resolution approving a special event permit 08-06-13

7/27/2019 Resolution Approving a Special Event Permit 08-06-13

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City CouncilAgenda Item Summary

Meeting Date: August 6, 2013Prepared by: Daryl Betancur

Consider approving a special permit event for the Carmel-by-the-Glass event atDevendorf Park on Thursday, September 12, 2013 between the hours of 5:00 and8:00p.m.This will be the second Carmel-by-the-Glass wine tasting event at DevendorfPark. The first event on December 13, 2012 was very successful and filled thepark on a typically slow Thursday night in town. Richard Pepe, the organizer ofthe event, has requested the use of Devendorf Park for a second wine tastingevent and expects to have approximately 300-500 people in attendance.As proposed, the event will feature tables serving wine from approximately sevento 10 local wine tasting rooms; light classical music or soft ambiance backgroundmusic; lighting will also be installed for safety and ambiance; and small foodsamples from local restaurants will be provided.In accordance with Department of Alcohol Beverage Control regulations,attendees must be 21 years of age; all guests will be given a rubber stamp on theirwrist upon entering and must show stamp upon entering the venue each andevery time.Two parking stalls on Ocean A venue will be designated as drop-off and pick upof equipment and supplies for vendors. The event organizer will provide asecurity plan addressing all security issues at this event.The event organizer will assume all costs for city staff and other city relatedservices.Approve the event on the conditions that all permits are obtained and all otherrequirements are met; and authorize staff to issue the permit in accordance withCity policies and procedures. Ensure that applicant submits a letter of approvalfrom ABC. Should any of the conditions not be met, the event will not be held.

Important Considerations:The City Council encourages events on Thursdays at Devendorf Park in order todraw visitors into town to extend their weekend stays. The first Carmel-by-theGlass brought lOO's of people into the City and provided a unique eveningexperience for attendees.


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TYPE OF EVENT

CITY OF CARMEL-BY-THE-SEA I DRAFTCOMMUNITY SERVICESPOBOXCCCARMEL-BY-THE-SEA, CALIFORNIA 93921Phone: 8311620.2020 Fax: 8311624.2132E-Mail: [email protected]@ci. carmel.ca.us

SPECIAL EVENT PERMIT

0 Race 0 Parade 0 Festival 0 Film Permit 0 Fundraiser 0 Other: Private EventEVENT TITLE: Carmel Wine-By-The-Glass Wine TastingDATE OF REQUEST: May 28, 2013DATE/TIME OF EVENT: Thursday, September 12,2013 I 5:00 to 8:00p .m.SET-UP TIME: 3:00 p.m.TEAR-DOWN TIME: 10:00 p.m.SPONSOR: Rich PepeCONTACT PERSON: Rich PepeTELEPHONE/CELL PHONE/FAX: Cell: 8311521.9631-Fax: 8311626.8889EMAIL: pepe@,pepeinternational.comADDRESS: P.O. Box 901, Carmel, CA 93921DAYOF EVENT CONTACT PERSON: Rich PepeTELEPHONE/CELL PHONE: Cell: 8311521.9631EVENT LOCATION: DevendorfParkESTIMATED ATTENDANCE: Participants: 300


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Special Event PermitCarmel-Wine-By-The-GlassPage2SPONSOR EQUIPMENT: (Please list in detail all equipment utilized for the event. Ex: Tents,tables, chairs, sound system, vehicles) Guest sign-in table, vendor tables, cocktail high-top roundguest tables (no stools), stage riser for musicians, light amplification system for microphone andannouncements, string plaza lighting, entrance fencing; minimal up-lighting for event; 1Ox10 tentfor Carmel Mission Foundation. No rebar, metal or wooden stakes will be used to keep thetentin place.STREET CLOSURES I PARKING STALLS:Parking Stalls (signs posted 48hrs in advance): Two stalls on Ocean in front of the stairsStree t Closures(requires council action): NONECITY PERSONNEL I EQUIPMENT: A two (2) hour minimum is used in order to placeequipment at their locations prior to the event, brief city personnel and handle any delays or changesin the original plan

once the event starts. Total Cost (or th is event is TBD.I. Police Personnel I Equipment

~ Equipment~ Personnel

Mandatory 2-Police Officers Security/TrafficControl; Not required4 hour minimumII. Public Works Personnel I Equipment

$1 16 per hour- Working with CorporalSteve Rana

~ Equipment: No parking signs (2), A-frames to post signs~ Personnel - One person to post signs and take A-frames

III. Building Services Personnel I Equipment- N/ACONDITIONS OF APPROVAL: Approval contingent upon submittal of appropriate insurancecoverage and payment of fees stipulated by the City ofCarmel-by-the-Sea (Policy C89-45, C89-47,C95-06).


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Special Event PermitCarmel-Wine-By-The-GlassPage 3

2.Fees:o Required as stated: As per attached invoiceo Damage Deposit: $350 (refundable if park is left clean)o Co-sponsored by City Council

4. Other conditions as required:o Prior notification of event to affected areao Traffic Plano Parking Plano Disability Access/Designated Parkingo Waste Management Plano Chemical Toiletso Garbage/Recyclingo Styro-foam cups, plates, or any type of food or liquid containers made of styrofoam is not allowed.GENERAL COMMENTS: (please describe event in detail)This event brings together the 10 wine tasting rooms of Carmel-by-the-Sea. This event wouldhave each tasting room have a 12-foot table to have guests taste their wines, then hopefullyencourage the guests to visit their wine shops in person and purchase wines for take homepurposes. There will be soft live or recorded back-ground music playing as well as soft lightingfor safety. Mr. Pepe will make arrangements for continual trashlreycyle pickup as well asprovided restroom monitors and paper products.Guests will sign in and buy a tasting glass and have their hand stamped with proof of over 21required. All ABC licenses will be applied for and approved. Also, fencing will be placed atvarious entrances and exits of the park within the guidelines of the ABC. Security will beprovided by Mr. Pepe and identified as such.Small bite foods will be offered for guests. This will encourage guests to visit other restaurantsafter the event is over. A few local restaurants will be asked to participate in the small bite foodsoffering.NOTIFICATIONSCHIEF OF POLICE:CARMEL FIRE DEPARTMENT:DEPARTMENT OF PUBLIC WORKS:FOREST AND BEACH:

DATE ADVISED DATE REVISED


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CARMEL BY THE GLASSLIST OF PROPOSED PARTICIPANTS

MEDIA SPONSORS65 DEGREE MAGAZINEKRMLRADIO

MONTEREY COUNTY WEEKLYPARTICIPATING WINERIESGALANTE VINEYARDShttp://www.galantevineyards. com

. CARACCIOLI CELLARSwww.caracciolicellars.comWRATH WINEShttp://www.wrathwines.comSCHEID VINEYARDShttp://www.scheidvineyards.comPEPE WINERYhttp://www.pepewinery.comDE TIERRAhttp://www. detierra. com

MANZONI CELLARShttp://www.manzoniwines.comSHALE CANYON & BLAIRhttps ://www.shalecanyonwines.com/

PARTICIPATING RESTAURANTSVESUVIOLITTLE NAPOLICYPRESS INNYAFADE METRACANTINETTA LUCABOUCHEECHRISTOPHER'SPAS TRIES & PEDALSCARMEL BAKERYPOSSIBLY OTHERS WILL BE INVITED

NON-PROFIT ORGANIZATIONSCARMEL MISSION FOUNDATIONCARMEL CHAMBER OF COMMERCE


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resolution approving a special event permit 08-06-13

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