rfp for omwp regions 6 and 9 fiscal agent

Request for Proposals for:

Ohio Manufacturing Workforce Partnership

Regions 6 and 9 Fiscal and Administrative Agent

RFP Issue Date: January 8, 2020

Response Due Date: February 6, 2020

Table of Contents

Invitation .......................................................................................................................................................3

Notice !! ........................................................................................................................................................3

Background information ................................................................................................................................4

Overview .......................................................................................................................................................4

Scope of Work ...............................................................................................................................................5

I. Performance Outcomes ...............................................................................................................................7

II. Milestones .................................................................................................................................................9

III.Submittal Requirements.............................................................................................................................9

VI. The Selection Process .............................................................................................................................. 11

VII. Disclaimers and Disclosures .................................................................................................................... 11

VIII. Supplemental Information .................................................................................................................... 13

IX. Appendix ................................................................................................................................................ 13

Evaluation Matrix ........................................................................................................................................ 13

Attachment A: Cover Sheet .......................................................................................................................... 14

Ohio Manufacturing Workforce Partnership Regions 6 and 9

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Attachment B: Conflict of Interest Form........................................................................................................ 15

Attachment C: Budget .................................................................................................................................. 16

Attachment D: References............................................................................................................................ 17


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INVITATION

REQUEST FOR PROPOSALS Lorain County Community College (LCCC) is extending an invitation for Proposals pertaining to the expansion

of apprenticeship programs in Ohio Manufacturing Workforce Partnership Region 6 which encompasses

Highland, Adams, Ross, Pike, Scioto, Hocking, Vinton, Jackson, Gallia, Lawrence, Athens, Meigs, Morgan,

Washington, Noble, and Monroe counties in the state of Ohio and Region 9 which encompasses Coshocton,

Muskingum, Perry, Tuscarawas, Guernsey, Carroll, Harrison, Jefferson, Belmont, and Perry counties in the

state of Ohio. This project is funded by a U.S. Department of Labor Scaling Apprenticeship Through Sector-

Based Strategies grant DOL-ETA HG-33034-19-60-A-39.

Notice !! In order to receive any Addenda or supplemental information, you MUST register with the LCCC Purchasing

Office, either by mail, at 1005 Abbe Road North, Elyria, Ohio 44035-1691, by telephone at 440-366-4633, by

fax at 440-366-4648, or by email to Becky George at [email protected] .

The following information is required:

Name of Firm

Contact Name

Street Address

City, State Zip

Telephone

Fax Phone (optional)

Email address

mailto:[email protected]


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I. Milestones

Milestones Timeframe

Project administrative processes and procedures implemented 4/1/2020

Participate in workshops re: allowable use of funds, DOL compliance, allocation of educational innovation funds, tracking usage of credentialing funds, and data reporting

Ongoing

Business outreach and engagement strategy launches and ongoing with regional sector partnership(s)

3/1/2020 – 7/14/23

OMWP Regions 6 and 9 Budget submitted to LCCC 4/1/2020

Launch initiatives to improve access for veterans, women, people of color, and ex-offenders

03/01/2020 – 7/14/23

Quarterly reports submitted to LCCC See OMWP Handbook for schedule

First apprenticeship programs developed and launched; first participants enrolled

03/15/2020 – 6/30/2020

Engage with Learning Community 3/1/20 – 7/14/23

Educational Innovation priorities identified with industry sector partners that support project goals including acceleration strategies for adult learners and articulation and transfer strategies, and procurement process initiated as needed

06/30/2020

Credit programs aligned with apprenticeships *Note – Regions are encouraged

to have reportable progress by 4/15/2021, and it is understood that it may take until 7/14/2023 to complete this milestone

04/15/21 – 7/14/23

II. Submittal Requirements

1) Inquiries and Information Requests Prior to Submission

The LCCC Purchasing Office will act as the clearinghouse for all inquiries and information requests. All inquiries and information requests must be submitted electronically to Rebecca George, Manager, Procurement and Distribution Services: [email protected]. The answers to all inquiries will be provided to all registered parties by the LCCC Purchasing Department. All answers will be electronically distributed to all those registered as being in receipt of the RFP documents. Addendums will also be posted on the College website with the original Proposal document. Any other responses to questions, not via the Purchasing Office, are considered casual and not binding.

2) Timeline



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The tentative schedule for evaluation, product selection and implementation is as follows:

Issuance of RFP – First ad January 8, 2020

Second ad January 15, 2020

Third ad January 22, 2020

Last day for question submittal January 27, 2020

Final Addendum issued January 30, 2020

Submittals Due February 6, 2020

Notification of Vendor/Vendors Selection February 14, 2020

Commence work March 1, 2020

Key dates may be altered by the College; registered parties will be updated via Addendum should any

alteration occur.

3) Proposal Instructions:

Each bid should be completed entirely, should not exceed 10 pages, and be typed in 12-point font, single-

spaced, 1” margins on all sides. Bids should include page numbers and table of contents. The cover page,

table of contents, and attachments will not count against the 10 page limit.

Proposals will clearly and concisely define the processes, skills, and tools to be used toward project

requirements. Proposals will include project plans with specific milestone dates, action items, outcomes

measurements and costs of the project while demonstrating:

Knowledge and familiarity with apprenticeship and other earn-and-learn models, industry

recognized credentials, workforce development or similar subject matter expertise

Familiarity with credentialing standards, assessment, and accreditation, particularly as it relates

to welding careers

Capacity to provide technical assistance to employers and other stakeholders

Willingness to participate in ongoing communication with the OMWP

Expertise and capacity for carrying out the scope of work

Plans for carrying out the work, including staffing, major milestones, timelines, and outcomes

measures.

Please have your proposal organized in the following manner for each component:

Attachment A: Cover Page

Attachment B: Conflict of Interest Form

Attachment C: Budget Form & Narrative

Attachment D: References

Documentation of registration for private, for-profit, or non-profit organizations (if applicable)


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Organizational Chart

Proposal (scope of work)

4) Complete Submittals: Respondents shall electronically submit their proposal containing all the requested information to the Lorain County Community College Purchasing Office: Becky George at [email protected] by February 6, 2020 by 4:00 P.M., Local Time. a) Late responses may be deemed unresponsive. At its sole discretion, the College reserves the right to

reject any proposal not deemed satisfactory and to waive any and all irregularities in the procedure. Omission, inaccuracy, or misstatement may be sufficient cause for a proposal to be deemed unresponsive and/or irresponsible.

b) There will be NO public opening; submittals may be viewed by appointment with Purchasing.

VI. The Selection Process

1) Evaluation of Proposals Scoring by the evaluation committee will be via the Evaluation form included in the Appendix.

2) Evaluation/Selection Committee

Name/Title Institution Contact Information

Eric Burkland (or designee) OMA [email protected]

Terri Burgess Sandu LCCC [email protected]

3 Industry Partners from Region 6 and Region 9

VII. Disclaimers and Disclosures

Disclaimers In its sole discretion, the College may withdraw the RFP either before or after receiving submissions, may

accept or reject submissions, and may accept submissions which deviate from the RFP as it deems appropriate

and in the College’s best interest. In its sole discretion, the College may determine the qualifications and

acceptability of any party or parties submitting in response to this RFP.

Following submission of a RFP, the respondent agrees to deliver such further details, information and

assurances, including financial and disclosure data, relating to the response and/or the respondent, including

the respondent’s affiliates, officers, directors, shareholders, partners and employees, as requested by the

College in its discretion.



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The College and its advisors shall have no obligation or liability with respect to this RFP, the selection and

award process contemplated hereunder, or whether any award or recommendation will be made. All costs

incurred by a respondent in preparing and responding to this RFP are the sole responsibility of the respondent.

Any recipient of this RFP who responds hereto, fully acknowledges all the provisions of this disclosure and

disclaimer and agrees to be bound by the terms hereof. Any response submitted pursuant to this RFP is at the

sole risk and responsibility of the party submitting such response.

Respondents are advised that participation in the design of evaluation strategies might result in exclusion or

restriction from participation in other phases.

Disclosures

The College is governed by the Ohio “Open Records Law” and all responses and supporting data shall be

subject to disclosure as required by the law.

All submittals will be available for review by the U.S. Department of Labor (DOL) Employment and Training

Administration. Lorain County Community College complies with all DOL regulations in purchasing equipment.

Selected vendor, in accepting a Purchase Order or entering into an agreement with any of the Ohio TechNet

colleges, agrees to comply with DOL regulations and cost principles as per TAACCCT grant agreement, sections

8-11. The grant agreement can be found at www.lorainccc.edu/ohiotechnet.

http://www.lorainccc.edu/ohiotechnet


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VIII. Supplemental Information

Supplemental information is located at https://www.lorainccc.edu/about/purchasing-department/

https://ohiotechnet.org/ is also a useful reference.

The LCCC Code of Conduct is applicable to all participants and awarded vendors, and may be viewed at:

http://www.lorainccc.edu/campus+security/code+of+conduct.htm

IX. Appendix

Evaluation Matrix

Organizational qualifications and experience Possible Experience managing DOL-funded projects of similar, or greater,

program/intent, size and scope 30

Ability to work with a limited budget and an aggressive timeline 10

References 10

Work plan and timeline Plan to accomplish the scope of work (includes description of established

relationship with key collaborators to accomplish goals of this RFP) 30

Cost Budget submitted with this RFP is reasonable and includes $400,000 in match.

20

Total 100

https://www.lorainccc.edu/about/purchasing-department/

https://ohiotechnet.org/

http://www.lorainccc.edu/campus+security/code+of+conduct.htm


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Attachment A: Cover Sheet

Please complete this mandatory cover sheet accordingly.

Organization Name

Address

Phone Number

Number of Years in Business

DUNS #

Acknowledgement that Proposing Entity is up-to-date on taxes and

not currently debarred or suspended.

YES

NO

Type of Organization

(check all that apply)

Higher Education Private

Community-Based Org. Business Organization

Government Agency Other (explain)

Labor Organization

Non-Profit

Employment Service State Agency (Wagner-Peyser)

Contact Person’s Email Address

Signatory Authority Signature


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Attachment B: Conflict of Interest Form

By submitting a proposal, the authorized signatory authority of the bidding entity certifies to his/her knowledge

and belief that there is no conflict of interest (real or apparent) inherent in the bid or in delivering the scope of

work if LCCC awards a contract. A conflict of interest would arise if any individual involved in the preparation of

this proposal and delivery of services has a financial or other interest or would be likely to gain financially or

personally from the award of a contract. The same would hold true for any member of the individual’s family,

partner, or an organization employing or about to employ any of the above as a direct result of the successful

award of a contract under the RFP. LCCC reserves the right to disqualify a bidding entity should a conflict of

interest be discovered during the solicitation process.

_____________________________________________________________________________________

Signatory Authority Name and Title Signature Date

Note: This form is a mandatory required document to be considered for either component. Bidders should only

complete this form once per entry.


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Attachment C: Budget

Please complete the mandatory budget form and narrative explanation below. In creating a budget, the

applicant should provide per unit costs by completing the following table and providing a justification for costs

in a budget narrative. Note: The utilization of Educational Innovation funds will be determined by industry

partners in each region. Thus, Educational Innovation funds should be included in the contractual line as

reflected below.

Budget Line Item Cost MATCH Total

Salaries $

Benefits $

Travel $

Operational (supplies, memberships,

communications, etc.) $

Contractual:

Educational Innovation – Region 6 $ 240,000

Educational Innovation – Region 9 $ 240,000

TOTAL $

Budget Narrative: Please provide a detailed explanation for each budget line item to justify the cost and include

details regarding match commitment.


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Attachment D: References

Bidders are required to provide three references who can verify their experience, along with a contact phone

number and email address. References should be for experience in the past 5 years.

Reference Name: _____________________________________________________________________

Title: _______________________________________________________________________________

Organization: ________________________________________________________________________

Phone: _____________________________________________________________________________

Email: ______________________________________________________________________________

Reference Name: _____________________________________________________________________

Title: _______________________________________________________________________________

Organization: ________________________________________________________________________

Phone: _____________________________________________________________________________

Email: ______________________________________________________________________________

Reference Name: _____________________________________________________________________

Title: _______________________________________________________________________________

Organization: ________________________________________________________________________

Phone: _____________________________________________________________________________

Email: ______________________________________________________________________________

rfp for omwp regions 6 and 9 fiscal agent

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