Rocky Mountain District

Candidate

Rules and

Information

Packet 2012

Executive Positions & Responsibilities

District Governor: Musts of a District Governor:

•Attend:

District Convention (Beginning of

term (election) and end of term)

Governor/Administrator Training

Conference May 3-6 2012

Governor’s forum at International

Convention

All district board meetings

•Promote new clubs and club membership

growth and retention

•Possess strong leadership skills, a strong

work ethic and great communication skills

Job Description: The district governor is the executive leader

of the district and student who offers both

guidance and knowledge to all the

members of the district, district officers and

committee chairs. A great district governor

is someone who possess and exhibits great

leadership, communication, creativity and

people skills. Other skills and attributes that

would make someone great for the

position of governor is one that not only

shows leadership and respect in their clubs

and other activities but also in their

everyday lives while maintain other

aspects of life. Being governor a very

rewarding experience that can make you

life lone friends and experiences even

though the job itself can become very

stressful at times.

District Secretary: Musts of a District Secretary:

•Attend:

District Convention (before and

after term)

All district board meetings

•Chair the Policies and Bylaws Committee

•Strive to make all communication timely,

well written, free of mistakes, and follow

the Key Club graphic standards.

Job Description: The district secretary is a very important

role in the proper functioning district

board. The person fulfilling this position

should be organized, reliable, and enjoy

regular communication with board

members. This person should also

understand the importance of deadlines,

and be the go-to person for records,

reports, and should understand how Key

Club functions at both the district and club

levels. A successful district secretary should

fulfill all of the expectations shown above

and within the District Secretary handbook,

hold the office for at least 10 months and

perform at least 50 hours of community

service to home, school, and community

during that term.

District Treasurer: Musts of the District Treasurer:

•Attend:

District Convention (before and

after term)

All district board meetings

•Present a treasurer’s report at all official

board meetings

•Demonstrate a strong relationship with

the board

•Send notification of delinquent dues

status to Key Club presidents, school

principals, presidents of sponsoring Kiwanis

clubs and faculty advisors at appropriate

times.

Job Description: The district treasurer is the person within the

executive board that is tasked with

accurately tracking and reporting the

district finances. The person fulfilling this

position should be responsible, reliable,

detail-oriented, and deadline-driven. There

should be no doubts about this person’s

integrity as the district treasurer is the go-to

person for account status and reports, and

should keep an accurate and up-to-date

record that can easily be shared during

board meetings. A successful district

treasurer is one who hold the office for at

least 10 months and completes at least 50

hours of community service at home,

school, or within the community while also

completing the aforementioned duties

and the duties listed by the District

Treasurer handbook.

District Bulletin Editor: Musts of the District Bulletin Editor:

•Attend:

District Convention (before and

after term)

All district board meetings

•Prepare and distribute at least three

publications to clubs

•Assign officers to write and contribute

articles for district publications

•Chair the Public Relations Committee

•Possess great communication and writing

skills

Job Description: The district bulletin editor is the key

communicator and public relations person

for the district. Being charged with sharing

news, correspondence and promotions

from the district board to the divisions and

clubs and promoting district events in your

community this position is a place for

someone who enjoys regular

communication with fellow board

members and club representatives, has

excellent writing skills, enjoys journalism, has

had prior experience with a newspaper of

similar publication and is willing to learn

and follow Key Club graphic standards. A

successful bulletin editor is one who has

held office for at least 10 months,

performed at least 50 hours of community

service, both at home, school, and in the

community while also completing the

above expectations and those listed on

the District Bulletin Editor handbook.

Executive Positions & Responsibilities

Here are all of the things that you

must do in order to run for office at

the Rocky Mountain District

Convention, April 13-15th 2012 in

Lakewood, CO. All items must be

completed by March 3rd 2012 in

order to have your name in the

candidate book and other District

Convention materials.

Read through this Candidate

Rules and Information Packet in

it’s entirety in order to assure that

you have all the information that

you need to go through the

elections process.

Fill out the Executive Candidate

Registration Form online at

rmdkeyclub.org/candidateform .

This is a crucial step to make

sure you are on the ballot! You

will receive a conformation

email within a few days after we

have reviewed your information.

Submit a one page flier for the

candidate book. Include on it

information about you and what

you hope to accomplish in

office. This page can look

however you want but must be

only one page, 8.5”X11”. Also

keep in mind that is will be

printed in black and white.

Information such as Past Non-Key

Club Positions, Past Key Club

Positions and Accomplishments

& Awards do not necessarily

need to be included because

they will be listed on a separate

page in the candidate book.

Submit your flier to Governor

Austin Good at

kcrmdgov@gmail.com

Attend the Candidate

Informational Meeting during

DCON, April 13th at 6pm at the

Sheraton Denver West Hotel in

Lakewood. Any time change

and the final room location will

be emailed to the email address

you provide on the registration

form.

That’s it! After all of that you will

be fully registered for candidacy

and will be ready to campaign

at convention!

Candidate Checklist

Election Procedure

So once you get to District Convention how exactly is this going to work?

This is a brief outline of the election procedure that will be followed at DCON. This will also be explained in detail during the candidates meeting on April 13th before the Opening Session.

•During the opening session, on April 13th, the elections chair will announce the floor open for nominations for district office or international endorsement. Explain the rules and regulations. All candidates must then be nominated and seconded to become officially recognized candidates of the convention. •After the opening session, we will have the first round of caucusing that night. This will be a round of “funny caucusing”, meaning the questions will be asked to get a feel for how outgoing and personable the candidates are. •After the InterClub Luncheon on April 14th, we will ask for all of the Key Club members to stay behind for a session of serious caucusing. •On April 15th we will have the House of Delegates. At the house of Delegates each candidate will give a speech no longer then two minuets followed by questioning. Voting will then commence. If more then two candidates run for any given office and after voting no one candidate has a majority, the candidates with the least votes will be dropped and the top two candidates will give another speech, no more then two minuets, to the house. Another round of voting will then commence. •After the House of Delegates will be the Governors Farewell Brunch. This is when the results of the elections will be announced and the convention will be called to an end.

Caucusing Procedures

•General Caucusing Rules

•Any candidate is able to deny a

question if they find it intrusive or

uncomfortable to answer

•Common sense is to be used at

all times

•All members will respect the

feeling of other members

•Candidates will not be asked

questions regarding religion, sex,

race, or other inappropriate or

controversial topics

•There will be no physical contact

between candidates and caucus

members

•Degradation and insults will not

be tolerated

•There will be no damaging of

property

•No hotel fixtures will be moved in

the breakout rooms or the

ballroom

•Candidates may not hand out

anything to the convention,

including but not limited to fliers,

stickers, handouts or other gifts.

•This year fliers will not be handed

out by individual candidates. All

candidate fliers will be included in

a candidate booklet that will be

distributed to the entire

convention.

•Funny Caucusing

•Candidates have 5 minutes in

each room, no longer than 2

minutes for speeches

2 minutes between rooms

•Serious Caucusing

All questions asked with be

serious and formal

Two microphones are on the

ballroom floor, questions will

alternate between the 2

microphones.

The Elections Chair will ask the

first question of the candidate,

before opening the floor to further

questions

Candidates will be limited to a 2

minute speech, leaving 3 minutes

for questions

•House of Delegates

Candidates will have time for a 2

minute speech

o3 minutes for questioning

Candidates will be in the room

one at a time

Voting will take place

immediately after all candidates

for that position have spoken

Candidates for International

Office are seeking endorsement

only, meaning they are looking for

the ability to campaign at

International Convention.

Rocky Mountain District Convention Caucusing Guidelines and Procedures

Key Club International Board Policies, Section J, Articles 5 & 6: Please note that while these rules specifically address Campaigning at the International Convention, Rocky Mountain District Bylaws state that we follow the same guidelines and rules at our District functions. All of the below guidelines apply, just adapted to the scale of our district. i.e. Anything noting campaigning in a home district is scaled to campaigning within a home school etc. 5. Campaigning at Key Club International Convention a. No campaign funds shall be expended by candidates for the purchase of campaign materials for distribution at international convention. Campaign materials include: posters, flyers, buttons, stickers, ribbons, campaign literature and all other campaign materials on behalf of any candidate. Campaign funds are defined as any funds, materials, gifts, donations or in-kind services. b. In place of candidate generated campaign materials, all candidates for international office shall fill out and submit to the International Office, by

the prescribed date, an 8½ x 11 inch photoready piece of literature. Said forms shall be compiled into an ―information on candidates‖ booklet, reproduced and distributed to attendees at the international convention. This booklet shall serve to educate the delegates and attendees on the candidates for international office. The booklet shall be posted online at www.keyclub.org prior to the convention. c. Candidates having access to confidential information which will be unveiled at the international convention shall not use this information to their advantage in the campaign. d. No campaign materials may be displayed in any hospitality suite. e. No meal function may be held to promote the candidacy of any member with delegates from districts other than the candidate’s home district. f. No pre-convention campaigning will be permitted outside of the candidate’s home district.

Campaign Rules

g. Any candidate guilty of forgery, fabrication, lying or anything less than total honesty concerning his/her campaign and the amount of money spent will risk disqualification by the Key Club International board. h. Every candidate for International office must have submitted a completed statement of candidacy, international officer’s service agreement, a biographical sketch and an outline of his/her platform, to the international director prior to any campaigning at the international convention. A prospective candidate wishing to have his/her name and personal information included in the ―information on candidates‖ which will be inserted in the registration packet of voting delegates at the convention must submit the above forms to the international director by May 15th (received by date not postmark). The one page flier received from each candidate will be posted on the Key Club Web site as they are received. No modification of the flier may be made once it has been received and posted. i. At no time shall the international board endorse or in any way publicly support a candidate for district or International office. 6. Participation in Convention Contests No candidate may participate in the Key Club International talent or oratory contest during the international convention in the year he/she is a

candidate, except in years when the House of Delegates is held prior to the presentation of finalists. home district, with the exception of the candidate’s flier which may be posted on the Key Club International Web site only. A potential candidate may correspond with International officers and district governors for the purpose of making a simple announcement of candidacy; however, said candidate is not permitted to explain platforms or seek support in these letters. Candidates who correspond with International officer and/or district governors regarding his/her candidacy must send copies of the correspondence to the International Office. No other individuals may communicate with the International or district officers wither on behalf of the candidate or on their own to publicize the candidacy of any individual prior to the Key Club International convention.

Campaign Rules (Cont.)

Questions?

Have questions? Need help? Don’t hesitate to ask!

Contact Governor Austin Good at kcrmdgov@gmail.com.

Good Luck!