rowland unified school district agenda€¦ · 7.1 advanced salary step placement ... accounting...

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PERSONNEL COMMISSION ROWLAND UNIFIED SCHOOL DISTRICT

AGENDA Pursuant to Government Code 54957.5, a copy of all documents related to any item on this agenda that have been submitted to the Commission may be obtained from the Personnel Commission Office, 1830 Nogales Street, Rowland Heights, CA 91748.

Persons requiring accommodation in order to view the agenda or participate in the meeting, may make the request for accommodation to the Personnel Director at (626) 854-8380 at least 24 hours in advance of the meeting. [Government Code 54954.2 (a) (1)]

BOARD ROOM PLEASE CIRCULATE 1830 NOGALES STREET ROWLAND HEIGHTS, CA 91748 June 7, 2016 4:30 P.M.

1. Meeting called to order by the Presiding Chair at p.m.

2. Roll Call: Present Absent Sabrina Lee, Chair _______ _______ Sharon Fernandez, Vice Chair _______ _______ Judy Nieh, Member _______ _______

Joan Stiegelmar, Personnel Director _______ _______ Jessica Landin, Personnel Analyst _______ _______ Andrea Low, Sr. Personnel Technician _______ _______

3. PRELIMINARY

3.1 Pledge of Allegiance to the Flag

3.2 Approve the Agenda as Submitted

Motion by: Vote: Sabrina Lee Second by: Sharon Fernandez

Judy Nieh 3.3 Introduction of Guests

3.4 Questions from the floor not on the agenda

3.5 Questions from the floor on items that are on the agenda will be entertained at the time the item is under consideration

3.6 Questions or input from District Employees

3.7 Questions or input from District Management

3.8 Questions or input from CSEA

4. REPORT FROM THE PERSONNEL DIRECTOR

Receive an update on Commission staff's activities during the last month.

5. HEARINGS - None

6. PERSONNEL COMMISSION

6.1 Approve the minutes of the regular meeting of May 9, 2016. (Ref. 6.1)


Judy Nieh

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6.2 Approve the Personnel Commission’s regular meeting schedule for 2016 – 2017. (Ref. 6.2) Motion by: Vote: Sabrina Lee

Second by: Sharon Fernandez Judy Nieh

7. ITEMS FOR DISCUSSION AND/OR ACTION

7.1 Advanced Salary Step Placement

Consider approving the advanced salary step placement request from Don Fernald, Chief of Police, to employ Applicant ID 26320438 in the class of School Police Officer at Step E of Range 22.5 on the Classified Salary Schedule. (Ref. 7.1) & (Ltd. Distr.)

Motion by: Vote: Sabrina Lee


7.2 Reallocation

Consider approving the recommended reallocation of a vacant Office Assistant Bilingual/Bilingual (Spanish) to Office Assistant Bilingual (Spanish). (Ref. 7.2)



7.3 Classification Study and Review - Receive input from District administration and CSEA

regarding the classification study for the Speech-Language Pathology Assistant classification: (Ref. 7.3)

a. Establish the new classification of Speech-Language Pathology Assistant. b. Allocate 1 new position in the classification of Speech-Language Pathology Assistant. c. Place the new classification of Speech-Language Pathology Assistant in the School

Instructional and Auxiliary Services Series.


Judy Nieh 7.4 Class Specifications

Consider adopting the proposed job description for the new classification of Speech-Language Pathology Assistant. (Ref. 7.4)


Judy Nieh 7.5 Salary Recommendations

Consider approving the salary recommendation for the classification of Speech-Language Pathology Assistant at Range 24.5 on the Classified Salary Schedule. (Ref. 7.5)


Judy Nieh 8. EXAMINATIONS/ELIGIBILITY LISTS

8.1 Exam Review and Recruitment Bulletins (Ref. 8.1)

Receive for information, a summary of the following examinations and recruitment bulletins:

a. Accounting Manager (D-15/16-61) b. Career Vocational Assistant (D-15/16-63) c. Maintenance Worker (D-15/16-64) d. Risk Manager (D-15/16-62)

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8.2 Employee Selection Results – Receive the results of examinations held. (Ref. 8.2 Ltd. Distr.)

8.3 Ratification of Eligibility Lists – Ratify the following eligibility list(s): (Ref. 8.3 Ltd. Distr.)

a. Health Assistant (D-15/16-52) b. Health Assistant Bilingual (Spanish) (D-15/16-53) c. High School Cafeteria Supervisor (D-15/16-51) d. School Bus Driver (O-15/16-32) e. Stock Delivery Worker (D-15/16-54)



8.4 Removal of Names from the Eligibility List - Ratify the removal of names from the following

eligibility list: (Ref. 8.4)

a. Administrative Secretary (D-15/16-42) • ID# 48251 PC Rule 6.1.10, 6.1.10.6


Second by: Sharon Fernandez Judy Nieh 9. CLOSED SESSION

Recess to closed session to discuss: Employee Performance Evaluation – Personnel Director

Government Code 54954.5 (e)

Time Recessed: ________________ Time Reconvened to Open Session: ______________

10. THE NEXT REGULAR PERSONNEL COMMISSION MEETING IS SCHEDULED ON TUESDAY, JULY 12, 2016, AT 4:30 P.M., DISTRICT OFFICE – BOARD ROOM.

11. ADJOURNMENT Time


Judy Nieh

Consistent with merit system principles, the mission of the Rowland Unified School District Personnel Commission is to provide the District with the best qualified candidates, reflective of the cultural diversity of the community, to serve the present and future needs of the District and its educational program.

Ref. 6.1 Page 1 of 6

PERSONNEL COMMISSION ROWLAND UNIFIED SCHOOL DISTRICT

MINUTES OF THE REGULAR MEETING OF MAY 9, 2016

The meeting of the Personnel Commission of the Rowland Unified School District was called to order at 4:36 p.m., with the Pledge of Allegiance led by the Personnel Director, Joan Stiegelmar.

Members Present: Sabrina Lee, Chair Judy Nieh, Member

Members Absent: Sharon Fernandez, Vice-Chair

Staff Members Joan Stiegelmar, Personnel Director Present: Jessica Landin, Personnel Analyst Andrea Low, Sr. Personnel Technician

APPROVAL OF THE AGENDA

Ms. Stiegelmar announced the removal of agenda Items 8.4a – Removal of Names from the Eligibility List and 9 – Closed Session.

The Personnel Commission took action to approve the agenda submitted as amended.

Motion made by: Judy Nieh Vote: Sabrina Lee Yes Seconded by: Sabrina Lee Judy Nieh Yes

INTRODUCTION OF GUESTS

Dr. Julie Mitchell, Superintendent Alex Flores, Assistant Superintendent – Administrative Servces Dennis Bixler, Assistant Superintendent – Human Resources Phil George, Director of Technology Rosana McLeod, Director of Purchasing Belinda Anaya, 1st Vice President, CSEA Dolores Guerrero, 3rd Vice President, CSEA Sandra Willing,Personnel Technician Maria Barrios, District Receptionist Lucia Paredes, Office Assistant Roy Humphreys, Community Member REPORT FROM THE PERSONNEL DIRECTOR

A. An update on Commission staff’s activities since the last meeting was presented by Joan Stiegelmar.

Recruitments opened since the last Commission meeting includes the following classifications:

Open/Promotional Recruitments • Accounting Manager • Risk Manager • School Office Manager • School Office Manager Bilingual (Spanish) • Secretary • Secretary Bilingual (Spanish)

Since the last Commission meeting, examinations were conducted for the following classifications:

• Campus Aide – Written / Structured Intervew • Community Liaison – Bilingual (Spanish) – Technical Project / Structured Interview • Instructional Assistant II – Bilingual (Korean), and IA II – Bilingual/Biliterate (Korean) – Structured

Interview / Bilingual/Biliterate • Instructional Assistant II – Bilingual/Biliterate (Mandarin) – Strctured Interview / Bilingual/Bilterate • Instructional Assistant II, IA II Bilingual, and IA II Bilingual/Bilterate – Structured Interview • Library Technician – Technical Project / Structured Interview


• Senior Office Assistant – Bilingual/Bilterate (Spanish) – Computer Testing / Structured Interview, andBilingual/Bilterate

Referral Lists were issued for the following classifications since the last Commission meeting:

• Administrative Secretary• Cafeteria Lead Worker I• Community Liaison – Bilingual (Spanish)• Custodian• Food Service Assistant I (8 positions)• Food Service Assistant I Substitute (3 positions)• Grounds Maintenance Worker –Substitute• Instructional Assistant I• Instructional Assistant II – Bilingual/Bilterate (Korean)• Instructional / Health Care Assistant• Library Technician• Nutrition Services Supervisor• Office Assistant – Substitutes• Senior Office Assistant – Bilingual/Biliterate (Spanish)

New employees were processed into the following classifications: 1 – Assistant Director of Nutrition Services 1 – Custodian 1 – Instructional Assistant II 1 – Irrigation System Technician 5 – Office Assistant – Substitute 1 – Office Assistant B/B – Mandarin 1 – School Police Officer 1 – Senior Technology Specialist 1 – Technology Support Manager

Updates/Reminders: • The Rowland USD 2016 Employee of the Year Recognition Dinner will be held on Wednesday, May

18, 2016 at 5:30 p.m. at Diamond Bar Center, 1600 Grand Avenue, Diamond Bar, CA 91765.RSVP’s were due on May 6.

• The Personnel Commission staff is getting ready for our annual celebration lunch for all classifiedemployees on Thursday, May 19, 2016 from 11:30 a.m. to 2:30 p.m. “Swing On By” for lunch andwear your favorite sports jersey. A BBQ lunch will be served consisting of: hamburgers, hot dogs, avegetarian option (burger), chips, salad, fruit, apple pie, cracker jacks, and more. We have more than403 who have already RSVP’d for the event. CSEA will have a table at the event and be handing outhomemade popcorn using their new popcorn machine.

• On Tuesday, May 24, 2016 at the Board Meeting at 4:30 p.m., the Board will recognize 47 employeeswho have served Rowland USD for 25, 30, 35, and 40 years. The Personnel Commissioners arewelcome to attend this celebration.

HEARINGS

The public hearing on the proposed Personnel Commission Budget for the Fiscal Year 2016 – 2017 opened at 4:44 p.m.

Questions were raised regarding the figures used in the Personnel Commission’s budget in relation to the fiscal year they were reflecting by District Administration, which included Dr. Julie Mitchell, Superintendent, Mr. Alex Flores, Assistant Superintendent – Administrative Services, and Mr. Dennis Bixler, Assistant Superintendent – Human Resources.

Ms. Joan Stiegelmar, Personnel Director, clarified and explained the figures found in the proposed Personnel Commission’s budget to the District Administration.

Mr. Bixler asked if the budget projection for the 2016 – 2017 fiscal year included the proposed increase in


hours to the Personnel Technician position. Mr. Bixler also asked how many hours the Personnel Commission was proposing to increase the position. Ms. Stiegelmar confirmed that the budget projection included the increase in hours to the Personnel Technician position and that the Personnel Commission was looking to increase the position from 3.5 hours per day to 5.5 hours per day.

Ms. Sabrina Lee, Personnel Commissioner, stated that the increase of 2 hours to the Personnel Technician position would be an increase of $16,714 per year. Ms. Lee pointed out that the discretionary budget is being reduced by $10,000 due to the District acquiring the classification and compensation study expense. Ms. Lee stated that the majority of the increase seen in the proposed Personnel Commission budget is due to the negotiated 2015 – 2016 6% on-schedule and 2016 – 2017 4% on-schedule salary increases, and the 2016 – 2017 6% off-schedule one time payment that were approved by the District.

Mr. Bixler confirmed that the District will be picking up the cost for the classification and compensation study. He stated that the District is pleased to work with CSEA and the Personnel Commission on gathering information from the classification and compensation study regarding salaries and job descriptions within the next twelve months.

Mr. Bixler questioned if the maximization of efficiencies had been looked into in regards to employment due to the number of new hires processed within the 2014-2015 and 2015-2016 fiscal years. Mr. Bixler stated that he believes that by looking into different structures in regards to Human Resources and the Personnel Commission, greater efficiencies can be achieved that would better serve the District and its students.

Ms. Stiegelmar stated that the Personnel Commission is as efficient as it can be with the current staffing and utilization of technology to streamline processes.

Ms. Dolores Guerrero, 3rd Vice President of CSEA, stated that conclusions about the Personnel Commission’s efficiency cannot be based off of one number and that there are many other factors that must be taken into consideration. Ms. Guerrero expressed that she is surprised that the Personnel Commission has not asked for more hours in the past. Ms. Guerrero noted that the Personnel Commission has been functioning the best they can with the reduction in staff it has experienced due to past budget cuts. Ms. Guerrero expressed her appreciation of the Personnel Commission’s work and recognized the enormous function it has within the District.

Ms. Lee explained that efficiency cannot be evaluated using only one number, and in order to fairly assess the efficiency of a department, you must evaluate the entire system. Ms. Lee explained the Merit system and the rules, regulations, and policies the Personnel Commission is governed play a major role in how long it takes for a new employee to be hired.

Ms. Sandra Willing, Personnel Technician, shared her concern over how the Human Resources department has taken on more responsibilities with less staff. Ms. Willing stated that the Human Resources department has taken on additional duties previously held by the Personnel Commission. Ms. Willing believes more hours are needed within Human Resources.

Ms. Lee wanted clarification on the additional duties that the Personnel Commission has given Human Resources. Ms. Willing clarified that her supervisor stated that Human Resources would be taking on the additional duties. Ms. Willing stated that if Human Resources is taking on Personnel Commission duties they should be able to increase their hours. Ms. Lee stated that an increase of hours within the Human Resources department would have to be implemented within the department of Human Resources.

Ms. Stiegelmar clarified that the reasonable assurance letters were taken on by the Human Resources Director. Ms. Stiegelmar stated that the Personnel Commission would have completed the classified reasonable assurance letters, but was told by the Human Resources Director that since their department was already sending out the certificated letters, they would send out the classified letters as well.

Ms. Judy Nieh, Personnel Commissioner, stated that if there is a concern with the work that has been allocated to Human Resources, employees should voice their concerns to their supervisor. Ms. Nieh pointed out that there seems to be confusion about the work and responsibilities that are allocated to Human Resources and the Personnel Commission. Ms. Nieh stated that there should be a very clear cut


line of what each department does. Ms. Nieh stated that the reason the budget reflects a 2 hour increase of a Personnel Technician position, is because the Personnel Director recognized the need for the increase of hours within the department.

Ms. Willing stated that she had gone to the Director of Human Resources about working with a smaller staff and taking on additional duties that were previously held by the Personnel Commission. Ms. Willing expressed that nothing had been done after she had voiced her concerns to her supervisor. Ms. Nieh pointed out that Ms. Stiegelmar does not make the decisions on what duties are assigned to Human Resources.

Ms. Stiegelmar stated that the Personnel Commission, since 2009, has functioned with one less 3.5 hour Senior Personnel Technician position and that she is requesting an increase of 2 hours for a Personnel Technician position. Ms. Stiegelmar stated that this would be an overall 2.16% increase to the budget.

Mr. Bixler clarified that the District has no issue with the proposed 2 hour increase to the Personnel Technician position. Mr. Bixler reiterated that he believes that there may be some efficiencies that need to be looked into in order to better serve the students.

Ms. Stiegelmar invited Mr. Bixler to meet with her and Ms. Landin to go over efficiencies that have been implemented within the Personnel Commission.

Ms. Landin pointed out that the numbers do not always reflect all the work that goes into recruitments that are carried out due to various reasons, such as a vacancy being put on hold. The position is not filled, therefore, the numbers do not accurately reflect the amount of work that goes into carrying out a recruitment.

The Public Hearing closed at 5:16 p.m.

PERSONNEL COMMISSION

A. Recommendation: To adopt the Personnel Commission Budget for 2016-2017.

Ms. Nieh stated that the Personnel Commission previously had two Senior Personnel Technician positions, one at 8 hours and one at 3.5 hours. Ms. Nieh stated that during the budget cuts, the Personnel Commission eliminated the 3.5 hour Senior Personnel Technician position and has never gained the position back. Ms. Nieh expressed her appreciation in regards to the effort put forth by each department and personnel with respect to being understaffed. Ms. Nieh stated that with the loss of the 3.5 hour Senior Personnel Technician position, the duties were allocated to different staff within the Personnel Commission, causing staff to work overtime to complete various tasks. Ms. Nieh shared that working continuous overtime hours can negatively impact a person’s life.


B. Recommendation: To approve the minutes of the regular meeting of April 5, 2016. Motion made by: Judy Nieh Vote: Sabrina Lee Yes Seconded by: Sabrina Lee Judy Nieh Yes

C. The Personnel Commission received for information the draft of the Personnel Commission’s meeting schedule for 2016-2017.

Ms. Stiegelmar commented on the date for the July 2016 meeting and noted that it is historically held the week after the July 4th holiday.

Ms. Guerrero stated that the April 4, 2017 Personnel Commission meeting is scheduled during Spring Break. Ms. Stiegelmar stated that the date can be changed due to the schedule being tentative.

ITEMS FOR DISCUSSION AND/OR ACTION A. Recommendation: To consider approving the advanced salary step placement request from Mitchell

Brunyer, Principal, to employ Applicant ID 27112154 in the class of Office Assistant Bilingual / Biliterate (Mandarin) at Step D of Range 18 on the Classified Salary Schedule.



B. Recommendation: To consider approving the advanced salary step placement request from Stuart Moe, Director, to employ Applicant ID 26607304 in the class of Irrigation System Technician at Step B of Range 22.5 on the Classified Salary Schedule.


C. Recommendation: To consider approving the advanced salary step placement request from Don Fernald, Chief of Police, to employ Applicant ID 7621753 in the class of School Police Officer at Step E of Range 22.5 on the Classified Salary Schedule.


D. Recommendation: To consider approving the advanced salary step placement request from Phil George, Director of Technology Services, to employ Applicant ID 26499204 in the class of Technology Specialist I at Step D of Range 26.5 on the Cassified Salary Schedule.


E. Recommendation: To consider approving the advanced salary step placement request from Phil George, Director of Technology Services, to employ Applicant ID 22752464 in the class of Technology Specialist I at Step B of Range 26.5 on the Classified Salary Schedule.


F. Recommendation: To consider approving the advanced salary step placement request from Phil George, Director of Technology Services, to employ Applicant ID 26386313 in the class of Technology Specialist I at Step D of Range 26.5 on the Classified Salary Schedule.


G. Recommendation: To consider the advanced salary step placement request from Phil George, Director of Technology Services, to employ Applicant ID 22366310 in the class of Technology Specialist I at Step E of Range 26.5 on the Classified Salary Schedule.


H. The Personnel Commission received for information, a summary of the following examinations and recruitment bulletins:

a. School Office Manager (D-15/16-57)b. School Office Manager – Bilingual (Spanish) (D-15/16-58)c. Secretary (D-15/16-59)d. Secretary – Bilingual (Spanish) (D-15/16-60)

I. The Personnel Commission received the results of the examinations held.

J. Recommendation: To ratify the following eligibility lists:

a. Cafeteria Lead Worker I (D-15/16-46)b. Campus Aide (D-15/16-40)c. Community Liaison – Bilingual (Spanish) (D-15/16-48)d. Food Services Assistant I (D-15/16-45)e. Instructional Assistant II (D-15/16-35)


f. Instructional Assistant II – Bilingual (Korean) (D-15/16-16)g. Instructional Assistant II – Bilingual / Biliterate (Korean) (D-15/16-17)h. Instructional Assistant II – Bilingual / Biliterate (Mandarin) (D-15/16-39)i. Instructional Assistant II – Bilingual (Spanish) (D-15/16-36)j. Instructional Assistant II – Bilingual / Bilterate (Spanish) (D-15/16-37)k. Library Technician (D-15/16-49)l. Senior Office Assistant Bilingual / Bilterate (Spanish) (D-15/16-47)


K. Recommendation: To ratify the removal of names from the following eligibility lists: a. Item Removedb. School Bus Driver (O-15/16-32)

• ID# 20664537 PC Rule 6.1.10, 6.1.10.6


Before the close of the meeting, Ms. Guerrero stated that CSEA has encouraged members to attend and speak at the Personnel Commission meetings to express their concerns. Ms. Guerrero stated that CSEA wants their members to know the Personnel Commission and appreciates that the Personnel Commission does not make individuals feel intimidated. Ms. Guerrero further stated that members should be able to express their concerns without fear of repercussions.

ADJOURNMENT - To adjourn the meeting at 5:31 p.m.


Approved by: Submitted by: ______________________ Sabrina Lee Joan Stiegelmar Chair Personnel Director Personnel Commission Personnel Commission

THE NEXT REGULAR PERSONNEL COMMISSION MEETING IS SCHEDULED FOR TUESDAY, JUNE 7, 2016 AT 4:30 P.M., DISTRICT OFFICE – BOARD ROOM.

Consistent with merit system principles, the mission of the Rowland Unified School District Personnel Commission is to provide the District with the best qualified candidates, reflective of the cultural diversity of the community, to serve the present and future needs of the District and its educational programs.

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