rmwea/rmsawwa joint governing board january 4, 2012 ......december 13, 2012 pres maintenance metrics...

RMWEA/RMSAWWA Joint Governing Board January 4, 2012 Officers & Committee Chairs

Meeting Minutes

Revision Draft No.1: JGB Meeting Minutes 2/6/2013

Joint Governing Board Meeting Time/Location: • Friday, January 4, 2012, 11:50-1:00 p.m. • Denver Water Board Room

Call to Order (Jeff Rabas)

• Quorum achieved Previous Meeting Minutes (Tye Jordan)

• Edits submitted by Ryan Walsh, Tom Dingeman, Mike Berry • Meeting minutes approved.

Joint Committee Reports Committee Name Committee Chair(s) Report Attached Joint Conference Mgmt Jenny Hartfelder & Edyta Stec-Uddin No report Joint Education Council Vicki Jones & Mike Berry No report Joint Leadville School Jim Medlock & Bill Hoyt No report Joint New Mexico Involvement Bob Paulette No report Joint Publications Steve Frank See below Joint Site Selection Jill Peterson No report Joint Small Systems Barbara Martin No report Joint Technical Activities Steve Polson No report Joint Utility Management Jim Ginley See below Joint Water For People Meredith Berlin See below Joint Water Reuse Abigail Holmquist See below Joint Young Professionals Ari Copeland & Anni Santos No report Student Chapter Coordinator Elizabeth Carter No report Colorado School of Mines Bryan Cody No report Colorado State University Keith Wakefield No report University of Colorado Kyria Bosma No report New Mexico Inst of Mining & Tech. Danielle Shipley No report University of New Mexico Vacant No report University of Wyoming Erik Pfeiffer No report

• Joint Publications o Rumbles submission deadline to be changed to 75 days prior to submission date;

previous deadline was 60 days.

• Joint Utility Management report o Supervisory leadership certification program changes to occur. Class in progress

is going well; advertisement for new class occurring, a budget o Graduation date March 19th

• Water for people

o e-blast to be sent out: “Everyone Forever Theme Dinner” – March 2nd, 2013. o Registration cost $50 before February 15th, 2013, $65


Meeting Minutes


o CH2MHill lunch and learn – 40 people attended, plan to recruit at other companies

o Program for table/underwriting sponsorships – incentive for sponsors would be logo display

o Water Buffalos challenge event (Saturday, March 15th) – incentive for sponsors would be logo display

o Live auction items o Colorado Gives Day earned $20,008.

• Joint Reuse Report

o Regulatory: New water quality forum meeting is 12/12/12 from 10 a.m. to noon in C1E at

CDPE. A rulemaking hearing is scheduled for May 2013 and a proposal to the CDPHE must be submitted by mid December 2012 to meet this schedule.

o Education & Outreach: Project WET summary for youth education will be provided at next meeting.

Webinars on industrial reuse are being coordinated through the WateReuse Association and any entities interested in sharing case studies are encouraged to provide information. Presentations have been scheduled with CO Pump Supply and Ewing Irrigation for effective use of reclaimed water for landscape irrigation. A document on managing salinity in landscape irrigation applications is undergoing an update and feedback from stakeholders is requested.

o Conferences/Workshops: No update from ACE coordinator regarding coordination requirements. A

coordination meeting for the WateReuse Symposium will be held on 12/6/12 and members of the joint reuse committee will be participating.

o Potable Reuse: Subcommittee looking for small utility to help validate checklist of items to

consider when considering potable reuse. o Graywater/Nontraditional Uses:

ISDS regulations that did not pass last legislative section may be up for consideration in 2013.

o Industrial: The possibility of developing a subcommittee on industrial reuse will be

discussed at the next meeting. o Volunteer Needs:

Additional volunteers will likely be needed for 2013 conference coordination. o Next Meeting:

Joint Reuse committee meeting: 1/17/13 at 1 p.m. at Plum Creek Wastewater Authority main conference room. This will be combined with the annual meeting of WateReuse CO section. Anyone interested in water reuse is always welcome to attend any joint reuse committee meeting.


Meeting Minutes


Unfinished Business (15 min) Veterans Workforce

o White paper / other information provided for discussion o Discussion

RMWEA voted this morning to provide $2750 for the grant application. Requirement to place 70% workers discussed Total cost of writing grant (including costs to date) is approximately

$6,500 • Cost of food, other items are not reimbursable by grant and would

need to be funded by RMWEA/RMSAWWA Region 8 will submit grant ap. If program is successful in Region 8, then

Committee will submit grant ap for Region 6. EPA grant administrator recommends that RMS apply for each region separately.

Grand Junction Water and Wastewater Conference o Conference will be April 10th, 11th, 12th. o Name change for social event: “Social Hour” instead of “Membership

Appreciation Night” o Committee to administer registration earlier than previous years o RMS members to send suggestions for keynote speaker

Discussion for possible speakers: • Sleeping on the Summits, authors: Chris Tomer and Jon

Kedrowski • President of Mesa University

New Business (10 min) TEAMS report

o Sylvia to give presentation to the Grand Junction Water Department about administration of the Operator Certification Program and some of the changes to Regulation 100. The program will be in PowerPoint format and may be suitable for Zach’s online training committee.

o The Certification Council and CECTI will be merging. It is anticipated it will be complete sometime in the 1st quarter of the year.

o TEAMS will be attending CWRA Conference in February to meet with WWFOCB

Agenda items for Winter Planning Meeting o Register for Cheyenne Mountain hotel/Winter Planning Meeting early o Draft agenda not completed yet, will be sent to members at later date o Potential training opportunities discussed

Sustainability Funds – no report Request for Amendment of budget – Joint Utility Management

o Amendment to the 2013 budget for JUMC by increasing total expenses by $940 was approved. These funds are designated for the promotion and related communication on the front end of the two additional classes of the Supervisory Certificate program.


Meeting Minutes


o Written amendment to Addendum B of the agreement between RMSAWWA and MJF Consulting, dated and effective today, Friday, January 4, 2013 was approved. Discussion/Background: Driver for money – James Roche is building

programs and making contacts, but doesn’t have time to follow-up with contacts. Melanie doesn’t have enough hours in her budget.

Previous class has been profitable. Advantage is that there could be a class in Wyoming and New Mexico

Announcements: Water for People Theme Dinner March 2nd, 2013 Denver Athletic Club Next Meeting February 7-8, 2013 – Cheyenne Mountain Resort, Colorado Springs, CO. Details will be out soon Teleconference Information: 1-877-954-2393 Code 2067083 Meeting Adjourned 12:50 PM.

RMSAWWA/RMWEAJoint Committee Report

1

Committee Name: Point Publications Committee Chair: Steve Frank

Date of Report: 12-10-2012 Board Liaison: Paul Fanning

Next Committee Meeting: n/a

Activities Since Last Report:

As was mentioned a couple of weeks ago, Tye Jordan has developed some new procedures for people to follow to submit items to e-Rumbles. These can be discussed at any time, but I recommend the mid-winter joint planning meeting in February. He will explain it all there.The Rumbles editors—Ari and Craig—have also developed changes for submitting item to Rumbles. They worked with our publishing house (Apogee) on this to help us be able to produce a better product. They now require 75 days (vs. 60) of lead time. The due date table appears below:

Rumbles Issue Date Item Submission Due Date

January 2013 November 1, 2012

March 2013 December 15, 2012

May 2013 February 15, 2013

July 2013 May 17, 2013

September 2013 June 17, 2013

November 2013 August 19, 2013

Please place these deadlines on your calendars. You can submit articles for various issues far in advance. Ifyou are working on a project that would be great for the November issue, feel free to write in advance and Ari can hold onto it for that issue. It helps us keep the content attached to the theme and improve our working with Apogee on ad sales. Please forward this information to anyone working on content for Rumbles. Also, please note we have a new address for submissions: [email protected]. Please send all submissions there from now on.

Upcoming Activities/Future Plans:

Does your Committee require Board Action or Involvement? What is it and When?

Volunteer Needs:

Does your committee need volunteers? Yes or No — Need a new chair in time for Annual ConferenceIs the need short-term? Yes or NoIs the need long-term? Yes or No


2

Please briefly describe the need:

Don’t forget to update the online Calendar and your committee’s webpage. Send updates to [email protected]


1

Committee Name: JTAC Committee Chair: Steve Polson

Date of Report: December 27, 2012 Board Liaison: Dave Pier

Next Committee Meeting: January 24, 2013


Since a report has not been submitted since August, this report brings the JTAC activities up to date. Attached are the minutes from our summer organizational meeting, as promised in the last report. Three luncheons have been held so far this “school year”, as listed in the table below. The financial summary for the luncheons to date is also attached. Total new revenue to date is $882.79. Total attendance to date has been 123.

.Luncheon Date Type Topic

October 11, 2012 TOUR Breckenridge WWTPNovember 15, 2012 PRES Molybdenum TreatmentDecember 13, 2012 PRES Maintenance Metrics (O&M Tips)


The next luncheon seminar is on the topics of rate setting challenges, on January 24, 2013.


No

Volunteer Needs:

Does your committee need volunteers? No Is the need short-term? N/A Is the need long-term? N/A Please briefly describe the need:


MTG12.DOC 1

M E E T I N G S U M M A R Y

JTAC Annual Planning Meeting -- August 20, 2012Vinnie Hart/Carollo Engineers Steve Walker/Carollo Engineers Julie Smith/Miller-Coors Mark Sampson/Water Control Corporation Perry Holland/MWRD John Gallagher/Red Oak Consulting Holly Link (Werth)/CH2M HILL Steve Polson/CH2M HILL Doug Lindsey/D.H. Lindsey Co. Jon Fischer/Denver Water Dan Wcislo/MWH Andrew Rheem/ Red Oak Consulting

FROM: Steve Polson/CH2M HILL

DATE: November 2, 2012

The planning meeting for the Joint Technical Activities Committee (JTAC) for the 2012-2013 season was held at the offices of Carollo Engineers on August 20, 2012. A copy of the agenda for the meeting is included in Attachment A. The following is a summary of the discussions that occurred and decisions that were made.

Seminar Coordinator Duties The duties of the seminar coordinators were reviewed. The list of duties is included in Attachment B for reference. The duties remain unchanged from last year. Holly will continue to send out a checklist to the seminar coordinators.

Roster Updates The existing committee roster was distributed. Attendees were asked to update the roster. The updated version is included as Attachment C. Committee members not in attendance are asked to review the attached roster and notify Steve Polson of any further changes or corrections.

Review of 2012-2013 Season A table summarizing the results of the 2012-2013 luncheon season was distributed and is included in Attachment D to these notes. Attendance was improved from the previous year, with a total paid attendance for the season of 373 (vs. 335 last year). This was achieved in spite of the postponement of one of the luncheons. Likewise, financial performance for

ATTENDEES:

COPIES:

MTG12.DOC 2

the past year was improved as compared to that of the previous year ($2,703 vs. $2,425). This performance over the last year is shown on the table included in Attachment D.

The number of “no-shows” was 15 for the year, improved over the previous year. Only five (5) of those no-shows paid for their reservations after the fact, only one-third of the total of the no-shows. As in the past, however, the only avenue of relief is to continue to highlight in the announcement the responsibilities that go with making a reservation, and then contacting the no-shows after the fact and requesting payment.

In addition, luncheon performance has been compiled for the period from 1993 through present. The table and chart included in Attachment E summarize that performance. As evidenced by the plot, the attendance and revenue were improved versus last year. There is a long term trend of improvement evident of both total attendance and net revenue.

Holly Link (Werth)—Rumbles and Website Liaison Holly Link has agreed to continue as the liaison from the committee to the Rumbles editor and the website managers for getting luncheon announcements out. Her efforts over the past year are once again greatly appreciated and have contributed greatly to the success of our luncheon program.

Experience at REI All agreed that the switch to REI as a venue for the non-tour luncheons has continued to be a tremendous success, both financially and as a venue. This year, a thank-you e-mail was sent to the REI staff with whom we have direct dealings. Next year it will be time for another letter of appreciation to the CEO.

Luncheon Caterer It was agreed that Personal Touch should continue to be used as the caterer, both in light of the quality of their lunches and the ease of the established relationship. Since there are not many repeat attendees on a routine basis, having the same caterer is not seen as a negative in terms of repetition.

Session Fees It was agreed that the session fees would be held at $20/$25/$15 for members/non-members/students for the coming year.

Letter of Thanks Steve Polson has continued to send letters of thanks to the presenters. It is critical that the luncheon coordinators diligently provide mailing addresses for the speakers on the coordinator checklist to facilitate preparation of the letters. Luncheon coordinators should feel free to bug Steve to be sure these letters are sent.

MTG12.DOC 3

Portable PA for Tours Last year there was tentative agreement to purchase portable PA devices (2) for use on tours. However, since there ended up being no tours last year, and only one planned for the coming year, the decision to purchase was again deferred for another year.

Training Units Training units will again be obtained for this year’s luncheons. Julie Smith has agreed to continue in her role of coordinator again this year. Since the Operator Certification Program Office (OCPO) functions on a calendar year basis, we will again need to split the 2012 and 2013 luncheons and apply for approval separately. This will result in having to pay the $50 fee twice for the season. There is no way around this since the next fall luncheons are not known at the time approval is sought for the winter/spring luncheons.

Gift for Sandy Orren It was agreed to again provide a gift of appreciation to Sandy Orren around the holidays for her continued efforts for JTAC. An amount of $75 was again agreed upon.

Schedule and Luncheon Topics The remainder of the meeting was spent brainstorming topics and establishing a schedule for the coming year. After some discussion, a schedule of 9 luncheons was identified for this coming year.

The table included in Attachment F summarizes the topics, coordinators, and dates for the tentative luncheon schedule for the 2012-2013 luncheon season.

MTG12.DOC 4

Attachment A -- Agenda

MTG12.DOC 5

AgendaJTAC Annual Planning Meeting August 20, 2012

1. Review of seminar coordinator duties

2. Roster updates

3. Review of 2011-2012 financial performance

a) Hold fee level?

b) Misc costs:

1) Lunch cost for planning meeting

2) Gift for Sandy Orren

4. Holly Link will continue to be responsible for:

a) Announcements and coordination with websites?

b) Coordinator checklist?

5. Continue luncheons at REI – no brainer

a) E-mail instead of letter again this year

6. Personal Touch for lunches?

7. Tour issues

a) Portable PA -- Discuss again

8. TU coordination – Julie Smith?

9. Letters to presenters – reminder to be diligent on completing form

MTG12.DOC 6

10. Schedule for 2012-2013 (suggested dates):

October 11 (rescheduled Breckenridge tour) November 15 December 13 January 24 February 21 March 21 April 18 May 16 June 14 or 21

MTG12.DOC 7

Attachment B – Seminar Coordinator Duties

MTG12.DOC 8

JTAC Seminar Coordinator Duties (rev 2011)

Following are the duties for luncheon seminar coordinators:

11. Contact and secure speaker(s) for the assigned topic. For presentations, make it clear that all they need to bring is a laptop with their presentation on it, all other A/V provided. Tours need to be coordinated with the facility, as they may not have projector, etc.

12. With the help of the presenter(s) (if needed), prepare a paragraph of no more than a half-dozen sentences to use in the luncheon announcement. The description should “sell” the topic, as that is our only chance to generate interest. This paragraph should be included with the attached checklist form.

13. Provide name and address to Steve Polson for the speaker(s) so that he can send out a letter of appreciation after the luncheon. The checklist created by Holly Werth has gone a long way in making sure that information is provided. Be sure and fill it out completely.

14. E-mail the checklist form to Holly Werth in accordance with the deadlines listed in the luncheon schedule.

15. Decide if you want to introduce the speaker(s). If you do, inform Steve Polson of that. Alternatively, he can introduce the speaker(s) after making the announcements. In that case, Steve will need to have a short introduction e-mailed to him before the luncheon.

16. Plan to attend the luncheon for which you are responsible. Offer to assist Steve Polson checking folks in. For presentations, we are required to clean up after ourselves, so please plan to assist with that duty. We should also help to clean up for tours as well.

17. As seminar coordinator, you do not have to worry about taking registrations and lunch arrangements. Sandy Orren/CH2M HILL will take care of that, and Steve Polson will obtain beverages and bring lunches and cooler to the luncheons.

18. For tours:

a) Contact the plant and schedule the tour. A speaker (or speakers) should also be identified for all plant tours as well. Ascertain if there needs to be a limit on the number of attendees for a tour. Discuss this with the plant management to determine ahead of time if there needs to be a limit. If so, clearly highlight the limit in the announcement (coordinate with Holly Werth). Also, make it clear to the plant contact that the JTAC will provide lunches for speakers and tour guides, up to a maximum of 5 lunches (don’t offer 5 lunches, just know that we need to avoid going over that). We are unable to provide lunches for additional plant personnel, although it is our practice to leave any extra lunches (resulting from no-shows) with

MTG12.DOC 9

the plant for use by their staff. In order to be a god steward of the organizations’ proceeds, I endeavor to not over-order, at the risk of not having lunches for some who show up un-registered.

b) Work with the plant management regarding seating arrangements for attendees during the presentation and while folks are eating lunch. If there are no facilities at the plant, discuss whether there is another nearby city facility that could be used to start the luncheon, with folks traveling to the plant after for the actual tour. This is important to avoid folks having to sit on the curb or ground while eating (this has happened!).

c) Coordinate with plant and/or speakers regarding A/V equipment (projector/screen). Be sure and inform Steve Polson if either of these will be needed.

MTG12.DOC 10

Attachment C – JTAC Committee Roster

JTAC COMMITTEE ROSTER 2011 2012

COMMITTEE MEMBERS COMPANY E MAIL PHONESteve Polson (Committee Chair) CH2M HILL [email protected] (720) 286 5376Holly Link (Werth) (Publications Coordinator) CH2M HILL [email protected] (970) 663 0150Jonathan Fischer Denver Water [email protected] (303) 628 6678Vinnie Hart Carollo Engineers [email protected] (303) 635 1220Steve Walker Carollo Engineers [email protected] (303) 635 1220 x 1373Doug Lindsey DH Lindsey [email protected] (303) 843 9116Perry Holland Metro Denver [email protected] (303) 286 3000 x3437Andrew Rheem Red Oak Consulting andrew.rheem@arcadis us.com (303) 316 6525Dan Wcislo MWH [email protected] (303) 382 4954Mark Sampson Water Control Corporation [email protected] (303) 477 1970Julie Smith Miller Coors [email protected] (303) 277 5630

MTG12.DOC 11

Attachment D – Luncheon Summary 2011-2012

Joint Technical Activities CommitteeLuncheon Seminar Summary2011-2012 Season

LuncheonDate Topic Attendees Non-Member Student

Number of No-Shows Paid Percent

Number ofNon-

ReservedTotal

Revenue Total Cost

EffectiveCost/PaidAttendee

NetRevenue

(Loss)10/13/11 UV System Performance Testing 29 3 4 2 2 100% 3 $640.00 $397.20 $11.04 $242.8011/17/11 Statewide Nutrient Limits 79 10 3 1 33% 2 $1,670.00 $928.53 $10.78 $741.4712/15/11 WISE (Water Supply and Efficiency) Project 56 4 1 2 1 50% 1 $1,095.00 $640.94 $10.07 $454.061/26/12 Water Budget Efficiency 50 7 2 0% 7 $995.00 $580.82 $10.08 $414.182/23/12 MWRD Ammonia Control 45 2 2 0% 3 $910.00 $559.36 $10.72 $350.643/22/12 Section 9 Waste Impoundment Regulations 39 3 3 1 33% 2 $815.00 $528.22 $11.57 $286.784/19/12 Southern Delivery System 52 2 2 - - $1,040.00 $657.52 $11.16 $382.486/14/12 Second Generation ATAD 23 2 2 1 1 $480.00 $333.17 $11.14 $146.837/12/12 Breckenridge WWTP (canceled)

Gift Card -- Sandy Orren $78.00 ($78.00)TU Fee for Fall 2011 $50.00 ($50.00)TU Fee for Spring 2012 $50.00 ($50.00)Planning Meeting (2012) $138.50 ($138.50)Season Total 373 33 9 15 5 33% 19 $7,645.00 $4,942.26 $2,702.74

LNCH12.xlsx Page 1 11/2/2012

MTG12.DOC 12

Attachment E – Luncheon Summary for 1993 -2012

JTAC Summary1993 -- Present

Season Ending in Year

LuncheonsHeld

Total Paid Attendees

Attendanceper Luncheon

Non-Members Student

TotalRevenue Total Cost

NetRevenue

Revenue per Luncheon

1993 7 232 33 42 $3,138.00 $2,615.94 $356.53 $50.931994 4 89 22 10 $1,125.62 $991.35 $134.27 $33.571995 6 235 39 29 $2,887.05 $2,230.13 $656.92 $109.491996 6 143 24 27 $1,771.00 $1,399.85 $371.15 $61.861997 6 144 24 27 $1,976.00 $1,719.78 $256.22 $42.701998 7 255 36 35 $3,713.00 $3,239.22 $464.24 $66.321999 5 194 39 23 $3,012.00 $2,491.23 $520.77 $104.152000 7 259 37 36 $4,401.00 $3,399.23 $1,001.77 $143.112001 9 333 37 36 $5,196.00 $4,205.32 $990.68 $110.082002 9 240 27 34 $4,353.00 $3,247.01 $1,105.99 $122.892003 7 303 43 54 $5,401.00 $4,110.39 $1,290.61 $184.372004 8 376 47 83 $7,886.00 $4,894.38 $2,991.62 $373.952005 8 325 41 71 10 $6,996.00 $5,244.86 $1,751.14 $218.892006 9 333 37 52 3 $7,065.00 $5,119.17 $1,945.83 $216.202007 9 405 45 79 2 $9,575.00 $7,041.61 $2,533.39 $281.492008 9 391 43 52 8 $8,919.00 $7,277.31 $1,641.69 $182.412009 9 424 47 58 13 $9,096.50 $4,914.94 $4,181.56 $464.622010 9 419 47 48 7 $8,700.00 $5,169.73 $3,530.27 $392.252011 8 335 42 30 13 $7,030.00 $4,624.91 $2,405.09 $300.642012 8 373 47 33 9 $7,645.00 $4,803.76 $2,841.24 $355.16

Average 8 290 38 43 $5,494.31 $3,937.01 $1,548.55 $190.75Avg 2003-2012 368 44 56 $7,831.35 $5,320.11 $2,511.24 $297.00

150

200

250

300

350

400

450

500

$1,500.00

$2,000.00

$2,500.00

$3,000.00

$3,500.00

$4,000.00

$4,500.00

Atte

ndan

ce

Net

Rev

enue

0

50

100

$0.00

$500.00

$1,000.00

1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012

Year

�TAC Net Revenue Attendance

Joint Technical Activities CommitteeLuncheon Seminar Summary2012-2013 Season

LuncheonDate Topic Attendees Non-Member Student

Number of No-Shows Paid Percent

Number ofNon-

ReservedTotal

Revenue Total Cost

EffectiveCost/PaidAttendee

NetRevenue

(Loss)10/11/12 Breckenridge WWTP 13 2 0% $270.00 $208.35 $10.10 $61.6511/15/12 Moly�denum Treatment 47 3 4 0% 1 $935.00 $558.97 $10.25 $376.0312/13/12 Maintenance Metrics (O�M Tips) 63 6 1 0% 2 $1,310.00 $736.89 $10.47 $573.111/24/13 So �ou Can�t Raise �our Rates, Now What� 0%2/20/13 Ur�an Water Sustaina�ility 0%3/21/13 Sludge Drying Technologies 0%4/18/13 LEAN Initiative (Management)5/15/13 De-Ammonification6/13/13 Algae for Nutrient Removal

Gift Card -- Sandy Orren $78.00 ($78.00)TU Fee for Fall 2012 $50.00 ($50.00)TU Fee for Spring 2013Planning Meeting (2013)Season Total 123 11 4 1 0% 3 $2,515.00 $1,632.21 $882.79

LNCH13.xlsx Page 1 12/27/2012


1

Committee Name: Joint Reuse Committee Chair: Abigail Holmquist

Date of Report: January 3, 2013 Board Liaison: John Rehring

Next Committee Meeting: 1/17/13


Regulatory:CDPHE water quality forum meeting discussing new uses under review for approval was held on 12/12/12.The only issue not related to new uses is to extend the annual reporting date to March 31 of each year rather than January 31 of each year. The timeline for the rulemaking is outlined as follows:

January 2013: hearing to approve for public notice would take placeMarch 2013: proponents’ prehearing statement, including supporting detail, would need to be submitted. The materials provided can be dynamic (i.e., refinements to language and requirements in the regulation and SOBP are allowed), as long as the scope of the hearing remains constant.

The next meeting is scheduled for 2/13/13 at 10 a.m. in room C1E at CDPHE. Education & Outreach: No new information since last update.Conferences/Workshops: No new information since last update.Potable Reuse: No new information since last update.Graywater/Nontraditional Uses: No new information since last update.Industrial: No new information since last update.

Upcoming Activities/Future Plans:Joint Reuse committee meeting: 1/17/13 at 1 p.m. at Plum Creek Wastewater Authority main conference room. This will be combined with the annual meeting of WateReuse CO section. Does your Committee require Board Action or Involvement? What is it and When?

No

Volunteer Needs:

Does your committee need volunteers? Anyone interested in water reuse is always welcome to attend any joint reuse committee meeting. Additional volunteers will likely be needed for 2013 conference coordination.

Is the need short-term? Is the need long-term? Please briefly describe the need:



1

Committee Name: CSU Student Chapter Committee Chair: Keith Wakefield

Date of Report: December 28, 2012 Board Liaison: Elizabeth Carter

Next Committee Meeting: January 4, 2013


Meeting with officers to discuss plans for next semester including recent graduate panel preparation


Continue to plan our recent graduate/professional panel for our February meeting.Planning biweekly meetings


If anyone is interested or knows someone interested to volunteer to speak at our recent graduate panel, please email Keith at [email protected]. The date is tentatively February 7th at 6 PM at CSU.

Volunteer Needs:

Does your committee need volunteers? Yes or NoIs the need short-term? Yes or NoIs the need long-term? Yes or NoPlease briefly describe the need:


MSAWW\

RMSAWWA/RMWEA Veteran’s Training

Project: A Rocky Mountain Veteran Training & OJT Program

White Paper

12/27/12

The purpose of this white paper is to consolidate and clarify the concept and details for a future grant proposal associated with the veteran’s training project.

Program Description RMSAWWA and RMWEA will sponsor the Rocky Mountain Veteran’s Training and On-the-job (OJT) Program in Wyoming and Colorado. New Mexico was also considered but is outside EPA’s Region 8. This would be a program funded primarily by U.S. EPA (EPA) grant funds. A training and OJT program will be customized for each veteran. Approximately 15-20 veterans would be screened and hired to participate. The veterans will be matched with participating utilities and placed in appropriate OJT experiences. The U.S. Veteran’s Administration (VA) would assist in recruitment of veterans, with assistance from workforce centers. The program will be designed to meet standards set by the VA. There are many options for how the program can be structured. This will be explored in more depth during the grant writing phase. There will be four basic parameters that the committee will follow:

1. Only veterans will be accepted into the program. 2. The program will use existing training programs and not create new training, unless absolutely

necessary. 3. The program will be a partnership with RMSAWWA, RMWEA, the VA, workforce centers and

utilities. 4. The program will include OJT and training for each veteran.

Training Content Existing training programs in Colorado and Wyoming will be utilized including, but not limited to community college courses, trade school programs, utility-based training and training offered by private

firms/consultants. A customized training program will be designed for each veteran. However, a 40-hour HAZWOPER training is required by the grant so each veteran will be required to participate.

Timeline The RMSAWWA proposal in response to the EPA Regional Job Training Grant announcement will be due around March 1, 2013. If successful, funds would become available to RMSAWWA by October 1, 2013.

Partnerships This would be a partnership between RMSAWWA, RMWEA, EPA, the VA and local workforce centers and utilities.

Program Outcomes-TBD

According to prior year grant guidelines, the proposal will need to include a commitment of a 70% job placement rate for graduates of the program and an ability to track the program’s success. At a minimum, the following information will need to be tracked:

Programmatic Capability RMSAWWA/RMWEA must:

Have a grant management system Organization experience with large grants Provide past Audit findings Share past performance and accomplishments

Write Grant

(Winter 2013)

Establish Program

(Fall/Winter 2013-2014)

Recruit/ Screen

Veterans (Spring 2014)

Appoint Veterans (Summer

2014)

OJT and Training (Fall 2014-

Summer 2018)

Full-time Employment

NUMBER ENTERING PROGRAM

NUMBER COMPLETING

TRAINING

NUMBER OBTAINING long-term employment

20 17 15

Budget

This would be a program funded primarily by U.S. EPA grant funds. The maximum grant funding amount we could request is $200,000 for a three year project period. The VA will assist with salary subsidies and some training costs. Specific costs for the Program will be developed during the proposal writing phase. Estimated costs to prepare grant proposal are $5,500 or 110 hours at $50/hour. This includes coordinating and facilitating a meeting with key utility representatives in January 2013.

Funding Options

1. Grant proposal preparation would be co-funded by RMSAWWA and RMWEA ($2,750 each) 2. Co-funded by partners including, but not limited to workforce centers, the VA, utilities 3. Funded by FY12 Environmental Workforce Development and Job Training Grant Guidelines (FY14)

expected to be released in January 2013) a. Proposals will be due around the beginning of March 2013. b. Maximum funding limit: $200,000 for three-year period; two-year performance, one year

to measure c. No required match or cost-share d. All about # trained and # receiving jobs e. Register in grants.gov; track progress in ACRES f. Cooperative Agreement (oversight diligence is between contract and grant) g. Must follow 40 CFR Part 30 or 31.36 procurement standards; NO sole sourcing; varies

depending on if contractors/subs are named in proposal. Also check OMB 2CFR Part 170 sub awards and executive compensation

h. Can be renewed up to three times i. Target Audience: unemployed and underemployed j. Environmental justice k. History: Created in 1998; have funded 100 projects; only 3 projects in Region 8 l. Required Training (could offer one hour on each topic and meet requirement):

i. Certification in OSHA 29 CFR 1910.120 40-hour HAZWOPER Training (mandatory) m. Cannot fund food, alcohol, scholarships, training basic skills, training in resume/job

searches n. Cannot be matched with any other federal funds-state and local only (VA issue?) o. Leveraged funds can be for anything including allowable costs p. Bottom line:

i. Organization must be eligible ii. Cannot compete against other federal funding programs

iii. Must fulfill required training q. Advice by EPA: do water and wastewater, focus on veteran’s is great, tell a story

rmwea/rmsawwa joint governing board january 4, 2012 ......december 13, 2012 pres maintenance metrics...

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