBhavan, Civil Lines, Opp. High Court, Nagpur 440 001 for the
period of 3 years.
(i.e. 01-04.2016 TO 31.03.2019)
Price of Tender Document RS. 2,000 /- (Non refundable)
(Rupees Two Thousand Only)
EMD
Rs. 1,00,000/- (Rs. One Lakh only)
Place of Online Tender https://mstd.maharashtra.etenders.in
Place of Opening Tender Offers 1st Floor, VikrikarBhavan, Civil Lines, Opp. :
High Court, NAGPUR 440 001
Address for Communication Joint Commissioner of Sales Tax (VAT ADM),1
st
Floor, VikrikarBhavan, Civil Lines, Opp. : High
Court, NAGPUR 440 001
Contact Telephone & Fax Numbers and
Email ID
Phone: 0712 - 2561451
Fax 0712 – 2564511
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e-TENDER TIME SCHEDULE
Please Note: All bid related activities (Process) like Tender Document Download, Bid Preparation, and Bid
Submission will be governed by the time schedule given under Key Dates below:
Sr. No. Activity Performed
by
Start Expiry Duration
Date Time Date Time
1 Tender Release Department 14.03.2016 10.00 14.03.2016 12.00 ----
2 Tender Download Bidders 14.03.2016 12.01 03.04.2016 23.00 21 Day(s)
3 Bid Preparation
4 Technical Bid Closing Department 04-04-2016 10.01 05.04.2015 17.00 02 Day(s)
5 Price Bid Closing.
6 Bid Submission Bidders 06.04.2016 10.00 11.04.2016 23.00 06 Day(s)
7 Technical Bid Opening Department 12.04.2016 11.00 13.04.2016 17.00 02 Day(s)
8 Price Bid Opening
*Dates mentioned here, arescheduled dates for Bid Opening Activities. Any changes in dates of
opening of technical and commercial bids shall be notified in 'Press Notice / Corrigendum' section
on the e-Tendering sub portal of the department before opening of the same. Joint Commissioner of Sales Tax (Vat Adm)
Nagpur Division, Nagpur
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SALES TAX DEPARTMENT
GOVERNMENT OF MAHARASHTRA
SECTION - I:---.:
INTRODUCTION:-- 1)Sales Tax Department, Government of Maharashtra is inviting online e-
Tender in Form-‘B-1’from contractors for cleaning the officers’ cabin, staff sitting area, Meeting Hall,
toilet,corridors,staircase,officer and staff cabin area etc.by machine/manually at VikrikarBhavan, Civil Lines,
Opp. : High Court, NAGPUR 440 001 for the period of 3 years. (i.e. 01-04.2016 TO 31.03.2019)
1)The tender notice shall form a part of the contract.
2)The bidderif firm of company (as the case may be) and the name of the partner/director should
hold the power of attorney,if any,authorizing him to conduct transaction of behalf of the firm
or company.
3)Right is reserved to revise or amend the contract documents fully or part thereof prior to the
date notified or amended for the receipt of tender. Such deviations /amendments if any shall be
communicated in the form of corrigendum by a letter as may be considered suitable.
4)Right is reserved with Joint Commissioner of Sales Tax to reject any or all tenders without
assigning any reasons thereof.
5) All payments and bank guarantee shall be in the name of Establishment officer-2, Sales Tax
Office, Nagpur
2) EARNEST MONEY : -
a) Bidders will have to pay Earnest Money Deposit through online modes of payment such as Net
Banking, Debit Card, Credit Cardand NEFT/RTGS during Bid Preparation stage. This
payment will not be accepted by the department through any offline modes such as Cash,
Cheque or Demand Draft.
b) Valid earnest money exemption certificate will be accepted in lieu of earnest money deposit.
The tenders who are exempted from payment of earnest money deposit should download online
copy of certificate from Government of Maharashtra regarding exemption from the payment of
earnest money.
c) Tenderers those who do not deposit earnest money in one of the above acceptable forms Shall
be summarily rejected.
d) The amount of earnest money will be refunded to the unsuccessful tenderer on deciding about
the acceptance or otherwise of the tender to otherwise on expiry of the validity period
whichever is earlier. In case of the successful tenderer it will be refunded after payment of the
initial security deposit and completion of agreement bond. If successful tenderer does not pay
the security deposit and complete the agreement bond, in prescribed time limit his earnest
money deposit will be forfeited.
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3) SECURITY DEPOSIT :-
The successful bidder has to pay 5% of tendered value Security Deposit in favour of
Establishment Officer-2, Sales Tax Office, Nagpur 440 001. In the form of Bank Guarantee from a
Nationalized Bank in the enclosed form.
3.1 All compensation or other sums payable by the contractor under the terms of this Contract or
any other contract or on any account may be deducted from this Security Deposit or from any
sums which may be due to his or may become due to him by Government on any such above
noted deductions the contractor shall within ten days of receipt of notice of demand from the
Establishment Officer-2, Sales Tax Office, Nagpur make good the deficit.
3.2 There shall be no liability of the Department to pay any interest on the Security Deposited by
or recovered from the contractor.
3.3 The Security Deposit shall be refunded after completion of defect liability period prescribed
for this contract in accordance with the provisions in clause of the contract.
4. IMPORTANT POINTS/TO BE NOTED BY THE TENDERER.
I) On receipt of E- tender form the bidder should ensure that no correction is left .
II) It would be specially seen by the tenderer that the rate and place of cleaning services are
entered in Section- viii of the agreement form.
III) Section vi and xi of the contract shows item of the work to be executed and their estimated
quantities, the rate and amount of each item as per estimate and total estimated cost of work put
to tender in scheduled-B..
IV) Supervision of work will done by the Establishment Officer-2, Sales Tax
Office,VikrikarBhavan, Civil Lines, Nagpur and the payment of work will also made by
Establishment Officer-2, Sales Tax Office,VikrikarBhavan, Civil Lines, Nagpur
V) “Day” means a working day.
VI) “Tendering Authority” means The Joint commissioner of Sales Tax (Vat Adm), Nagpur
Division, Nagpur who has been authorized to issue a work order under this contract.
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SECTION- II: QUALIFICATION CRITERIA
A) TECHNICAL QUALIFICATION CRITERIA.
I) The Contractor should have executed mechanized/manuallyhouse keeping job of minimum
area of 50000 Sq. ft. at any Govt., Govt. Undertaking Companies, autonomous body,
corporate houses/malls.
II) Total contract amount for mechanized and manual cleaning work recorded by the tenderer
during last 3 F.Y including current year shall be minimum of 8 Lakhs for 3 similar completed
works.
III) Average Annual Financial Turnover during the last 3 years ending on 31st March, 2015 should
be 6 Lakhs.
IV) The Contractor should own the equipment to show that he undertakes such jobs of cleaning on
regular basis.
V) The Company should be registered under The Employees Provident Fund Act.
VI) The Company should be registered under Employees State Insurance Act.
VII) The Company should have the license to employ, the contract labours under The Contract
Labour Act from Labour Commissioner.(if applicable)
VIII) The Company should be registered under Service Tax Act.
IX) The Company should be registered under Income Tax Act (PAN Card).
X) The Company should be registered under the Maharashtra Profession Tax Act.
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B) * The online two bid system will be adopted on E-Tendering website of Govt of
Maharashtra.
The Bidder must submit this Bid in two bid online e-tender mentioned below :
Technical Documents to Upload
T1:- Called “ Technical Bid Envelope” shall contain
Document No. 1) A certified Xerox copy of Registration Certificate of firm, Partnership deed /
memorandum and articles of Associations, Byelaws of Co-op. Society.
Document No. 2) Power of Attorney. (Registered) / Resolution of Co-op. Society.
Document No. 3) Certificate of completion of work order of mechanized and manual cleaning job
recorded by the tenderer during last 3 F.Y including current year shall be minimum of 8 Lakhs similar work
completed of any Government sector, Govt. undertaking companies, autonomous body, corporate
houses/malls.
Document No. 4) Experience Certificate of mechanized/manual housekeeping job of minimum area of
50000 Sq. Ft. at any Government, Govt. undertaking companies, autonomous body, corporate houses/malls.
Document No. 5) Total contract amount for mechanized and manual cleaning work recorded by the
tenderer during last 3 F.Y including current year shall be minimum of 8 Lakhs for similar completed works.
Average Annual Financial Turnover during the last 3 years ending on 31st March, 2015 should be 6 Lakhs. In
proof the tenderer shall submit certificate from C.A. in which mention T.O, Cleaning Receipt Amount,
Balance Sheet, P & L Account etc. or Audit Certificate for Co-op. Society which is issued by Govt. Co-op.
/Certified Co-op. Auditor.
Document No. 6) Solvency Certificate/Bank Guarantee from nationalized bank to the extent of Five
Lakhs upload with tender.
Document No. 7) List of machinery and equipment for cleaning jobs.
Document No. 8) Certified copy of registration certificate under Employees Provident Fund Act, and
also latest proof of the same (Challans must be attached)
Document No. 9) Certified copy of registration certificate under Employees State insurance Act, and
also latest proof of the same (Challans must be attached)
Document No. 10) Certified copy of License from Labour Commissioner to employ contract labours
under Contract Labour Act. (if applicable)
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Document No. 11) Certified copy of Income Tax PAN Card No. of the tenderer.
Document No. 12) Certified copy of Service Tax Registration Certificate which should be in the Name of
the Tenderer.
Document No. 13) Maharashtra Profession Tax Registration.
N.B- 1.All Technical bid documents should be scanned and uploaded in the above sequence in Envelop
T1 of online Tender.
2. All the above documents asked are mandatory to upload.
3. In the event of the date specified for receipt and opening of technical bid being declared as a public
holiday for Government of Maharashtra the due date for submission of bids and opening of bids will
be next working day at the same scheduled time.
4. The Bidders should produce all the original documents at the time of opening of Technical bid.
.C1 Called “Commercial Bid Envelope” shall contain
Duly filled prescribed PRICE BID in section-IX and with Memorandum form SHALL BE
UPLOAD ON WEBSITE OF GOVT OF MAHARASTRA online.
The intending bidder shall quote his offer online only in Envelope C1 of e-tender.
The commercial bid of the shortlisted tenderer, If bidder qualified in technical bid shall be Opened by
the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur in e- tendering process & The
evaluation committee has found requirement specified above is in order , the commercial bid shall be
treated as valid and processed for further evaluation. The successful tenderer will be informed by Joint
Commissioner of Sales Tax, accordingly by the letter of intent and will be directed to pay Security Deposit
and complete the agreement formalities. The work order will be placed by the Joint Commissioner of Sales
Tax (VAT ADM) Nagpur Division, Nagpur,. The payment and supervision of work will be done by
Establishment Officer-2, Sales Tax Office, Nagpur.The Earnest Money will be refunded to successful
Vendor by the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur, to the effect that the
required Security Deposit has been paid by the tenderer and contract documents are duly signed. The
commercial bid will be evaluated only on the basis of total cost of the project quoted by the tenderer in the
schedule of quantity/rates in SCHEDULE-B
6 .THE TENDOR IS LIABLE FOR OUTRIGHT REJECTION IF ON OPENING IF IT IS FOUND
THAT ::-
a. The tenderer has not followed the procedure laid down for the submission of E –tender
strictly.
b. The tenderer proposed any alteration in the work specified in the tender or on the time
allowed to carry out the work or any other condition which cannot be evaluated.
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I. The tenderer has not download the attested copy of having registered with the Assistant
Commissioner of Labour as required under the Contract Labour (Regulation & Abolition)
Act, 1970 and the Maharashtra Contract Labour (Regulation & Abolition) Rules 1970.
II. Income Tax 2% plus surcharge @10% and education cess 3% on Income Tax or
percentage that will be In force from time to time shall be recovered from the Gross Amount
of every bill , whether for measured work or Advance payment and/ or Secured Advance.
III. The item rates shall be inclusive of all taxes, octroi, water charges, sewerage Charges, all
incidental expenses etc. to be paid by the tenderer for the work and claim for extra payment
on any such account shall not be entertained.
IV. If a firm or company/Society is downloading the tender on website they should mention in
its Letter the names of all partner and names of person who hold power of attorney
Or legal authority/employee and partnership deed etc.,along with the tender. The Tenderer
incase of firm or Company/Society,each partner, director shall sign and signature Should be
attested by any person, in the space provided for the purpose in agreement Form B-1.
V. In case any clarification is required or the tenderer has any doubt to the meaning of
wording of specification drawings, condition or any other matter connected with the work or
contract he shall put forth all particulars before tendering authority.
VI. Any change that will be made in the Tender Papers by the Competent Authority after
issue of same will be intimated to the Tenderers in the form of Corrigendum/addendum for
incorporating the same in the tender before submitting online on website.
VII This tender notice along with Corrigendum/Addendum etc.if any,
shall form part of Tender Documents.
VIII Acceptance of tender will rest with the competent Authority who reserves the
right to reject any or all tenders without assigning any reason thereof.
SECTION-III: INSTRUCTIONS TO BIDDERS (ITB)
• In the technical bid no price shall be mentioned. If the same is done the offer is liable to be rejected.
• Sales Tax Department shall not be responsible for any delay / difficulties / inaccessibility of the down
loading facility for any reason whatsoever. No claim on this account shall be entertained.
• The initial period of contract will be one year but depending on the work performance it may further
be extended up to 2 years.
• The bidders are requested to familiarize themselves with the use of the e-Tendering portal of
Government of Maharashtra well in advance.
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• To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender and
subsequently purchase the Tender Document and its supporting documents, kindly visit following e-
Tendering website of Government of Maharashtra: https://maharashtra.etenders.in
• The Contractors participating first time for e-Tenders on GoM e-tendering portal will have to
complete the Online Registration Process for the e-Tendering portal. A link for enrollment of new
bidders has been provided on https://maharashtra.etenders.in.
• All bidders interested in participating in the online e-Tendering process are required to procure Class
II or Class III Digital e-Token having 2 certificates inside it, one for Signing/Verification purpose and
another for Encryption/Decryption purpose. The tender should be prepared & submitted online using
individual’s Digital e-Token.
• e-Tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been
provided on e-Tendering website in order to guide them through different stages involved during e-
Tendering such as online procedure for Tender Document Purchase, Bid Preparation, Bid
Submission.
• Bidders will have to pay cost of Tender Document through online modes of payment such as Net
Banking, Debit Card and Credit Card during Tender Document Download stage. This payment
will not be accepted by the department through any offline modes such as Cash, Cheque or Demand
Draft.
• Similarly, Bidders will have to pay Earnest Money Deposit through online modes of payment such as
Net Banking, Debit Card, Credit Cardand NEFT/RTGS during Bid Preparation stage. This
payment will not be accepted by the department through any offline modes such as Cash, Cheque or
Demand Draft.
• The interested contractors / bidders will have to make online payment (using credit card/debit
card/net banking) of Rs. 1054/- (inclusive of all taxes) per bid per tender to online service provider of
e-Tendering system (SifyNexTenders) at the time of entering Online Bid Submission stage of the
tender schedule.
• If any assistance is required regarding e-Tendering (registration / upload / download) please contact
GoM e-Tendering Help Desk on number: 020 – 3018 7500 (Pune Helpline), Email:
For a bidder, online bidding process consists of following 3 stages:
1. Online Tender Document Purchase and Download
2. Online Bid Preparation
3. Online Bid Submission
All of 3 stages are mandatory in order for bidders to successfully complete Online Bidding Process.
TENDER DOCUMENT PURCHASE AND DOWNLOAD:
The tender document is uploaded / released on Government of Maharashtra, (GOM) e-tendering website
https://maharashtra.etenders.in. Tender document and supporting documents may be purchased and
downloaded from following link of Maharashtra Sales Tax Department on e-Tendering website of
Government of Maharashtra, https://mstd.maharashtra.etenders.in by making payment through Online
Payment Modes i.e. Net Banking, Debit Card and Credit Card.
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If for any reason a bidder fails to make this payment through online modes, system won't allow the bidder
proceed further for next stage resulting in his/her elimination from Online Bidding Process.
This payment will not be accepted by the department through any offline modes such as Cash, Cheque or
Demand Draft.
Subsequently, bid has to be prepared and submitted online ONLY as per the schedule.
The Tender form will be available online only. Tender forms will not be sold / issued manually from
Maharashtra Sales Tax Department, NAGPUR office.
The bidders are required to download the tender document within the pre-scribed date & time mentioned in
online tender schedule. After expiry of the date and time for tender document download, Department /
Corporation will not be responsible for any such failure on account of bidders for not downloading the
document within the schedule even though they have paid the cost of the tender to the Department /
Corporation. In such case the cost of the tender paid by the bidders will not be refunded.
PREPARATION & SUBMISSION OF BIDS
Both the Bids (Technical as well as Commercial) shall have to be prepared and subsequently submitted
online only. Bids not submitted online will not be entertained.
Online Bid Preparation EARNEST MONEY DEPOSIT (EMD)
Bidders are required to pay Earnest Money Deposit (if applicable) through Online Payment modes i.e. Net
Banking, Debit Card, Credit Card and NEFT/RTGS during Bid Preparation Stage.
This payment will not be accepted by the department through any offline modes such as Cash, Cheque or
Demand Draft.
If for any reason a bidder fails to make this payment through online modes, system won't allow the bidder to
complete Bid Preparation stage resulting in his/her elimination from Online Bidding Process.
In case EMD is mandatory to all the bidders for a tender, offers made without EMD shall be rejected.
In Bid Preparation stage, bidders get access to Online Technical and Commercial Envelopes where they
require uploading documents related to technical eligibility criteria and quote commercial offer for the work
/ item in respective online envelopes.
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Note: During Online Bid Preparation stage, bidders are allowed to make any changes or modifications in
the bid data uploaded by them in Technical (T1) as well as Commercial (C1) envelope.
Towards the end of Bid Preparation, once verification of EMD payment is successful, bidder completes the
Bid Preparation stage by generating the Hash Values for T1 and C1. Post this, system won’t allow him/her
to make any further changes or modifications in the bid data.
Online Bid Submission
In this stage, bidders who have successfully completed their Bid Preparation stage are required to
transfer the data, already uploaded by them during Bid Preparation stage, from their custody to
department’s custody.
Note: During this stage, bidders won’t have any capability to make any kind of changes or editing into
technical as well as commercial data.
INSTRUCTION TO BIDDERS FOR ONLINE BID PREPARATION & SUBMISSION
Bidders are required to pay Earnest Money Deposit (if applicable to them) through Online Payment modes
i.e. Net Banking, Debit Card, Credit Card and NEFT/RTGS during Bid Preparation Stage.
If for any reason a bidder fails to make this payment through online modes, system won't allow the bidder
to complete Bid Preparation stage resulting in his/her elimination from Online Bidding Process.
Hence, it is strongly recommended to bidders to initiate this payment well in advance prior to expiry of Bid
Preparation stage in order to avoid elimination from Online Bidding Process on grounds of failure to make
this payment.
During the activity of Bid Preparation, bidders are required to upload all the documents of the technical
bid by scanning the documents and uploading those in the PDF format. This apart, bidders will have to
quote commercial offer for the work / item, for which bids are invited, in an online form made available to
them in Commercial Envelope. This activity of Bid Preparation should be completed within the pre-
scribed schedule given for bid preparation.
After Bid Preparation, the bidders are required to complete Bid Submission activity within pre-scribed
schedule without which the tender will not be submitted.
Interested contractors / bidders will have to make online payment (using credit card/debit card/net
banking/Cash Card) of Rs. 1054/- (inclusive of all taxes) per bid per tender to online service provider of e-
Tendering system (SifyNexTenders) at the time of commencing Online Bid Submission stage of the
tender schedule.
Non-payment of processing fees will result in non submission of the tender and Department will not be
responsible if the tenderer is not able to submit their offer due to non- payment of processing fees to the e-
tendering agency.
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Detailed list of different modes of online payment to e-tendering service provider (E-Payment Options) has
been provided under E-Tendering Toolkit for Bidderssection ofhttps://maharashtra.etenders.in .
The date and time for online preparation followed by submission of envelopes shall strictly apply in all
cases. The tenderers should ensure that their tender is prepared online before the expiry of the scheduled date
and time and then submitted online before the expiry of the scheduled date and time. No delay on account of
any cause will be entertained. Offers not submitted online will not be entertained.
If for any reason, any interested bidder fails to complete any of online stages during the complete tender
cycle, department shall not be responsible for that and any grievance regarding that shall not be entertained.
Any amendment to the tender will be placed on sub portal of the Department, who have invited the bids, on
e-tendering portal of the Govt. of Maharashtra. The tenderer will not be communicated separately regarding
the amendment.
SECTION-IV : GENERAL CONDITIONS OF CONTRACT (GCC)
1. General Conditions :-
(1) The work in general shall be carried out in accordance with the sales Tax
Department specifications. If required, the Dept. of Sales Tax may give the work
mentioned in “B” to the contractor for cleaning without Notice at the same rate
mentioned in Commercial Bid.
(2) The work shall be carried out in the manner complying in all respects with the
requirements of relevant bye-laws of the local body under the jurisdiction of which
the work is to be executed or as directed by the Establishment Officer-2, Sales Tax
Office, Nagpur& nothing extra shall be paid on this account.
(3) The contractor shall comply with proper & legal orders & direction of the local or
public authority or municipality and abide by their rules & regulations & pay all fees
& charges which may be liable.
(4) The contractor shall give due notice to municipality, police and/ or other
authorities that may be required under the law/rules under force & obtain all requisite
license for temporary obstruction/enclosures and pay all charges which may be
leviable on account of his execution of the work under the agreement . Nothing extra
shall be paid on this account.
(5) The contractor shall be responsible to arrange at his own cost all necessary
tools, plants & machinery required for execution of work.
(6) No assistance of any kind including foreign exchange shall be made available
by the department for the purchase of equipment, plants, machinery, materials of
any kind or any other items required to be carried out in execution of work.
Payment will be made in Indian currency only.
(7) The contractor shall execute his work in such a manner that no damage is made
to the existing structure.
16
(8) The contractor shall conduct his work so as not to interfere with or hinder the
progress or completion of the work being performed by other contractor (s) or
by the Sales Tax Department, Nagpur& shall as far as possible arrange his work and
shall place & dispose of the material being used or removed so as not to
interface with the operations of other contractors, or he shall arrange his work
with that of the others in an acceptable & co-ordinate manner & shall perform
it in proper sequence to the complete satisfaction of Sales Tax Department.
(9) The Contractor shall maintain registers for materials and chemicals as
required by the Sales Tax Department, Nagpur. These registers shall be signed by the
contractor or by his authorized representative and the Sales Tax Officer
(Security) in charge of the work.
(10) Existing drains,pipes cables, overhead wires, sewer lines,water lines and other
services encountered in the course of the execution of the work shall be
protected against the damage by the contractor at his own expense. The
contractor shall not store materials or otherwise occupy any part of the manner
likely to hinder the operation of such services.
(11) The Contractor shall be responsible for the watch and ward of the
material provided by him against pilferage and breakage during the period of
execution and thereafter till the work is physically handed over to the department.
(12) The work is required to be executed in VikrikarBhavan, Nagpur,,
which is very important are where both speed and quality of execution are to
be maintained by the contractor.
(13) The contractor shall ensure quality work in planned and time bound manner.
Any sub-standard material /work beyond set out tolerance limits shall be
summarily rejected by the Establishment Officer-2, Sales Tax Office, Nagpur.
(14) Even ISI materials shall be subjected to quality test at the discretion of the
Establishment Officer-2, Sales Tax Office, Nagpur besides testing of other materials
as per the specifications described for the item /material. Whenever ISI marked
materials are brought to the site of work; the contractor shall if requited by the
Establishment Officer-2, Nagpur, furnish manufacturer’s test certificate to establish
that the material procured by the contractor for incorporation in the work satisfy the
provisions of ISI Code relevant to the material and / or the work done.
(15) Department shall not be responsible for any loss of material used by the
contractor at site.
(16) During execution of work contractor shall make arrangement for cleaning of
site daily after the work.
(17) Income Tax as per Income Tax Rules deduction from gross amount payable
for every month as per prescribed in the above mentioned below:
SECTION-V: SPECIAL CONDITIONS OF CONTRACT(SCC)
(1) The tenederer shall study carefully, the materials, chemicals, machines,
equipments, specifications, schedule of quantities, the frequencies of
different operations and conditions of the tender documents to fully
appreciated the scope of work before quoting his rates.
17
(2) The Contractor should provide satisfactory evidence acceptable to the
Sales Tax Department, Nagpur to show that (In Technical Bid Part I)
(a) Contractor is reputed firm /contractor who regularly under takes the works of
Mechanized Cleaning to the subject tender and has adequate technical
knowledge and experience.
(b) To show that the contractor undertakes such jobs on regular basis, he should
own the equipments. The bidder should produce documentary evidence of
ownership of cleaning equipment’s
(c) Contractor has an established proper supervisory control over
organization to ensure that there is adequate control at all stages of execution
of the contract. He should give proper Quality assurance chart for the work.
(3) The Contractor shall have complete technical know-how of Mechanized cleaning
Systems, its operating’[cedures and work methods to get the required job done
with minimum possible resources. A proof to substantiate this shall be enclosed
along with tender.
(4) The Housekeeping work is required in VikrikarBhawan, Nagpur, is a
Sensitive and high security zone. The successful tenderer has to follow the security
requirement’s in his day-to-day work.
(5) The contractor shall have to clean the area as per minimum frequencies
mentioned However, the cleaning shall have to be done more frequently if
required for proper housekeeping upon the instructions of the Establishment Officer-2,
Sales Tax Office, Nagpur for which nothing extra shall be paid.
(6) The tenderer whose tender is accepted shall submit daily housekeeping plan so as
to help the Sales Tax Departments officers to monitor and check that the
housekeeping work is being done according to the schedule of frequencies
mentioned.
(7) The Contractor shall work in close co-ordination with officials working in
various room/halls, including staff of Committee Rooms, etc.and modify working
schedule if required as per users convenience. No claim whatsoever on this
account shall be entrained.
(8) The department may provide space for storage of machines, materials and
chemicals no extra payment shall be admissible for carriage/shifting etc.
(9) The information & site data mentioned in the tender documents are being
furnished for general information & guidance only. The Sales Tax Officer
(Security) in no case shall be held responsible for the accuracy thereof or any
interpretations or conclusion drawn there form. The contractor shall verify such
data to his entire satisfaction before quoting the rates.
(10) No tools & plants including special T & P etc. shall be supplied by the
department. The contractor will have to make his own arrangements at his own
18
expense for all machines, chemicals, materials toiletries, consumables etc.
(11) The contractor shall dispose off garbage, malba, rubbish & other unserviceable
materials and waste at their own cost to the notified/specified NMC dumping
ground and under no circumstances these shall be stacked/dumped even
temporarily within the building or the surrounding premises.
(12) Tendered rates shall be for completed work covering all materials,
labour,carriage, machinery & equipment’s royalties fees,rent,excise duty,custom
duty, sales tax, Service Tax, VAT, etc. Sales Tax on works contract tax (if any)
,Octroi,entry tax, wages, tools and plants transportation risks, overhead general and
special liabilities/obligations as mentioned and profits etc. all complete.
The Contractor shall pay necessary taxes, such as sales tax, Central excise duty,
customs
Duty, Service Tax and any other Taxes as applicable as above to relevant authorities.
(13) Materials and chemicals required shall have to be brought by the contractor on
advance for each month at his own cost. It may be noted that the material and
chemicals required shall have to be brought at site and shall be kept in the safe
custody of Establishment Officer-2, Sales Tax Office, Nagpur.
(14) The standard of sanitation/cleanliness shall always be to the satisfaction of the
authorized representative of the Establishment Officer-2, Sales Tax Office, Nagpur.
whose decision in this regard shall be final and binding on the contractor. In case of
defaultEstablishment Officer-2, Sales Tax Office, Nagpur may get the improvement
done at the cost of agency without any notice.
(15) The sweeping/cleaning/scrubbing/vacuum cleaning/buffing etc. all shall be
carried out by machines only. However, in exceptional cases where cleaning is
not possible with machines, manual cleaning will be permitted with specific
approval of Establishment Officer-2, Sales Tax Office, Nagpur.
(16) The contractor shall appoint exclusively for this work one Manager and Five
Supervisors who shall coordinate with the Department as & when needed.
(17) The contractor shall arrange the necessary water supply fitting, flexible pipe etc.
for taking water from the water taps provided in the building for the work of
housekeeping at his own cost.
(18) The tenderer should provide minimum number of staff required for cleaning
operation. In case the tenderer fails to deploy services of minimum staff as
required. He will be liable for fine as decided by Sales Tax Department. The
staff in uniforms as approved by Establishment Officer-2, Sales Tax Office, Nagpur.
only shall be allowed for duty. The workers shall be supplied with sufficient sets of
uniforms by the contractor so that they wear them at all time and keep them clean.
(19) The contractor shall take at his own cost, if required, necessary insurance cover in
respect of staff and other personnel to be employed or engaged by him in connection
with the above mentioned services to be rendered to Sales Tax Department and shall
19
comply with all relevant labour laws as applicable to the area as existing or as may be
mentioned during the contract period and shall indemnify Sales Tax Department
against all acts of omissions,fault,branches and or any claim or demand, loss injury and
expenses to which Sales Tax Department may be party or involved as a result of the
contractors failure to comply and of the obligation under the relevant act law which the
contractor is to follow.
(20) All the materials/chemicals/consumables brought to site shall be protected suitably
duly wrapped/packed & stored so as to avoid any damage during loading
transportation/unloading & handling due to weather conditions etc. at any stage.
(21) The tenderer should deploy minimum number of machines as per Section XII of tender
document. The machines brought on site will not be allowed to be taken away till
completion of work without specific permission from Establishment Officer-2, Sales
Tax Office, Nagpur.in writing if required for repairs etc. The register indicating
machines numbers etc. for identification will be prepared on the date of start of work
and will be open for inspection by the officers of Sales Tax Department or otherwise as
approved by Establishment Officer-2, Sales Tax Office, Nagpur. In case of any short
fall on a particular day the recovery shall be made at the rate as specified against each.
(22) The tenderer should procure the required equipment/machines for housekeeping within
fifteen days of issue of letter of intent (before the issue of work Order letter) as per the
numbers and machines specified in section-xii of Tender document .The cost of
Machine maintenance will be borne by the contractor.
(23) The successful tenderer has to tie up with reputed manufacturing companies for Annual
Maintenance Contract of Machines. The agreement with the above companies should
also provide for proper training to be imparted to the workers and stipulate that their
representatives shall visit the premises once in a month (or more often as required by
the Establishment Officer-2, Sales Tax Office, Nagpur. to ensure that the operations
of the machinery and the use of their chemicals is efficient and effective.
SECTION- VI: ADDITIONAL CONDITIONS OF CONTRACT(ACC)
1. Additional conditions :
(1) For maintaining the machinery in running conditions. The contractor shall carry
out the Annual Maintenance Contract for the machines which he has procured
for the purpose of carrying out the work from the manufactures of the machines.
(2) Contractor has to produce documentary evidence regarding payments of ESI,EPF
& Bonus as per prevailing rates of the Government of quarterly basis or as and
when asked for.
(3) The tenderer shall acquaint himself with the proposed site of work. Its approach
20
roads, working space available before quoting his rates.
(4) The contractor shall take all necessary to prevent any nuisance or inconvenience
the owners, tenants of occupiers of adjacent properties and to the public in general.
(5) Almost care shall be taken to keep the noise level to the bearest minimum so that
no disturbance as far as possible is caused to the occupant user of building.
No inflammable materials including P.O.I. shall generally be allowed to be
stored at site. However, reasonable quantity may permitted for storage subject to
the compliance of all rules / instructions issued by the competent authorities and
as per the direction of Establishment Officer -2, Sales Tax Office, Nagpur.
(6) In the event of any restriction being imposed by the security agency,
Sales Tax Department, Traffic or any other authority having jurisdiction in the area
on the working or movement of labour/material, the contractor shall strictly follow
such restrictions and nothing extra shall be payable to the contractor
on this account. General Security restriction are given as under.
(a) The movement of trucks and vehicles shall be regulated in accordance with
rules and regulations as approved by competent authority.
(b) Labour huts/stay of workmen will not be allowed at site.
(c) The laboures name and addresses who are working at site shall be furnished for
security verification.
(d) After certification of antecedent badges will be issued to them by the contractor
under the seal of the Establishment Officer-2, Sales Tax Office, Nagpur. The
cost of badges would be borne by the contractor.
(e) As and when there will be security requirements certain additional restriction can
be imposed as per the requirement of the situation.
(f) The contractor shall be responsible for behavior and conduct of his labour.No
labour with doubtful integrity of having bad record shall be engaged by the
contractors.
(7) The contracts is to execute the different items for all floor heights & levels
for which nothing extra shall be paid over & above the quoted rules for
different items as per schedule of quantities. Unless otherwise provided in
the schedule of quantities, the rates tendered by the contractor shall be all
inclusive and shall apply to all heights, lifts and depths of the building and
nothing extra shall be payable to him on this account.
(8) No payment shall be made for any damage caused by heavy rain , flood
or any other natural calamity, whatsoever during the execution of the work.
The contractor shall be fully responsible for any damage of the
Govt.Property and work for which the payment has been advance to him
under the contract and be shall make good the same at his risk and cost.
(9) The contractor shall visit the site & examine the availability of space in
detail for execution of the work and deployment of machinery, the meeting,
21
cultural activities take place in the campus, the contractor has to ensure that the
aboveprogrammes/activities area not hindered in any manner while executing the work.
Signature of ContractorJt. Commr of Sales Tax(Vat Adm)
SECTION -VIIPart—I:- Scope of Work and Technical Information -
Cleaning of the Toilet, etc.by machine/manual at VikrikarBhavanNAGPUR.
Sr
No
Area Scope of
Work
Equipment
Required
Common
Toilets
Ladies/Gents
VIP Toilets
Ladies/Gents
1
Floor Cleaning Washing
and
Wet
Vacuumin
g
HP Jet and
Divervac 30
Diverwash
Vacuum Cleaner
Or equivalent
Machinery/manually
2 times
within a
Day
2 times within a
Day
2 Urinals cleaning Washing
waping
High pressure
Jet,Divervac 30
Diverwash or
Equivalent
machinery/manually
2 times
within a
Day
2 times within a
day
3 Commode
cleaning
Washing High pressure
Jet or equivalent
Machinery/manually
2 times
within a
Day
2 times within a
day
4 Wash Basin
Cleaning
Washing High pressure
Jet or equivalent
Machinery/manually
2 times
within a
Day
2 times within a
day
5 Glass cleaning
Wiping Glass cleaning Daily Daily
6 Side wall and
PartitionCleaning up-to
Man Height
Washing High Pressure
Jet or equivalent
Machinery/manually
Daily Daily
7 Floor Cleaning Mopping Sponge mop or
Equivalent
machinery/manually
2 times
within a
Day
2 times within a
day
8 Door Cleaning Wet/Dry
Wiping
Wet/Dry Stick
Mop orEquivalent
machinery/manually
Daily Daily
9 Window Glass
Cleaning
Wet/Dry
Wiping
Glass Cleaning Daily 2 times in a week
10 Tube light, Fan ,
Exhaust Fan, Cleaning
Dusting
Dry wiping
Vacuum Cleaner
Weekly 2 times in a week
11 Side wall (above
Man height)
Wet/dry
wiping
Stick Mop wet/
Dry or Equivalent
Machinery/manually
Weekly Weekly
12 Waste Disposal Collection/
Disposal
Manual Daily Daily
13 Air Freshener Spraying Manual Daily Daily
22
SECTION - VII-Part—II :Scope of Work and Technical Information -
Cleaning of the Corridors, Staircase and open space, Officer’s and Staff’s Cabin area etc.by machine /
Manually at Vikrikar Bhavan,Nagpur-440 001 (For Three years) Sr
No
Area Scope of Work Frequ
ency
Equipment
Required
Type of Machine/Equipment
1
Floor Cleaning Mechanised
Swiping/manual
Daily Sweeping Flipper or equivalent
Machinery/manually
2 Floor cleaning Scrubbing Drying Daily Scrubber Drier Swingo-755 1st or Nilfisk CA 750
Equivalent machinery/manually
3 Side wall and Partition
cleaningUp-to man height
Washing/wiping
Vacuuming
Daily Telescopic pole Telescopic Pole or
Equivalent machinery/manually
4 Water cooler
Pedestal
Washing/wiping Daily Wet/Dry
Vacuuming
Divervac 30 or
Equivalent machinery/manually
5 Water Cooler
Pedestal
Washing/wiping Daily High pressure Jet Diverwash or
Equivalent Machinery/manually
6 Glass Cleaning
Window/cabin/quibic
Wet/Dry Wiping Weekly Glass Cleaning Glass Cleaning
Kit or equavalent/manually
7 Staircase Railing Wet/Dry wiping Daily Sponge Kit
Duster
Sponge kit/Duster or
Equivalent machinery/manually
8 Corridor Elect
panels
Dusting/Vacuuming Weekly Vacuum Cleaning
Kit
Divervac 30 or equivalent
machinery/manually
9 Tube lights/Fan and
Electric bulb
Dusting/Vacuuming Monthl
y
Manual Sponge/Cotton Dusters
Or equivalent Machinery/manually
10 Table, Chairs, Phone,
Computer cleaning
Dusting Daily Manually cleaning Daily
11 Lift Lobby Srubbing Drying Daily Scubber Drier CA-750 or equivalent
machinery/manually
12 Fire Equipments Dusting/Wiping Weekly Vacuum Cleaner Sponge Kit/cotton Dusters or equivalent
machinery/manually
13 Ceiling Dusting/Cobweb
Cleaning
Monthl
y
Manual/Vacuum
Cleaner
Telescopic pole kit or
Equivalent machinery/manually
14 Photo Frames Wet/dry wiping Weekly Glass cleaning Kit Glass Cleaning kit or equivalent
machinery/manually
15 Railing Wiping/polishing Monthl
y
Manual Sponge kit/cotton
Dusters polish or equivalent machinery
16 Visible Cable Dusting vacuuming Monthl
y
Vacuum cleaner Divervac 30 or
Eqiavalent machinery/manually
17 Pillars/staircase
Corridors
Passage stain Removal
Wet/Dry wiping Weekly Manual/Bio
Degradable
Chemicals
Manual/JD chemicals
Or equivalent Machinery/manually
18 Chajjas/Windows
Panels
Vacuuming/wiping/
stain Removal
Fortnig
ht
VacuumCleaner/B
io Degradable
Chemicals
WD-225 JD Chemicals or
Eqavalent Machinery/manually
23
19 Open Space Dusing and swiping Daily Manual Manually
20 Paper Collection and
GarbageDisposal
Collection of free
Paper/bages
Rubbish spread
Daily Manual Trolly or equivalent Machinery
SECTION – VIII:
B- FORM- 1 (Agreement)
DEPARTMENT: SALES TAX DEPARTMENT, NAGPUR
NAME OF WORK : Cleaning the Toilet, Corridors, Staircase open space, Officer’s and Staff’s cabin
area etc. by machine at VikrikarBhavan, Nagpur, .
General Rules and Directions for the Guidance of Contractors.
1) All works proposed to be executed by contract shall be notified in a form of invitation to e- tender on government of maharashtra website.
This E –TENDER form will state the work to be carried out as well as the date for submitting and opening
tenders, and the time allowed for carrying out the work, also the amount of earnest money to be deposited
with the tender and the amount of security deposit to be deposited by the successful tenderer, and the
percentage, if any, to be deducted from bills. Copies of the specifications, designs and drawings, estimated
rates, scheduled rates and any other documents required in connection with the work shall be signed by the
Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpurfor the purpose of identifications and shall
also be open for inspection by contractors on website of Government of Maharashtra.
In the event of the e- tender being submitted by a firm, it must be signed by each partner thereof and any
person holding a power of attorney authorizing him to do so.
2) i) The Contractor shall pay along with the tender the sum of Rs. 1,00,000/- for contractor as and by way of earnest money. The contractor may pay the said amount by forwarding the e- tender amount online NEFT, RTGS only to
ESTABLISHMENT OFFICER-1, Sales Tax Office, Nagpur. The said amount will not carry any interest
whatsoever or deposited in treasury.
ii) In the event of his e-tender being accepted, subject to the provision of sub clause (iii) below, the said
amount of earnest money shall be appropriated towards the amount of security deposit payable by him under
conditions of General Conditions of Contract.
iii) If, after submitting the e- tender, the contractor withdraws his offer, or modifies the same or if after the
acceptance of his tender the contractor fails or neglects to furnish the balance of security deposit without prejudice to
any other rights and powers of amount of the earnest money deposited by him.
iv) In the event of his e- tender not being accepted, the amount of earnest money deposited by the contractor shall,
unless it is prior thereto forfeited under the provisions of sub-clause (iii) above, be refunded to him on his passing
receipt therefore.
3) Receipts for payments made of account of any work, when executed by a firm, should also be signed by all the
partners except where the contractors are described in their tender as a firm, in which case the receipt shall be
24
signed in the name of the firm by one of the partners, or by some other person having authority to give effectual
receipts for the firm. 4) Any person who submits a e-tender shall fill up the usual form stating at what rates specified in scope of work
(memorandum showing items of work to be carried out in schedule-B ) he is willing to undertake the work. Only
one rate or such percentage on all the estimated rates/Schedule rates shall be named. E-Tenders which propose
any alteration in the works specified in the said form of invitation to tender, or in the time allowed for carrying out the work, or which contain any other conditions, of any sort will be liable to rejection.
5) The Joint commissioner of Sales Tax (Vat Adm), Nagpur Division, Nagpur shall open e- tenders in the presence
of contractors who have submitted e- tenders or their representatives who may be present at the time…… &dt………. and he will enter the amounts of several e-tenders in a comparative statement in a suitable form. In
the event of a e- tender being accepted, the contractor shall for the purpose of identification sign copies of the
rejected, the competent officer shall authorize the Scheduled Bank concerned to refund the amount of the earnest money deposited to the contractor making the e- tender, on his giving a receipt for the return of the money.
6) The officer competent to dispose of the e- tenders shall have the right of rejecting all or any of the e-tenders.
7) No receipt for any payment alleged to have been made by a contractor in regard to any matter relating to this e-
tender or the contract shall be valid and binding of Government unless it is signed by the Joint Commissioner of
Sales Tax (VAT ADM) Nagpur Division, Nagpur. 8) All work shall be measured net by standard measure and according to the rules and customs of the Public Works
Department Government of Maharashtra and without reference to any local custom.
9) If contractor is registered with PWD then he should produce along with his e-tender valid certificate of registration as approved contractor in appropriate class by Public work dept.
10) All corrections and additions or pasted slips should be initialed.
11) The measurements of work will be taken according to the usual method in use in the Department of public works Government of Maharashtra and no proposal to adopt alternative methods will be accepted. The Joint
Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur decision as to what is the usual method in
use in the Department will be final.
12) The contractor will have to construct shed if Sales Tax Department is unable to provide space for storing controlled and valuable materials at work site, having double locking arrangement. The materials will be taken
for use in the presence of the Departmental person. No materials will be allowed to be removed from the site of
works. 13) The contractors shall also give a list of machinery in their possession and which they propose to use on the work
in the form of statement
14) Every contractor should furnish along with the e-tender, statement showing previous experience and technical staff employed by him in the form of statement.
15) Successful Contractor should produce license/ attested copy of license duly attested by Gazetted officer having
registered with assistant Commissioner of labour as required as per contract labour (Regulation and abolition)
Act 173 and the Maharashtra Contract Labour (Regulation and abolition ) rules 1973. 16) The contractor shall comply with the provision of the apprentices Act 1961 and the rules and orders issued there
under from time to time if he fails to do so his failure will be breach of contract and Joint Commissioner of Sales
Tax (VAT ADM) Nagpur Division, Nagpur may in his discretion cancel the contract. The contractor shall also will be liable for any pecuniary liability arising on account of any variation by him of the provisions of the Act.
17) The Building is under renovation, the charges will be paid as per actual measurement of workdone.
JT. COMMISSIONER OF SALES TAX(VAT ADM),.
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
25
Tender for Works
1. I/We hereby e- tender for the execution, for the Governor of Maharashtra(hereinbefore and hereinafter referred to
as Government) of the work specified in the under written memorandum within the time specified in such memorandum at RS.
………………………………..
the estimated rates entered in Schedule ‘B’ showing items of work to be carried out and in accordance in all
respects with the specifications, additional specifications and instructions in writing referred to conditions of the contract.
MEMORANDUM
(a) General description : Cleaning the Toilet, Corridors, Staircase open space
etc. by machine at VikrikarBhavan, Nagpur .
(b) Estimated Cost Rs. 12,67,734/- for One year
Estimated Cost Rs.38,03,202/- for Three years
(c) Earnest money Rs. 1,00,000/-
(d) Security Deposit- Rs:
(5% of tender value for 1 year)
(f)Time allowed for the work 10 DAYS From the date of written
order to commence .
2. I/We agree that the offer shall remain open for acceptance for a minimum period of 120 days from the date fixed
for opening the same and thereafter until it is withdrawn by me/us by notice in writing duly addressed to the
authority opening the tenders and sent by registered post AD or otherwise delivered at the office of such authority.
“Treasury Bank Challan No. ….and date ………… for a period of one year in respect of the sum of as mentioned in
clause in I on form B-1 in E.M.D. Column representing the earnest money is herewith forwarded. The amount of
earnest money shall not bear interest and shall be liable to be forfeited to the Government should I/We fail to (i)
abide by the stipulation to keep the offer open for the period mentioned above or (ii) sign and complete the contract
documents as required by the Jt. Commr of Sales Tax (Vat Adm) and furnish the security deposit as specified item
(d) of the memorandum contained in paragraph (i) above within the time limit laid down in clause (i) of the
annexed General Conditions of Contract. The amount of earnest money may be adjusted to me/us if so desired by
me/us in writing, unless the same or any part thereof has been forfeited as aforesaid.
3. I/We have secured exemption from payment of earnest money after executing the necessary bond in favour of
the Govt. a true copy of which is enclosed herewith, should any occasion for forfeiture of earnest money for this
work arise due to failure on my our part to (i) abide by the stipulations to keep the offer open for the period
In Figures
as well
as in
words.
26
mentioned above or (ii) sign and complete the contract documents and furnish to security deposit as specified in
item (d) of the Memorandum contained in paragraph (i) above within the time limit laid down in clause (1) of the
annexed General conditions of contract the amount deposited lump sum for securing exemption in so far as the
same may extend in terms of the said bond and in the event of the deficiency out of any other money which are
due or payable to me/us by the Government under any other contract or transaction of any nature whatsoever or
otherwise.
4. Should this tender be accepted I/ We hereby agree to abide by and fulfill all the terms and provisions of the
conditions of contract annexed hereto so far as applicable and in default thereof to forfeit and pay to Government
the sums of money mentioned in the said conditions.
D D .NO. …………………..dated …………………… from the Scheduled Bank at ………………. in respect of the
sum of Rs. ……………….Is herewith forwarded representing the earnest money(s) the full value of
which is to be absolutely forfeited to Government should I/ We not deposit the full amount of security deposit
specified in the above memorandum in accordance with clause 1 (d) of the said conditions, otherwise the said sum of
as mentioned in column in 1 (C) shall be refunded.
• Amount to be specified in words and figures.
signature of contractor
before acceptance of Address:
Dated the day of 2016.
(Witness) Signature of witness
to contractor’s signature
Address:
(Occupation)
The above e-tender is hereby accepted by me for and on behalf of Governor of Maharashtra.
Dated : Joint Commissioner of Sales Tax(Vat Adm)
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
27
CONDITION OF CONTRACT.
Clause 1: The person/ persons whose e-tender may be accepted (hereinafter called the contractor, which expression
shall unless excluded by or repugnant to the context include his heirs, executors, administrators, and assigns) shall
(A) within 10 days (which may be extended by the Addl. Commissioner of Sales Tax concerned up to 15 days if the
Addl. Commissioner of Sales Tax thinks fit to do so) of the receipt by him of the notification of the acceptance of
his e- tender deposit with the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur in demand
draft endorsed to the Establishment Officer-2, Sales Tax Office, Nagpur (if deposited for more than 36 months) of
sum sufficient which will made up the full security deposit specified in the e-tender B-1 FORM (permit
Government at the time of making any payment to him for work done under the contract to deduct such as will
amount to Four percent of all moneys so payable such deductions to be held by Government by way of security
deposit.) Provided always that in the event of the contractor depositing a sum by way of security deposit as
contemplated at (1d) of memorandum above, then and in such case, if the sum so deposited shall not amount to Four
percent of the total estimated cost of the work, it shall be lawful for Government at the time of making any payment
to the contractor for work done under contract to make up the full amount of Four percent by deducting a sufficient
sum from every such payment as last aforesaid until the full amount of the security deposit is made up. All
compensation or other sums of money payable by the contractor to Government under the terms of his contract may
be deducted from or paid by the sale of sufficient part of his security deposit or from the interest arising there from,
or from any sums which may be due or may become due by Government to the contractor under any other contract
or transaction of any nature on any account whatsoever and in the event of his security deposit being reduced by
reason of any such deduction or sale as aforesaid, the contractor shall, within ten days hereafter, make good D D. Or
sums which may have been deducted from or raised by sale of his security deposit or any part thereof. The security
deposit referred at the cost of the depositor, be converted into interest bearing securities provided that the depositor
has expressly desired this in writing,
The security deposit will not be accepted in the form of Insurance Company bonds (As per
Govt , Orders contained in CCM/PWD/CAT/4250 dt. 27.2.1956)
If the amount of the security deposit to be paid in a lump sum within the period specified at (1)
above is not paid the e-tender/contractor already accepted shall be considered as cancelled and legal
steps taken against the contractor for recovery of the amounts, The amount of the security deposit
lodged by a contractor shall be refunded along with the payment of the final bill, if the date upto which
the contractor has agreed to maintain the work in good order is over. If such date is not over, only
50% amount of security deposit shall be refunded along with the payment of the final bill.
The amount of security deposit retained by the Government shall be released after expiry of period up to which the
contractor has agreed to maintain the work in good order is over, In the event of the contractor failing or neglecting to
complete rectification work within the period upto which the contractor has agreed to maintain the work in good order,
then, subject to provisions of clauses 20 hereof the amount of Security Deposit retained by Government shall be
adjusted towards the excess cost incurred by the department on rectification work.
28
CompensationClause 2: The time allowed for carrying out the work as entered in the tender
For shall be strictly observed by the contractor and shall be reckoned from the date on which the delay order to commence Work is given to the contractor.
The work shall throughout the stipulated period of the contract be proceeded with, with all due
diligence (time being deemed to be the essence of the contract on the part of the contractor ) and the
contractor shall pay as compensation an amount equal to one percent or such smaller amount as the
Joint Commissioner of Sale Tax (Vat Adm) (Whose decision in writing shall be final) may decide, of
the amount of the estimated cost of the whole work as shown by the e-tender for every day that the
work remains incomplete, or unfinished after the proper dates.
In the events of the contractor failing to comply with this conditions he shall be liable to pay as
compensation an amount equal to one percent or such smaller amount as the Joint Commissioner of
Sale Tax (Vat Adm) (whose decision in writing shall be final ) may decide of the said estimated cost
of the whole work for every day that the due quantity of work remains incomplete provided always
that the total amount of compensation to be paid under the provision of this clause shall not exceed 10
percent of the estimated cost of the work as shown in the tender. Joint Commissioner of Sale Tax (Vat
Adm) should be the final authority in this respect irrespective of the fact that the tender is accepted by
Joint Commissioner of Sale Tax (Vat Adm) Nagpur Division, Nagpur.
Clause 3 : In any case in which under any clause of this contract the contractor shall have rendered himself
liable to pay compensation amounting to the whole of this security deposit whether paid in one sum or
deducted by installments or in the case of abandonment of the work owing to serious illness or death of the
contractor or any other cause the Joint Commissioner of Sale Tax (Vat Adm), on behalf of the Governor of
Maharashtra, shall have power to adopt any of the following courses , as he may suited to the interest of
Government :
a) TO rescind the contract ( for which rescission notice in writing to the contractor under the head
of Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur shall be conclusive
evidence ) and in that case the security deposit of the contractor shall stand forfeited and be absolutely at the disposal of Government.
b) To carry out the work or any part of the work departmentally debiting the contractor with the
cost of the work,, expenditure incurred on tools and plant and charges on additional supervisory
staff including the coast of work – charged establishment employed for getting the un-executed part of the work done departmentally in all respects in the same manner and at the same rates as
if it had been carried out by the contractor under the terms of his contract. The certificate of the
Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur as to the coasts and other allied expenses so done departmentally shall be final and conclusive against the
contractor.
(c) To order that the work of the contractor be measured up and to take such part there of as shall
be un-executed our of his hands, and to give in to another contractor to complete, in which
case all expenses incurred on advertisement for fixing a new contracting agency, additional
supervisory staff including the cost of work charged establishment and the cost of the work
executed by the work charged establishment and the cost of the work executed by the new
contract agency will be debited to the contractor shall be credited to the contractor in all
respects and in the same manner and at the same rates as if it had been carried out by the
contractor under the terms of his contract. The certificate of the Joint Commissioner of Sales
Tax (VAT ADM) Nagpur Division, Nagpur as to all the cost of the work and other expenses
Action when
whole of
security
deposit is
forfeited
29
incurred as aforesaid for or in getting the un-executed work done by the new contractor and as
to the value of the work so done shall be final and conclusive against the contractor.
In case the contract shall be rescinded under clause (a) above the contractor shall not be entitled to
recover or be paid. Any sum for any work therefore actually performed by him under this contract unless and
until the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur shall have certified in
writing the performance of the such work and the amount payable to him in respect thereof and he shall only
be entitled to be paid amount so certified. In the event of either of the work executed departmentally or though
a new contractor and other allied expenses exceeding the value of such work credited to the contractors the
amount of excess shall be deducted from any money due to the contractor, by Government under the contract
or otherwise howsoever or form his security deposit or the sale proceeds thereof provided, however the
contractor shall have no claim against Government even if the certified value of the work done departmentally
or through a new contractor exceeds the certified cost of such work and allied expenses, provided always that
whichever of the three courses mentioned in clauses (a)(b) or (c) is adopted by the Joint Commissioner of
Sales Tax (VAT ADM) Nagpur Division, Nagpur , the contractor shall have no claim to compensation for any
materials, or entered into any engagements or made any advance on account of or with a view to the execution
of the work or the performance or the contract.
Clause 4 : If the progress of any particular portion of the work is unsatisfactory the Joint Commissioner of
Sales Tax (VAT ADM) Nagpur Division, Nagpur ,shall notwithstanding that the general progress of the work
is in accordance with the conditions mentioned in clause2 , be entitled to take action under clause 3 (b) after
giving the contractor 10 days notice in writing. The contractor will have no claim for compensation, for any
loss sustained by him owing to such action.
clause 5: In any case in which any of the powers conferred upon the Joint Commissioner of Sales Tax (VAT
ADM) Nagpur Division, Nagpur by clauses 3 and 4 here of shall have become exercisable and the same shall
not have been exercised the non-exercise thereof shall not constitute a waving of any of the conditions here of
and such power shall not withstanding be exercisable in the events of any future case of default by the
contractor for which under any clause hereof he is declared liable to pay compensation amounting to the
whole of his security deposit and the liability of the contractor for past and future compensation shall remain
unaffected. In the events of the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur
taking possession of all or any tools and plant materials and stores in or upon the work of the site there of or
belonging to the contractor, or procured by him intended to be used for the execution of the work or any part
thereof , paying or allowing for the same in account at the contract rates, or in case of contract rates not being
applicable at current market rates to be certified by the Joint Commissioner of Sales Tax (VAT ADM) Nagpur
Division, Nagpur the may , after giving notice in writing to the contractor or his clerk of the work , foreman
or other authorized agent require him to remove such tools and plant, materials, or stores from the premises
within a time to be specified in such notice , and in the events of the contractor failing to comply with any
such requisition , the Joint commissioner of Sales Tax (Vat Adm) as to the expense of any such removal and
the amount of the proceeds and expense of any such sale be final and conclusive against the contractor.
Clause 6 : On the completion of the work contractor shall be paid. Last bill by the Establishment Officer-2,
Sales Tax Office, Nagpur of such completion: but no such bill shall be given not shall the work be considered
to be complete until the contractor shall have removed from the premises on which the work shall have been
executed, all surplus materials and rubbish, and shall have cleaned off, the dirt from all wood work, doors,
Acton
when the
progress
of any
particulars
portion
Of the
work is
unsatisfact
ory
30
windows , wall floor or other parts of any building in or upon which the work has been \executed or of which
he may have had possession for the purpose of executing the work , nor until the work shall have been
approved or
If the contractor shall fail to comply with the requirements of this clause as to the
removal of surplus materials and rubbish and cleaning of dirt on or before the date
fixed for the completion of the work the Joint Commissioner of Sales Tax (VAT
ADM) Nagpur Division, Nagpur may at the expense of the contractor, remove such
surplus materials rubbish, and dispose off the same as he thinks fit and clean off such
dirt as aforesaid and the contractor shall forthwith pay amount of all expenses so
incurred, but shall have no claim in respect of any such or surplus materials as
aforesaid except for any sum actually realized by the sale thereof.
Clause 7 : The contractor shall on submitting a monthly bill be entitled to receive payment
proportionate to the monthly against yearly tender value. All such intermediate payments shall be
regarded as payments for work actually done and completed and shall not preclude the Joint
Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur from requiring any bad,
unsound imperfect or unskillful work to be redone nor shall any such payment be considered as an
admission of the due performance of the contract or any part thereof in any respect or the occurring
of any claim nor shall it conclude, determine or effect in any other way the powers of the Joint
Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur as to the final settlement and
adjustment of the account or otherwise , or in any other way very or effect the contract.
The final bill shall be submitted by the contractor within one month of the date fixed for the
completion of the work, otherwise the Joint Commissioner of Sales Tax (VAT ADM) Nagpur
Division, Nagpur approved and of the total amount payable for the work shall be final and binding
on all parts.
Clause 8 : A bill shall be submitted by the contractor in each month before
the date fixed by the Joint Commissioner of Sales Tax (VAT ADM) Nagpur
Division, Nagpur for all work
executed in the previous month.
Clause 9 : The contractor shall execute the whole and every part of the work in the most
substantial and workmanlike manner, and both as fireguards materials and every other respect
in strict accordance with specifications. The contractor shall also conform exactly, fully and
faithfully to the instructions in writing relating to the work signed by the Joint Commissioner
of Sales Tax (VAT ADM) Nagpur Division, Nagpur and lodged in his office and to which the
contractor shall be entitled to have excess for the purpose of inspection at such office., or on
the site of work during office hours, The contractor shall be entitled
to received one certified copy of the accepted tender along with the work order free of cost. Further copies required by him, shall be supplied at the rate ofRs 100/- per set.
Monthly
payment
Bill to the
submitted
monthly
Works to be executed
in accordance with
specifications drawings
orders, etc.
Alterations in
specifications not to
invalidate contract
31
Clause 10:Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur
shall have power to make any alteration in or additions to the original specifications and
instructions that may appear to him to be necessary or advisable during the progress of
the work and the contractor shall be bound to carry out the work in accordance with any
instructions in this connection which may be given to him in writing signed by the
Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur and such
alteration shall not invalidate the contract, and any additional work which the contractor
may be directed to do in the manner above specified as part of the work shall be carried
out by the contractor on the same conditions in all respects on which he agreed to do the
main work ,In events of the of a dispute the decision of the Joint Commissioner of Sale
Tax (Vat Adm) will be final. Where ever the work is to be executed according to
specifications recommended by the contractor and accepted by the competent authority
the alterations above referred to shall be within scope of such and specifications
appended to the tender.
Clause 11: -1 ) If at any time after the execution of the Contract documents the
Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur shall for
any reason what –so-ever ( other than default on the part of the contractor for
which the Government is entitled to rescind the contract ) desires that the whole or
any part of the work specified in the tender should be suspended for any period or
that whole or part of the work should not be carried out, at all he shall give to the
contractor a notice in writing of such desire and upon the receipt of such notice
the contractor shall forthwith suspend or stop the work wholly or in part as
required, after having due regard the appropriate stage at which the work should be
stopped or suspend so as not to cause any damage or injury to the decision of the
Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur as to the
stage at which the work or any part of it could be or could have been safely stopped
or suspended shall be final and conclusive against the contractor. The contractor
shall have no claim to any payment or compensation what so ever by reason of or in
pursuance of any notice as aforesaid, on account of any suspension, stoppage or
curtailment except to the specified hereinafter.
2 ) Where the total suspension of work ordered as aforesaid continued for a continuous
period exceeding 90 days the contractor shall be liberty t with from the contractual
obligations under the contract so far as it pertains to the un-executed part of the work by
giving a 10 days prior notice in writing to the sale Tax departments , within 30 days of the
expiry of the said period of 90 days, of such intention and requiring the sales tax
departments to pay bill of the work already done and to pay final bill. Upon giving such
notice the contractor shall be deemed to have been discharged from his obligations to
complete the remaining unexecuted work his contract. On receipt of such notice the sales
tax Department shall proceed to make such payments as may be finally due to the
contractor within a period of 90 days from the receipt of such notice in respect of the work
already done by the contractor. Such payments shall not in any manner prejudice the right
No claim to any
payment or
compensation for
alteration for
alteration in
restriction of work
Rates for works not
entered in
estimates for
schedules of rate of
the contract
32
of the contractor to any further compensation under the remaining provisions of this
clause.
3) Where the Sale Tax Department required to contractor to suspended the work for
a period in excess of 30days at any time or 60 day in the aggregate, the contractor shall be entitled to apply to the sales Tax Department within 30 days of the
resumption of the work after such suspension for payments of compensation to the
extent of pecuniary loss suffered by him in respect of working machinery remained idle on the site of on the account of his having and to pay the salary or
wages of labor engaged by him during the said period of suspension provided
always that the contractor shall not be entitled to any claim in respect of any such
working machinery, salary or wages for the first 30 days whether consecutive or in the aggregate or such suspension or in respect or any suspension whatsoever
occasioned by unsatisfactory work or any other default on his part. The decision o
the Sales Tax Departments in this regard shall be final conclusive against the contractor.
4) In the events of—
i) Any total stoppage of work on notice from the Sales Tax Department under sub clause (I) in that behalf.
ii) Withdrawal by the contractor form the contractual obligations
complete the remaining un-executed work under sub-clause(2) on
account of continued suspension of work for a period exceeding 90 days.
OR
Curtailment in the quantity of item originally tendered on account of any alteration,
omission on substitute on in the specifications, instructions under clause 14 (i) where such
curtailment exceeds 25% in quantity and the value of the
quantity curtailed beyond 25 per cent at the rates for the item specified in the tender is more than Rs 5000/-.
It shall be open to the contractor, within 90 days from the service of (i) the notice of
stoppage of work or (ii) the notice of withdrawal from the contractual obligations under
the contract on account of the continued suspension of work or (iii) notice under the
clause 14(i) resisting in such curtailment to produce to the Sales Tax Department
satisfactory documentary evidence that he had purchases or agreed to purchases notice of
stop page, suspension or curtailment and require the Government to take on payment such
material at the rates determined by the sales Tax department , provided, however, such
rates shall in no case exceeds the rates at which the same we acquired by the contractor.
The Government shall thereafter take over the material so offered, provided the quantities
offered, are not in excess of the requirements of the un executed works as specific in the
accepted tender and are of quality and specification approved by the Engineer.
Clause 12 : Under no circumstances whatever shall the contractor be entitled to any
compensation from Government on any account unless the contractor shall have
submitted a claim in writing to the Joint Commissioner of Sales Tax (VAT ADM) Nagpur
Division, Nagpur within one month of the case of such claim occurring.
The limit for
unforeseen
claim
33
Clause 13: If any before the security deposit or any part thereof is refunded to the contractor
it shall appear to the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division,
Nagpur or the Establishment Officer-2, Sales Tax Office, Nagpur in charge of the work , that any work
has been executed with unsound, imperfect or unskillful workmanship or with materials of
inferior quality , or that any materials or articles provided by him for the execution of the
work are unsound or of a quality inferior to that contracted for, or are otherwise not in
accordance with the contract , it shall be lawful for the Joint Commissioner of Sales Tax
(VAT ADM) Nagpur Division, Nagpur to intimate this fact in writing to the contractor and
then notwithstanding the fact that the work , materials or articles complained of may have
been inadvertently passes, certified and paid for , the contractor shall be bound forthwith to
rectify , the work so specified in whole or in part, as the case may require or if so required ,
shall remove the materials or articles at his own charge and the cost and in the event of his
failing to do so within a period to be specified by the Joint Commissioner of Sales Tax
(VAT ADM) Nagpur Division, Nagpur in the written intimation a foreside, the contractor
shall be liable to pay compensation at the rate of one percent on the amount of the estimate
for every day not exceeding 10 days, during which the failure so continues and in the case
of any such failure the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division,
Nagpurmay rectify or remove and re-execute the work or remove, and replace the material
or articles.complained of as the case may be at the risk and expense in all respects of the
contractor .Should the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division,
Nagpur consider that any such interior work or materials as described above may be
accepted or made use of it shall be within discretion to accept the same at such reduced rated
as he may fix therefore.
Clause 14 : All works under or in the course of execution or executed in pursuance of the
contract shall at all times be open to the inspection and supervision of the Joint
Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur and SALES TAX OFFICER
,SECURITY, , and the contractor shall at all time during the usual working hours, and all other
times at which reasonable notice of the intention of the Joint Commissioner of Sales Tax
(VAT ADM) Nagpur Division, Nagpur and SALES TAX OFFICER ,SECURITY to visit the work
shall have been giving to the contractor , either himself be present to receive orders and
instructions or have responsible agent dully accredited in writing present for that purpose.
Order given to the contractors dully authorized agent shall be considered to have the same
force and effect as if they had been given to the contractor himself.
Clause 15 : if during the period of the contract if anything or property of Government is
damaged the contractor is liable to replace it as his own cost or pay amount equal to the price of
damaged goods. The contractor shall forthwith on demand pay to the Government the amount of
such costs, charges and expense sustained or incurred by the Government of which the
certificate of the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur shall
be final and binding on the contractor . Such costs, charges and expense shall be deemed to be
arrears of land revenue and in the event of the contractor failing or neglecting to pay and remedies
of the Government, the same may be recovered from the contractor as arrears of land revenue. The
Government shall also be entitled to deduct the same from any amount which may then be payable
or which may thereafter become
Action and
compensation
payable in case of
bad work Work to be open to
inspection
Contractor or
responsiable agent
to presents
Contract
or liable
for
damage
and for
imperfec
tions
34
Payable by the Government to the contractor either in respect of the said work or any other work
whatsoever or from the amount of security deposit retained by Government.
Clause 16 : The contractor shall supply at his own cast all material tools
appliances, implements, ladders and temporary works requisite or proper for the
execution of the work, in the original altered or substituted form, and where
included in the specification or other documents forming part of the contract or
referred to in these conditions or not and which may be necessary for the purpose of
satisfying or complying with the requirement of the Joint Commissioner of Sales
Tax (VAT ADM) Nagpur Division, Nagpur as to any matter as to which under
together with the carriage therefore to and for the work.
The contractor shall also supply without charge the requisite number of persons with the means
and materials necessary for the purpose of setting out works and counting, weighing and assisting
in the materials, failing which the same may be provided by the Joint Commissioner of Sales Tax
(VAT ADM) Nagpur Division, Nagpur at the expense of the contractor and the may be deducted
from any money due to the contractor under the contract of form his se security deposits or the
proceeds of sale thereof , or of a sufficient portion thereof. The contractor shall provide all
necessary fencing and lights required to protect the public form accident and shall also be bound to
bear the expenses of defense of every suit, action or other legal proceedings, that may be brought
by any person for injury sustained owing to neglect of the above precautions, and to pay any
damages and cost which may be awarded in any such suit action or proceeding to any such person or
which may with consent of the contractor be paid for compromising any claim by any such person.
List of machinery in contractors possession and which they propose to use on the
works should be submitted with the tender.
Clause 17 : The contractor shall not set fire to any standing garbage brushwood or grass
without written permit from the Establishment Officer-2, Sales Tax Office, Nagpur.
When such permit is given , and also in all cases when destroying cut of dug up trees
brushwood grass etc. by fire the contractor shall take necessary measure to prevent such
fire spreading to or other wish surrounding property .
The contractor shall make his own arrangements for drinking water for the labour
employed by him.
Clause 18 : compensation for all damages done intentionally , or unintentionally
contractor labour whether in or beyond the limit of Government property including any
damage caused by the spreading of fire mentioned in clause 22 shall be estimated by the
Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur or such other
officer as 0he may appoint and the estimate of the Joint Commissioner of Sales Tax
(VAT ADM) Nagpur Division, Nagpur subject to the decision of the Additional
Contractor to
supply material
etc .
And is liable for
damage
Arising form non
provisions of
lights fencing etc.
Measure for
prevention of
Fire
Liability of
contractor
damage done in
outside work
area.
35
commissioner of Sale Tax on appeal shall be final and the contractor shall be bound to pay
the
Amount of the assessed compensation on demand, failing which, the same will be recovered from
the contractor as damages in the manner prescribed in clause I or deducted by the Joint Commissioner of
Sales Tax (VAT ADM) Nagpur Division, Nagpur from any sums that maybe due or become due form
Government to contractor under this contract or otherwise.
The contractor shall bear the expenses of defending any action or other legal proceeding that may be
brought by any persons for injury sustained by him owing to neglect of precautions to prevent the spread
of fire and he shall pay any damages and cost that may be awarded by the court in consequence.
Claus 19 : No work shall be done on Govt. holiday and Public holidays without the sanction in writing of
the Joint Commissioner of Sale Tax (Vat Adm) Nagpur Division, Nagpur. The Security Officer may order to
the Contractor to do the work on any of these days as per the requirement.
Clause 20 : The contract shall not be assigned or sublet without the written approval of the Joint
Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur . And if the contractor shall
assign or sublet his contract, or attempt so to do, or become insolvent or commence any proceeding
to get himself adjudicated and insolvent or make any composition with his creditors, or attempt
so to do if bribe, gratuity gift loan perquisite reward or advantage, pecuniary or otherwise , shall
either directly or indirectly be given, promised or offered by the contractor or any of his servants
or agents to any public officer or person in the employ of Government in any way relating to his
office or employment , or if any such officer or person shall become in any way directly or
indirectly interested in the contract, the Joint Commissioner of Sales Tax (VAT ADM) Nagpur
Division, Nagpur may there upon by notice in writing rescind the contract , and the security deposit
of the contractor shall there upon stand forfeited and be of and in addition the contractor shall not
be entitled to recover or be paid for any work there for actually performed under the contract..
Clause 21 : All sums payable by a contractor by way of compensation under any of these conditions
shall be considered as a reasonable compensation to be applied to the use of Government without reference to the
actual loss or damage sustained, and whether any damage has or has not been sustained.
Clause 22 : In the case of tender by partner , any change in the
constitution of a firm shall be forth with notified by the contractor to the Joint
Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur for his information.
Clause 23 : All works to be executed under the contract shall be executed under the
direction and subject to the approval in all respects of the Joint Commissioner of Sale
Tax (Vat Adm) who shall be direct at what point or point and in what manner they are to
be commenced , and form time to time carried on.
Sum payable be may of
compensation to be
considered as reasonable
compensation without
reference to actual loss
Change in the constitution of a
firm to be notified
Direction and control of the
Commissioner of Sales Tax /
Additionalcommissioner of
sales tax
36
Clause 24 : (1) Except otherwise specified in the contract and subject to the powers
delegated to him by Government under the code , rules than in force the decision of the
special Commissioner of Sale Tax or any subordinate officer authorized by him shall
be final , conclusive and binding on all parties to the contract upon all question
relating to the quality or workmanship of materials used of the work, or as to any
other question , claim, right matter, or thing whatsoever, if any way arising out of, or
relating to the contract, designs, drawing, specifications, estimates, instructions, orders,
or these conditions , or otherwise concerning the works, or the execution , or failure to
execute the same whether arising during the progress of the work , or after the
completion or abandonment thereof.
(2) The Contractor may within thirty days of receipt by him of any order passed by the
Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division, Nagpur or any
subordinate officer authorized by him aforesaid appeal against it to the Additional
Commissioner of Sale Tax Nagpur Zone, Nagpur provided that
(a) The accepted Value of the Contract exceeds Rs. 10.00 Lakh (Rupees Ten Lakhs)
(b) Amount of claim is not less than Rs 1.00 Laksh (Rupees One Lakh )
(3) If the contractor is not satisfied with the order passed by the Additional
Commissioner of Sales Tax aforesaid , the contractor may , with in thirty days of
receipt by him of any such order, appeal against it to the Commissioner of Sales Tax,
Maharashtra State who if convinced that prima-facie the contractors claim rejected by
Additional Commissioner of Sales Tax, Nagpur Zone, Not frivolous and that there is
some substance in the claim of the contractor as would merit a detailed examination
and decides on at Government level for suitable decision.
Clause 25 : when the estimate on which a tender is made includes lump sums in respect of part of the work
the contractor shall be entitled to payment in respect on the items of work involved or the part of
the work in question at the same rates as are payable under this contract for each item, or if the
part of work in question is not in the opinion of the Joint commissioner of Sales Tax Capable of
measurement, the Joint Commissioner of sales Tax may as his discretion pay the lump sum
amount entered in the estimate and the certificate in writing of the Joint Commissioner of Sales
Tax (VAT ADM) Nagpur Division, Nagpur shall be final and conclusive against the contractor
with regard to any sum or sums payable to him under the provision of this clause.
Clause 26 : In the case of any class of work for which there is no such specification as is
mentioned in rule I such work shall be carried out in accordance with the specifications, and in
the event of there being no specification , then in such case the work shall be carried out in all
respects I accordance with all instructions and requirements of the Joint Commissioner of Sales
Tax (VAT ADM) Nagpur Division, Nagpur
Clause 27: The expression works, or work where used in these conditions shall unless there be
something in the subject or context repugnant to such construction, be constituted to mean the
Direction and
control of the
special
Commissioner of
sale tax.
Direction
and
control
of the
SPECIAL
Commr
of Sales
37
work or works contracted to be executed under or in virtue of the contract , whether temporary
or permanent and whether original altered substituted or additional .
Clause 28 :The percentage referred to in the tender shall be deducted from \ added to
The gross amount of the bill.
Clause 30 : The contractor shall be responsible for and shall pay any compensation to his
workmen payable under the workmen’s compensation Act 1923 (VIII of 1923 ) (hear in after
called the said Act ) for injuries caused to workman . If such compensation is payable paid by
the Government as principal under sub-section (1) of section 12 of the said Act on behalf on
the contractor, it shall be recoverable by Government from the contractor under sub-section
(2) of the said section . Such compensation shall be recovered in the manner laid down in
Clause I above.
Clause 31 (A) : The contractor shall be responsible for and shall pay the expenses of
providing medical aid to any workmen who way suffer a bodily injury as a result of an
accident . If such expenses are incurred by Government the same shall be recoverable from the
remedy of Government from any amount due or that may become due to a contractor.
Clause 31 (B) : The contractor shall provided all necessary personal safety equipment and
first aid apparatus available for the use of person employed on the site and shall maintain
the same in condition suitable for immediate use at any time and shall comply with the
following regulations in connection therewith.
(a) The workers shall be required to use the equipment so provided by the contractor and
the contractor shall take adequate steps to ensure proper use of the equipment by those
concerned.
(b) when work is carried on in proximity to any place where there is a risk or drawing all
necessary equipment shall be provided and kept ready for use and all necessary steps shall be
taken for the prompt rescue of any person in danger.
(c) Adequate provision shall be made for prompt first-aid treatment of all injuries likely to be
sustained during the course of the work.
Clause 31 (C) : The contractor shall duly comply with the provisions of The Apprentices Act ,
1961 (III of 1961 of 1961 ) the rules made there under and the order that
may be issued from time to time under the Act ,the said rules and on his
failure or neglect to do so, he shall be subjects to all the liabilities and
penalties provided by the said Act and said Rules.
Clause 32 :(1) Quantities shown in the tender are approximate and no claim shall be entertained for
quantities of work executed being either more or less than those entered in the tender or estimate.
(2) Quantities in respect of the several items shown in the tendered rate shall be
permitted in respect of the several items shown in the tendered rate shall be permitted in
respect of any of the items so long as, subject to any special provision contained in the
Contractor
percentage
wherther applied
to net or gross
amount of bill
Refund of quarry
fee and royalties
Claim for
quantities
entered in the
tenders or
estimates
38
specifications prescribing a different percentage of permissible variation the quantity of the
item does not exceed the tender quantity by more than 25 percentage and so long as the
value of the excess quantity beyond this limit at the rate of the item specified in the tender is
not more than Rs. 5000
(3) The contractor shall if ordered in writing by the Establishment Officer-2, Sales Tax
Office, Nagpur so to do also carry out any quantities in excess of the limit mentioned in sub clause (I) here of
on the same conditions as and in accordance with the specifications in the tender and at the rate (i) derived
from the rates entered in the current schedule of rates and in the absence of such rates, (ii) at rate prevailing
in the markets, the said rates being increases or decreased as the case may be by the percentage which the total
tendered based upon the schedule of rates applicable to the year tender were invited.
(4) Claims arising out of reduction in the tendered quantity of any item beyond 25 percent will be governed by
the provision under the contract only when the amount of such reduction beyond 25 percent at the rate of the
item specified in the tender is more than Rs 5000/- ( This clause is not applicable for extra item)
(5) There is no change in the Rate if the excess is less than or equal to 25 % . Also there is
no change in the Rate if quantity of work done is more than 25 % of the tendered quantity,
but the value of the excess work at the Tendered rates does not exceeds Rs 5000/-
(6) The quantities to be paid at tendered rate shall include
(a) Tendered quantity plus
(b) 25 % of the tendered quantity OR the excess quantity of the
Value of Rs 5000/- at the tendered rate, whichever is more.
Clause 33 : No compensation shall be allowed for any delay caused in the starting of the
of the work on account of any delay in according to sanction of estimates.
Clause 34 : The contractor shall not enter upon or commence any portion of work except
with the written authority and instruction of Joint Commissioner of Sales Tax (VAT
ADM) Nagpur Division, Nagpur or his subordinates in charge of the work . Failing such
authority the contractor shall have no claim to ask for measurements of or payment of
work.
Clause 35 :
(i) No contractor shall employ any person who is under the age of 18 years.
(ii) The Establishment Officer-2, Sales Tax Office, Nagpur or his Agents is authorized to Remove from the work any person found working which does not satisfy these
conditions and no responsibility shall be accepted by Government for any deal Caused
in the completion of the work by such removal.
(iii) The Contractor shall pay fair and reasonable wages to the workman employed by him, in
the contract undertaken by him in the event of any dispute arising, between the contractor and
he workmen on the ground that the wages paid are not fair and reasonable, the dispute shall be
Claim for compensation for
delay in staring of work..
Entering upon or commencing
any portion of work.
Minimum age of person
employed the employment of
donkeys and or others animals
and the payment of fair wages
39
referred without delay to the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division,
Nagpur who shall decide the same. The decision on the Joint Commissioner of Sales Tax (VAT
ADM) Nagpur Division, Nagpur shall be conclusive and binding on the contractor but such
decision shall not in any way affect the conditions in the contract regarding the payment to be
made by Government at the sanctioned tender rates.
(iv) Contractor to take precaution against accidents which takes place on account of labour
using loose garments while working near machinery.
Clause 36 : Payment to contractors shall be made by Cheque.
Clause 37 : Any contractor who does not accept these conditions shall not be allowed to
tender for work .
Clause 38 : The price quoted by the contractors shall not in any case exceed the control price, if
any , fixed by Govt. or reasonable price which it impermissible for him to charge a private
purchaser for the same class and description, the controlled price or price permissible under
Hoarding and Profiteering Ordinances, 1948 as amended from time to time, if the price quoted
exceeds the controlled price or the price permissible.
Under Hoarding and Profiteering Prevention Ordinance the contractor will specifically
mention this fact in his tender along with the reasons for quoting such higher prices. The
purchases at his discretion will in such case exercise the right of revising the price at any
stage so as to conform with the controlled price o the permissible under the Hoarding
and Profiteering Ordinance. This discretion will be exercised without prejudice to any
other action that may be taken against the contractor.
Clause 39 : The contractor shall employ the unskilled labour to be employed by him on the said work only
form locally available labours and shall give preference to those persons enrolled under Maharashtra
Government Employment Departments scheme.
Provided, however, that if the required unskilled labours are not available locally, the contractor shall in the
first instance employ such number persons as is available and there as is available and thereafter may with
previous permission , in writing of the Joint Commissioner of Sales Tax (VAT ADM) Nagpur Division,
Nagpur in charge of the said work, obtain the rest or requirement of unskilled the labour form outside the
above scheme.
Clause 40 :Wages to be paid to the skilled and unskilled labourers engaged by the
Contractor. The contractor shall pay the labours (skilled and unskilled) according to the
wages prescribed by The Minimum Wages Act of 1948 applicable to the area in which the
work of the contract is located. The contractor shall comply with provisions of Apprentice
Act 1961 , And the rules and orders issued there –under from time to time, if he fails to
do so, his failure will be breach of contract . The contractor shall also be liable for any
pecuniary liability arising on account of any violation by him of the provisions of Act
The contractor shall pay laborer , skilled and unskilled according to prescribed wages by
minimum Wages Act applicable to the area in which work of the contractor is in
Method of
Payment
of Acceptance
conditions
compulsorybef
ore tendering
the work
40
progress .The contractor to take precautions against accidents which take place on
account of labour using loose garments while working machinery.
Clause 41 : The contractor shall duly comply with all the provisions of the Contract Labour (Regulation and
Abolition ) Act ,1970 (37 of 1970) and the Maharashtra Contract Labour (Regulation and Abolition ) Rules,
1971 as amended form time to time and all other relevant statutes and statutory provisions concerning
payment of wages particularly to workmen employed by the contractor and working on the site of the
work. In particulars the contractor shall pay wages to each worker employed him to the site of the work at
the rates prescribed under the Maharashtra Contract Labour (Regulation and Abolition ) Rules1971 . If the
contractor fails or neglects to pay wages at the said rates or makes short payment and the Government
makes such payment of wages in full or part there of less paid by the contractor as the case may be, the
amount so paid by the Government shall be entitled to recover the same as such from the contractor as the
case may be, the amount so paid by the Government to such workers shall be entitled to recover the same
as such from the Contractor or deduct same form the amount payable by the Government to the contractor
hereunder or form any other amount payable to him by the Government.
Clause 42 :
a) The anti-malaria and other health measures shall be taken as directed y the
Joint Director (Malaria and Fileria ) of Health Services ,pune.
b) Contractor shall see that mosquitogenic conditions are not created so as keep
vector population to minimum level.
c) Contractor shall carry out anti-malaria measures in the area as per guidelines
prescribed under National Malaria Eradication programme and as directed by
Joint Director (Malaria and Fileria ) of Health Services, Pune.
d) In case of default in carrying out prescribed anti-malaria measures resulting
in increase in malaria incidence, contractor shall be liable to pay Government the
amount spent by Government on antimalaria measures to control the situation
in addition to fine.
e) Relations with Public Authorities
The contractor shall make sufficient arrangements for draining away the
sullage water as well as water coming from the bathing and washing places and
shall dispose of this water in such way as not to cause any nuisance. He shall also
keep the premise clean by employing sufficient number of sweeper.
The contractor shall comply with all rules, regulations, bye-laws and
directions given form time to time by any local or public authority in connection
with this work and shall pay fees charges which are livable on him without any
extra cost to Government .
FREQUENCIES OF DIFFERENT OPERATIONS AS PER AREA
BREAK UP ARE AS UNDER :-
Anti Malaria and
other health
measures..
41
S.NoDescriptionArea
Part “I” of Tender :
1. Passages, corridor, stair case, Hall,38017 Sq. Ft. Approx.
Cabins, Staff Cabins, Glass Window
2. Toilets39Nos
3. Open Space Area 35340 Sq.Ft.
Part “II” of Tender :
1. Guest House Passages, corridor, stair case, etc 4807 Sq. Ft.
2. Toilets 07 Nos.
NOTE : Part II work will be executed after taken over the possession of Guest House.
Part—I:- Scope of Work and Technical Information-
Cleaning of the Toilet, etc.by machine/manual at VikrikarBhavanNAGPUR.
Sr
No
Area Scope of Work Equipment
Required
Common Toilets
Ladies/Gents
VIP Toilets
Ladies/Gents
1
Floor Cleaning Washing and
Wet Vacuuming
Machinery /
Manually
2 times within a
day
2 times within a
day
2 Urinals cleaning Washing waping
Machinery /
Manually
2 times within a
day
2 times within a
day
3 Commode
Cleaning
Washing Machinery /
Manually
Daily Daily
4 Wash Basin
Cleaning
Washing Machinery /
Manually
2 times within a
day
2 times within a
day
5 Glass cleaning
Wiping Glass cleaning Daily Daily
6 Side wall and
Partition
Cleaning up-to
Man Height
Washing Machinery /
Manually
Daily Daily
7 Floor Cleaning Mopping Sponge mop or
Equivalent
Machinery/
Manually
2 times within a
day
2 times within a
day
8 Door Cleaning Wet/Dry Wiping Wet/Dry Stick
Mop or
Equivalent
machinery
Daily Daily
9 Window Glass
Cleaning
Wet/Dry Wiping Glass Cleaning Daily 2 times in a week
10 Tube light, Fan , Dusting Dry wiping Weekly 2 times in a week
42
Exhaust Fan
Cleaning
Vacuum Cleaner
11 Side wall (above
Man height)
Wet/dry wiping Stick Mop wet/
Dry or
Equivalent
Machinery
Weekly Weekly
12 Waste Disposal Collection/
Disposal
Manual Daily Daily
13 Air Freshener Spraying Manual Daily Daily
Part—II :Scope of Work and Technical Information-
Cleaning of the Corridors, Staircase and open space etc.by machine VikrikarBhavan,Nagpur,.10
Sr
No
Area Scope of Work Frequency Equipment
Required
Type of Machine/Equipment
1
Floor Cleaning Mechanisedswiping Daily Sweeping Machinery/Manually
2 Floor cleaning Scrubbing Drying Daily Scrubber Drier machinery/Manually
3 Side wall and
Partition cleaning
Up-to man height
Washing/wiping
Vacuuming
Daily Telescopic pole machinery/Manually
4 Water cooler
Pedestal
Washing/wiping Daily Wet/Dry
Vacuuming
machinery/Manually
5 Water Cooler
Pedestal
Washing/wiping Daily High pressure Jet Machinery/Manually
6 Glass Cleaning
Window/cabin/quibic
Wet/Dry Wiping Weekly Glass Cleaning Glass Cleaning
Kit or equivalent/Manually
7 Staircase Railing Wet/Dry wiping Daily Sponge Kit
Duster
Sponge kit/Duster or
Equivalent
machinery/Manually
8 Corridor Elect
panels
Dusting/Vacuuming Weekly Vacuum Cleaning Kit machinery/Manually
9 Tube lights/Fan and
Electric bulb
Dusting/
Vacuuming
Monthly Manual Sponge/Cotton Dusters
Or equivalent
Machinery/Manually
10 Table, Chairs, Phone,
Computer cleaning
Dusting Daily Manually cleaning Daily
11 Lift Lobby Scrubbing Drying Daily Scrubber Drier machinery/Manually
12 Fire Equipments Dusting/Wiping Weekly Vacuum Cleaner Sponge Kit/cotton
Dusters or equivalent
machinery
13 Ceiling Dusting/Cobweb
Cleaning
Monthly Manual/Vacuum
Cleaner
machinery/Manually
14 Photo Frames Wet/dry wiping Weekly Glass cleaning Kit Glass Cleaning kit or equivalent
machinery/Manually
15 Railing Wiping/polishing Monthly Manual Sponge kit/cotton
43
Dusters polish or equivalent
machinery/Manually
16 Visible Cable Dusting vacuuming Monthly Vacuum cleaner machinery/Manually
17 Pillars/staircase
Corrrodors
Passage stain Removel
Wet/Dry wiping Weekly Manual/Bio
Degradable
Chemicals
Manual/ Machinery
18 Chajjas/Windows
Panels
Vacuuming/wiping/stain
Removal
Fortnight Vacuum Cleaner/Bio
Degradable
Chemicals
Chemicals or
Machinery/Manually
19 Open Space Dusting and swiping Daily Manual Manually
20 Paper Collection
And Garbage
Disposal
Collection of free
Paper/ bages
Rubbish spread
Daily Manual Trolly or equivalent Machinery
Legal Jurisdiction :-
All legal disputes are subject jurisdiction of Nagpurcourts only. The following attached here to
Shall be deemed to form an integral part of this contract.
The general condition of contract (herein after called) “GCC”
The special condition of contract (herein after called)”SCC”
Additional Condition of Contract (herein after called)”ACC”
In WITNESS WHEREOF, the parties have caused this agreement to be signed in their
Respective names as of the day and year first above written.
Signature of contractor signature of contractee
Name :- NAME:
Designation: Designation:
DATE: Date:-
Name & signature of witness Name & signature of witness
44
SECTION-IX :- PRICE BID:--- SCHEDULE OF QUANTITIES / RATES.
I, Shri/M/s…………………………………………………………………………….. hereby offered
Tender Value ofRs……………………………………. As below ……………………………. %
Sr.
No.
Description of Items Qty
( Unit
Rate )
Amount (Offer
Price)
Per Unit
Total
(inclusive of
all Taxes and
Fees) 1 Automated/Manually Housekeeping of VikrikarBhawan
Nagpur by Sweeping, Scrubbing, Buffing, Vaccum
Cleaning, Pressure Washing etc. as per frequency of
cleaning chart by using various machines, chemical,
toiletries and consumables etc. as per general conditions.
Additional conditions and special conditions etc. complete for one year.
Automated/Manually Housekeeping of VikrikarBhawan
Nagpur by Sweeping, Scrubbing, Buffing, Vaccum
Cleaning, Pressure Washing etc. as per frequency of
cleaning chart by using various machines, chemical,
toiletries and consumables etc. as per general conditions.
Additional conditions and special conditions etc.
complete for one year.
For Toilet
38017Sq.Ft
. area
1 Sq. ft.
39 Nos.
1 No.
2
Manually Housekeeping of VikrikarBhawan
Nagpur by Sweeping of open space area as per
frequency of cleaning chart
35340
Sq.Ft. area
1 Sq. ft.
3
Guest House Nagpur by Sweeping, Scrubbing,
Buffing, Vaccum Cleaning, Pressure Washing etc. as per
frequency of cleaning chart by using various machines,
chemical, toiletries and consumables etc. as per general
conditions. Additional conditions and special conditions
etc. complete for one year.
Toilets
4807 Sq.Ft.
Area
07 Nos.
1 Sq. Ft.
1 No.
NOTE : Part II work will be executed after taken over the possession of Guest House.
Date:-
Contractor signature
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
45
SECTION – X: DECLARATION OF THE CONTRACTOR
NAME OF WORK : Cleaning the Toilet, Corridors, Staircase and open space, Officer’s and
Staff’s cabin area etc. by Machine at VikrikarBhawan, Nagpur-440 001.
I /We hereby declare that I/We have made myself/ourselves thoroughly conversant
with the all conditions prescribe in Tenderer regarding all materials and labour on which
I/Wehave based my rates for this tender. The specificationand lead, lift of this work have
been carefully studied and understoodby me /us before submitting this tender. I/We udertake
to useonly the best materials approved by the Joint Commissionerof Sales Tax (Vat Adm)
Nagpur Division, Nagpur or his duly authorized assistant duringexecution of the work and
abide by his decisions.
I/We hereby further declare that my/our tender is unconditional in every manner of
whatsoever nature.
Signature Contractor
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
46
SECTION – XI
FORM OF BANK GUARANTEE
GUARANTEE BOND FOR SECURITY DEPOSIT (Revised)
(on stamp paper worth Rupees 100/-)
In consideration of the Governor of Maharashtra (here in after referred to as “the Government” )
Having agreed to exempt …………….(here in after referred to as “the contractor”) from
Depositing with the Government in cash the sum of Rs………………. ………………
………………only) being the amount of Security Deposit payable by the Contractor to the
Government under the terms and conditions of the Agreement dated the ……………….day of
…………………. and made between the Government of the one part , and the Contractor of the
other part (hereinafter referred to as “ the said Agreement”) for …………….. as security for due
observance and performance by the Contractor of the terms and conditions of the said Agreement,
on the Contractor furnishing to the Government a Guarantee in the prescribed form of a schedule
bank being in fact those present in the like sum of Rs…………..(Rupees ……………..
……………….). We ………………… …. Bank/Limited registered in India under
…………………………………………Act and having one of Local Head Office at ………...
……………………………….do hereby:
1) Guarantee to the Government :
(a) Due performance and observance by the Contractor of terms, covenants and conditions on
the part of the Contractor contained in the said Agreement. And
(b) Due and punctual payment by the Contractor to the Government of all sums of moneys,
Losses, damaged, costs, charged, penalties and expenses payable to the Government by
the Contractor under or in respect of the said Agreement .
1. Undertake to pay to the Government on demand and without demur and not withstanding
any dispute or disputes raised by the Contractor(s) in any suit or proceeding filed in any
court of Tribunal relating thereto the said sum of Rs. ……………….(Rupees…………
………………………only) or such lesser sum as may demand by the Government from us our
liability hereunder being absolute and unequivocal and agree that.
2. (a) The guarantee herein contained shall remain in full force and effect during the
Subsistence of the said Agreement and that the same will be continue to be enforceable
Till all the dues of the Government under or by virtue of the said Agreement have
been fully property carried out by the contractor.
(b) We shall not be discharged or released from the liability under this Guarantee
by reasons of
i) Any change in the constitution of the Bank or the Contractor. Or.
ii) Any agreement entered into between the Government and the Contractor
with or without our consent.
iii) Any forbearance or indulgence shown to the Contractor .iv) Any variation in the terms,
covenants or conditions contained in the said
agreement.
v) Any other conditions or circumstances under which, in law, a surety would
be discharged.
47
(c) our liability here under shall be joint and several with that of the
contractor as if we were the principal debtors in respect of the said sum of
Rs._____________(Rupees- only) and
(d) We shall not revoke this guarantee during its currency except with the previous
Consent in writing of the Government.
IN WITNESS WHERE OF the Common seal of
---------------------------------------------------------
Here unto affixed this…………. Day of
…………………………………………………
The common seal of …………………………. Was
Pursuant to the resolution of the Board of
Directors of the Company dated the ……….. day
Of ………………. Herein affixed in the presence
Of …………. Who, in taken thereof have hereto
Set their respective hand of the presence of
1) ……………………………….
2) ……………………………….
Signature of Contractor Joint Commissioner of Sales Tax
(Vat Adm) Nagpur Division, Nagpur . xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
48
SECTION-XII–
ANNEXURE-I
TOTAL AREA COVERED FOR THE TENDER
Part Sr. No. Description
Area
1
A Passage Corridors and Staircase 38017 Sq.Ft. Approx B Officers & Staff Cabins Table, Chairs,
Computer, Phone cleaning
C Glass window cleaning
D Toilets 39Nos/day 2 A OpenOutside Area/Garden 35340 Sq.Ft. Approx
3 A Guest House corridors, Staircase, outside
area Glass windows etc. cleaning
4807 Sq.Ft.Approx
B Toilets 07 Nos.
NOTE : Part II work will be executed after taken over the possession of Guest House.
ANNEXURE II
MAN POWER AND MACHINE DETAILS AND REQUIREMENT OF THE TENDER
Manpower Requirement :-
Sr.
No.
Category Manpower requirement
for Part “I” & Part “II”
Recovery Rate per day per
persons in case of
Absenteeism (in Rs.)
1. Supervisor
1 Rs. 300/-
2. Operator
15 Rs. 150/-
49
Schedule “B”
Name of Work :- Cleaning of the Toilet, Corridors, Staircase and open space, Officer’s and Staff’s cabin area etc.by machine
atVikrikar Bhavan,Nagpur-440 001 (For Three years)
Quantity/ Item Description of Item Rate Unit Amount
No In figure In words Per Rs.
RsRs Rate ( per year)
1 2 3 4 5 6
38017 Sq.Ft.. 1. Providing cleaning of the officers & Staff Cabins, toilet corridors
Approxstaircase and open space, Glass Windows,etc by Machines/manually
atVikrikarBhawanNagpur, as per frequency of cleaning chart 02.50 Rupees Two and Fifity Sq. Ft. Rs, 11,40,510/-
by using Diverwash hand Scrubber Or equivalent including using chemicals paise only.
toiletries and consumablesetc as per general conditions, addition
conditions and special condition complete & Toilets
35340 Sq.Ft. 2. Manually Housekeeping of VikrikarBhavan, Nagpur by Sweeping 00.30 Rupees Zero and Thirty Sq.Ft. Rs, 1,27,224/-
ApproxOf open space area as per frequency of cleaning chart. Paise only.
4807 Sq.Ft. 3. Guest House Nagpur by Sweeping, Scrubbing, Buffing, Vaccum 02.50 Rupees Two and Fifity Sq. Ft. Rs, 1,44,210/-
Approx Cleaning, Pressure Washing etc. as per frequency of cleaning chart paise only
by using various machines, chemical, toiletries and consumables etc.
as per general conditions. Additional conditions and special conditions etc. complete for one year &Toilets
Total for the year lump sum Rs. 14,11,944/-
NOTE : Part II work will be executed after taken over the possession of Guest House.