safety risk assessment form · 2021. 1. 18. · risk assessment form / safety team / jan ‘20...

Risk assessment form / Safety Team / Jan ‘20

SAFETY RISK ASSESSMENT

Deeplish Primary Academy COVID 19 Wider Opening of School

Job role/s: Teachers / TA’s / Support Staff /

People who might be harmed i.e. staff, members of public: Assessment Date 10.7.20

Review date: September 2020 or

following lockdown changes

Any amendments made will be

listed in the table at the end of the

document

Names of all involved in assessment process: (e.g. Manager, Union rep, etc.): All staff

Manager authentication:

Hazard / risk identified Task/ activity / process / stressor

Current precautions in place Additional Controls

Infection Control:

Staff

Regular discussions with ALL staff regarding their wellbeing,

(cover personal health conditions i.e. asthma, diabetes etc.,

and mental health,).

Table available, and in use, for determining individual staff

member infection risk.

Individual risk assessment completed prior to re-entering the

school environment. Staff to explain to line manager if there

are any changes for the risk assessment.

Communicate on families/home life e.g. whether they or

family members have symptoms or are self-isolating.

Review staffing to ensure sufficient numbers available

whether Teaching, TA’s or Support to manage the increased

pupils attending

Staff within the building have to remain within their own

‘bubbles’. Each staff team has their own specific teaching

area, toilet, food preparation area. They must not enter into

another ‘bubble’.

Staff room is closed to all staff.

PPA available for staff to take at home; to improve wellbeing

and to minimise staff breaching bubbles e.g. sharing a PPA

room.

Maintaining staff wellbeing and providing support where

required, offer Employee Assistance programme etc.

Managers should regularly refer to

latest guidance

https://www.gov.uk/coronavirus

Management will regularly monitor

new measures being introduced by

government / DfE to reduce risk




Refer to school specific staff rota protocols

Series of guidance documents produced to explain what

actions, behaviours etc. should be followed by staff.

All risk assessment, guidance documents etc. shared with staff

and amended where necessary via Zoom meetings.

All documents are available in Teams for all staff. Paper

copies are available when a staff members is in school.

Stress training providing by external consultant available for

all staff.

Number of cleaning staff on site reviewed weekly – an

increase in the number of children attending will lead to

increase in the number of site staff.

Number of teaching / support staff reviewed weekly –

increase in the number of children attending will lead to

increase in the number of site staff.

Only bring on to site enough staff to manage the number of

children in school. Numbers of children in school managed

the week before so that preparations can be made to

increase / decrease the number of staff coming in.

Staff clothing rules adjusted to smart clothing that will allow

for maximum infection control e.g. Can be washed

frequently, no ties etc.

No supply staff to be brought into school. Absence etc

managed through the staff bubble.

Peripatetic music teachers etc. to work only within their own

year group bubbles. Keep safety control measures in line with

classroom practice e.g. 2m from children.

Dream Big sports coach to follow dream big PE specific risk

assessment. They will only use designated spaces for PE (Hall

and field) and will not enter classrooms.

SLT meetings and all staff meetings will be conducted via

zoom to maintain the bubbles.

Staff to sign Trust Staff Contract.

Vulnerable pupils Pastoral Team to be alerted to any children who are

experiencing emotional difficulties, disengagement etc.

additional support will be provided.

PHSE lessons to focus on wellbeing etc. where necessary.

Mental health and

wellbeing

Staff:

Staff training on managing stress. Resources to support /

manage stress.

SLT having additional training on supporting staff with anxiety

/ stress.


Reduced number of staff meetings. All staff meetings held via

Zoom.

PPA to be taken at home to avoid contact between bubbles.

Children:

Place2Be therapist

Links with external agencies

Pastoral Team available for children when needed

System for referral for any children teachers have concerns

about

Already have strong links with families, these to be continued

to support any children in need.

PPE Appropriate PPE available (PHE and DfE) guidance.

All room cleaning packs contain rubber gloves.

Face masks available on request.

Instructions for donning / doffing provided in all classrooms.

Individual face masks, rubber gloves etc. Should be taken off

in line with PHE guidance and disposed of in an individual

plastic bag before putting in the bin.

Medical room Staff to refer to CST flow chart which is in the Medical Room

guidance document; decision making about whether or not

to send a child home etc.

Used only by the identified first aider/s on site.

Once used the room will be cleaned by the site staff.

Correct PPE available in medical room

Instructions for donning / doffing PPE on wall in room.

First aider to be shown how to don / doff PPE

Use of medical waste bin where necessary.

First aider keeps any ill child outside by the small hall door until

they are collected by parent / carer.

Phones to be used to contact office etc.

Phones, surfaces, equipment etc. to be cleaned by site staff

once the room has been used.

Children (where possible)

should wear a face mask whilst

having first aid treatment in the

first aid room.

The mask should be placed

into the medical bin.

Infection Control:

Start and End of the school day

Stagger school start / end time to ensure safe entry / exit –

refer to school specific timetable document.

One-way entry and exit system onto the school grounds and

within school.

Identified staff available to receive pupils at designated times

– refer to school specific pupil drop off / collection map and

timetable.

Washing of hands on entering the building, cleaning station

with sanitizer available. Washroom facilities with soap and

Following LA guidance – staff

to wear face masks in the

playground at drop off and

collection times.

Visitors to site must wear a face

mask – following LA guidance.


water available.

Parents to have the drop off / pick up information before the

children start in September.

All staff will have a movement around school chart; showing

when they can safely leave their classroom space without

meeting another bubble.

Cleaning Cleaning resources available for all staff to use – pack in

each room. Staff can wipe down as and when they deem

necessary.

End of the day – site staff will deep clean each room used.

Staff will have to leave the building promptly in order for the

deep clean to take place. If overtime is needed to clean

then it is available.

Site staff will clean toilets, corridor door handles etc.

continually throughout the day.

Whole school has been deep cleaned whilst children have

been off.

Room being locked and

classroom rubbish being left

inside the classroom for 72hrs.

Increased from 48hrs – in line

with DfE guidance.

Infection Control

Lessons / Classrooms

Classroom furniture laid out in line with government

guidelines. Refer to school specific classroom procedures

document.

Pupils to use own equipment, pens, pencils etc. where

possible – all children have own stationary – pupil packs

provided left on each individual table.

Instruction to pupils on correct hand washing routines and

catch it, bin it and kill it.

Teachers will explain to children the importance of bubbles

and why these should not be breached.

Increase hygiene and washing hands regime – Refer to

Classroom Guidance document

Keep cohorts together, remaining in same classroom

throughout the day.

Clear instruction to staff / pupils if feeling unwell to report

immediately – contact designated first aider. System in place

where staff members phones the first aider (based in the

Pastoral Office). First aider then evaluates the ill child –

process laid out in the First Aid & Classroom Guidance

documents.

Specific subject guidance is available in the classroom

procedures document.

Reading books will be given to specific year groups so that

children can change reading books in a safe way.

Reception children to start to

use the sand pit equipment

etc. This will be used once and

then stored for 72 hours before

being reused again.


Infection Control

Lunchtime

Classes to have staggered lunch breaks – meals to be eaten

in classroom - Refer to school specific timetable document.

Main hall will only be used for hot meals.

Classroom staff will ‘order’ what packed lunch the children

will have by emailing through to the office – office staff will

phone the order through to the kitchen staff.

No money will be accepted from staff by the office.

Staggered lunchtime play. Refer to school specific timetable

document

Play areas separated for different years – see guidance

document. Once DfE specified year groups come in – each

year group / class will have their own allocated lunchtime

supervisor.

Keep cohorts together, remaining in same classroom

throughout the day e.g. packed lunches will be eaten in a

specific classroom; staff to eat in their bubble classroom.

Teachers will take children to the hall / allocated play area at

the start of lunch.

The hall will operate a one-way system. Door by small hall – in

and door by Ewan’s office – out.

Hall will be split into side A – by the window; side B by the

doors.

There will be no tables down the middle of the hall.

Children must remain in the hall for the full duration of their

time slot. After children have eaten they will sit on a bench so

that cleaning can be completed. The benches will be

cleaned after the children have left.

All tables and chairs will be cleaned after each year group.

Infection Control

Break times

Staggered play / break times – see timetable / rota

document

Remove unnecessary items / soft furnishings / hard to clean

items

Less use off handheld equipment to prevent cross

contamination. More equipment being provided so that

children do not have to share resources.

Foot contact equipment used i.e., football

Use of floor chalk games such as hopscotch

Bubble staff remain with their own class and supervises them

over the break time period.

First aider is available in the (pastoral office) to come out and

collect any injured child.

First aid to be administered in the Medical Room. After use a

member of site staff will clean down the medical room. All


appropriate PPE should be worn following First Aid Procedures

Documentation.

Social distancing arrangements inside

building

All staff to work within their own bubbles

Corridors to be demarcated with tape down the middle; staff

keep on left hand side.

Separate up and down stairs.

Separate in out / doors from the playground.

One way system in place using the up / down stars and

different in / out doors.

Signage in corridors and classrooms reminding people of

maintaining social distancing.

Messages to be passed between staff via phone, radio email

etc. physical contact to be kept to an absolute minimum.

Pods within classrooms and the small windowless Y6 pod will

not be used due to the lack of ventilation.

Children in pods with windows will register in those spaces and

stay in there for morning lessons to minimise movement

around school.

Social distancing

outside building

Separate drop off / pick up times for all year groups.

Children to be dropped off into specific areas. Staff stay

inside these areas, parents not allowed to enter.

One way system in place for drop off / pick up times. This will

be shared with parents prior to the children starting.

SLT member present at drop off pick up times to enforce this

rule.

Parental guidance to be accepted before parents come to

school - reminding parents to socially distance.

Only one adult allowed at drop off / pick up time.

Rota in place to give separate play times and dinner times for

each pupil bubble.

One way system altered (too many

people were passing by each other

outside Surestart). Changed entry

gate to Derby St and exit via Hare St or

walk round the whole building.

Movement/contact

through the day

Movement around

school

Staggered start / finish times.

Rota in place for playtimes and dinnertimes

Up / down and in / out doorways.

Signage and tape to indicate where to walk to maintain

social distancing.

Personal hygiene

Signage in classrooms, toilets, sanitiser stations about

handwashing

Cleaning pack provided for each room, wipes, nappy bags

for rubbish, hand sanitiser, cleaning spray


Hot air driers turned off at the fused spur.

Separate workstations for staff and children – separate

equipment at each station – these won’t be shared.

Rubbish to be put into the bin in a separate nappy bag then

into a bin bag. Staff take this out to the bin store at the end of

the day.

First Aid

Member of SLT to supervise the entry into school. Any children

who are visibly unwell should not be admitted into school.

At least one first aider is on site at all times.

First aider to remain in the Pastoral Office and be phoned

when needed.

First aider will not enter the classroom with other staff /

children in the room. The ill person either leaves the room or

the rest of the people in the room leave so that the first aider

can enter without breaching the bubble.

After any spillages etc. the site staff will come in a clean

before anyone else returns into the room.

Medical room available to deal with first aid issues.

PPE provided as government guidance.

PPE will be donned / doffed according to the guidance from

DfE / PHE. This will be displayed in the medical room.

SSW / procedure available for dealing with accidents, illness

and suspected COVID cases.

After contact with injured person/s first aiders to clean their

hands thoroughly with soap and water or hand sanitizer at

the earliest opportunity – sanitiser dispensers are sited in the

medical room and also the pastoral office.

Medical procedures listed on guidance documents

Monitor available PPE - ensure

sufficient stock is available.

Communication to Parents Parents / Carers advised of return to school protocols through

the Parent pay system.

Parents ‘sign off’ the guidance documents and Trust Contract

through the Parent Pay app.

Use mobile phone texting, parent pay messaging, twitter &

website for information updates.

Emailing parents with information updates

Skype / zoom etc., meetings if essential or urgent

If deemed necessary to hold a meeting ensure room size and

ventilation, and capacity to meet the social distance rule

Ensure school website remains up to date

Parents told that children must be in school uniform that is

cleaned frequently.

Weekly newsletter to inform of any important updates.


Control of Visitors and Contractors etc.

Visitors restricted to those that are business critical. All visits are

by appointment only and approved as critical by Principal.

Where possible visitors will come outside of children’s start /

finish times.

The glass partition at the office window will remain shut.

Notices to advise visitors of this – both in English and Urdu.

Phone number available to share with visitors who need to

speak to an Urdu speaker.

Visitors will be unable to use the toilet facilities.

Ensure clear procedure in place – refer to separate visitor

safety document

Ensure the entrance office is always manned by a member of

staff.

Review whether touch screen system is best option. Ensure

effective cleaning system in place.

ID stickers (from Inventry) won’t be provided to visitors. Visitors

must ensure that they wear their own organisations ID badges

at all times in the building.

Fire Safety Communicate revised emergency evacuation procedure to

staff and pupils (in line with social distancing and any

assembly point changes). Evacuation process remains the

same – just reinforcing social distancing when in the

playground.

Ensure all fire doors and shutters are opened at the start of

the school day as the building is occupied

Signage Signage to identify drop / collection locations

Corridors to be marked out with tape down the middle

showing which side of the corridor to walk on.

Separate up / down stairs – Y5/6 up and Y3/4 down.

Separate in / out doors – Y5/6 in and Y3/4 out.

Markings on floors or arrows displayed on corridor of correct

distance for movement around school.

Direction signage on corridors, stairs etc.,

Signage to indicate where sanitiser facilities are.

Signage to remind staff, children about handwashing,

maintaining social distancing etc. in all corridors and

classrooms.

KS1 / EYFS toilets signposted to maintain bubbles.

Hygiene Thorough cleaning regime - follow the COVID-19: cleaning of

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings


non-healthcare settings guidance Sanitizer available prior to entry and around school

Toilets/ washrooms designated to specific staff / pupils – see

movement around school guidance.

Soap and warm water available

Try to encourage children to use designated, regular toilet

breaks for year groups / bubbles

Refer to school specific Caretaker / Cleaners risk assessment

Statutory checks / maintenance All statutory checks are maintained and up to date

Where possible checks take place before or after school or

away from other persons.

Building Works When building works are being carried no staff will be allowed

on site. Unless it is business critical.

Any contractors will have to provide documents showing they

are working in a Covid secure way.

Contractors will have to ensure good ventilation in the rooms

they are working in e.g. windows and doors open.

Extra-curricular Activities

Breakfast Club

Breakfast club provision will be revised in September with a

view to start on 02/11/20

Parent Pay system will be used to electronically book / pay for

breakfast club

Registers will be completed electronically.

Children to enter breakfast club via side doors rather than

front office

Children to maintain year group bubbles within breakfast club

with a 2m plus gap between groups

If children need a toilet, children will be directed to use year

group specific toilets already allocated.

Tables to be cleaned down after use at breakfast club

Equipment will be used on a rotation basis with a 72-hour

quarantine gap between year groups for example: Lego for

Year 1 week 1

Masks, aprons and gloves to be worn when producing food

for children as per the risk assessment for food preparation in

the kitchen.

Masks, aprons and gloves to be worn by staff handling

children’s crockery and cutlery.

When handing out food, adults to hand cutlery and crockery

to children to reduce the risk of cross-contamination.

Children to put cutlery and crockery into boxes for washing –

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings


these will be placed straight into the dishwasher.

Breakfast club staff will not enter the kitchen. Items will have

to be passed through from the kitchen by the kitchen staff.


Debate Mate

Debate mate will begin on Wednesday 13th January 2021 for

10 weeks exclusive of school holidays.

Children to maintain year group bubbles (attendance only

open to Y5 and Y6).

The small hall will be used for Y6

The big hall will be used for Y5.

Student mentors will be briefed on Covid-secure measures

and sent RA before entering building.

Both halls to be set up with benches to allow for distancing

between mentor and Deeplish Pupils and easy cleaning.

All windows and doors to be open at all time to allow for

ventilation.

Weather –permitting debate teams can use the outdoor field

area to practice debates.

Children will be dismissed at 4:15 from the side entrance of

the small (Y6) / main (Y5) hall at the end of the club straight

out through the side gate to allow for social distancing of

parents.

Where possible / appropriate, Year 6 parents will be

encouraged to allow their children to walk home

independently.

Student Mentors will not cross bubbles and will maintain the

2m distance, at all times. Student Mentors and Teachers to

wear fluid resistant mask. Visors will also be available.

SD will be the linked teacher for Y5 bubble and VH will be the

linked teacher to the Y6 bubble (VH’s classroom is adjacent

to the hall so can maintain distancing whilst still offering

support). Y6 / the student mentor will at no time enter the

Year 2 bubble.

Any specifics from the Debate Mate RA will be read to ensure

they are included and followed by Deeplish PA.

Deeplish PA risk assessment will be shared with debate mate,

No other extra-curricular clubs will be scheduled until further

notice.

Biscuits will be cooked and provided by Deeplish Kitchen

staff.

This risk assessment will be under constant review and if

deemed to be breaching Covid-safe regulations Debate

Mate club will be put on hold or completed virtually until


further notice.

Extra curricular activities

Food tasting Yr 4

Masks, aprons and gloves to be worn when producing food

for children as per the risk assessment for food preparation in

the kitchen.

When handling food, adults to hand plates to children to

reduce the risk of cross-contamination.

Tables to be cleaned before after use.

Children’s hands to be washed before and after the activity.


Shakespeare Festival

Performance Practice to be run as an afternoon intervention

within the Year 5 allocated rooms with Year 5 staff members.

20th November 2020 – one night with Shakespeare.

Performance to take place in the dining hall

Performance will be filmed and then shared

Children will be dismissed from the side entrance of the small

hall at the end of the club straight out through the side gate

to allow for social distancing of parents.

Server Room As this room has air conditioning anyone working inside the

room must wear a face mask and leave the door ajar to

encourage good ventilation.

Nursery Stay and Play sessions – induction

for new starters

Nursery to start Monday 7th September – allowing for other

year groups to settle, become used to changes etc.

Stay and play sessions to be run for new parents & children.

Up to 4 parents / 4 children allowed at one time.

Only one parent to accompany the child.

Parents and children to remain outside and use provision,

play areas outside.

Staff to take child & parent into Nursery – show the coat pegs,

toilets etc. This will be done 1 parent and 1 child at once.

Nursery - Malleable Play From October Nursery children will be given the opportunity

to engage in dough disco.

Each child will be given their own labelled pot of playdough.

The children will be responsible to opening, taking out and

putting back their own playdough.

Children will be encouraged to sit at a distance of 1m from

each other on the carpet.

Playdough will be stored out of reach from children and only

used under adult supervision.

Kitchen – Infection Control Kitchen staff to have appropriate PPE: face shields, masks,

gloves, aprons.

The changing room, office, dry food store – only one person

In line with LA guidance;

kitchen will be able to use a

fan to circulate clean air


allowed to use the room at once.

No deliveries to be dropped inside the kitchen – must be left

outside and then brought inside by the kitchen staff.

Kitchen staff will not sign for deliveries – just give name etc.

Areas will be taped off between workstations – to ensure

social distancing.

External consultant will visit the kitchen (10th August) to advise

about steps taken and any improvement to be made.

No staff meals will be prepared until pupil meal system works

effectively.

around the kitchen – windows

must be left open for fresh air

to enter.

Speech & Language Therapist Wear full PPE whilst in Nursery e.g., fluid resistant face mask,

apron and gloves. Donning and doffing will be done in line

with NHS guidance.

The therapist will come into school for one day per week.

The therapist will only use the small hall as her base and some

therapy sessions. Ensuring that all relevant social distancing

measures are taken as outlined in this risk assessment.

Staff should not use the small hall on Wednesday. When the

small hall is in use an alternative base will be the Vice

Principal’s office.

The SENCo might have to have discussions with the SaLT; this

must be done whilst maintaining the correct social distancing

rules, e.g., discussions using the internal phone system rather

than face to face.

The risk assessment and guidance documents will be shared

with the SaLT before they come into school.

Any risk assessments / guidance documents from SaLT service

will be provided to school before the SaLT starts.

SaLT will only work with children from one bubble at a time.

Nursery

SaLT will sit in the cloakroom area.

For screening purposes only one child will enter the

cloakroom.

For group work, up to four children the cloakroom will be

used. For groups of 5 and over the shared space between

Nursery and Reception will be used or the small hall.

Test and Trace The re-opening of public buildings is being supported by NHS

Test and Trace. All premises must assist this service by keeping

a temporary record of staff, customers and visitors for 21 days,

in a way that assists with requests for that data if needed. This


information could help contain clusters or outbreaks.

Details are to be recorded for staff, customers and visitors

Details will be collected at the point of entry

Record the date of visit, arrival time, if possible departure time

and (critically) contact details – either a phone number or an

email address

Where visitors are in groups the details of just the lead

member can be recorded along with the number of people

Ideally records should be kept electronically – the admin staff

on the main desk will do this.

It is not obligatory for people to give their details.

It is not the responsibility of staff on reception to ensure that

the details given are correct and accurate as we have

limited means to verify this.

Information should be held for 21 days and then securely

disposed of/deleted. The member of admin staff at the front

desk will delete any records over 21 days old on a daily basis.

We will make clear why the information is being collected

and what we intend to do with it. This will be done by

displaying the Test and Trace poster provided by Rochdale

LA.

Peripatetic Music Teachers

Timetable for music teachers has been provided.

o Tuesday – Christopher Addington

o Wednesday – Ben Dixon

o Thursday – Elliot Barlow

Risk assessment – detail will be arranged at end of August.

Local Lockdown / Full or Partial Closure School will only close (fully or partly) following the advice of

the relevant authorities e.g. PHE.

Any bubble sent home: the children will need to be sent

home with the relevant materials to continue their learning at

home.

Lessons will continue for pupils at home using the Seesaw (or

when ready – Teams).

For pupils without internet access the relevant work /

resources will photocopied and either collected by the

families or dropped off at home by staff.

Suspected / Actual Covid-19 case School leaders will follow the relevant guidance given out by

Rochdale LA and PHE

Parents and staff will be issued with the current guidance

(and any updates) via the Parent Pay system.


Relevant letters will be sent to parents / carers if there is a

case / suspected case of Covid-19.

If the child is in a downstairs classroom; the child should be sat

outside by the external classroom door. If raining, then the

child should sit just inside the classroom by the external door.

The first aider should come to the classroom already wearing

PPE.

Teacher for the Hearing Impaired The teacher will be based in the small hall.

Dates for visits will be arranged at least a day before they

come into school so that the room can be prepared.

The teacher will collect children from the classroom – but not

go into the classroom.

Social distancing will be followed e.g. working with a child but

keeping 2m distance.

Communication with staff must be via email / telephone

Social distancing rules / school procedures will be shared and

adhered to.

Teacher will use a specific table / chairs.

Intimate Care If a child soils themselves and no intimate care plan is in place:

Staff will contact parent to inform of soiled child and provide

direct number

Parent comes to school via the Hare Street entrance and will

phone Nursery direct. There they don apron, gloves and

mask.

EY staff notify SLT that parent has arrived to open gate.

Parent enters via side door and changes child in the vestibule

area / Cloakroom.

Soiled clothing is taken home by the parent.

Parent wipes down the area e.g. medical bed using wipes in

the room.

PPE, used wipes are be placed into the medical bin.

Parent is escorted out of the building.

KITCHEN - Contact with

colleagues/pupils/staff/contractors

You must aim keep 1 meter's distance from other team

members within the kitchen, as well as pupils, school staff,

visitors and contractors.

Where more than 1 member of the catering team is on site

make sure there is tape on the floor to ensure self-distancing.

The appropriate signage to be

displayed in all kitchen area.

Discuss with Head Teacher the

safest way to serve food whilst

keeping 1 meters distance.

KITCHEN - Food Service Children will collect food from the hatch.

Kitchen staff will remain on their side of the hatch – 1 metre


away.

Kitchen staff will remain in their taped off 1m area during

service.

KITCHEN - PPE All kitchen staff must wear fluid resident masks when in the

kitchen

Disposable aprons and disposable gloves, should be worn

when working outside of the kitchen bubble.

Remember to throw away disposable masks once worn, for

those wearing material masks please remember to wash

these daily.

Keep washing your hands thoroughly even when wearing

disposable gloves.

Additional PPE in particular

disposable aprons and

disposable gloves will be issued

on a weekly basis or as

required

KITCHEN - Hand and Respiratory Hygiene

Ensure hands are washed regularly and thoroughly with

neutral detergent and water for 20 seconds or more, using

the 7-step process

Step 1: Wet Hands. Wet your hands and apply enough liquid

soap to create a good lather. ...

Step 2: Rub Palms Together. ...

Step 3: Rub the Back of Hands. ...

Step 4: Interlink Your Fingers. ...

Step 5: Cup Your Fingers. ...

Step 6: Clean the Thumbs. ...

Step 7: Rub Palms with Your Fingers.

This should be done as a matter of routine before and after

handling food, especially after blowing your nose, coughing .

If you cough or sneeze please use a tissue and then discard

this into the bin and wash hands as above.

A hand sanitizer should be used once hands have been

washed, IF NOT handling food.

Additional information can be

found at

https://www.gov.uk/governme

nt/publications/coronavirus-

covid-19-implementing-

protective-measures-in-

education-and-childcare-

settings/coronavirus-covid-19-

implementing-protective-

measures-in-education-and-

childcare-settings

KITCHEN - Work Times Keep team numbers to a minimum in line with social

distancing in the kitchen by sticking to agreed work rotas to

minimise contact with all individuals.

Use Inventry to check which

kitchen staff have worked

together – if needed for

contact tracing.

KITCHEN - Work Surfaces / handles / Draws

etc.

Frequently clean and disinfect your workspaces, fridge and

freezer handles and any surfaces that you come into contact

with on a regular basis.

Please refer to your health and safety handbook for further

guidance.

KITCHEN - Deliveries

When accepting any deliveries ensure the appropriate PPE

(disposable gloves and aprons) is being worn and aim to

keep 1 metre distance at all times.

https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings










If you must sign for deliveries place the paperwork in a plastic

wallet and do not touch for 72 hours.

Wipe down any stock with disinfectant if on a plastic wrapper

and once stock has been put away in the appropriate areas

then proceed to wash hands thoroughly with neutral

detergent for 20 seconds or more.

KITCHEN - Personal Health

If anyone shows signs of having a high temperature, ongoing

cough, loss of taste and smell you MUST immediately go

home to self-isolate and inform management.

All members of the catering team who have been wearing

fluid resistant masks at all times whilst in the kitchen and kept 1

metres distance DO NOT have to self-isolate and do not need

to track and trace.

You will be informed of any changes in relation to Covid.

Latest updates can be found at


https://www.nhs.uk/conditions/coronavirus-covid-19/

Once management have

been informed this will be

reported to the Covid19 team

and you will be requested to

attend testing at an agreed

time and date.

Once management receive

the test results if this is positive

follow the appropriate

guidelines if negative please

speak to your area manager.

KITCHEN - Communication

Please check your work emails regularly to ensure you are up

to date on work issues and processes.

Monitoring – Book Monitoring Staff to wear gloves and any other appropriate PPE (Visor /

mask)

Monitoring will have a clear focus linked to the AIP / Planner

A small number of books will be collected from each year

group

Monitoring will be conducted within own bubbles.

Curriculum teams can communicate with each other via

Teams meetings to share findings, not face to face.

Books will be delivered to pigeonholes of the allocated

member of staff by class teachers.

Covid Management - Fresh Air Provide adequate ventilation of spaces with outdoor air.

Natural ventilation system built in to the school building; air

quality levels are automatically monitored by the system e.g.

levels of CO2. This system then adjusts the flow of air

accordingly.

Open windows, vents and external doors (e.g. before and

after school, between classes, during break and lunch, when

a room is unused, or at other suitable intervals if a space is

occupied for long periods at a time). Especially in rooms

without the natural ventilation system ducts.

Some windows opened for

natural air flow when room is

occupied.

Doors to be left open for air

circulation if they do not

compromise Fire

Management. Ensure

recorded on Fire Risk

Assessment the management

system whereby doors are

https://www.nhs.uk/conditions/coronavirus-covid-19/


Where possible open windows / vents at least 15 minutes prior

to room occupation.

Air Circulation

Circulation of outside air can be considered to prevent

pockets of stagnant air in occupied spaces. You can do this

by using ceiling fans or desk fans for example, provided good

ventilation is maintained.

The risk of transmission through the use of ceiling and desk

fans is extremely low providing there is good ventilation in the

area it is being used. Source

HSE. a  https://www.hse.gov.uk/coronavirus/equipment-and-

machinery/air-conditioning-and-ventilation.htm

Air Conditioning Unit (Only in Server Room)

HSE guidance on use of air conditioning systems is followed. Summary

below

The risk of air conditioning spreading Coronavirus (COVID-19)

in the workplace is extremely low as long as there is an

adequate supply of fresh air and ventilation. You can

continue using most types of air conditioning system as

normal

Do not adjust air conditioning systems that mix some of the

extracted air with fresh air and return it to the room as this

increases the fresh air ventilation rate.

Do not adjust systems in individual rooms or portable units as

these operate on 100% recirculation. You should still however

maintain a good supply of fresh air ventilation in the

room. HSE

Source a  https://www.hse.gov.uk/coronavirus/equipment-

and-machinery/air-conditioning-and-ventilation.htm

Additional guidance provided by Chartered Institute of

Building and Structural Engineers (CIBSE) available.

https://www.cibse.org/coronavirus-covid-19/emerging-from-

lockdown 

Regular statutory maintenance completed on heating and

ventilation systems are carried out on the natural ventilation

system and air conditioning unit.

Regular checks on the ventilation system airflow is balanced

and operating correctly

closed on the event of the

alarm being activated.

During cooler

weather consider: reduce the

number of open windows,

reduce the opening

width, rotate the sequence.

It may be necessary to close

them during lessons and

/or have the room heating on

more than normal.

Class Observations – observing students etc. The observer must always wear a fluid resistant face mask

https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm




https://www.cibse.org/coronavirus-covid-19/emerging-from-lockdown

https://www.cibse.org/coronavirus-covid-19/emerging-from-lockdown


when they are in the bubble.

The observer must observe social distancing – he/she cannot

be within 1m of another bubble member.

A chair should be provided by the observed staff member for

the observer. This would ideally be by the door and away

from any children.

After the observation the observer must remove the face

mask and dispose of inside a plastic ‘nappy’ type bag.

The observer must wash their hands thoroughly in line with

NHS guidance.

Any book scrutiny or associated work scrutiny must be done

outside of the observation in line with the above guidance of

book monitoring.

Feedback will be given over Teams and any documents will

have to be signed electronically.

Teach First Tutor

English

Commencing (25/11/20)

Mathematics

Commencing January 2021

Tutor will have a base in the office opposite IR – office

upstairs.

Timetable of rooms to be used has been produced to ensure

the mentor is working with children in spaces that are not

being used by other groups of children.

All windows to be open whilst working with children to ensure

ventilation

Mentor to stay 2M away from children at all times – when

completing 1:1 reading this will mean the mentor will have a

copy of the book the child is reading as well as the child so

they are not touching the same pages.

Mentor to make own sets of resources so that cross-

contamination from classes will be minimised.

When accessing reading files from KS1 gloves to be worn and

hands to be sanitised before and after touching the files.

When collecting children from classes stand at entrance and

call through to the children

Children to be escorted to and from groups.

All meetings with TF mentor and school-based line-manager

will happen over teams where possible. In an instance where

a face-to-face meeting is necessary (for example during

training) this will need to be under the agreement of the

Principal.

During training some form of observations will need to take

place, to observe other teacher the TF mentor will wear a

fluid resistant mask at all times and will sit at the entrance of

the classroom.

Sit side to side when listening to readers


Spray tables and chairs on leaving

TF mentors to use the toilet facilities in the KS2 corridor.

KETTLE

Microwave in Y6 (Old staff room – Anita's

classroom)

A microwave will be available for (upstairs) staff to use.

The microwave will be kept in the kitchen area of the room.

The microwave can only be used if the room is empty e.g., no

children are being taught.

Only one person at a time can use the microwave at a time.

No one should enter the room to wait to use the microwave.

The microwave must be wiped down after use – controls,

handle, any surfaces that have been touched, including the

kitchen work top.

Wipes must be disposed of correctly (see above).

Face Coverings In line with Trust request – guidance on how to remove a face

covering is being shared with all staff.

Teaching staff, office and pastoral staff – all have guidance

emailed to them.

Site staff and catering staff have information shared by

specific lead.

DfE guidance

Internal Contact Tracing To try to minimise the number of staff and children being sent home

when there is a positive case:

Introduction for all staff to ‘Contact Tracing for Educational

Settings’ document. To enable record of who has been in

contact with whom. All staff affected by a bubble closure to

complete the form.

Reinforcement of the rules: What classes as a close contact?

A person who maintained appropriate social distancing (over

2 metres) would not be classed as a ‘close contact’ and

would not be required to self-isolate.

The main categories that would lead to someone being

identified as a ‘close contact’ in an education setting are as

follows:

Face to face contact with a confirmed case for any length of

time, within 1 metre, including:

o being coughed on

o a face-to-face conversation,

o unprotected physical contact (skin to skin)

o travelling in a small vehicle with a person who is a

confirmed case.

Extended close contact (between 1 and 2 metres) for more

than 15 minutes, with a confirmed case.

https://www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own


Contact must have taken place during the ‘infectious period’

of the index case which is defined as: 48 hours before the

onset of symptoms (or the date of test if they don’t have

symptoms) until 10 days after symptoms started (or the date

of the test if they do not have symptoms).

Children will eat in class groups e.g., children eating hot

dinners will sit on tables with their classmates. Children eating

packed lunches will sit on tables with their classmates.

Positive Case:

In the event of a positive case – all affected staff and children

kept in classroom until internal tracking is completed.

Year group staff complete their own Contract Tracing Form...

and a member of staff carries out the Contact Tracing Form

for the child.

The people who can be classed as a close contact will be

determined by the SLT.

Decision to send home made on agreement with two most

senior members of staff.

Identified close contacts sent home following normal bubble

closure routines.

Additional Measures Lockdown – January Explanation to staff that they can come into school during

lockdown. All have had access to the additional guidance

document explaining:

o You must follow the guidance in the Staff Risk

Assessment.

o You cannot bring a family member into school e.g.

your child. The site is only for staff.

o You must stay in your own physical bubble and have

as minimal contact with other people as possible e.g.

your year group bubble (but even in this case remain

social distancing).

o You can only come into school from Wednesday 6th

January if you have completed your individual risk

assessment and returned it to Ewan, Anne or Nighat –

whoever is appropriate.

o You must wear a mask in any shared areas e.g.

corridors.

Following Rochdale LA advice

we will try to keep the number

of children in one classroom

below 50%.

Reopening of Nursery – January Trust Board have given agreement that we can open.

Chair of Governors has given agreement that we open.

All staff to be made aware that we are reopening Nursery; be

reminded to avoid going into the Nursery bubble.

Principal discussion with Nursery staff that they open using all the


Covid measures detailed in this risk assessment.

Nursery parents told that Nursery is open and is Covid secure.

Nursery to open using normal am / pm sessions at the usual times.

This assessment should be reviewed following significant changes, the introduction of new machinery, equipment, substances or procedures &

following incidents, or at least annually. Amendments to the Risk Assessment

Review date

Please change the date here and add comments regarding the changes made and that staff have been informed

26.8.2020 Addition of the Suspected / Actual Covid section in line with guidance documents from PHE and Rochdale LA.

3.9.2020 Changed the entry / exit points in section - Social distancing outside building

9.9.2020 Amended Kitchen section to include using a fan to circulate fresh air.

14.9.2020 Amended Cleaning section. Increase in time for room to be locked after confirmed case from 48 to 72hrs. Classroom

rubbish will stay in their as well.

15.9.2020 Amended Infection Control Lessons / Classrooms. Reception children will start using equipment in sandpit.

Amended Infection Control: Start and End of the school day. Added section about face coverings for visitors to site

and staff being outside.

18.9.2020 Amended, added section Teacher for the Hearing Impaired

28.9.2020 Amended First Aid section – advice given by Rochdale first aid training; child should wear a mask whilst having first

aid treatment.

29.9.2020 Addition of new section Intimate Care – needed to address issue of large number of Nursery children still in nappies.

02.10.2020

Addition of the new section Extra-curricular Activities Debate Mate - needed to roll out Debate Mate programme

school have invested in as part of Oracy Project.

02.10.2020 Addition of new section Nursery – Malleable Play – needed due to the large number of children starting nursery with a

poor development of fine and gross motor skills.

05.10.2020

Addition of the new section Extra-curricular Activities Shakespeare Festival - needed to roll out SSF programme

school have invested in as part of Oracy Project.

07.10.2020

Amended Extra-curricular Activities Breakfast Club. Further clarification on how breakfast club will run with updates in

relation to PPE that must be worn for food preparation.

8.10.2020 Addition of KITCHEN section – new guidance from the LA and Rochdale Public Health.

15.10.2020 Amended Extra-curricular Activities Debate Mate to account for room change and fluid resistant face masks.


Addition of new section Monitoring

16.10.2020 Amended Suspected / Actual Covid-19 case section. Child in downstairs classroom should sit outside...

16.10.2020 Amended section Intimate Care – changed location for changing child.

2.11.2020 Addition of Extra Curricular Activity Food Tasting Yr 4 For the wow day to introduce the new topic.

6.11.2020 Addition of Covid Management - Fresh Air section – in line with new guidance from H&S consultants

12.11.2020 Addition of Class Observations – observing students etc. - this is to allow staff in different bubbles to observe another

member of staff in a Covid secure way.

25.11.2020 Addition of Teach First Tutor section.

26.11.2020 Addition of clarification over the allocated toilet for the Teach First Mentor.

1.12.2020 Addition of Microwave in Y6 section.

7.12.2020 Addition of Face Coverings section in line with Trust and HSE guidance.

8.12.2020 Addition of Internal Contact Tracing section.

5.1.2021 Addition of Additional Measures Lockdown – January

11.1.2021 Amendment to Additional Measures Lockdown – January; added guidance from Rochdale LA about class sizes.

14.1.2021 Addition of Reopening of Nursery – January

safety risk assessment form · 2021. 1. 18. · risk assessment form / safety team / jan ‘20...

Documents