rio school district - jan. 15

Wednesday, January 15, 2014RSD Regular Board Meeting

District Office2500 E. Vineyard Ave.Oxnard, CA 93036Closed Session: 5:00 p.m.Open Session: 6:00 p.m.1. Preliminary Business-5:00 p.m.Subject

1.1 Call to Order-5:00 p.m

Meeting

Jan 15, 2014 - RSD Regular Board Meeting

Category

1. Preliminary Business-5:00 p.m.

Type

Procedural

· Addressing the Board- Board meetings are meetings of the Governing Board held in public, not public forums, and will be held in a civil, orderly and respectful manner. All public comments or questions should be addressed to the board through the board president. To assure an orderly meeting and an equal opportunity for each speaker, persons wishing to address the Board must fill out a speaker card. Cards are available at the meeting and on the District website. Cards must be submitted to the Secretary or Clerk of the Board. The speaker may choose to speak during public comment or at the time of the agenda item prior to board consideration. The Governing Board may place limitations on the total time to be devoted to each topic if it finds that the number of speakers would impede the Board’s ability to conduct its business in a timely manner. · Persons with Disabilities- Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the American Disabilities Act of 1990. Any individual needing special accommodations should directly contact the Office of the Superintendent at least 72 hours before the meeting.· Meeting Ending Time- Adjournment will be no later than 10:30 p.m. for all regular and special meetings unless extended to a specific time as determined by a majority of the Board· Record Keeping- For accuracy, all regular meetings of the Board of Education are tape-recorded. Tape recordings are kept on file for a period no less than thirty days.· Closed Session- The Board of Education may meet in closed session for discussion of labor negotiations, student discipline, personnel matters, litigation, and other matters as provided for under California State Law.· Minutes indicated per item are approximate durations.

Subject

1.2 Pledge of Allegiance

Meeting


Category


Type

Procedural

Subject

1.3 Roll Call

Meeting


Category


Type

Procedural

Ramon Rodriguez, PresidentMatt Klinefelter, ClerkEleanor Torres, TrusteeHenrietta Macias, TrusteeCelia Robles, Trustee2. Approval of the AgendaSubject

2.1 Agenda corrections, additions, and modifications.

Meeting


Category

2. Approval of the Agenda

Type

Action

Recommended Action

Recommend approval.

Subject

2.2 Approval of the Agenda

Meeting


Category

2. Approval of the Agenda

Type

Action

Motion: Second:Vote:3. Public Comment-Closed SessionSubject

3.1 Public Comment

Meeting


Category

3. Public Comment-Closed Session

Type

Procedural

The public may address the Board concerning items that are scheduled for discussion during the closed session only. These presentations are limited to three minutes each, or a total of fifteen minutes in all.4. Closed Session-5:00 p.m.Subject

4.1 Public Employee Performance Evaluation-[Government Code 54957] Staffing 2013/14 and Superintendent Mid Year Evaluation

Meeting


Category

4. Closed Session-5:00 p.m.

Type

Information

[Government Code 54957]

Staffing 2013 Superintendent Mid-Year Evaluation

Subject

4.2 Conference with Labor Negotiators-[Government Code 54957.6] Agency designated representatives: RSD Bargaining Team Employee Organization: RTA, CSEA, RSD Management, Confidential Team and Other Non-Represented Groups

Meeting


Category


Type

Subject

4.3 Consideration of Student Discipline- Expulsion [Education Code 48918] Stipulated Agreement for Expulsion Student No. 6006579

Meeting


Category


Type

Procedural

Subject

4.4 Public Employee Discipline/Dismissal/Release [Government Code 54957]

Meeting


Category


Type

5. Reconvene in Open Session-6:00 p.m.Subject

5.1 Report of Closed Session-6:00 p.m.

Meeting


Category

5. Reconvene in Open Session-6:00 p.m.

Type

Information

6. Presentations/RecognitionsSubject

6.1 Middle School Flag Football Recognition

Meeting


Category

6. Presentations/Recognitions

Type

Recognition

Subject

6.2 Recognitions on the River

Meeting


Category


Type

Recognition

Subject

6.3 Principal Action Board Presentations-5 min.

Meeting


Category


Type

7. CommunicationsSubject

7.1 Acknowledgement of Correspondence to the Board

Meeting


Category

7. Communications

Type

Procedural

Subject

7.2 Board Member Reports

Meeting


Category

7. Communications

Type

Procedural

Subject

7.3 Organizational Reports-RTA/CSEA/Other

Meeting


Category

7. Communications

Type

Procedural

Subject

7.4 Superintendent Reports

Meeting


Category

7. Communications

Type

Procedural

Field of Dreams Update

Subject

7.5 Public Comment

Meeting


Category

7. Communications

Type

Procedural

Procedures for receiving communication from the public on topics that fall under the subject jurisdiction of he Governing Board.

A member of the public may address the Governing Board on any item(s) on the agenda or non-agenda items. Each person speaking may not exceed a total of three minutes on each item. The speaker may choose to speak during public comment or at the time of the agenda item prior to board consideration. These presentations are limited to three minutes or a total of twenty minutes.

8. Information/DiscussionSubject

8.1 2013/2014 Enrollment Update-(Information) Carolyn Bernal-3 min.

Meeting


Category

8. Information/Discussion

Type

Information

The Human Resources Department presents the current monthly enrollment analysis as of January 8, 2014. This comparative analysis shows the District’s overall enrollment in comparative years 2011/2012 to 2012/2013 and now 2012/2013 to 2013/2014. For the 2013/2014 school year the District has an enrollment target of 4,800 students. Currently the District has enrolled 4,821, 21 students above the target and 123 students above the enrollment in December of 2012.The Human Resources Department works closely with the Educational Services Department to track enrollment, including inter and intra district transfers, overflow students, class size overages and overall enrollment trends both for the entire District and for individual school sites.This is for information only and the Human Resources Department will bring regular updates to the board in the future.Fiscal Impact: N/AFunding Source: N/AFile AttachmentsEnrollment Comparison 2012-2014 (4) December011514.xlsx (11 KB)Subject

8.2 Middle School Discipline Update(Information)-Rebeca Rocha, Cassandra Bautista and Joanne Davidson-5 min.

Meeting


Category


Type

Information

In order to meet the social emotional needs of students in the Rio School District every school site has a discipline plan in place that is reviewed and revised annually to ensure that students are provided with supports such as counseling, parent conferences, and positive behavior support plans. The middle school administrators will provide a brief presentation on what the discipline plan looks like and what supports are in place at each of our middle schools to help meet students’ social emotional needs and ensure safe learning environments for all students. Fiscal Impact: N/A

Funding Impact: N/ASubject

8.3 Local Control Accountability Plan(Information) Jeff Turner-5 min.

Meeting


Category


Type

Information

The Local Control Accountability Plan (LCAP) is an important component of the Local Control Funding Formula. The LCAP describeshow Local Education Agencies (LEAs) intend to meet annual goals for all pupils, with specific activities to address state and local priorities as identified pursuant to Education Code Section 52060 (d).Local governing boards must adopt the LCAP using a template developed by the State Board of Education, on or before July 1, 2014. The LCAP shall be effective for a three-year period and must be updated on or before July 1 of each school year. Th Plan must be aligned to the Local Educational Agency's budget and shall include annual goals based on eight areas identified as state priorities for all students and numerically significant subgroups within the districtThese identified state priorities include:Student AchievementStudent EngagementParent InvolvementSchool ClimateBasic ServicesImplementation of Common Core State StandardsCourse AccessOther Student OutcomesThe LCAP development process must be transparent and include consultatin with teachers, principals, administrators, other school personnel, local bargaining units, parents and pupils. In addition, the District Parent Advisory and English Learner Parent Advisory Committees must review and provide recommendations to the District on LCAP requirements. Prior to adopting the LCAP, the Governing Board shall hold at least one public hearing to solicit recommendations and comments from the public regarding the specific actions and expenditures in the LCAP.Fiscal Impact: N/AFunding Source: N/A File AttachmentsLCAP RSD Board Presentatioin.pdf (517 KB)Subject

8.4 First Reading of Revised Board Policies (Information) Supt. Puglisi-2 min.

Meeting


Category


Type

Information

The California School Board Association updates school board policies in accordance with changes to the laws three times a year. The policies presented this evening are the proposed changes that staff have reviewed. A final draft will be presented at the next regularly scheduled meeting.9. Information/Action

Subject

9.1 Approval of Independent Auditor's Annual Financial Report as of June 30, 2013(Action)-Kristen Pifko 5 min.

Meeting


Category

9. Information/Action

Type

Action

Recommended Action

Staff recommends approval.

As required by Education Code 41020, the District undergoes an independent financial an compliance audit annually. The audit serves a variety of purposes, including ensuring the fiscal integrity of the District and identifying areas for improvement. The annual financial report must be submitted to the State Controller's Office for review and acceptance.The District has received the 2012/13 financial report and audit provided by independent auditor, Vavrinek, Trine and Day, Inc. A representative of the audit firm will attend the meeting fro a brief presentation and to answer questions from the Governing Board.Subject

9.2 Approval of the Legal Service Agreement with Myers, Widders, Gibson, Jones and Feingold, LLP(Information/Action) Supt. Puglisi-3 min.

Meeting


Category

9. Information/Action

Type

Action (Consent)

Recommended Action

Staff recommends approval

Rio School District would like to enter into a legal service agreement for legal counsel matters.Fiscal Impact: Not to exceed $25,000.00Fiscal Source: General FundFile AttachmentsWiddersSvcAgmt011514.pdf (138 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

10. Consent AgendaSubject

10.1 Approval of the Minutes of the Annual Organization Meeting of December 11, 2013

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Recommended Action


File AttachmentsMinReg121113.pdf (37 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.2 Approval of Personnel Report

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Recommended Action


The Administration presents for consent the attached Personnel Report as submitted.Fiscal Impact: N/AFunding Source: N/AFile AttachmentsPersRpt011514.pdf (89 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.3 Authorization of Teaching Assignment-Multiple Subject

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Pursuant to Education Code 44256 (b) , the holder of a Multiple Subject Teaching Credential or a Standard Secondary Credential, who has completed 12 semester units, or 6 upper division or graduate units, of coursework at an accredited institution in each subject to be taught, is considered legally authorized to teach under this provision. The authorization shall be with the teachers' consent.The following teacher has accepted an assignment which requires the Governing Board's authorization. It is requested that the Governing Board authorize this teaching assignment for the 2013/14 school year

Teacher Assignment CredentialRebecca Barbetti English (Yearbook) Clear Multiple SubjectFiscal Impact: N/AFunding Source: N/AOur adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.4 2013/14 Revised Bell Schedule for Rio Vista

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Recommended Action


The District is resubmitting for your approval the 13/14 bell schedule for Rio Vista Middle School.Rio Vista is proposing a modified daily schedule that shortens each regular period by 4 minutes to create a 24 minute AR (Accelerated Reader) period within their school day. This does not impact the start or end time of the school day and does not impact the annual number of instructional minutes requirement. This proposed modification only impacts the regular day schedule. The minimum day/Learning Thursday schedule would remain unchanged.Fiscal Impact: N/AFunding Source: N/AFile AttachmentsRevVistaBellSche2014.pdf (226 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.5 Ratification of the Commercial Warrant Register

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Recommended Action


Pursuant to Education Codes Sections 42632 & 42633, all payments from the funds of the district shall be made by written order of the Governing Board. The district provides all detailed listing of all payments made to the Governing Board for ratification and details as necessary.The District processed payment to vendors since the last meeting of the Governing Board for a total amount of $1,235,839.60 which included processing payments for all funds of the District in the following amounts:Fund 010 (General Fund)Fund 130 (Cafeteria Fund)Fund 251 (Capital Facilities-Res.)Fund 350 (County Schools Fac.)Less Unpaid Sales Tax Liability

$909,250.46$245,859.76

$73,481.74$7,283.20

-$35.56TOTAL $1,235,839.60Fiscal Impact: $2,038,810.27Funding Source: Varied funds as listedFile AttachmentsCommWrtReg011514.pdf (417 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.6 Approval of the Donation Report

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Recommended Action

Staff recommmends approval.

It is recommended that the Governing Board accept the following donations:Site Donor Use of Donation AmountRio Del Mar Wells Fargo Student/Staff Incentives $1,000RDV Rebecca Rocha Student/Staff Incentives $45.00RDV Laurie Lee Westfall Student/Staff Incentives $500RDV RDV Club Student Awards $41.00RDV Elizabeth Devita Student Awards $75.00RDV Jose Mendoza Student Awards $50.00RDV Jasmine Rivera Student Awards $40.00RDV Atruro Soto Student Awards $40.00RDV Enrique Gallo Student Awards $30.00RDV Elizabeth Ayala Student Awards $5.00Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.7 Approval of Williams Quarterly Complaint Report

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Recommended Action


Education Code 35186 (d) requires a school district to report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the Governing Board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the Governing Board of the school district. The report shall included the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records. The attached report is presented to the Governing Board for approval.Fiscal Impact: N/AFunding Source: N/AFile AttachmentsWilliamsQrtly011514.pdf (191 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.8 Approval of the Extenstion of the Contract with Balfour Beatty Construction

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

On December 12, 2012, the Rio School District entered into an agreement with Balfour Beatty Construction to provide consulting services related to several closeout projects applications that have been submitted to the Division of State Architecture. The term of the contract expired in December of 2013. There are still several DSA project applications that remain open therefore staff is recommending the extension of the contract till December of 2014.There will be no modification to compensation. Fiscal Impact: Not to exceed the original amount of 80,260.00.Funding Source: Developer Fees and Construction FundsFile AttachmentsBalfourBeattyExt122014.pdf (363 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been

provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.9 Approval of Revised Certification of Signatures

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Pursuant to Education Codes Sections 42632 & 42633 certification of signatures is required annually at the beginning of each fiscal year or with a change of administrative personnel or change of officers to the board.File AttachmentsCertofSig115514.pdf (17 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.10 Disposal of Obsolete Equipment

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Periodically the District disposes of broken and obsolete equipment. Our practice is to accumulate this equipment from various district sites, and every few years declare itobsolete and dispose of it through an EWaste service. The last time the District completed this process was four years ago. Obsolete equipment includes printers, computers, monitors, and other electronic equipment that is either broken and not costeffective to repair, or equipment that, due to age, is obsolete and won’t function on our network or won’t run current operating systems, antivirus software, or interact with current computer systems. Policy requires the Board to approve the disposal of this equipment. The district receive a modest reimbursement for this service.Fiscal Impact: The district will receive a reimbursement from the disposal firm based on weight and type of equipment.Funding Source: N/AFile AttachmentsAsset Tag Inventory Spreadsheet.pdf (108 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Subject

10.11 Approval of Change Order #1 for C & S Landscape-Rio Real Irrigation Upgrade Project

Meeting


Category

10. Consent Agenda

Type

Action (Consent)

Recommended Action


The C & S Landscaping Company began working on the Rio Real Irrigation Upgrade project during the winter break. It was recommended by C&S Landscaping to place a master valve and additional irrigation in an area not previously shown on the proposal. After consulting with the grounds department, it was agreed that there should be a master valve included in the project since it is included at the other sites. It is also recommended and is common practice to have one. The additional cost of placing the valve and the additional irrigation are include labor $715.00 and material $1,100.00 total of change order is $1,815.00.Fiscal Impact: 1815.00Funding Source: Fund 350 County School Facility FundFile AttachmentsChange Order #1 Rio Real Irrigation Project.pdf (188 KB)Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

11. Organizational BusinessSubject

11.1 Future

Meeting


Category

11. Organizational Business

Type

A. Items for Future Board MeetingsB. Next Meeting Date: December 11, 2013-Annual Organizational MeetingC. Request for Study Session Workshops12. Adjournment

rio school district - jan. 15

Documents