rfp proposal - hitchcock design group

Response to Request for Proposals

Glencoe Park District

Site Plan for Central Parkand Field

April 1, 2015

in collaboration with:Primera Engineers, Ltd.;

Nova Engineering and FRS Design

McCaslin Park: West Chicago, Illinois

PlanningLandscape Architecture

225 W. Jefferson AvenueNaperville, Illinois 60540

630.961.1787

hitchcockdesigngroup.com

April 1, 2015

Board of Commissionersc/o Lisa Sheppard, Executive DirectorGlencoe Park District999 Green Bay RoadGlencoe, Illinois 60031

RE: Central Park and Field

Dear Lisa,

The Central Park and Field initiative is an amazing opportunity to create local-pride, community nostalgia and a sports-legacy for many generations! Central Park is one of Glencoe Park District’s “beating-hearts” in your open-space system, and soon to be a renewed contributor to the quality of life in Glencoe!

We want to help your leadership team achieve this important goal. Consequently, we hope you will find that, in close collaboration with our engineering partners, the Hitchcock Design Group team has a better approach, better resources and better experience necessary to accomplish your vision.

Better ApproachOur entire team is dedicated to Creating Better Places® to play for the Glencoe Park District. Now that your Comprehensive Master Plan is completed, we will maintain our team’s strong commitment to the implementation of your objectives and deliver a consistent look, feel, brand and quality level, in a community-driven fashion, to your high-priority capital improvements.

Specifically, we want to help you create Central Park and Field improvements that are not only more attractive, but are genuinely sustainable – not just environmentally, but functionally, culturally and economically, as well.

To do this, we propose an incremental process that starts by evaluating your existing resources including finances, site, maintenance abilities and stakeholder interests. Then we will explore a variety of integrated design opportunities for the improvements and advance the most promising, alternative strategies in greater detail. Finally, we will conclude with user-friendly deliverables that will promote successful implementation. The entire process will be creative, yet firmly grounded in your budget in order to generate and sustain momentum. Throughout the project we will actively engage the diverse specialists on our team along with community leaders and other stakeholders in order to gain perspective and generate significant support for implementation. Our passion for Creating Better Places®, will make us tireless advocates for your goals throughout the process.

Better ResourcesWe are prepared to dedicate substantial talent and supporting resources to your project.

Senior leaders who have the talent and capacity to make this project a success will closely collaborate with you throughout each phase of the engagement. As project leader, I will personally lead the team and actively participate in the creative process. Bob Ijams, a Senior Associate and member of our Recreation Studio will be our project manager. Bob will be directly responsible routine project communications and coordination of our work with the Glencoe Park District and our other team members and will be supported by the diverse and talented experts within our Recreation Studio.

Primera Engineers, led by Russell Pozen, will join our team and be responsible for the civil engineering requirements of the project. We have a long-standing working relationship with Primera on similar projects and trust in their abilities to contribute cost effective, long-lasting infrastructure recommendations.

Nova Engineering, led by Mike Zucharelli, will join our team and be responsible for the electrical engineering requirements of the project. Our long history with Nova has resulted in several successful sports-lighting projects being built for our park district clients.

In addition to our human resources, we also maintain or have ready access to significant information on recreation trends, grant-funding strategies and construction costs. We even have a previous working relationship with Roger Bossard on Romeoville’s Replica Fields!

Better ExperienceEach of our team members has directly comparable client, project and stakeholder experience. Plus, we have worked together on many past engagements and we are currently working together on similar sports and recreation projects.

As you review our credentials, you’ll see that the Recreation Design Studio at Hitchcock Design Group concentrates exclusively on creating better places to play. As a result, we have a strong understanding of the interests, challenges and requirements of the Glencoe Park District. In addition, all of our studio’s collective experience is focused on designing community parks and sports complexes and planning holistic recreation systems. In fact, a few comparable projects are highlighted later in this submittal.

Thanks again for considering the Hitchcock Design Group team for the Central Park and Field project. We look forward to meeting with you and your Board, in person, to discuss the project and our qualifications in much greater detail.

Sincerely,Hitchcock Design Group

Bill InmanPrincipal | Senior Vice President

TABLE OF CONTENTS

1. Design Firm Profile Form 3

2. Corporate Background and Historical Data 7

3. Personnel Information 11

4. Project History Reference 27

5. Claims/Litigation History 35

6. Project Summary 39

7. Supervision Approach 51

8. Dispute Resolution Approach 55

9. Errors and Omissions Approach 59

10. Insurance Coverage 63

11. Contract Form 67

Diamond Point Park: Bourbonnais, Illinois

3

1. Design Firm Profile Form

9

GLENCOE PARK DISTRICT ATHLETIC FIELD / PARK DESIGN SERVICES

SCHEDULE C Design Firm Profile Form

Qualifications, Performance Data and Requested Project/Approach

NOTE: All questions must be addressed and information supplied by the design firm in order for this submission to be properly completed. Failure of the design firm to answer any questions, provide any requested information or otherwise comply with any directive contained in this form may disqualify the submission. If any question or directive does not pertain to your firm in any way, indicate that fact with an “N/A”. For additional space attach 8 ½” x 11” sheets and indicate reference number (i.e.: 12a, 12b, etc.) to correspond with each question.

AN ORIGINAL AND THREE (3) COPIES OF EACH PROPOSAL MUST BE SENT TO:

Attn: Board of Commissioners c/o: Lisa Sheppard, Executive Director Glencoe Park District 999 Green Bay Rd. Glencoe, IL 60022 RE: Response to Request - ATHLETIC FIELD / PARK DESIGN SERVICES

1.a. Firm Name:

Business Address:

City: State: Zip Code:

County:

Telephone: Fax:

1.b. Name and Title of Two Contacts

Name: Name:

Title: Title:

Phone: Phone:

Hitchcock Design Group

225 W. Jefferson Avenue

Naperville Illinois 60540

United States of America

630.961.1787 630.961.0384

Bill Inman

Principal | Senior Vice President

630.961.1787

Bob Ijams

Senior Associate

630.961.1787

10

1.c. Submittal is for Parent Company; List of Division or Branch Offices

Which division(s) is/are to be included in this submission?

Subsidiary (attach separate list if more than one branch office is to be included):

Name of Entity: Address:

2. Date Prepared:

3. Type of Firm (circle one): Corporation Partnership Sole Ownership Joint Venture

4. Federal Employer Identification Number (FEIN):

5.a. Indicate if your firm is a recognized Minority business Enterprise or Women’s Business

Enterprise (circle one): Yes No

5.b. If yes, choose the appropriate category (circle one):

American Indian Spanish Surname Asian-American Female Owned Black Other

6. Corporate Background / Historical Data

a. How many years has your firm been in business under its present name?

b. Indicate all other names by which your organization has been known and the length of time known by each name:

c. Identify all states in which your firm is legally qualified to do business:

7. Personnel Information

a. Attach the resumes of the principal individuals who will be directly responsible for this project. Indicate the specific role each individual will play for the duration of the contract. Indicate the number, type and size of other projects each such individual will be involved with at the same time as this project. Provide Illinois professional registration/license numbers for each such individual.

Naperville, Illinois

N/A N/A

3/31/2015

36-3059328

7

2. Corporate Background and Historical Data

Rosenblum Park: Chicago, Illinois

Corporate Profile

How do you get the best economic, social and environmental returns on your investment in valuable land resources? Hitchcock Design Group has a proven approach, exceptional resources and specialized experience Creating Better Places® to Live, Work, Learn, Heal and Play.

Proven ApproachOur planning and landscape architectural services help land owners, managers, developers and community leaders like you improve the value of your land resources in ways that advance your mission, respect the environment and improve their community. We believe that genuine sustainability is accomplished by nurturing long-term relationships and creating long-lasting places that are functionally, financially, aesthetically, culturally and environmentally balanced. As your energetic advocates during every engagement, we will advance your goals through an imaginative, collaborative, respectful and disciplined process that regularly produces results that meet or exceed your most demanding expectations.

Exceptional ResourcesMarket-centered senior leaders are supported by experienced planners, landscape architects, many of whom are LEED-accredited. When appropriate, we engage other specialized consultants to provide market and technical expertise. In addition to our substantial human resources, we utilize current communications, management and production technologies, and we maintain extensive information about market trends, best practices and costs.

Specialized ExperienceSince 1980, Hitchcock Design Group has produced an extensive portfolio of award-winning projects. Consequently, we understand the unique goals, interests and issues facing your market and your stakeholders.

Years in Business35

Other Names Firm Has Been Known By

N/A

States Firm is Legally Licensed to do Business In

IllinoisIndiana

Missouri

Hassert Park: Lockport, Illinois

11

3. Personnel Information

Willow Park: Northfield, Illinois

Bill InmanPrincipal | Senior Vice President/Project Leader

Planning, directing and designing successful recreation projects since 1989, Bill’s creativity and consensus-building skills have pioneered landmark developments for public, park and recreation institutions throughout the Midwest. As Senior Vice President and Principal of the Recreation Planning and Design Studio, Bill has been instrumental in positioning Hitchcock Design Group as Chicagoland’s leading recreation and specialty garden planning and design firm. Bill’s extensive portfolio of built work includes landmark projects in the recreation, arboretum and botanic center markets for over one-hundred Midwest clients. His focus is on orchestrating the complexities of community advocacy, holistic sustainability, comprehensive master planning, grant funding, and responsible design and construction with owners, reviewing agencies and other consultants.

26

Bachelor of Science, Landscape Architecture, with HonorsIowa State University, 1989

Licensed Landscape Architect, State of Illinois (157-000932)

Chicago Wilderness Corporate CouncilIllinois Association of Park DistrictsIllinois Park and Recreation AssociationIndiana Park and Recreation AssociationMidwest Institute of Park ExecutivesNational Recreation and Park AssociationSouth Suburban Park and Recreation Professional AssociationBoard of Directors Chairman, New Life for Haiti Foundation

Keynote Speaker, Great Lakes Park Training InstituteSpeaker, National Recreation and Park Association ConferenceSpeaker, Illinois of Park and Recreation Association/Illinois Association of Park District ConferenceSpeaker, Midwest Institute of Park ExecutivesSpeaker, Chicago Wilderness Corporate CouncilSpeaker, South Suburban Park and Recreation Professional Association PresentationSpeaker, United States Environmental Protection Agency Symposium

Big Marsh Eco-Recreation Park, Chicago, IllinoisIndianapolis Canal Walk Playscape, Indianapolis, Indiana, City of Margate Parks and Recreation Master Plan, Margate, Florida, 2015Spring Valley Natural Playground, Schaumburg, Illinois

Grand Forks Park District Comprehensive Master Plan, Grand Forks, North Dakota, 2015Normal Parks and Recreation Department Comprehensive Parks Master Plan, Normal, Illinois, 2015Palatine Park District Comprehensive Master Plan, 2015Glencoe Park District Comprehensive Master Plan, 2014Hassert Park, Lockport, Illinois, 2014, $5,432,123McCaslin Park, Carol Stream, Illinois, 2014, $4,500,000The Rita (Fredenhagen) and John Harvard Early Learning Playscape, Naperville, Illinois, 2014Skokie Park District Comprehensive Master Plan, Skokie, Illinois, 2014Frankfort Park District Comprehensive Master Plan, Frankfort, Illinois, 2013

Years of Experience

Education

Registration

Member

Educational Leadership

Other Project Assignments During This Project

Project Experience(within the last

three years)

Hawks Hollow Nature Based Playground, Geneva, Illinois, 2013Homewood-Flossmoor Park District Comprehensive Master Plan, Flossmoor, Illinois, 2013Lombard Park District Comprehensive Master Plan, Lombard, Illinois, 2013Diamond Point Park, Bourbonnais, Illinois, 2012, $450,000Rosenblum Park, Chicago, Illinois, 2012, $4,500,000

Bowen Park, Waukegan, IllinoisCalumet Memorial Park District Comprehensive Master Plan, Calumet City, IllinoisCary Grove Park, Cary, IllinoisChannahon Districtwide Parks and Recreation Master Plan, Channahon, IllinoisDundee Township Park District Districtwide Park Analysis Plan, Carpentersville, IllinoisFrankfort Park District Comprehensive Plan, Frankfort, IllinoisHassert Park, Lockport, IllinoisHeadwaters Conservation Area, Campton Township, IllinoisLincolnwood Comprehensive Parks and Recreation Master Plan, Lincolnwood, IllinoisMcHenry County Conservation District Comprehensive Plan, McHenry County, IllinoisThe Morton Arboretum Children’s Garden, Lisle, IllinoisMount Greenwood Park Play Environment, Chicago, IllinoisNorthfield Park District Comprehensive Plan, Northfield, IllinoisOrland Park Natural Environments Ten-Year Plan, Orland Park, IllinoisPioneer Park, West Chicago, IllinoisQuad Cities Botanic Center Children’s Garden, Rock Island, IllinoisRomeoville Comprehensive Parks and Recreation Master Plan, Romeoville, IllinoisRoosevelt Park, Waukegan, IllinoisSettlers’ Park, Plainfield, IllinoisSkokie Park District Comprehensive Master Plan, Skokie, IllinoisTaltree Arboretum Master Plan, Valparaiso, IndianaTechny Prairie Park and Fields, Northbrook, IllinoisThree Oaks Recreation Area, Crystal Lake, IllinoisWest Chicago Districtwide Parks and Recreation Master Plan, West Chicago, Illinois


three years continued)

Additional Project Experience

As a member of the Recreation Studio, Bob has been involved in a wide variety of projects for both recreation and athletic providers. He has used his passion for sports to design athletic facilities that improve visitor and play satisfaction while also enhancing the recreation opportunities for all users. Since joining Hitchcock Design Group in 2001, Bob has helped clients secure over $10 million in grant funding and has been responsible for more than $20 million in park improvements alone. His commitment to integrating the newest techniques and applications in the design of athletic and competitive fields has been of value to many clients throughout the area. Bob has also managed a number of comprehensive planning projects which include performing a detailed analysis and needs assessment of existing parks and the development of recommendations.

Bob IjamsSenior Associate/Project Manager

14

Bachelor of Landscape ArchitectureBall State University, 2001

Licensed Landscape Architect, State of Illinois (157-001192)

Illinois Association of Park DistrictsIllinois Park and Recreation AssociationNational Recreation and Park AssociationNational Playground Safety Institute, Certified Playground Safety InspectorRotary Club of OswegoSouth Suburban Park and Recreation Professional Association

Arroyo Trails, Channahon, IllinoisDolphin Lake Park, Homewood, Illinois City of Margate Parks and Recreation Master Plan, Margate, FloridaSEBA Park, South Elgin, IllinoisTurf Field at National Teachers Academy, Chicago, Illinois

Josefa Ortiz de Dominguez Elementary School Turf Field, Chicago, Illinois, 2014, $950,000Douglas Park Turf Field and Track Renovation, Chicago, Illinois, 2013, $1,400,000Lloyd Elementary School Turf Field, Chicago, Illinois, 2013, $475,000Diamond Point Park, Bourbonnais, Illinois, 2012, $450,000Rosenblum Park, Chicago, Illinois, 2012, $4,500,000Grand Forks Park District Comprehensive Master Plan, Grand Forks, North Dakota, 2015Normal Parks and Recreation Department Comprehensive Parks Master Plan, Normal, Illinois, 2015Glencoe Park District Comprehensive Master Plan, 2014Skokie Park District Comprehensive Master Plan, Skokie, Illinois, 2014Frankfort Park District Comprehensive Master Plan, Frankfort, Illinois, 2013Homewood-Flossmoor Park District Comprehensive Master Plan, Flossmoor, Illinois, 2013Lombard Park District Comprehensive Master Plan, Lombard, Illinois, 2013

Years of Experience

Education

Registration

Member



three years)

Boucher Prairie Park, Romeoville, Illinois (OSLAD Grant)Channahon Districtwide Parks and Recreation Master Plan, Channahon, IllinoisChicago Park District Playgrounds and Fields, Chicago, IllinoisCommissioner’s Park, Calumet City, Illinois (OSLAD Grant)Community Park, Channahon, Illinois (OSLAD Grant)Deer Crossing Park, Romeoville, Illinois (OSLAD Grant)Dundee Township Park District Park Analysis Plan, Carpentersville, IllinoisFranzen Park, Itasca, Illinois (OSLAD Grant)Huffman Skate Park, West Dundee, IllinoisLincolnwood Comprehensive Parks and Recreation Master Plan, Lincolnwood, IllinoisMoraine Sculpture Park, Highland Park, IllinoisThe Morton Arboretum Children’s Garden, Lisle, IllinoisOrland Park Multi-Use Trail System, Orland Park, Illinois (IDNR Grant)Romeoville Comprehensive Parks and Recreation Master Plan, Romeoville, IllinoisSouth Elgin Riverfront Trail, South Elgin, IllinoisStowell-Peddy Park, South Elgin, Illinois (OSLAD Grant)Sunset Park, Lake in the Hills, Illinois (OSLAD Grant)Town Pointe Park, Tinley Park, IllinoisTrail Creek Open Space Plan, Michigan City, IndianaVeterans Memorial Park, Glendale Heights, IllinoisVolunteer Park, Romeoville, Illinois (OSLAD Grant)West Dundee Riverwalk, West Dundee, Illinois

Additional Project Experience

Alexander FenechProject Designer

Since joining Hitchcock Design Group, Alexander has become an invaluable team member for each project he has been involved with. His attention to detail, combined with his creative and imaginative design skills have allowed him to assist with the creation of unique and custom spaces for clients and their communities. Throughout his career, Alexander has had the opportunity to work on a variety of project types which include streetscapes, parks, pedestrian and vehicular circulation plans, and resorts. His natural ability to connect with people has allowed him to function as a consensus builder amongst clients, peers and consultants during each phase of a project which has resulted in the creation of award winning projects that are enjoyed by clients and their communities. Alexander’s passion for design is driven by his goal of changing the world one place at a time and the satisfaction of seeing people interact and enjoy the spaces.

4

Bachelor of Landscape ArchitectureMichigan State University, 2011

American Society of Landscape ArchitectsIllinois Association of Park DistrictsIllinois Park and Recreation AssociationNational Recreation and Park AssociationNational Playground Safety Institute, Certified Playground Safety Inspector

Spring Valley Natural Playground, Schaumburg, IllinoisGarfield Park Conservatory Elizabeth Morse Genius Children’s Garden, Chicago, Illinois James E. Clayson Park, Itasca, Illinois

Bartlett High School Track, Bartlett, IllinoisBrookfield Comprehensive Parks and Recreation Master Plan, Brookfield, IllinoisChestnut Park, Franklin Park, IllinoisClearview Park, Waukegan, IllinoisDeer Park Comprehensive Parks and Recreation Master Plan, Deer Park, IllinoisDowney Park, Calumet City, IllinoisElder Park, Franklin Park, IllinoisGarfield Park Conservatory Grading Plan, Chicago, IllinoisHassert Park Shelter Addition, Lockport, IllinoisItasca Depot (Caboose), Itasca, IllinoisLincoln Park, Franklin Park, IllinoisMorton Arboretum Children’s Garden, Lisle, IllinoisFort Hill Activity Center, Naperville, IllinoisPeacock Park, Itasca, IllinoisSchroeder Park, Broadview, IllinoisQuad City Botanical Garden (Headwaters Expansion), Rock Island, IllinoisWaukegan Park District Comprehensive Parks and Recreation Master Plan, Waukegan, Illinois

Years of Experience

Education

Member



three years)

Professional Services

BuildingsMEPLife SafetyLightingTelecommunicationsCommissioningArchitectural ConsultingEnergy & SustainabilitySite Civil

TransportationPlanning & StudiesRoadway DesignConstruction EngineeringBridge DesignStormwater ManagementSite Civil

PowerDistributionTransmissionSubstationProtection & ControlsProgram Management

Primera Engineers, Ltd. (Primera) is a full-service engineering design and consulting firm with a staff of 170 professionals dedicated to sustainable design and the pursuit of excellence using the latest technologies. Primera offers a wide range of professional services with a focus in three major areas of expertise: Buildings, Transportation and Power. We employ experts in the disciplines of architecture, mechanical, electrical, plumbing (M/E/P), structural, civil, telecommunications engineering, commissioning, transportation as well as construction and program management.

Since Primera’s inception in 1987, we have built an exceptional record of successful projects. This success has come on both single and multidiscipline projects in a host of different markets, including: Healthcare, Corporate, Civil/Cultural, Higher Education, K-12, Transportation, Aviation, Parks & Recreation, Federal and Utilities. Primera’s solution-focused design team is comprised of dedicated professionals including Professional Engineers, Structural Engineers, Licensed Architects, LEED Accredited Professionals, Certified Energy Managers, Certified Energy Procurement Professionals, and Registered Communications Distribution Designers.

Primera was founded with two distinct goals in mind: • Create and maintain a company that quality-driven professionals are

proud to be a part of.• Create and maintain a culture in which the entire existence of the

company is based on earning clients’ satisfaction at every opportunity.

Primera operates today with these two goals still in place. Our passion for satisfying clients has resulted in the establishment of one of the premier Quality Management Systems in the industry today, which is ISO 9001:2008 certified. We also recognize, however, that the pursuit of quality is exactly that — a pursuit. That is why we continue to invest in programs, activities and people that will help Primera maintain its position as a top quality provider of professional services.

Meet Primera // FIRM OVERVIEW

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FIRM PROFILE

Nova Engineering, PC Professional Engineers

Nova Engineering, PC was established in 2000 as full service consulting engineering firm specializing in the design of mechanical, electrical and plumbing systems for the Commercial, Municipal, Healthcare, Educational and Industrial markets.

Our engineers have the experience and qualifications to perform mechanical, electrical and plumbing engineering services for new construction, renovations and studies. We take pride in our ability to quickly understand the client’s needs and adjust our scope of services to economically meet those needs. We have the experience to analyze and design a project to the latest technical advancements and within its budgetary constraints.

Nova Engineering coordinates with the Client and other Professionals involved with the project to deliver a high quality product.

Nova Engineering PC maintains the following:

Professional Engineer for Energy Star Projects US Green Building Council Certified Energy Professional for the City of Chicago ASHRAEInternational Code Council Registered with Illinois State Board of Elections Prequalified Electrical and Mechanical Engineer with the Illinois Capital Development Board (CDB)

NOVAENGINEERING, PC

Professional Mechanical, Electrical and Plumbing Engineers

3546 Ridge RoadLansing, Illinois 60438

Ph: 708-889-0885

2338 Cline AvenueSchererville, Indiana 46375

Ph: 219-865-3352

Offices in Illinois and Indiana

Licensed in Illinois, Indiana, Michigan, Mississippi, Ohio and Virginia

novaengineeringpc.com

FIRM PROFILE

Nova Engineering, PC Professional Engineers

Nova Engineering, PC was established in 2000 as full service consulting engineering firm specializing in the design of mechanical, electrical and plumbing systems for the Commercial, Municipal, Healthcare, Educational and Industrial markets.

Our engineers have the experience and qualifications to perform mechanical, electrical and plumbing engineering services for new construction, renovations and studies. We take pride in our ability to quickly understand the client’s needs and adjust our scope of services to economically meet those needs. We have the experience to analyze and design a project to the latest technical advancements and within its budgetary constraints.

Nova Engineering coordinates with the Client and other Professionals involved with the project to deliver a high quality product.

Nova Engineering PC maintains the following:

Professional Engineer for Energy Star Projects US Green Building Council Certified Energy Professional for the City of Chicago ASHRAEInternational Code Council Registered with Illinois State Board of Elections Prequalified Electrical and Mechanical Engineer with the Illinois Capital Development Board (CDB)

RESUME

________________________________________________________________________Nova Engineering, P.C. Professional Engineers

Michael C. Zuccarelli, P.E. Principal/ Sr. Electrical Engineer

General Background

Vice President responsible for the day-to-day operations of Nova Engineering, client development and project management of the firms electrical design team.

Experience

Mr. Zuccarelli has over 26 years of experience in designing power distribution and lighting systems for municipal projects, healthcare facilities, institutions, commercial buildings and industrial facilities. He is responsible for all aspects of projects including the development of bid specifications, drawings, construction cost estimates, load studies, voltage drop calculations, short circuit calculations and system coordination studies.

Education

Bachelor of Science Degree in Electrical Engineering Purdue University (1988)

Professional Registration

Registered Professional Engineer in Illinois - #062-051720 Registered Professional Engineer in Indiana - #PE19800437 City of Chicago Energy Code Certified

Project Role Mr. Zuccarelli will be the lead electrical engineer for the project.

Similar Project Experience Diamond Point Park – Bourbonnais, Illinois Community Park – Channahon, Illinois Millenia Community Park – Minonk, Illinois Peck Farm Park – Geneva, Illinois Chestnut Park – Franklin Park, Illinois Franklin Park – Franklin Park, Illinois Kiwanis Park – Brookfield, Illinois Downey Park – Calumet City, Illinois

Michael C. Zuccarelli, P.E.Principal/Sr. Electrical Engineer

General BackgroundVice President responsible for the day-to-day operations of Nova Engineering, client development and project management of the firms electrical design team.

ExperienceMr. Zuccarelli has over 26 years of experience in designing power distribution and lighting systems for municipal projects, healthcare facilities, institutions, commercial buildings and industrial facilities. He is responsible for all aspects of projects including the development of bid specifications, drawings, construction cost estimates, load studies, voltage drop calculations, short circuit calculations and system coordination studies.

EducationBachelor of Science Degree in Electrical Engineering Purdue University (1988)

Professional RegistrationRegistered Professional Engineer in Illinois - #062-051720Registered Professional Engineer in Indiana - #PE19800437City of Chicago Energy Code Certified

Project RoleMr. Zuccarelli will be the lead electrical engineer for the project.

Similar Project ExperienceDiamond Point Park – Bourbonnais, IllinoisCommunity Park – Channahon, IllinoisMillenia Community Park – Minonk, IllinoisPeck Farm Park – Geneva, IllinoisChestnut Park – Franklin Park, IllinoisFranklin Park – Franklin Park, IllinoisKiwanis Park – Brookfield, IllinoisDowney Park – Calumet City, IllinoisWillow Stream Park – Buffalo Grove, IllinoisSchroeder Park – Broadview, IllinoisBradley Baseball Complex – Bradley, IllinoisPeacock Park – Itasca, Illinois

RESUME

________________________________________________________________________Nova Engineering, P.C. Professional Engineers

Michael C. Zuccarelli, P.E. Principal/ Sr. Electrical Engineer

General Background

Vice President responsible for the day-to-day operations of Nova Engineering, client development and project management of the firms electrical design team.

Experience

Mr. Zuccarelli has over 26 years of experience in designing power distribution and lighting systems for municipal projects, healthcare facilities, institutions, commercial buildings and industrial facilities. He is responsible for all aspects of projects including the development of bid specifications, drawings, construction cost estimates, load studies, voltage drop calculations, short circuit calculations and system coordination studies.

Education

Bachelor of Science Degree in Electrical Engineering Purdue University (1988)

Professional Registration

Registered Professional Engineer in Illinois - #062-051720 Registered Professional Engineer in Indiana - #PE19800437 City of Chicago Energy Code Certified

Project Role Mr. Zuccarelli will be the lead electrical engineer for the project.

Similar Project Experience Diamond Point Park – Bourbonnais, Illinois Community Park – Channahon, Illinois Millenia Community Park – Minonk, Illinois Peck Farm Park – Geneva, Illinois Chestnut Park – Franklin Park, Illinois Franklin Park – Franklin Park, Illinois Kiwanis Park – Brookfield, Illinois Downey Park – Calumet City, Illinois

FRS Design Group

FRS Design Group is a design firm specializing in irrigation design and consulting for the commercial and golf markets. We have been providing independent services for over 22years for a wide array of projects through-out the Country. As a landscape architect, we only specialize in the irrigation design. This allows us to blend the needs of the landscape with the irrigation design. This knowledge allows FRS Design Group to take on any type of project, whether it may be a roof top garden in downtown Chicago, a streetscape for the Department of Transportation, water collection systems, LEED pro-jects to sports complexes. We have the knowledge to specifically design a system for your project. With years of experience, FRS Design Group is able to oversee the irriga-tion installation, ensuring the project is installed following the intent of the design. We are able complete periodic site visits to complete this task and also provide project punch lists and final acceptance of projects. FRS Design Group bring water conservation and water management into their designs to conserve the resources and incorporate smart irrigation. This may completed be water collection of rainwater from roofs and park-ing lots. It may also be from the correct use of pressure regulation, weather monitoring, soil monitoring and the correct controller management tools. Many of our clients are repeat clients, which is the best thing that can oc-cur, because then, we know we are doing the right thing and our clients are happy with our work. Although we have completed numerous projects in many states, we pride ourselves on our quality, not our quantity. We look forward to working with you in creating a successful project.

Irrigation Services

Key Personnel Dan Feick, ASLA President Professional Credentials Bachelor of Landscape Architecture Bachelor of Science Environmental Design North Dakota State University, Fargo, North Dakota Licensed Landscape Architect—Wisconsin #43-014

Service: State of Wisconsin, 2010 to 2012

Wisconsin Society of Landscape Architects Executive Board Member

Dan is president of FRS Design Group, an irrigation design and consulting firm. He has been in the irrigation design industry for over 23 years. With his land-scape architecture background he is able form integrate the irrigation into the landscape and the needs of the design. He has worked with a broad range of irrigation projects. These projects include, commercial projects, rooftop gardens, colleges, corporate campuses, govern-mental and state projects, sports fields, water collection systems, pump station projects, LEED projects all the way up to golf courses. Dan has extensive of the current products in the market for all irrigation applica-tions. His extensive knowledge of irrigation installation allows him to oversee projects from simple commercial systems to large golf courses. Since no two projects are the same, figuring out unique solutions to the client’s project is something Dan has been able to accomplish over the years. With the owner’s budget in mind, the solution has to be practical, yet effective.

Resume’

27

4. Project History References

McCaslin ParkWest Chicago, Illinois

The Hitchcock Design Group team was hired to provide design development, construction documentation, and permitting for two phases of McCaslin Park improvements. Phase One included the renovation of four ball fields with synthetic turf infields, new field orientations, fencing, player and fan amenities, picnic plaza, and concession, and restroom building. Phase One also included a connection to the adjacent church parking lot to allow the Park District and Church to have shared parking. Phase Two included additions of a volleyball court, baggo courts, open air shelters, and other picnic amenities adjacent to the Park’s existing playground. Phase Two also included the addition of a second playground to support the ball field complex and renovation of an existing stone outcropping fishing station to make it fully accessible and functional with the fluctuating pond water levels.

Location and Address27W650 North Avenue

West Chicago, Illinois

Client and ContactCarol Stream Park District

Bill Rosenberg,Superintendent of Parks

and Facilities630.784.6100

Project Dollar Amount$4,500,000

Lead Staff Member on the Project

Bill Inman

Project Start and End Dates

2011-2014(includes phased

implementation and grant application)

Completed Within BudgetYes

Completed on TimeYes

Change OrdersImplementation of the

project was managed by a Construction Manager

who coordinated change orders.

DisputesNo disputes recorded

Diamond Point ParkBourbonnais Township, Illinois

The Bourbonnais Township Park District purchased the previous Lumberyard Ballfield Complex that had been neglected for years, and was in dire need of significant repairs and renovations. Hitchcock Design Group was hired to create a vision for this park, and transform it into a community gem capable of positively impacting the park district’s revenue stream. Hitchcock Design Group developed a Master Plan that would improve the sports experience, while also making this a family-oriented, community park. Phase I priorities focused on the entry experience and the common areas within the softball pinwheel. The core area improvements included a pre-fabricated restroom and concessions building, entry plaza and signage, championship plaza and flag court, tree-lined walkways, accessible concrete walkways, spectator improvements and furnishings, and perimeter fencing and security gates. Phase II improvements included a playground, spray pad, picnic shelter, sand volleyball court, bean bag toss, and interpretive signage with native plantings.

Location and Address6279 North 1000W Road

Bourbonnais, Illinois

Client and ContactBourbonnais Township

Park DistrictHollice Clark III,

Executive Director815.933.9905

Project Dollar Amount$450,000


Bill InmanBob Ijams


PH I: 2009-2010PH II: 2011-2012



Change OrdersOne due to minor differences in site

conditions


Rosenblum ParkChicago, Illinois

Rosenblum Park, a joint venture between the Public Building Commission of Chicago, Chicago Park District, and Chicago Public Schools is the last phase in a land swap. When the new South Shore High School was constructed, the old South Shore High School was demolished, and the entire park was renovated. The park includes a combination football, soccer, lacrosse field, and a Little League field all of which are artificial turf. There is also a softball field, an adult baseball field, two basketball courts, two tennis courts, and a children’s play area and spray pool. New utilities including underground detention, water, sewer, and pedestrian and sports lighting were installed. A walking path links the site amenities while site furnishings and landscaping complete the park. Hitchcock Design Group was responsible for project management and landscape architectural services from design development through construction phase services.

Location and Address7547 South Euclid Avenue

Chicago, Illinois

Client and ContactPublic Building

CommissionErin Lavin Cabonargi,

Executive Director312.925.2716



Bill InmanBob Ijams


2011-2012







AwardsSpecial Achievement

Award, American Council of Engineering

Companies 2013

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Hassert ParkCrest Hill, Illinois

This youth-oriented regional sports complex is adjacent to 600 acres of Will County Forest Preserve District and IDNR property. The master plan for the 160-acre site focuses on opportunities for active recreation on softball, baseball, soccer, football and lacrosse fields. The plan also includes a skate park, dog park, community center, trails, play environments, shelters, picnic areas, miniature golf and batting cages. After creating the master plan, Hitchcock Design Group was hired to perform construction documentation and construction phase services for Phase One, a 10-acre parcel on the north end of the complex. The project’s complex size and scope involves agency review from the IDNR, Will County DOT, Lockport Township Fire Protection District, City of Crest Hill, US Fish & Wildlife, Lewis Airport and Lewis University. In the process of phased implementation, the park has pursued IDNR OSLAD funding twice, and successfully received matching grant funds from both applications.

Location and Address19623 Renwick Road

Lockport, Illinois

Client and ContactLockport Township

Park DistrictSue Micklevitz,

Executive Director 815.838.1183

Project Dollar AmountPH I: $1,095,707

PH II: $1,064,474PH III: $2,749,206

PH IV: $522,742


Bill Inman


2006-2014(includes phasedimplementation)



Change OrdersYes, due to client requests

due to minor differences in site conditions or

jurisdictional inspection changes.

DisputesClient representative on

Phase I project disagreed with seed spec used for

natural turf soccer fields.To preserve long-term

client relations, HDG credited client a portion

of professional service fee as dictated by owner.

Seed spec was adjusted for future phases.

Willow ParkNorthfield, Illinois

Charged with renovating an aging sports facility and improving drainage for fields that are almost completely within the floodplain, Hitchcock Design Group worked with the project team from concept through construction administration. The site improvements include a shelter, pedestrian amenities and a shoreline overlook. Sports field improvements support little league baseball, softball, pony baseball and multi-purpose turf fields. With funding from an Illinois EPA 319 grant, the plan provides bank restoration along the North branch of the Chicago River and the planting plan is comprised of native vegetation to support the clean water initiative. Educational signage by Hitchcock Design Group discusses water quality and the components of a healthy water system.

Location and Address401 Wagner RoadNorthfield Illinois

Client and ContactNorthfield Park District

George Alexoff, Executive Director

847.446.4428



Bill Inman


2006-2009






DisputesNone

Replica FieldsRomeoville, Illinois

As the first phase of the Lewis University Sports Complex of Romeoville’s Master Plan, Replica Fields creates a first-class venue for the Lewis University softball and baseball programs, as well as to serve as a youth baseball camp facility. Initially led by the Village of Romeoville, the development is a public-private partnership between the village, university and a private sports training academy. As an economic development opportunity, the project positions the surrounding area for tourism and retail growth. The complex will be managed by the private sports academy, which hosts training camps for participants nationwide. The work scope includes a feasibility study, entitlement process, and site character development. The complex is comprised of nine baseball fields, and support amenities of concessions and play environments. Each field mimics a different major league ball park, including a championship field that duplicates U.S. Cellular Field, home of the Chicago White Sox.

Location and AddressRomeoville, Illinois

Client and ContactG23 Sports

Larry Gould, Vice President847.640.9300



Bill Inman


2009



Change OrdersN/A

DisputesN/A

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5. Claim/Litigation History

Claim/Litigation History

Hitchcock Design Group has had no legal actions within the last five years in which we have been a debtor in bankruptcy, a defendant in a lawsuit for deficient performance under an agreement or contract, a respondent in an administrative action for deficient performance on a project, or a defendant in a criminal action.

Hassert Park: Lockport, Illinois

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6. Project Summary

Central Park: Glencoe, Illinois

Project Summary

The following process summary, or scope-of-services, is an example of a typical step-by-step approach to implementing projects like Central Park. We can use this outline to discuss and refine the Glencoe Park District’s exact expectations of the process.

PRELIMINARY DESIGN SERVICESThe goal for this part of the agreement is to finalize the program and reach consensus on a preliminary design approach for the proposed capital improvements.

A. Program and Analysis PhaseObjective: The objective is to confirm the project program, characteristics of the existing resources, probable permit requirements, owner/users and stakeholder interests and produce new maps and a program summary that will be the basis for further design.

Process: Specifically, the Hitchcock Design Group team will:1. [Meeting #1: Staff] Conduct a Kick-off and Programming Workshop with client

representatives and the other project team members confirming:a. Project area ownership and accessb. Goals and objectivesc. Project team structure and responsibilitiesd. Constituent interests and jurisdictional agenciese. Available data and data gathering needsf. Budgeted costs and potential revenue sourcesg. Communications and decision making protocolh. Project schedule

2. Identify Jurisdictional Interests by discussing the project with representatives of appropriate constituent and regulatory groups including:a. Municipalityb. Adjacent property owners

3. Collect Data for the project area and the immediate surroundings including:a. Local ordinances and development standardsb. Environmental reportsc. Geo-technical reportsd. Topographic surveyse. Aerial photographyf. Boundaries, property ownership and easementsg. Utility atlasesh. Power and communication utilitiesi. Zoning and land-use information

4. Photograph the Project Area and immediate surroundings in order to identify readily apparent physical conditions and patterns of use.

5. Secure Pricing to Provide a Geotechnical Investigation Report from qualified geotechnical firms to a depth range of 5’ to 30’ at the locations of the proposed improvements to define:a. Strength, consolidation and bearing capacities of the existing sub-surfaceb. Presence of any unsuitable sub-grade materials

6. Secure Pricing to Provide Soil Sampling and Laboratory Chemical Analysis from qualified soil scientist to determine what admixtures may be necessary to promote plant growth.

7. Secure Pricing to Provide a Boundary and Topographic Survey from qualified professional land surveyors, establishing horizontal and vertical ground control and locating natural features and manmade improvements including:a. Property linesb. Rights-of-wayc. Easementsd. Property ownershipe. Bench marks visible from projectf. Contours at one foot intervalsg. Tagged and numbered trees, 4” caliper and largerh. Aboveground and underground water, storm and sanitary utilities including size, type,

structures, grates and inverts (based on available utility atlases)i. Aboveground and underground power and communication utilitiesj. Buildings and other structuresk. Curbs, walks, roadways, drives, lights, signals and fencingl. Soil boring locations

8. Prepare Base Maps at Appropriate Scales using the inventoried data and the boundary and topographic survey.

9. Prepare a Site Analysis Plan including:a. Opportunities and constraintsb. Natural resourcesc. Infrastructured. Adjacent influences

10. [Meeting #2: Public] Conduct a Community Input Meeting in a facility designated by you, gather input from attendees regarding the elements that the community would like to have in this project and record input. .

11. Interview Stakeholders and other interested parties to determine their goals and objectives, standards and concerns. Known stakeholders include:a. Board of Commissionersb. Other

12. Prepare a written Project Program that includes:a. Administrative considerations (approvals, process)b. Project design programc. Jurisdictional factorsd. Budget informatione. Project Schedulef. Running list of project issues and action items

13. Review the Research and Analysis by forwarding the written Project Program and discussing with client representatives and other project team members.

Deliverables: Base Maps, Site Analysis Plan, Written Project Program

B. Schematic Design PhaseObjective: The objective is to reach consensus on the type, location, organization, scale, character and potential cost of specific capital improvements.

Process: Following your approval of the Research and Analysis Phase, the Hitchcock Design Group team will:

1. Prepare Land-Use Diagram Alternatives to explore opportunities for site ordering and circulation

2. Prepare Schematic Design Alternatives illustrating site geometry and the scale, type and organization of the project elements including:a. Field improvementsb. Sports lightingc. Support amenitiesd. Landscape improvementse. Grading and drainage

3. Prepare Preliminary Engineering Recommendations including:a. Storm water management and water resourcesb. Waterc. Electrical

4. Prepare the Schematic Design Documents including:a. Plan view drawings at an appropriate scaleb. Cross sections, elevations and enlarged plan view drawingsc. Representative photographs from other projects

5. Prepare a preliminary Construction Cost Opinion using recognized systems and unit costs in the Construction Specification Institute format.

6. Coordinate with Manufacturers for the items designated to be manufactured that can be competitively shopped, forwarding schematic plan, cost information and design criteria to and request the preparation of equipment options, presentation boards and a materials list in accordance with our criteria.

7. [Meeting #3 & #4: Staff] Review the Schematic Design Documents with you at 50% (alternatives) and 100% completion milestones (preferred strategy). Prepare written summaries of discussions and update the Project Program following each meeting.

8. Review the Schematic Design Documents with your Risk Provider.

9. Review the Schematic Design Documents with Jurisdictional Agencies as appropriate to this phase of work.

10. [Meeting #5: Board] Present to Schematic Design documents to elected officials for input and approval.

11. [Meeting #6: Public] In a facility designated by you, prepare for and conduct the Design Input Meeting to gather input from attendees that are invited by you. The purpose of this

meeting will be to solicit thoughts, ideas and concerns about the design from the attendees and to carefully record public input.

12. Establish a Project Web Page to facilitate ongoing public input.

13. Summarize the Meeting by creating the Design Input Meeting Report, which includes raw data, attendee list and conclusions.

Deliverables: Schematic Design Documents, Cost Opinion, Project Web Page, Meeting Summaries, updated Project Program

C. (OPTIONAL) Grant Preparation Phase: Illinois Department of Natural Resources Open Space Land Acquisition and Development Grant (IDNR OSLAD)Objective: Meet the requirements of the IDNR OSLAD grant submittal and support a successful review of the document by the grant administrator.

Process: Following your approval of the Master Plan Phase, the Hitchcock Design Group team will:1. [Meeting #7: Staff] Meet with you to make preliminary design decisions required by the

grant process including: equipment selection, general material choices, etc.

2. Prepare a Facility Needs Analysis Worksheet based on IDNR criteria for grant award to confirm that the project direction complies with typical Grant Administrator objectives.

3. Obtain and Prepare the Required Documents for an IDNR OSLAD grant submittal package including: application forms, plan graphics, cost opinions, etc.

4. Conduct a Phone Conference with your IDNR Grant Administrator to review the project.

5. [Meeting #8: Staff] Meet with you to review the draft application and obtain signatures.

6. Deliver the OSLAD Grant Application prior to the required submittal deadline of July 1st.

7. Answer Incidental Questions posed by the IDNR Grant Administrator. Respond to deficiency review letter if needed.

8. [Meeting #9: Staff / IDNR] Meet with IDNR on site to review and discuss the project.

9. Prepare Two (2)-Sided Presentation Board for your use in Springfield IDNR presentation including:a. Plan view rendering of the Master Planb. Context map showing the projects location within your boundaryc. Speaking points

Deliverables: Meeting Summaries, Facility Needs Worksheet, Grant Application, Presentation Board

FINAL DESIGN SERVICES

Design Development PhaseObjective: The objective is to reach consensus with the client and jurisdictional authorities on the final design, probable cost and construction strategy for the proposed improvements.

Process: Following your approval of the Schematic Design Phase and/or the Master Plan Phase, the Hitchcock Design Group team will:

1. Finalize the Design including size, horizontal and vertical geometry, structure, materials and finish, as appropriate, for the proposed improvements including:a. Vehicular and pedestrian circulation featuresb. Site improvements including:c. List amenities hered. Landscape improvementse. Architecturef. Grading and drainage

2. Refine the Preliminary Engineering recommendations including: a. Storm water management and water resourcesb. Waterc. Electrical

3. Prepare the Design Development Documents including:a. Existing conditions informationb. Plan view drawingsc. Descriptive supplemental drawingsd. Outline specificationse. Product dataf. Material samples

4. Prepare a summary of estimated quantities and Update the Construction Cost Opinion.

5. [Meeting #10 & #11: Staff] Review the Design Development Documents with you at the 50% and 100% completion milestones. Prepare written summaries of discussions and update the Project Program following each meeting.

6. Review the Design Development Documents with Jurisdictional Agencies as appropriate to this phase of work.

Deliverables: Design Development Document, Cost Opinion, Meeting Summaries updated Project Program

B. Construction Documentation PhaseObjective: The objective is to produce the final drawings, specifications, quantity schedules, project manual and other bid documents that will be used to competitively bid and construct the improvements.

Process: Following approval of the Design Development Phase, the Hitchcock Design Group team will:1. Finalize the Graphic Documentation that will be used to bid and construct the

improvements including:a Digital construction drawings

i. Cover sheet, notes and legendii. Existing conditions plansiii. Site preparation plansiv. Grading and drainage plans

v. Storm Water Pollution Prevention plans (SWPPP)vi. Utility plansvii. Layout and materials plansviii. Landscape plansix. Site construction details

2. Finalize the Written Documentation that will be used to bid and construct the improvements including:

a. General and Supplementary Conditionsb. Technical specifications

3. Prepare a summary of estimated quantities and Update the Construction Cost Opinion.

4. [Meeting #12 & #13: Staff] Review the Construction Documents with you at 50% and 100% completion milestones. Prepare written summaries of discussions and update the Project Program following each meeting.

5. Perform internal Quality Management Review of the Construction Documents.

Deliverables: Construction Drawings, Construction Specifications, Cost Opinion, Meeting Summaries, updated Project Program

C. Permitting PhaseObjective: The objective is to obtain the required permits.

Process: Following approval of the Construction Documentation Phase, the Hitchcock Design Group team will:

1. Prepare and assemble Permit Documents including:a. Site Development Permit with local Municipality and their respective engineerb. Storm Water Permit with local Municipality or County c. NPDES for the IEPA

2. Submit Permit Documents as required to the respective regulatory agencies.

3. Communicate with you as necessary to Discuss Review Letter(s) received from regulatory agencies.

4. Make One (1) Set of Authorized Revisions to the appropriate Permit Documents and resubmit to the respective regulatory agencies.

Deliverables: Permit Documents, Revisions

D. Bidding and Negotiation PhaseObjective: The objective is to help the client select a qualified contractor to construct the improvements.

Process: Following your approval, the Hitchcock Design Group team will:1. Place Bidding Documents in Online Digital Plan Room for bidding distribution and

Management.

2. Recommend Reputable Contractors for your consideration.

3. Help you advertise the bid letting by preparing Legal Notice for your use in publicizing the bid.

4. [Meeting #14: Staff / Prospective Bidders] Conduct a Pre-Bid Meeting for interested bidders.

5. Answer Questions and Issue Written Addenda, when appropriate, to all bidders regarding changes to or clarifications of the Contract Documents.

6. [Meeting #15: Staff / Prospective Bidders] Attend the bid opening and record the results.

7. Prepare a Bid Tabulation spreadsheet.

8. Perform Reference Checks for the apparent low bidder’s references.

9. Issue a Bid Results Summary Letter.

Deliverable: Bidding Documents, Legal Notice, Addenda, Bid Tabulation, Results Summary Letter, Meeting Summaries

E. Interpretive Signage Design PhaseObjective: The objective is to build consensus on learning outcomes and storytelling techniques and to prepare final layout and graphics to build consensus on the interpretive experience.

Process: The Hitchcock Design Group team will:1. Conduct programming discussion with you to determine:

a. Desired programmatic uses of the interpretive elementsb. Relevant topicsc. Learning approaches (contextual, chronological, historical)d. Learning outcomes

2. Prepare a Conceptual Write-up for each sign including; written topic statements (and sub-topics, if applicable), a list of content expansion points, points of emphasis and learning outcome specifics for each sign.

3. Prepare Conceptual Sign Sketch to define shape, base and graphic layout.

4. Prepare Draft Content including headlines, narrative bodies and interpretive image list for the topics (and sub-topics, if applicable) for each sign.

5. Conduct In-House Internet Research or contact institutions to find suitable images as needed.

6. Assemble Low-Resolution Preliminary Layouts of each sign including borders and backgrounds, arrangement of text and graphics and electronic file assembly.

7. Print Color Draft Originals of each sign and meet with you for a layout review as part of the other indicated meetings.

8. Prepare High-Resolution Final Layouts following receipt of your final comments, for each signs.

9. Coordinate with a Selected Sign Manufacturer to provide manufacturing services.

10. Send Sign Manufacturer the Print-Ready Files and request sign material color samples of each sign. Conduct internal design intent review and forward to you for your review, comment and approval.

Deliverables: Conceptual write Up, Sign Sketches, Draft Content, Preliminary Layouts, Final Layouts, Print-Ready Files

CONSTRUCTION PHASE SERVICESThe goal for this part of the engagement is to help the client get the improvements constructed. Following award of the work to a Contractor, Hitchcock Design Group will provide these Construction Services until Final Acceptance of the work, or until 60 days after Substantial Completion of the work, whichever occurs first.

A. Construction AdministrationObjective: The objective is to help you finalize and administer your construction contract with the Contractor.

Process: Following your award of the work to a Contractor, the Hitchcock Design Group team will provide these Construction Services until Final Acceptance of the work, or until 60 days after Substantial Completion of the work, whichever occurs first:

1. Help you prepare an Owner / Contractor Agreement.

2. [Construction Meeting #1: Staff / Contractor] Conduct a Pre-Construction Meeting with you and the Contractor to review:a. Contractor mobilization and stagingb. Contractor schedulesc. Contractor submittalsd. Responsibilitiese. Communicationsf. Payment procedures

3. Issue Interpretations or Clarifications of the Contract Documents when requested by: you or the Contractor.

4. Prepare recommendations for construction Change Orders, as requested by:a. You, because of a change that you wish to make to the scope of the Contractor’s workb. The Contractor because of the discovery of job site conditions that were concealed or

unknown when the Owner / Contractor Agreement was executed, as approved by you

5. Review Submittals and Shop Drawings, product data and material samples which the Contractor is required to submit for the limited purpose of determining their general conformance with the design concept and information contained in the Contract Documents.

6. Review Testing Procedures and data provided by independent testing services.

7. Visit Nurseries local to the project site (within a one (1) day period) with the contractor to select certain, specified plant materials including:a. Shade, ornamental and evergreen treesb. Representative shrubs

8. Prepare written Payment Recommendations upon review of Contractor’s monthly payout applications.

Deliverables: Owner / Contractor Agreement, Clarifications, Change Orders, Submittal Review, Testing Review, Payment Recommendations

B. Construction ObservationObjective: The objective is to become familiarized with the progress and quality of the Contractor’s work and to determine if the work is proceeding in general conformance with the contract documents.

Process: During construction, we will:1. [Construction Meeting #2 - #12: Staff / Contractor] participate in Site Meetings (ten (10)

total progress meetings budgeted) with you and the contractor to become familiarized with the progress and quality of the Contractor’s work and to determine if the work is proceeding in general conformance with the contract documents.

2. Prepare Field Reports of the progress meetings at the site with you and the Contractor.

Deliverables: Field Reports

C. Contract Close-outObjective: The objective is to help the client close out its construction contract with the Contractor.

Process: After the Contractor notifies the client that the work is Substantially Complete, Hitchcock Design Group will:

1. [Construction Meeting #13: Staff / Contractor] Participate in one (1) site visit to conduct a walk through and prepare a Punch List upon substantial completion of the construction of the work documented by us.

2. Review Contract Close-out Submittals required as provided by the Contractor, such as but not limited to:a. Operating and maintenance manualsb. As-built record drawingsc.. Labor and material lien waiversfd Payment applications

3. [Construction Meeting #14: Staff / Contractor] Participate in one (1) site visit to conduct a walk through to verify completion of a punch list items and Establish Final Acceptance.

4. Prepare Final Payment Recommendations regarding the Contractor’s request for acceptance of substantially and finally completed work.

Deliverables: Punch List, Closeout Submittal Review, Final Payment Recommendation

General Project AdministrationWe will manage the performance of our own work throughout the term of the contract by providing the following services:

A. Communications1. Schedule, create agendas and summarize the highlights of periodic meetings2. Rehearse, attend and present at public forums identified3. Collect and disseminate communications from other parties4. Periodically inform your representative about our progress

B. Schedules1. Create, periodically update and distribute the project schedule2. Coordinate the activities of our staff and our consultants

C. Staffing1. Select and assign staff members and consultants to appropriate tasks and services2. Prepare and administer consultant agreements

D. File Maintenance1. Establish and maintain appropriate correspondence, financial, drawing and data files2. Obtain appropriate insurance certificates from consultants3. Maintain appropriate time and expense records

Additional ServicesWe may provide additional services, at your approval that are not included in the Basic Services, such as:

1. Revisions to previously-completed and approved phases of the Basic Services2. The services of additional consultants not specified in the proposal documents3. Meetings with you or presentations to other parties not specified in the Basic Services4. Detailed quantity estimates and construction cost opinions using data or formats other than

our own5. Detailed written summaries of our work or our recommendations6. Services rendered after the time limitations set forth in this contract7. Services required due to the discovery of concealed conditions, actions of others, or other

circumstances beyond our control8. Services required to restart the project if you suspend our work at your convenience for more

than 90 days during the performance of our services9. Preparation of segregated or multiple contract bid sets or more than one Owner / Contractor

agreement10. Services rendered after Final Acceptance of the Contractor’s work or services rendered more

than 60 days after Substantial Completion of the Contractor’s work

AuthorizationServices or meetings not specified in this scope of services will be considered additional services. If circumstances arise during our performance of the outlined services that we believe require additional services, we will promptly notify you about the nature, extent and probable additional cost of the additional services, and perform only such additional services following your written authorization.

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7. Supervision Approach

Rosenblum Park: Chicago, Illinois

Supervision Approach

Hitchcock Design Group’s reputation rests heavily on the quality of our built projects. In our 35-year history, the Chicagoland recreation marketplace has relied heavily on our services to design, engineer and oversee the construction of their most important community assets. To that end, our philosophy, with respect to our staff’s onsite involvement, is well beyond industry-standard advocacy.

Specifically, our preference is to be onsite whenever the contractor is actively engaged in significant or transitional construction progress to review work for contract-document compliance craftsmanship. This usually results in leading weekly meetings with the contractor and Park District. We will develop recommendations from our observations regarding changes, acceptance/denial of work, contractor payment certification, schedule and quality that parallel best-practices. The close-out of the contract includes punch-list visits and verifications, operational and as-built assembly and written final-payout recommendation.

Post-construction services are provided to our clients free of charge to respond to field issues related to warranty enforcement.

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8. Dispute ResolutionApproach

Dispute Resolution Approach

In the event that the need for dispute resolution arises, Hitchcock Design Group approaches such situations by entering into non-binding mediation with a mutually agreed upon mediator before initiating any litigation. Demand for mediation shall be made by written request to the other party. A party shall make a demand for mediation within a reasonable time after a claim or dispute arises, and both parties agree to mediate in good faith. Mediation fees shall be shared equally.

In the event that mediation does not resolve the dispute(s) within 90 days of demand, either party may pursue its rights through litigation in a court of appropriate jurisdiction. In any proceeding following unsuccessful mediation, the substantially prevailing party shall be entitled as part of any money judgment, in addition to such other relief as may be granted, to a reasonable sum for reimbursement of attorneys’ fees and costs.

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9. Errors and Omissions Approach

Errors and Omissions Approach

Hitchcock Design Group strives to complete its services in a manner that meets or exceeds Client expectations. However, we recognize that neither our services nor our deliverables are perfect. When the occasional dispute arises during an engagement, regardless of its nature, Hitchcock Design Group’s project manager is responsible for clarifying the facts, discussing the options with the project leader (a company Principal) and collaborating directly with the Client representative to determine and execute an appropriate resolution, all while continuing to manage the timely completion of Hitchcock Design Group’s services. If the project manager and Client representative are unable to resolve the dispute, Hitchcock Design Group’s project leader will participate, directly, in the resolution.

Hitchcock Design Group is committed to resolving a dispute before it escalates into a claim, and resolving a claim before it escalates into a lawsuit. If a dispute escalates to a claim against Hitchcock Design Group by the Client and direct negotiations between senior Hitchcock Design Group and Client representatives fail to resolve the claim, then Hitchcock Design Group will:

1. Continue to manage the performance of its services in accordance with the Professional Services Agreement,

2. Prepare a concise summary of the claim including facts and potential resolution options,3. Meet with Hitchcock Design Group’s Executive Committee to review the claim and determine

resolution options,4. Notify Hitchcock Design Group’s professional liability insurer regarding the facts, resolution

attempts and options,5. Notify Hitchcock Design Group’s sub-consultants, if appropriate, and engage their

participation,6. Request (as a part of its standard Professional Services Agreement) that all parties in the

dispute submit to non-binding mediation with an experienced alternative dispute resolution mediator (such as qualified, third party attorney or a local office of JAMS).

7. Involve the Hitchcock Design Group project manager and a Sr. Principal with binding decision-making authority in the mediation, until a satisfactory resolution is reached or abandoned,

8. Prepare the appropriate Release and Settlement of Claims in accordance with the mediation,9. Comply with the Release and Settlement of Claims.

As a last resort, if mediation is unsuccessful, then any party in the dispute may file a lawsuit.

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10. Insurance Coverage

Lakefront Park: Glencoe, Illinois

Insurance Coverage

Hitchcock Design Group maintains General Liability, Worker’s Compensation, Automobile Liability and Professional Liability Insurance at all times.

General Liability through Cincinnati Insurance Company effective 02/07/15 - 02/07/16

Commercial General Liability $1,000,000 per occurrence / $2,000,000 per aggregate

Automobile Liability $1,000,000 combined single limit

Excess Umbrella Liability $5,000,000 per occurrence and aggregate Workers Compensation $500,000 / $500,000 / $500,000 Employers Liability Statutory Limits

Professional Liability through Everest National Insurance Company effective 10/15/14 -10/15/15

Professional Liability $2,000,000 per claim / $2,000,000 aggregate

Henry J. Kalk Park: Glencoe, Illinois

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11. Contract Form

Example

J:\Marketing\06 Business Development\Glencoe Park District\Central Park\07 Proposal-Qualifications\professional services agreement 201ymmdd client project.docx

Professional Service Agreement This agreement (Agreement) between Hitchcock Design, Inc., an Illinois corporation doing business as Hitchcock Design Group (HDG), 225 West Jefferson Avenue; Naperville, Illinois 60540 and [Client Name] (Client), is entered into on[DATE] , and includes eight parts: Project Description, Project Team, Scope of Services, Schedule, Compensation and Payment, Client Responsibilities, Additional Conditions and Acceptance. PART ONE: PROJECT DESCRIPTION Insert or attach the name and a description of the project including type of outcome (for instance; master plan or construction docs), location, limits (map), budget and deadline, if any. PART TWO: PROJECT TEAM Insert or attach a list of the HDG project leader and manager, consultants and client representative. PART THREE: BASIC SERVICES The attached Scope of Services is made a part of this Agreement. Attach the scope and deliverables. If necessary, attach a list of services that are specifically excluded. PART FOUR: SCHEDULE The attached Preliminary Schedule is made a part of this Agreement and may be updated from time to time as the project advances. PART FIVE: COMPENSATION AND PAYMENT Fee Type and Amount Client agrees to compensate HDG for the Authorized Scope of Services described in Part Three of this Agreement as follows:

Name of phase Fixed Fee, Hourly, etc. $AMOUNT Name of phase Fixed Fee, Hourly, etc. $AMOUNT Name of phase Fixed Fee, Hourly, etc. $AMOUNT

Total Professional Fees: $AMOUNT Authorized Additional Services If circumstances arise during HDG’s performance of its Scope of Services that require additional services, HDG will notify Client about the nature, extent and probable additional cost of the additional services, and perform only such additional services following Client’s written authorization. Client agrees to compensate HDG for Authorized Additional Services in addition to the fee for the Authorized Scope of Services. Reimbursable Expenses Deliverables identified in the Scope of Services are included in the fee. In addition to the fees for the Authorized Scope of Services and Authorized Additional Services, Client agrees to compensate HDG for delivery, travel, and reproduction expenses at of HDG’s actual cost. Mileage is calculated at the current IRS reimbursable rate. Standard Rates The attached Billing Rates are made a part of this Agreement.

Example

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Payment Invoices Each month, or at other appropriate intervals, HDG will provide an invoice that describes the invoice period, the services rendered, fees and expenses due, payment due date, billing history and other appropriate information. Invoices for fixed fees will describe the percentage of the services completed. Invoices for hourly fees will describe the tasks, hours and hourly rates for the services completed. Statements Each month, HDG will issue a statement of Client’s account describing the outstanding invoices and balances for each contract, the aggregate outstanding balance, and the aggregate credit limit. Progress Payments HDG requires a $5,000 retainer prior to commencing its services. The retainer will be held by HDG, without interest, for the duration of the engagement and applied to HDG’s final invoice. Client agrees to promptly review HDG invoices and make full payment for Authorized Scope of Services, Authorized Additional Services and Reimbursable Expenses. Payment of each invoice is due upon receipt, and will be past due if not paid in full within 30 days of the invoice date. If Client objects to any portion of the invoice, Client agrees to notify HDG, in writing, within 7 days of receipt regarding the Client’s objection and pay the undisputed invoice amount in accordance with this Agreement. HDG requires full payment for the Concept Development phase prior to submitting Preliminary Development Plans to any reviewing agency and full payment for the Preliminary Development Plans before providing any Public Process services. Interest and Collection Costs Client agrees to pay a finance charge of 1½% per month on unpaid account balances that are past due. In the event that HDG must retain an attorney to enforce Client’s payment obligations, Client agrees to pay HDG’s reasonable attorneys’ fees and costs, regardless of whether suit is filed. PART SIX: CLIENT RESPONSIBILITIES Representation Client agrees to designate a representative authorized to act on its behalf. HDG will direct communications to Client through its designated representative. Client agrees to communicate with HDG’s project manager in a timely manner in order to expediently advance HDG services. Program Requirements The preliminary program is attached. Client agrees to provide customary program requirements for the project, including objectives, standards and criteria, schedule, process, communications and budget. Existing Conditions Client agrees to provide current information regarding the existing conditions for the project area, including: boundary, legal description, ownership, easements and restrictions; topography and benchmark; soils, utilities, hydrology/wetlands, vegetation, land uses, archeology, traffic. HDG is entitled to rely on the accuracy and completeness of the information provided. Access Client agrees to provide HDG and its sub consultants access to the property for observation.

Example

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Specialized Consultation Client agrees to provide the services of specialized consultants, not identified on the Project Team, when they are needed to meet Client’s project program requirements. Changed Conditions Client agrees to promptly notify HDG in writing of any condition, event or circumstance that may affect the performance of our services. Financing Client agrees to compensate HDG regardless of Client’s ability to secure loans, mortgages, additional equity, grants or other supplementary financing for the project. If requested, Client agrees to provide evidence that Client is capable of paying for the services described in this Agreement. Permits Unless specifically described in HDG’s Basic Services, Client agrees to obtain and pay for all necessary permits from authorities with jurisdiction over the Project. Delay Client agrees to comply with Part Six of this Agreement and to render decisions in a timely manner so as not to delay the orderly and sequential progress of our services. Maintenance Client agrees that proper project maintenance is required after the project is complete and that a lack of or improper maintenance may result in damage to property or persons. Client further agrees that HDG is not responsible for the results related to any lack of or improper maintenance. Client Expense Client agrees to comply with Part Six of this Agreement at its own expense. PART SEVEN: ADDITIONAL CONDITIONS Standard of Care HDG will perform the Authorized Scope of Services and Authorized Additional Services in accordance with generally accepted standards of ordinary and reasonable skill exercised by landscape architects and planners at the time and location such services are rendered. Suspension of Services If Client has not paid HDG’s invoice within 90 days of the invoice date, or if Client has an open aggregate account balance of more than (insert number), whichever is less, HDG may suspend services under this Agreement by providing 7 days written notice to Client. HDG shall have no liability because of such suspension of services. If either party to this Agreement suspends services for more than 30 consecutive days, Client agrees to compensate HDG for services performed prior to notice of such suspension, and when the Project is resumed, compensate HDG for costs incurred during the interruption and resumption of services. Client further agrees to equitably adjust HDG’s schedule and fees for the remaining services. Termination of Services Either party may terminate this Agreement upon not less than seven days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the terminating party. Client may terminate this agreement for its convenience and without cause by providing not less than seven days written notice. If Client terminates this Agreement for its convenience and without cause, Client agrees to compensate HDG for services performed prior to the termination, together with Reimbursable Expenses and Authorized Additional services.

Example

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Ownership of Documents HDG retains the ownership of documents prepared by us as instruments of service. Upon payment of outstanding invoices related to this Agreement, Client is granted a non-exclusive, non-revocable license to use the documents, or copies of the documents, created during the performance of HDG’s services for reference, marketing and operation of the project. However, HDG retains the exclusive copyright to the plans, designs and information contained on the documents and all other use of the documents is expressly prohibited except when granted, in writing, by HDG. Client agrees to defend and hold HDG harmless from any claim arising from the alleged damages as a consequence of re-use or unauthorized use of the documents. If HDG provides any documents in digital format, at Client’s direction, HDG cannot and does not represent, warrant or take any responsibility for the proper operation, compatibility or use of any third party software products or the media on which the documents are transmitted, including but not limited to software, memory devices or transmission by electronic mail. Credit Client agrees to give HDG proper credit for its professional services in Client’s official communications, published articles, and temporary project identification signage. Risk Allocation and Indemnity HDG is responsible only for the Scope of Services authorized in this Agreement. Client may choose to modify HDG’s deliverables at Client’s risk. Client agrees to defend, indemnify and hold HDG harmless for damages, which may occur as a result of modifications made to our deliverables by others without our authorization, or for damages, which may occur because of the improper or negligent work of others. Client agrees to indemnify and hold HDG harmless for any delay in the performance or progress of the project, or for any costs or damages sustained by Client resulting from such delay caused by any act or neglect by Client or Client’s representatives, or by any third party acting on Client’s behalf, or by changes ordered in the project as a result of any regulatory authority, or riot or civil commotion, or by any other cause beyond HDG’s control. In the event of such delay, HDG will proceed with due diligence to alleviate the delay and continue the performance of its obligations under this contract. Client further agrees to indemnify and hold HDG harmless from delays or losses experienced by Client or others resulting from the discovery of concealed conditions, which require additional professional services, disposal, mitigation, or other remedial action. Client also agrees to indemnify and hold HDG harmless from delays or losses experienced by Client or others, which result from the discovery of hazardous wastes, and contaminants or pollutants, which require remedial design, mitigation, or other remedial action. When such discovery warrants the need for additional professional services by HDG, those services will be considered additional services. HDG agrees to indemnify and hold harmless the Client against damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, to the extent caused by the negligent performance of HDG and its sub consultants. Limitation of Liability Client agrees to limit any claim made against HDG to the amount of compensation actually paid to HDG under this Agreement, or $XXXXX (total amount of fee or some other amount), whichever is less. This limitation of liability applies to all claims including, breach of contract, torts or any other theory. Insurance HDG maintains General Liability, Worker's Compensation, Automobile Liability and Professional Liability Insurance at all times. Certificates of Insurance are available on request.

Example

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Waiver of Subrogation Both parties to this Agreement waive the right of subrogation for damages covered by property insurance. Quantity and Cost Opinion HDG has no control over the cost of labor, materials, and equipment or the services of others. HDG provides quantity summaries and opinions of probable cost based on its professional judgment, familiarity with the construction industry, and on recent, comparable bidding results. Consequently, HDG does not guarantee the accuracy or thoroughness of its quantity summaries or opinions of probable cost. HDG approximates certain quantities and/or costs for Client’s convenience. The Contractor is responsible for determining actual quantities and providing sufficient labor, services, equipment, and materials to complete the work as drawn and specified. Construction Phase Limitations HDG will not supervise, direct, or control the Contractor’s work. HDG has no authority or responsibility for the methods, techniques, or sequencing of construction, or for the safety or welfare of the Contractor’s forces. Accordingly, HDG does not guarantee the performance of the Contractor. HDG will provide Certification or other opinions of the Contractor’s work based on HDG’s observations and data supplied to us by the Contractor. Client acknowledges that HDG will not make continuous or exhaustive observations of the work and that HDG’s recommendations for preliminary acceptance of partially or substantially completed work do not assure the final acceptance of work that may, subsequently, found to be defective. Third Party Approvals HDG will work diligently to help Client secure approvals from the appropriate regulatory authorities related to the services specified in this Agreement. However, HDG cannot guarantee the approval of the project by any regulatory agency or third party. Client agrees to compensate HDG for our professional services regardless of the outcome of Client’s applications for approval by others. Dispute Resolution Both parties agree to submit disputes arising out of this Agreement or relating to the services outlined in the Agreement to non-binding mediation with a mutually agreed upon mediator before initiating any litigation. Demand for mediation shall be made by written request to the other party. A party shall make a demand for mediation within a reasonable time after a claim or dispute arises, and both parties agree to mediate in good faith. Mediation fees shall be shared equally. In the event that mediation does not resolve the dispute(s) within 90 days of demand, either party may pursue its rights through litigation in a court of appropriate jurisdiction. In any proceeding following unsuccessful mediation, the substantially prevailing party shall be entitled as part of any money judgment, in addition to such other relief as may be granted, to a reasonable sum for reimbursement of attorneys’ fees and costs. Choice of Law This Agreement is governed by the laws of the County of DuPage and the State of Illinois. Authorization If HDG is authorized to commence and/or continue providing services, either orally or in writing, prior to the execution of this Agreement, such authorization will be deemed an acceptance of this Agreement. If so authorized, Client agrees to compensate HDG for such services in accordance with these terms and conditions as though this Agreement were fully executed by both parties.

Example

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Extent This contract constitutes the entire agreement between HDG and Client. It supersedes all previous written or oral understandings. It can be supplemented, or amended, only by the execution of a new written agreement. PART EIGHT: ACCEPTANCE Please indicate your acceptance of this Agreement by returning two copies, each with original signature. A countersigned agreement will be returned to you. This agreement may be modified or withdrawn unless written authorization to proceed has been received within 30 days. Accepted:

Signature of individual authorized to accept this agreement on behalf of client

Printed Name and Title Accepted:

[Formal Name of Signatory (Officer or Principal)] , [Title] Hitchcock Design Group

Techny Prairie Park and Fields: Northbrook, Illinois

180 N. Wacker Dr.Suite 003

Chicago, Illinois 60606312.634.2100

225 W. Jefferson Ave.Naperville, Illinois 60540

630.961.1787

8425 Woodfield Crossing Blvd.Suite 100

Indianapolis, Indiana 46240317.722.0645

hitchcockdesigngroup.com

PlanningLandscape Architecture