Studio 8 Performing Arts

Waccamaw High School

2nd Annual Dance Recital Packet

Please read to its entirety! Important information inside!

STUDIO 8 PERFORMING ARTS 3334 HWY 17 S

MURRELLS INLET, SC 29576 843-902-6186

2016 RECITAL INFORMATION

June 14th, 2016

Dear Parents:

Please review the following packet of information VERY carefully, as it contains all the

information you will need for your dancer’s 2016 recital. Please direct any questions to the

office, and please remember that all the policies are stated in the interest of creating a

professional, stress-free show for all Studio 8 dancers and families to enjoy.

S8PA 2nd ANNUAL RECITAL will be held at Waccamaw High School, (2412 Kings River

Rd, Pawleys Island, SC 29585), on Tuesday, June 14th at 7:00 PM.

RECITAL FEE is $60 per single family dancer, $40 for second family dancer and $20 for

third family dancer and free for 4th child or more in family. This is for all children and adults

that will be dancing in recital.

The recital fee helps cover: auditorium rental, custodian fee, sound and tech staff, security

during recital, operator fee, program and ticket printing, music licensing, insurance

protection as well as a professional recital DVD... 1 DVD per family.

All Recital Fees are due on May 15th and will be deducted from your credit card on file

unless specified a different payment through Lisa before May 1st, 2016. If paying by cash

or check you need to submit your payment inside an envelope with your child’s information

and what the payment is for on the outside. COSTUMES will be passed out at the beginning of each class as they come in. There will be a

Costume booklet hanging outside the dance room doors, please make sure you put it back in hanger

after reading. Costumes will not be distributed unless all balances have been reconciled with the

office. If you have questions regarding balances, please call the studio office at 843-902-6186.

RECITAL TICKET SALES will begin on Monday, May 9th, 2016. Please be sure ALL

balances (tuition, late fees, returned check fees, performance fees) are paid, or you will not

be permitted to buy your recital tickets. Please take note that this includes May tuition.

Ticket prices are $12.00 in advance and $15.00 at the door for everyone. Tickets will

continue to be sold at the studio during regular office hours, and will be sold at the door.

When selling 10 tickets, you will receive 2 for FREE!

DRESS REHEARSAL will be held at Waccamaw High School on Monday, June 13th, 2016

beginning at 3:00 pm with the ‘littles’. Only one parent or guardian is permitted at dress

rehearsal for each family. All dancers must attend their scheduled dress rehearsal, or they

will not be allowed to dance in the show. Flash photography and videotaping is permitted

for rehearsal ONLY. A detailed Dress Rehearsal schedule is attached.

It is VERY important that everyone is on time for the dress rehearsal, we have a limited

amount of time to use the auditorium and must proceed ON TIME. Once you arrive at dress

rehearsal drop off your child's costumes, make-up and accessories in the designated

dressing room located behind stage and in the hallway behind the auditorium assigned to

your class. Please read the class list on each dressing room door to find your changing area.

The auditorium seats will have your class times located on the outside of the row for you

and your child to sit in. After your child practices his or her dance you will need to pick

them up in their designated dressing room. If they do not have a second dance you can

either sit quietly in the auditorium with your dancer and watch the other routines or you

may go home and rest up for the Recital the following day.

• It is IMPORTANT to mark all of your items with your child’s name. We are not responsible

for lost or stolen items.

• Parents are not allowed back stage at any time.

• Please have your child dressed in their first costume with all accessories, tights and correct

shoes. We need to make sure everyone is on the same page with their costumes for our

first big show on Tuesday!

• After your child has performed his/her first routine, if he/she is in another dance, he/she

will need to get dressed in their second costume and prepare for their second dance

number. Please go back to auditorium and sit in the appropriate spot for that dance to wait

for our rehearsal attendant to come get you.

• Hair and Make-up is not mandatory for dress rehearsal.

• Each dance is allotted time to practice once or twice. Dress rehearsal is a very, very busy

time for everyone. It is very important that you are in your section ready to go when we are

ready for you.

• For your convenience, you may want to make other arrangements for siblings.

• We do not suggest you leave your costume/s in the dressing room after dress rehearsal.

Please take them home so you can reorganize and make sure they are all clean and ready

to go for the next day. You MUST have all correct pieces and or items for your costume/s.

PARENT INFORMATION FOR REHEARSAL

Parents will have open seating in the rear of the auditorium. Note: ONLY Parents and or

guardians are allowed at Dress Rehearsal. PLEASE no friends, extended family, etc. This is

a CLOSED REHEARSAL…Open ONLY to Dancers and one parent or guardian. You DO NOT

have to stay for rehearsal, once your dancer is settled, you may leave. HOWEVER, all Combo

dancers must be picked up immediately following their dance. We do not have child care

for them.

PROFESSIONAL RECITAL PHOTOS will be taken at the dance studio on Saturday,

May 21st, 2016 beginning at 11:00am and packages will be available for purchase by cash,

check or credit card made payable to Wayne’s View Photography. Please see the attached

photo prices to have your payment ready on picture day. Please have your dancer ready

(costume, hair, makeup) 20 minutes before your scheduled time.

All dancers should be wearing the appropriate costume pieces, tights, and required shoes

for their class. No parents will be allowed into the photo area. After the picture is taken,

the dancers will be escorted back to their parents. Please utilize the dressing room areas

for all changing NOT the lobby. You will be contacted by email when the photos arrive.

Please pick them up at the studio office as soon as possible. Photos not picked up after 90

days will be destroyed.

4 large photo prints will be chosen by our photographer to hang in our studio as well as a

large photo print of all the classes for individual and group pics. We encourage everyone

to have group pics made.

RECITAL T-SHIRTS, PROGRAM ADS, DVDS, FLOWERS, and CANDY

GRAMS will be available for purchase:

• Recital t-shirts may be ordered for $17.00 and will have the performance logo on

the front. Each shirt will include an autograph pen for autographs.

• Recital boosters and program ads will be available for purchase for your special

dancer and or business. Forms attached.

• Extra DVD orders must be returned to the studio no later than June 5th.

• Flowers will be available for pre-order. A limited number of flowers will be available

for purchase during the actual performance; however, we strongly suggest they be

pre-ordered as they sold out last year.

• Congratulate your dancer with a Super Star Candy Gram! Your message will be attached to a pack of Starburst and given to your dancer at the performance!

T-Shirt, Flower, Extra DVD, Picture Day and Candy gram Order forms are attached and must

be returned no later than May 21st, 2016. Booster, Personal and Business Ad Order form for Recital Program are attached and must be returned no later than May 21st, 2016.

HAIR AND MAKEUP must be done for a stream-lined, professional look under the stage lights.

Girls should wear a bright red or pink lipstick, bright pink blush, colorful eye shadow, and mascara.

Teens and adults are to wear eyelashes. Hair should be pulled into a crown top perfect bun for all

dances, with NO BANGS. A bun-making video is available on YouTube. Boys should wear chap stick and “do” their hair with hairspray or gel so it does not fall into their eyes as well as light stage make-

up. Hair and makeup does not have to be done for the rehearsal ONLY the actual performance.

TIGHTS must be worn for each dance (boys should wear socks that match their dance

shoe color.) All classes will be given tights with their recital costumes, however a back-up

pair is strongly recommended. Extra tights can be ordered through Lisa by May 1st, 2016.

NO UNDERWEAR should be worn by girls, as it can stick out of the top or bottom of

your dancer’s costume and show onstage (that is what the tights are for).

NO NAIL POLISH OR JEWELRY is allowed onstage (small gold or silver post earrings

for newly pierced ears are the only exception).

NO VIDEOTAPING OR FLASH PHOTOGRAPHY Pictures and videos may be

taken at the DRESS REHEARSAL ONLY. This is for the safety and enjoyment of everyone at

the show. Professional videography of the performance by Bob Vox Media Productions.

Part of any agreement with a professional videographer is the stipulation that no

photography or videography be taken during the actual performance. Should you attempt

to circumvent this reasonable request, you will be asked to leave the auditorium

immediately. No refund on tickets will be given as a result of such expulsion.

PLEASE NOTE:

For the safety of your children, all students must remain in their assigned dressing rooms

until after their performance. If your dancer has a costume change or needs assistance,

you may order a wristband from the office that will allow access to the dressing room.

Wristbands must be ordered by May 21st, 2016 and should be picked up at Dress Rehearsal.

No parents will be allowed backstage without a wristband. ONLY ONE WRISTBAND PER

FAMILY. Wristbands are FREE for to one parent or Gaurdian.

Students are not allowed to leave before the conclusion of the performance as we will have

an award ceremony immediately following the finale. Dancers should arrive 30 minutes

before the start of their show and must be signed in and signed out of their backstage group

by the same parent or guardian. Please send your dancer with activities, coloring books,

etc. and snacks and drinks that won’t stain his or her costume, i.e. pretzels, crackers, water,

etc. Thank you in advance for your cooperation.

NO FOOD OR DRINK

ALLOWED IN AUDITORIUM

RECITAL TIME

After the recital has begun…. All stage and auditorium doors will be closed. Please do not go in and

out of auditorium unless absolutely mandatory. All crying babies need to go out into lobby with a

parent until he or she has calmed down. When dropping off your child in the dressing rooms prior

to the recital, please make sure the room mother knows where their next costume change is along

with all of their costume needs such as make-up, shoes, tights, etc. Make sure all items are marked

with your child's name on every single piece we are not responsible for lost or stolen items. No child

will be able to be dropped off unless you check in with the room mother so she will know who is

picking that child up. You MUST sign your child in and out of the dressing rooms, the room mother

will have a sheet for your convenience.

• After your child has completed their dance routine/routines, ONE parent must go back and pick up

the student from the dressing room. If he or she has more than one dance and is not old enough to

dress themselves, we ask that you go back to where they are held and change your child for their

next routine. You must have a wristband in order to go into dressing rooms as a parent or guardian.

• No one is allowed on the stage unless you are a dancer or stage crew… absolutely no exceptions.

• No dancers are allowed in the auditorium with dance shoes on…. You must put on street shoes

before entering the auditorium to watch the rest of the recital.

ENTER/EXIT: Dancers must arrive in dressing room NO LATER THAN 6:30 pm on Tuesday the 14th

and NO EARLIER THAN 6:00 pm. - If you arrive earlier than 6:00 pm there will be NO supervision

available. Rooms will be arranged according to number of classes, as well as age, all combo classes

will be grouped together. One very large music room and 2 additional dressing areas (1 for boys) will

be available for your convenience. Once you have arrived, please fill out an index card with dancer’s

name and tape it to a wall or desk to “claim” an area where his or her items will be kept. The door

will be clearly marked for your child to remain until it is their time to dance. If you have a little one…

we suggest you bring a game, coloring book and crayons or even a portable TV and or notebook for

movies to keep your children busy while they wait to go on stage. Please make sure your dancers

have utilized the bathrooms before rehearsal and recital.

VERY IMPORTANT If you must leave the recital or need to get your child after he or she performs,

we need to ask that this be done ONLY between dances! Please do not get up while a dance routine

is in performance and for no reason stand in front of a video camera. You must wait to leave and

enter into auditorium in between dances. Thank you for your understanding and cooperation.

Please remember that we will have an award ceremony at the end of the recital so we ask that all

dancers stay.

REHEARSAL VOLUNTEERS... 9 volunteers needed for recital evening Tuesday, June

14th, 2016.

Jobs include; room mothers (2 per each children’s dressing area, 2 areas – 4 total) you will

be assisting in taking children to stage when time and leading them back to their designated

room as well as help with hair, make-up, costumes and lots of hugs, 1 concession, 2 tickets

sales, 2 flower sales/t-shirts and 2 models to pass out programs (which you

can use later for your resume’).

Volunteers will receive 1 free admission ticket for guest into recital and S8 Staff T-Shirt.

ALL VOLUNTEERS NEED TO CALL LISA BY MAY 1st…

Any Items left at the school after the recital, can be picked up at the studio before August 1st.

After August 1st, all items will be donated. Studio and Office hours will be sent out in April

along with Summer and Fall Registration Information.

THIS IS A PRINTABLE PACKET.

PLEASE PRINT ORDER FORMS AS NEEDED.

RECITAL FLOWERS

All flower orders must be placed by May 21st, 2016.

CASH ONLY payment should be included with your order.

**A limited quantity of flowers will be available for purchase at the Recital** All flowers will be pre-wrapped with tissue and bow.

FLOWER PRICES

1 Stem Rose $5.00

2 Stem Roses $7.50

3 Stem Roses $9.50

6 Stem Roses $25.00

Dozen Stem Roses $37.00

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Recital Flowers Pre-Order Form

PARENTS NAME: ______________________________________________________

DANCERS NAME: ______________________________________________________

PICK UP ON RECITAL DAY

1 Stem Rose: QTY _____ Price_____

2 Stem Roses: QTY_____ Price_____ 3 Stem Roses: QTY_____ Price_____ 6 Stem Roses: QTY_____ Price_____ Dozen Roses: QTY_____ Price_____

TOTAL AMOUNT DUE: _______

CIRCUS, CIRCUS

RECITAL T-SHIRTS

Dancers love to wear their Recital shirts as a reminder of their big moment! Shirts are

screen-printed with recital theme and artwork on the front. Each T-Shirt will include an

autograph pen for autographs from their dancing friends!

Recital T-Shirts are $17 each.

Orders must be placed and paid in full by May 21st, 2016.

You will be notified by email, FB parent/student portal as well as Parent Portal when your shirt is

available for pick-up in the office.

Shirts XXL or Larger up to 5X will require an additional $5.00

$3.00 CREDIT CARD PROCESSING FEE

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Name_____________________________________________ Phone_________________________

Please check shirt size and provide quantity(s):

XSMALL SMALL MEDIUM LARGE XLARGE XXLARGE

CHILD QTY XXX

ADULT QTY

Total Shirts @ $17 each _________ Extra $5 for XXL – 5XL__________ Total Amount Due ________

Cash Check #: ________ Charge Card on File

RECITAL TICKETS

Performance tickets will go on sale May 9th, 2016. Ticket prices in advance are $12.00 and

$15.00 at the door for all seats.

For every student that sells 10 tickets or more you will receive 2 tickets for FREE!

All accounts must be in good standing before purchasing.

There are NO REFUNDS OR RETURNS FOR TICKETS. If you arrive at the show without tickets,

you will need to purchase tickets to enter. No refunds will be given on tickets! We cannot

replace lost or stolen tickets without asking that you re-purchase them. Audience members

will need tickets/ticket stubs to enter and re-enter the auditorium. We cannot hold tickets

for anyone at the door. Please be sure to give tickets to your guests prior to recital day.

Children under 2 do not need to purchase a ticket.

Name__________________________________________________________________________

Phone__________________________________________________________________________

QTY TICKETS: _____________________

FREE: ___________________________

CASH CHECK #____________ CARD ON FILE

_______________________________________________________________________________

RECITAL DVD’S

Order an additional copy of Studio 8’s 2nd Annual Recital, and remember your

child’s performances forever!

Orders must be placed and paid in full by May 21st, 2016.

We will send you an email, post on the FB parent/student portal as well as

Parent Portal when your DVD’s are available for pick-up in the studio.

$40.00 ea.

-------------------------------------------------------------------------------------------

Name___________________________________________________________

Phone Number____________________________________________________

Email ___________________________________________________________

Total QTY___________ Total Amount Due_____________

Cash Check #: ________ Charge Card on File

8

Name ______________________________________________________________________________

Parent Name ________________________________________________________________________

Phone # ________________________ Class ___________________ Day ___________ Time _________

*** THIS FORM MUST BE FILLED OUT COMPLETELY WITH FULL PAYMENT *** (Please fill out a separate form for each costume)

If you want an individual photo taken of your child, there will be a $15.00 SESSION FEE FOR EACH COSTUME. For

that $15.00 you will receive one 5 X 7 of your child - that will be "Package A".

TOTAL DUE ______________________

PACKAGE A - $15.00

Session +

1 - 5 X 7

PACKAGE B - $20.00

Session fee +

2 – 5 X 7

2 – 4 X 5s

PACKAGE C - $35.00

Session fee +

3 – 5 X 7s

4 - 4 X 6s

PACKAGE D - $50.00

Session fee +

1 - 8 X 10

3 - 5 X 7s

4 - 4 X 6s

8 - wallets

CLASS - $15

1 – 5 X 7

Additional reprints and enlargements are available by contacting the photographer

(843) 997-7248

www.WaynesViewPhotography.com

PROGRAM ADVERTISING

Want to advertise your business? How about making a personal ad just for that special

dancer at heart? Here is your chance! We are offering ad space for our Recital program

which is a great way to get more business for yourself or show everyone what an amazing

dancer you have! Program will be distributed to 100’s of audience members.

The student that sells the MOST ads over 10 will receive a FREE Summer Dance

Program, valued up to $75.00!

• Send a message on your dancer’s special day to be published in the Recital Program! Promote your business or services to an audience of hundreds!

• Ads and messages are available in one line, ¼ page, ½ page, and full size formats and will be printed in black and white! • This is a printable form. Please print as many as you like for selling purposes.

Ads & Boosters must be paid in full and submitted to the office by May 15th, 2016 to appear in the program.

Please send a high quality JPEG picture business card or ad to studio9performingarts@gmail.com. You can

pick up any used pictures during rehearsal. All pictures and business cards must be sent via email!

AD PRICES

BOOSTERS 1 Line – Up to 6 words $10.00

SMALL BOX 1/8 Page – printed words only no photos or business card $20.00

BUSINESS CARD 1/8 Page – photo or business card ad but not both $30.00

QUARTER PAGE ¼ Page – photo or business card ($10 extra for both) $45.00

HALF PAGE ½ Page – print AND photo or 1 business card ($10 extra for both) $75.00

FULL PAGE Print AND photo or 1 business card ($10 extra for both)

Maximum of 3 photos $125.00

SAMPLE ADS FROM LAST YEARS PROGRAM

PROGRAM AD ORDER FORM

(PLEASE PRINT CLEARLY, 1 FORM PER AD)

NAME OR BUSINESS: ___________________________________________________________________________________

AD SIZE: ____________________________ # OF PHOTOS: ______________________ # OF BUSINESS CARDS: ___________

ALL BUSINESS CARDS AND PHOTOS NEED TO BE MAILED TO STUDIO8PERFORMINGARTS@GMAIL.COM IN A HIGH

RESOLUTION JPEG OR PNG FORMAT

MAKE CHECKS PAYABLE TO STUDIO 8 PERFORMING ARTS

PAYMENT TYPE (CIRCLE ONE)

VISA MASTERCARD AMEX DISCOVER PAYPAL CASH CHECK

$5.00 PROCESSING FEE ON ALL CREDIT AND DEBIT CARDS

NAME ON CARD: ____________________________________________________________________________________

CARD #: ___________________________________________________________________________________________

EXP: ___________________ CVVC: __________________

SIGNED (I authorize the charge above): __________________________________________________________________

Please print ad text below or use the back of this form

! !

Congratulate your dancer for a job well done!!

Super Star messages are $2.00 each & will be attached to a pack of Starburst that will be given to your dancer during the show!

Superstar message forms must be handed in and paid for by May 21st, 2016. Please fill out the message form below and write

your own personalized message for your dancer! You may make as many copies of the form below as needed.

Total # of Super Stars

_______ Total Amount Due_________

Dancer’s Full Name:___________________________________________________________________________

Dancer’s Full Name:___________________________________________________________________________

Dancer’s Full Name:___________________________________________________________________________

As our costumes come in please keep a few things in mind...

• All dancers will need correct shoes and tights. We have added into the price of your costume the

correct tights for your child's class. Tights will be included in bag with costume. If you want to order

and extra pair of tights, please email Lisa A.S.A.P.

• ALL Tights are NON- Shiny.

• Each child was measured for their costumes and costumes are ordered with those measurements.

In most cases the costume will fit well. In some cases, the costume may be too big because your

child fell into the smallest size available. If your child has gone through a sudden growth spurt, the

costume might be snug, but here are a few things we can do. We will do everything we can to make

the costumes work.

• If the costume’s leotard is too short in length we can add an extender piece to the bottom

area and that should make it fit more comfortably, you must leave the costume with us to do

this, and the teacher must see the costume on and decide that it needs the extender piece.

• If pants are too short, we will see if there is someone in the class we can swap with.

• If the costume is too long, such as pants…. Pants are made to fit the waist and then you should

be able to cut off the length without having to sew anything.

• If the leotard is too big you should be able to take the straps in by pinning them in the back.

• If the overall costume is just totally wrong, we will try and get another size or see if there is

someone in class that we can swap costumes with. You must leave the costume with us if we

need to try and send it back to the company for another size. Once the new size comes in if

they are able to get us one in time, that is all we can do. If it still is too big or too small, we must

make the best of it. Once you have the costume at home PUT IT AWAY!!!!!!

• This is not a dress up costume yet; please do not allow children to play in the costume until after the

shows are over.

• Tutus and dresses should be hung up to allow them to un-wrinkle. Do not attempt to iron any costume.

Low temperature steam may help netting and dresses, but the emphases should be VERY low

temperature.

• All costumes that have shoulder straps are to be SEWN straight down the back of the shoulder… they

do not cross in the back and pinning is unacceptable. No tying around the neck!

• All dancers need to have hair all the way back in a ‘perfect’ bun for recital and dress rehearsal; no

bangs, no pony tails. Bangs cause shadows on the face under stage lights. If your child has short hair, all

hair around the face still needs to be pulled back, use gel and lots of hair pins. Youtube.com has many

videos that can help show you how to create a ballet bun. Make it fun... play beauty salon with your kids

until you find a way to get all of the hair back.

• Make up. All dancers need to wear make-up, including the babies. Blush, mascara, eye shadow and

lips. The older kids and adults need to wear false eyelashes. The stage lights washout the color in the

face. Pinks and purples are great.

• No panty lines under costumes, this is why we all have tights under our costumes they serve the

purpose of undergarments. Please DO NOT wear panties under your costumes!

• No finger nail polish

• No jewelry

• Label all personal items with name and phone number- I.e. shoes…

• All tap shoes in younger classes need to be tan and ballet shoes pink. Boys wear black shoes in all

classes. Unless otherwise specified.

• Under no circumstances are you to allow your child to wear their costume before the recital. AFTER

the show is over unless they are on a team they can use it for dress up and choreograph their own

routines for you at home. Make sure you tag me on Facebook, wink.

DANCERS ARE ASKED TO FOLLOW THESE VERY IMPORTANT GUIDELINES…

1. All Dancers must respect and listen to their room chaperones.

2. Students MUST remain with their chaperones backstage! Students must stay in their designated

rooms until called to leave.

3. No chewing gum.

4. No loud talking in the hallways and wings.

5. Please leave valuables at home. If you choose to bring handheld games, DVD players, iPods, etc,

neither Studio 8 performing arts nor St James High School are responsible for the lost or stolen

items.

6. Quiet games, cards, books, are wonderful to bring. Crayons and colored pencils with coloring

books are fine, but we ask that students do NOT bring markers or pens.

7. With the exception of water bottles and a finger friendly costume friendly light snack, PLEASE- no

candy or drinks in the dressing rooms or stage areas. THESE ITEMS WILL BE TAKEN AWAY. Please

have all dancers eat a wonderful lunch/dinner before coming to the school.

8. All dancers MUST keep their space picked up at ALL times. Please keep all personal items in a

labeled bag.

9. Most importantly - Respectful, courteous behavior is expected at all times. We are very grateful

to have such a lovely facility. Let us please show our appreciation by cleaning up after ourselves and

conducting ourselves as wonderful young ladies and gentlemen. Please cheer each other on and

build each other up.

10. The only time dancers are allowed in the backstage wings is when you are waiting to go on stage.

OLDER STUDENTS: Please remember the example you present to our younger dancers. Give

them love, encouragement and be wonderful role models for them to look up to.

CIRCUS, CIRCUS JUNE 14TH, 2016 - RECITAL DATE - 7:00 pm

JUNE 13TH, 2016 - REHEARSAL DATE - Beginning at 3:00 pm

WACCAMAW HIGH SCHOOL, 2412 Kings River Rd, Pawleys Island, SC 29585