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Title: Direct Debit MaintenanceCategory 1 : Financial AccountingCategory 2 : Accounts Receivable

Work Instruction

Direct Debit Maintenance ZDD

PurposeUse this procedure to create, view and update Direct Debit instructions within SAP. This allows us to use AUDDIS (Automated Direct Debit Instruction Service) and to respond to ADDACS (Advice of Direct Debit Amendment and Cancellation Service) messages.

TriggerPerform this procedure when you need to create, view and update Direct Debit instructions within SAP.

PrerequisitesNone.

Menu PathUse the following menu path to begin this transaction:

Select Accounts Receivable - Student/Sponsor Debtors Direct Debit maintenance to go to the Direct Debit maintenance screen.

Transaction CodeZDD

Additional InformationNone.

Filename: document.docReference: AR_ZDD_SMB

Version: Rev 1Last Modified: 9/12/2002 5:17 PM

Work Instruction / 16


Procedure

1. Start the transaction using the menu path or transaction code.

Direct Debit maintenance

2. As required, complete/review the following fields:

Field Name R/O/C Description

Customer R Enter the Customer number.

Example: R001049356



Work InstructionPage 1 / 16


3. Perform one of the following:

If Go To

You want to create a new direct debit instruction Step 4

You want to cancel an existing direct debit instruction Step 5

You want to view existing direct debit instructions Step 6

You want to reinstate a direct debit instruction Step 7

You want to delete a direct debit instruction Step 8

You want to print a direct debit schedule Step 9

4. To create a new direct debit instruction click on to go into change mode.

This will allow SAP to generate an AUDDIS new instruction record for sending through to BACSbox via transaction code ZAUDDIS.


4.1 As required, complete/review the following fields:






Installment PIan O Enter the description of the Installment PIan.

This is an optional step which allows the customer master record to be updated with the required Instalment Plan.

Example: ZIR500D

4.2 Click on to create a new direct debit instruction.

Only one active Direct Debit instruction can be recorded against each customer account.






4.3 As required, complete/review the following fields:


Bank key R Enter the description of the Bank key or sort code.

Example: 120103

Bank account number R Enter the Bank account number.

Example: 00852813

Payee R Enter the description of the Payee.

Example: Mr A Hawley

The SAP system uses some additional software (Eiger Bank Wizard) to validate the sort code account number combination and check that Direct Debit instructions are allowed on this type of bank account.

4.4 Click on to return to the previous screen.

4.5 Click on to save the record.

The system displays the message, "Changes have been made."

5. To cancel an existing direct debit instruction click on to go into change mode.

This will allow SAP to generate an AUDDIS cancellation record for sending through to the BACSbox via transaction code ZAUDDIS.






5.1 Select the direct debit instruction you want to cancel by either double clicking on the

related row or by clicking on .






5.2 Click on to remove the Direct Debit tick.


5.4 Click on to save the record.

The system displays the message, "Changes have been made."

6. To view an existing direct debit instruction click on to go into display mode.






6.1 Select the direct debit instruction you want to view by either double clicking on the

related row or by clicking on .






6.2 Click on to review the logs for this direct debit instruction.

This will give details of instruction set-up, AUDDIS amendment, collections and ARUDDs applications.









7. To reinstate a direct debit instruction click on to go into change mode.

Direct Debit instructions can be blocked in response to ADDACS messages. Once a resolution is reached they may be reinstated.






7.1 Select the direct debit instruction you want to reinstate by either double clicking on

the related row or by clicking on .






7.2 Click on to reinstate the Direct Debit instruction.

Reinstate instruction

7.3 Click on .






7.4 Click on to activate the Direct Debit instruction.

7.5 Click on to return.

7.6 Click on to save the alterations.

8. To delete a direct debit instruction click on to go into change mode.

Direct Debit instructions can be deleted in exceptional circumstances. For example if the instruction was logged against the wrong customer.






8.1 Select the direct debit instruction you want to delete by either double clicking on the

related row or by clicking .






8.2 Click on .

Delete Instruction

8.3 Click .






8.4 Click on to return.

8.5 Click on to save the alterations.

9. To print a direct debit schedule click on .

ResultYou have created, viewed or updated Direct Debit instructions within SAP.

CommentsNone.




rwd info pak template - university of leedssapinfo.leeds.ac.uk/content/zdd/wi/word/zddwi.doc ·...

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