Safeguarding In Schools

Thursday March 3rd 2011

Jo Bentley

Single Central Record1 - IS THE SCR IN PLACE?

-Who completes it and keeps it up to date?

-How often is it updated and checked?

-Who monitors it and is ultimately responsible for it?

Single Central Record 2 - IDENTITY CHECKS

-What documents were seen?

-Are the documents recorded acceptable?

-Who saw them?Note: Although recording addresses and NI details are good practice, they are not requirements.

Single Central Record3, 4, 5 – CRB / List 99 checks

-Have all staff (all those paid to work at the school) who have regular and unsupervised access to children been appropriately checked?

8 – DETAILS OF CHECK-Record when check carried out.-Record who carried out the check.

Single Central Record6 – SUPPLY TEACHERS

-Is it clear on the SCR if the supply teacher is from an agency or employed by the school directly?

-Does the school have written confirmation that the required checks have been carried out by the agency?

Single Central Record6 – SUPPLY TEACHERS

-If employed by the school directly, have the appropriate checks been made?

Single Central Record7 – OTHERS

-Are those who work regularly or intensively with children included on the SCR?

*volunteers *governors who work regularly in school as volunteers

Single Central Record9 - QUALIFICATIONS

-Does SCR record the qualifications required to do the job?

Have all teachers evidenced their QTS?

Has headteacher evidenced NPQH?

HLTA, Business Manager, TAs…

*Record n/a where there is no qualification required to do the job.

Single Central Record10 – ‘RIGHT TO WORK’

-Does the school employ anyone who is not a national of a European Economic Area?

-Evidence of eligibility to work in UK e.g. passport (driving licence not acceptable)

Single Central RecordAnd Finally…

-Do not leave any empty cells.

-Use Excel to flag up when ‘renewals’ are due.

-Never delete an employee or volunteer – paste their details onto a ‘left’ page.

Single Central Record- Organise in tabs or pages according to roles in school.

- Make use of the SCR to evidence your training record.

Single Central Record

Policy1. Aims and purpose.

2. Secure framework for the workforce.

Code of Conduct

3. Links to other policies (see list).

4. Wider provision.

5. Responsibilities and expectations when identifying and reporting concerns.

Policy

6. Named Designated Leads.

7. Procedures – Cause for Concern and Allegations against staff.

8. Whistleblowing.

9. Reporting and recording concerns (within school and to outside agencies).

Policy10. Training (inc. temporary staff).

11. Role of governing body (see governor monitoring record).

12. Implementation, monitoring and evaluation.

13. Parents and carers (link to contact sheet).

14. Accessible and easy to understand.

Policy

Cause for Concern

A cause for concern is an action, observation or discussion that makes you

feel anxious or worried about the well-being or safety of a child. This could be a change

in behaviour or a comment from a young person.

1. Identifying a cause for concern

Cause for Concern

Written record by the person with the concern using the

CAUSE FOR CONCERN FORM.

Paper copies must be kept in classrooms.

Discuss and pass written record to designated lead asap.

2. Recording a Concern

Cause for Concern

No investigation, just clarification.

Immediate and follow-up action taken and recorded on the Cause for

Concern form.

3. Dealing with the concern

Cause for Concern

Share information as appropriate and record.

Set up Vulnerable Pupil File.

Complete Monitoring Record Sheet for all further action.

4. Monitoring the concern

Cause for Concern5. Monitoring and evaluating the

impact of action taken.

Monthly monitoring meeting to review live and dormant cases.

-Monitor agreed actions have taken place.

-Evaluate impact of these actions.

-Agree next steps.

-Quality assure written records.

Safeguarding Pupils at Hoyland Common

Primary School

HCPS Single Central RecordIDENTITY    

 

AddressDate of Birth and Evidence

Evidence of eligibility to work in the UK NI Number NI Evidence

CLERICAL/ADMIN SUPPORT

Brown Mrs 33,Black Lane z43 1gt28/10/1948 - Passport Passport ABC123456 Wage Slip

Green Mrs 24,White Street S74 0BL 31/01/1964 Passport Wage Slip

White Mrs 15 S70 5JS15/05/1977 - Passport Passport Wage Slip

JOB ROLES QUALIFICATIONS

SAP Number Job Title Date Commenced Date Left Qualification Required Qualification Evidenced

 

00012492 Admin Officer 29/10/1984   n/a pre Sept -09

00021355 Parent Link Worker 01/12/2003   n/a pre Sept -10

10008872 Business Manager 16/02/2010   AAT

SAFE RECRUITMENT CHECKS  

CRB Evidence seen (date/by whom)

CRB Clearance Confirmed

CRB Disclosure Ref no/Date Received Renewal Date

Written Reference 1

Written Reference 2 Safeguarding Training Renewal Date

VH BMBC 001258457065 - 16/11/09 16/11/12 pre Sept -09 pre Sept -09 16/11/09 16/11/12VH BMBC 001260362177 - 01/12/09 01/12/12 pre Sept -09 pre Sept -09 16/11/09 16/11/12

PA BMBC 001239205460 - 15/06/09 15/06/12 16/11/09 16/11/12

Safeguarding and Child Protection Policy

• Very clear intent

•Named people

•Cause for concern procedure in place

•Additional guidance at back

•Went through step by step with all staff and governors

•Needs to be school specific

•Works for you and your pupils

Microsoft Office Word Document

2010

T. Banham & S. Harrison

Reviewed by Governing body:

11/25/2010

Hoyland Common Primary School Safeguarding and Child Protection Policy

Cause for Concern Procedure

• Agreement on what a cause for concern is

• A clear definition

• Step by step process

Cause for Concern Procedures

A ‘Cause for Concern’ is an action, observation or discussion that makes you feel anxious or worried about the well-being or safety of a child. All causes for concern must be recorded immediately and in writing on the cause for concern record sheet by the person with the concern. This must then be passed to the designated teacher immediately, who will decide on the appropriate actions, completing the ‘for designated teacher use’ section of the cause for concern sheet. Even if this results in no further action a vulnerable pupils and family file would be raised. This will include:

Vulnerable Pupil Information Sheet Monitoring record sheet Cause for Concern Form Sticker on the front of the folder indicating any other siblings This folder is placed in the ‘live’ Vulnerable pupils and families section Make other staff aware that a Vulnerable pupils and families file has been raised – raise in staff

meeting/ briefing Any further discussions, telephone calls or meetings in relation to the child must be recorded on the monitoring record sheet.

Designated teachers and other appropriate adults will hold a monthly meeting to discuss and review all live and dormant case files. This provides the opportunity for designated teacher to:

Monitor that agreed actions have taken place Evaluate the impact of these actions Agree next steps Quality assure written records

All further involvement and documentation must be stored in this file and nowhere else. Files will be stored in a secure place. Procedure in case of designated teacher absence: Contact other designated leads, if not possible Phone designated teacher and ask permission to access files

Microsoft Office Word Document

Cause for Concern Sheets

•In all classrooms

•Brief training for all staff

•First section completed by person with concern

•Second section completed by Designated lead

Cause For Concern Form CONFIDENTIAL

Note: Please do not interpret what is seen or heard; simply record the facts. After completing the form, pass it immediately to the Acting Co-Head Teachers (T. Banham & S. Harrison) Name of child: Class: Siblings: Name of staff member completing form: Day: Date: Time: (of observed behaviour / discussion / disclosure) For Designated Teacher use Date & time received by designated teacher: Action Taken:

By whom: Outcome: Discuss with child (if necessary): SEN Register /CAF / Agency involvement: Information shared with: Child’s Date of Birth: Address of Child: Name and Address of Child’s Parent or Carer (if different from above): Refer to Social Services: (when – date time, person spoken to, agreed actions)

Microsoft Office Word 97 - 2003 Document

Cause for Concern record log

•Attached to cause for concern sheet

•Record any other issues/ conversation/ telephone calls/ multiagency work in relation to that child

•Date, with actions, outcomes and people responsible

Vulnerable Pupils Information sheet

• Created after any child has been raised as a cause for concern

•Front sheet in childs CFC folder

•Useful information all at hand, particularly when talking to other agencies

•Folder contains all information in chronological order

•On front of folder also name and date of birth of any siblings

Vulnerable Pupil Information Sheet

Details of any interventions or appointments relating to this child should be added to the

‘Supporting Vulnerable Pupils Record Sheet which is stored in Teachershared/ SAFEGUARDING/Supporting Vulnerable Pupils – Record Sheets

Surname

Forenames

Dates of Birth

Home Address

Home Telephone Number

Parents’ Names

Date added Register of Vulnerable Children

Other Agencies Involved Named Contact Date of Initial Involvement

Microsoft Office Word 97 - 2003 Document

Vulnerable pupils and families meeting

• Held last Monday of each month – Without fail!

• Designated leads

• SENCo

• Learning Mentor

• Parent Link worker

• Review all CFC children

• Record anything on record log, aslo record nothing on log

• 3 Months of nothing – file goes dormant

• Files locked securely

• Organised in alphabetical order

• In Live, dormant and closed

Involving Governors

How?• Termly meetings with named

Safeguarding Governors• Agreed focus – initially evaluating

procedures against policy

Why?• Named Safeguarding Governors report

back to Full Governing Body meeting• Governors fully informed and able to

discuss Safeguarding at school with outside agencies

• Policy and procedures regularly reviewed and high profile maintained

• Checks policy and procedures ensuring clarity of purpose and impact

• Allows Governors to fulfil role as critical friend

• Safeguarding is the Governors statutory responsibility. Involvement non-negotiable

Key lines of Enquiry: Findings Implications

Does the school comply with the safeguarding policy?

Yes/No

Does the policy have clear principles

that safeguard children and staff?

The policy principles are clearly articulated

Does the policy clearly identify

Designated safeguarding staff?

Person/ people are identified:Clearly outlines the designated leads role:Explains how they will be effective designated leads:

Does the policy clearly identify Designated safeguarding governors?

Explains the roles and responsibilities of the designated safeguarding governor

Does the policy look at safer recruitment?Are safer recruitment procedures followed?Does the policy ensure the continued safety of pupils in relation to volunteers?

Procedures are in place to ensure that volunteers are vetted and safe to be in school

How is induction and training used to ensure children are safeguarded?

A clear programme of training is outlined for all staff

Are concerns dealt with effectively and with a high degree of tenacity?

Are procedure for recording concerns robust?Are procedures followed effectively?

In the case of the designated leads not being available is there a suitable procedure in place?

Is safeguarding embedded in practice throughout school?

Including pre and after school clubsContractorsDuring lessons

Is priority given to ensure the ongoing confidentiality and sharing of appropriate information?

Does the policy outline an expected code of conduct for staff?

Does the policy refer to measure of when physical contact and restraint need to be used?

Does the policy clearly identify the process to be followed if there are allegations against a member of staff?

Are appropriate signing in procedures in place?

Are parents and carers fully aware of safeguarding procedures?

Governor monitoring recordGovernor: DM & G S Date: 25.11.10Role: Safeguarding GovernorsFocus of Monitoring visit: Review of Policy and Procedure of Safeguarding

Date to fed back to FGB:

Cause for Concern

Ofsted Briefing for section 5 inspectors on

safeguarding children.

See pointers for inspectors self-evaluation checklist.

See appendices for interview question prompts.

Next StepsConsider carefully how you will

implement, monitor, evaluate and review the model to make your

safeguarding practice robust and relevant to your school.

Final NoteAn outstanding tool will only have

an outstanding impact in the hands of an outstanding practitioner under outstanding leadership.