saf 2015 sponsorship prospectus

SponsorshipProspectus

Pullman Melbourne on the Park8th July 2015www.safecities.net.au

Safe Cities Conference 2015

2

Safe Cities Conference 2015Pullman Melbourne on the Park - 8th July 2015 Sponsorship Prospectus

INVITATION

The Safe Cities Conference Committee warmly invites your organisation to support the conference as a sponsor and/or exhibitor. The 2015 Safe Cities Conference Conference will be held at Pullman Melbourne on the Park on the 8th July 2015.

The conference will provide an invaluable opportunity to build relationships with industry professionals and initiate new business relationships. With meals served in the exhibition area, sponsors can achieve the face-to-face contact to promote your products and/or services.

The committee appreciates your consideration of support for this event and looks forward to the opportunity to develop a mutually beneficial partnership.

THE CONFERENCE

Safe Cities Conference is about creating cities that are safe places to live, work, play, visit and study. Safe Cities Conference 2015 will feature keynote and stream presentations on the issues of Planning, Awareness and Prevention for safe cities and communities.

The Conference brings together leading practitioners to discuss the challenges of designing and planning safer communities, industry consultation and crime prevention.

Creating Safe Cities is part of a global movement, where The Global Network on Safer Cities, an initiative of the UN-Habitat was created with the goal of equipping local authorities and urban stakeholders to deliver urban safety, thus contributing towards securing the urban advantage for all.

The conference is an initiative of the Association for Sustainability in Business Inc.

DELEGATE PROFILE

• Community Development and Safety Professionals

• Architects, Urban Designers, Town Planners, Place Makers, Planning Professionals

• Safety and Security Industry

• Politicians, Senior Public Servants, City Governance Personnel, Public Health Administrators, Mayors

• State and Federal Government agencies and departments

• Non-Government agencies

• Community Groups, Youth and Women Support Groups

• Police and Law Enforcement Representatives

• Justice and Crime Prevention

• Policy & Researchers including Criminologists and Academics

TWO CONFERENCES! THREE DAYS! ONE LOCATION!

The Safe Cities Conference, in partnership with the 8th Making Cities Liveable Conference are delighted to come together to give the industry the most significant event on the 2015 calendar. The collaboration brings together National, State and Regional delegates to explore, exchange ideas and network.

The 8th Making Cities Liveable Conference will be held on 6th – 7th July 2015 at Pullman Melbourne on the Park. The Conference will continue its support for improving the quality of life in our capitals and major regional cities. The conference theme, Liveable Cities for the Future, will focus on healthy, sustainable, resilient cities.

The two conferences will offer delegates an extensive range of topics with over 100 presentations across three days including Keynotes, Concurrent Sessions, Case Studies and Posters.

3


SPONSORSHIP AND EXHIBITION OPPORTUNITIES

A vast range of sponsorship opportunities to enhance exposure of your business are now available. Ranging from 1/4 page advertisements to ‘Conference Partner’, cost effective packages can be tailored to suit individual organisations.

Sponsors and exhibitors will have an opportunity to network and meet potential new clients and explore new business opportunities at the conference that will bring together government representatives, industry leaders, organisational representatives and others.

Why sponsor and/or exhibit at the Safe Cities Conference?

• Access a wider or different audience than other communication activities allow for while maintain a high profile in valuable target markets before, during and following the event.

• Conference delegates attend to improve their knowledge, aligning your company with this experience demonstrates your commitment to the profession.

• Enable your organisations representatives to mix informally with industry professionals, leaders, local governance personnel, planners and speakers.

The conference will allow your organisation to benefit significantly from constant exposure with daily catering being served in the exhibition area, maximising exhibitor exposure to delegates.

Some sponsorship opportunities can be tailored to suit your company’s needs. Call the conference secretariat on (61 7) 5502 2068 to discuss your requirements.

CUSTOMISED PACKAGES

A variety of packages have been designed to suit all marketing objectives and budgets however the committee recognises that some aspects might need adjustments to better suit the needs of your organisation.

Additional discounts are being offered if you book for both the Safe Cities Conference and the 8th Making Cities Liveable Conference.

Please contact the conference secretariat to discuss how we can tailor a customised sponsorship package that suits your requirements.

4


SPONSORSHIP PACKAGES

GOLD$6,500

SILVER$4,500

RECOGNITION & BRANDING OPPORTUNITIES

Primary exposure of organisation on all event collateral and publications a a

Acknowledgement at the opening ceremony a a

Company logo to appear on title slides a a

Company logo printed on delegate name badges aRecognition as a sponsor of the speakers prep room, with the opportunity to provide signage within this room a

WEBSITE & E-MARKETING EXPOSURE

Company acknowledgment and logo on the conference website with a link to your organisations website a a

Logo and links to company website included in all HTML email marketing campaigns a a

Promotion of sponsorship on the conference social media networks a a

Advertisement banner on the home page of the website a

ADVERTISING OPPORTUNITIES

Advertisement in the conference handbook Full Page Half Page

Advertisement in the book of abstracts Full Page Half Page

Virtual satchel included on the conference website for all delegates to download (A4 flyer up to 4 pages. No larger than 1MB) 2 1

Full page editorial in the conference handbook a

VENUE SIGNAGE

Prominent display of signage in main plenary room Two Banners One Banner

Company logo included on door and venue signs a

EXHIBITION

Trade display in a prime location within exhibition area Double Single

CONFERENCE REGISTRATION

Full registration to the conference for your organisation representative 4 2

Sponsors are invited to collaborate as a major sponsor for the 8th Making Cities Liveable Conference. Add an additional $3,500 to the Gold or Silver Sponsor package.

5


KEYNOTE SPEAKER $4,000 $4,000Have your company associated with a leader in the industry, by meeting the expenses of one of our Keynote Speakers.

• Naming rights to one keynote speaker with recognition on the website and program• Company logo to appear next to keynote speaker profile (handbook and website)• Company logo displayed on the title slides of the keynote session• Prominent display of signage in the main plenary room • Opportunity for your organisation representative to chair the keynote session• Acknowledgement at the opening and closing ceremonies• Recognition as a sponsor with a 50 word company description and logo in the handbook and website• Half page advertisement to be included in the conference handbook • Half page advertisement included in the book of abstracts • Virtual satchel included on the conference website for all delegates to download (A4 flyer up to 4 pages. No larger than 1MB)• One full registration to the conference for your organisation representative

Sponsor a second keynote speaker and get a 75% discount off the second speaker.

TOUR HOST $3,500 $4,000Organisations are invited to host a pre or post conference tour to showcase the local area and projects. The sponsoring organisation will be responsible for all onsite management and arrangements. Bookings for the tour and the hire of a coach will be covered by the conference organisers. Tour subject to committee approval.

• Naming rights of the tour with recognition in the conference program• Company logo to appear next to the tour information on the website, program and handbook• Dedicated email marketing campaign to over 45,000 industry contacts promoting the tour with logo and links to the sponsor

website• Acknowledgement at the opening and closing ceremonies• Recognition as a sponsor with a 50 word company description in the handbook and website• Half page advertisement to be included in the conference handbook (artwork to be supplied by sponsor)• One full registration to the conference for your organisation representative

Host a second tour and get a 60% discount off the second booking.

PODCASTS $3,000

All speaker presentations will be recorded during the conference and be made available online to delegates after the conference. Sponsor benefits will continue for the life of the conference as all recorded presentations are kept on the conference archive.

• Company acknowledgment included in delegate marketing when presentations are made available• Banner placement on the conference podcasts home page• Placement of company signage on the plenary stage• Acknowledgement at the opening and closing ceremonies• Recognition as a sponsor with a 50 word company description and logo in the handbook and website• Half page advertisement to be included in the conference handbook (artwork to be supplied by sponsor)• Virtual satchel included on the conference website for all delegates to download (A4 flyer up to 4 pages. No larger than 1MB)• One full registration to the conference for your organisation representative

For an additional $1,000, become the sponsor of the Making Cities Liveable Podcasts.

6


CONFERENCE HANDBOOK $2,000 $4,000The handbook, containing speaker biographies, conference program and exhibition information will be provided to delegate’s onsite.

• Sponsor logo prominently positioned on the front cover and throughout the handbook• Acknowledgement at the opening and closing ceremonies• Recognition as a sponsor with a 50 word company description and logo in the handbook and website• Double page advertisement included in the handbook • Quarter page advertisement included in the book of abstracts • Virtual satchel included on the conference website for all delegates to download (A4 flyer up to 4 pages. No larger than 1MB)• One full registration to the conference for your organisation representative

Increase your exposure and sponsor the Making Cities Liveable Handbook for an additional $1,500.

CONCURRENT SESSION $2,000

The program is the main focus for all delegates leading to high company exposure as a session sponsor.

• Naming rights to one concurrent session with recognition in the program • Company logo displayed on the title slides of the sponsored session• Prominent display of signage in the room • Opportunity for your organisation representative to chair the sponsored session• Flyer distributed during the session• Acknowledgement at the opening and closing ceremonies• Recognition with a 50 word company description and logo in the handbook and website• Quarter page advertisement to be included in the conference handbook• One full registration to the conference for your organisation representative

Sponsor a second concurrent session for an additional $1,000.

DELEGATE WIFI $1,500 $4,000Complimentary WiFi access is extremely important to delegates to keep connected while at the conference.

• Naming rights as the WiFi sponsor with recognition on the delegate internet access instructions• Advertisement banner on the home page of the conference website• Acknowledgement at the opening and closing ceremonies• Recognition with a 50 word company description and logo in the handbook and website• Virtual satchel included on the conference website for all delegates to download (A4 flyer up to 4 pages. No larger than 1MB)• One full registration to the conference for your organisation representative

Increase your exposure and sponsor the Making Cities Liveable delegate WiFi for an additional $800.

NAME BADGES $1,500

All delegates will not only see your logo but they will wear it, with your company branded lanyard. Delegates, speakers, sponsors, and exhibitors will wear the name badge for the duration of the conference.

• Naming rights as the name badge sponsor with company logo printed on the name badge• Company branded lanyards supplied to each delegate (lanyards supplied by sponsor)• Acknowledgement at the opening and closing ceremonies• Recognition with a 50 word company description and logo in the handbook and website• Virtual satchel included on the conference website for all delegates to download (A4 flyer up to 4 pages. No larger than 1MB)• One full registration to the conference for your organisation representative

Collaborate as the name badge sponsor for the Making Cities Liveable Conference and double the exposure. Only an additional $500.

7


MEAL BREAKS $1,200 per break $4,000Morning, afternoon tea breaks and lunch will be held within the exhibition area daily.

• Naming rights of your selected meal break with recognition in the program• Recognition as a sponsor with a 50 word company description and logo in the handbook and website• Sponsor corporate literature displayed at the catering stations• Table signs featuring organisation name and logo displayed on catering tables• Placement of company signage within the room where meals are being served• One full registration to the conference for your organisation representative

Maximise your exposure and sponsor the morning tea, lunch and afternoon tea for the day. Total package $2,000.

ADVERTISEMENT OPPORTUNITIES

CONFERENCE HANDBOOK ADVERTISEMENT The conference handbook will be provided to all delegates and will be viewed throughout and after the event. The handbook includes speaker details, conference program and sponsor details.

• Full Page $1,000 • Half Page $700 • Quarter Page $450

Include the same advertisement in the Making Cities Liveable Conference Handbook and receive a 50% discount on your second advertisement.

DELEGATE MARKETING $800 per blast

Conference sponsors will have the opportunity to promote themselves prior to the delegate’s arrival to the conference or thank them once the conference is completed.

• Opportunity to have an e-blast sent to all registered delegates (sponsor to write and design the email).

Include the Making Cities Liveable Conference delegates in the email broadcast for an additional $450.

WRITING PADS AND PENS $600 (plus supply of items by sponsor) • Company to supply pads, pens and stationery for each delegate, branded with company logo• Recognition with your company logo included on the conference website

Upgrade to include pads and pens for both conferences for an additional $100.

VIRTUAL SATCHEL $500 In keeping with our efforts to run a green event, we have introduced a virtual satchel as an alternative to providing a bag to delegates at the conference. Your virtual satchel will be included on the conference website for all delegates and visitors to the website to download (A4 flyer up to 4 pages. No larger the 1MB).

Include a Virtual Satchel on the Making Cities Liveable Conference website for an additional $100.

8


CONFERENCE EXHIBITION

Take part in the conference exhibition to ensure maximum exposure to the leaders in the industry. This is a great opportunity to connect with current and existing clients, as well as create new relationships. Exhibiting at the conference includes:

• Trade Display (1 clothed trestle table and 2 chairs)• Space for a maximum of 2 banners behind the table• Promotion as an exhibitor with a 50 word company description in the handbook• Company logo with links on the conference website• One full registration to the conference for your organisation representative• Opportunity to purchase up to two additional exhibition passes for $350 each• Editorial story for inclusion on the conference blog and linked though other social media networks (text and images to be sup-

plied by sponsor. 400 words maximum)

TWO CONFERENCES! THREE DAYS! ONE LOCATION!

The Safe Cities Conference exhibitors are invited to participate in the Making Cities Liveable Conference and widen your delegate reach. A special discount and priority table allocations will be given to those that stay on for the full three days. EXHIBITION PRICES

Safe Cities Conference8 July 2015

Making Cities Liveable6 – 7 July 2015

Combined Conferences6 – 8 July 2015

$1,000 $1,800 $2,000

IMPORTANT INFORMATION

LogosUpon confirmation of sponsorship or exhibition please forward a copy of your company logo in print quality format to the conference secretariat to ensure full acknowledged and promotional of your involvement in the conference is received.

Show your support of this important event by including the conference logo on your company’s website. Please contact the conference secretariat for a copy of the conference logo.

Company DescriptionRecognition as a sponsor and exhibitor will be included in the conference handbook. A maximum 50 word company description should be emailed to the conference secretariat by Monday 25th May 2015.

Advertisements All advertisement artwork is to be supplied by the sponsor. Upon confirmation of sponsorship or advertising a media kit with advertisement specifications will be emailed. All advertisements must be emailed to the conference secretariat by Monday 25th May 2015.

CancellationsCancellations of sponsorship, exhibition or advertising must be received either by mail, fax or email to the conference secretariat. A 50% cancellation fee will be charged for cancellations received in writing prior to 5pm on Monday 8th June 2015. After this date there will be no refunds made. Non-payment does not constitute cancellation.

For further information on sponsorship and exhibition, please contact the Conference Secretariat:Ph: 07 5502 2068 or Email: [email protected]

9


SPONSORSHIP & EXHIBITION BOOKING FORM

Organisation: .............................................................................................................................................................................

Contact name: ...........................................................................................................................................................................

Mailing address: ........................................................................................................................................................................

Telephone: ( ) ....................................................................... Mobile: ......................................................................................

E-mail: .......................................................................................................................................................................................

SPONSORSHIP OPPORTUNITIES ADVERTISEMENT OPPORTUNITIES

c Gold $ 6,500 c Delegate Marketing $ 800

c Silver $ 4,500 c Writing Pads and Pens $ 600

c Keynote Speaker $ 4,000 c Virtual Satchel $ 500

c Tour Host $ 3,500 c Conference Handbook

c Podcasts $ 3,000 c Full Page Ad $ 1,000

c Conference Handbook $ 2,000 c Half Page Ad $ 700

c Concurrent Session $ 2,000 c Quarter Page Ad $ 450

c Delegate WiFi $ 1,500

c Name Badges $ 1,500

c Meal Breaks $ 1,200

SPONSORSHIP DISCOUNT BONUS

c I wish to include the added sponsorship bonus as per the discount listed in the prospectus.

CONFERENCE EXHIBITION

c Trade Display - Safe Cities $ 1,000 c Trade Display – Combined 3 days $ 2,000

c Additional Exhibitor Pass* $ 350

*The exhibitor pass entitles entry to the exhibition area only and includes catering and the welcome reception.

Terms & Conditions: Confirmation of sponsorship and exhibition space is conditional upon this form being completed and 50% non-refundable deposit received. A tax invoice will be issued for this amount and must be paid within 14 days. The organisers reserve the right to reassign any trade displays to another exhibitor if these conditions are not fulfilled. Allocation of trade displays will be at the discretion of the organisers.

All costs are in Australian Dollars and include GST. Each company representative attending the conference must be pre-registered with the secretariat.

I/We agree to comply with the terms and conditions and all provisions of the sponsors and exhibitors contractual obligations all of which I/we acknowledge, have read and understood.

Signature: ...................................................................................................................... Date: ...................................................

Please forward completed form to: Safe Cities Conference 2015 PO Box 29, Nerang, QLD 4211 Tel: (07) 5502 2068 Fax: (07) 5527 3298 Email: [email protected]

saf 2015 sponsorship prospectus

Documents