resolution adopting the inflation and city population 11-2013.pdf

8/14/2019 Resolution Adopting the Inflation and City Population 11-2013.pdf

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To:From:Submitted by:Subject:

CITY OF CARMEL-BY-THE-SEACouncil Report

November 5 2013Honorable Mayor and Members of the City CouncilJason Stilwell, City AdministratorSusan Paul, Administrative Services DirectorConsideration of a Resolution Adopting the Inflation and City Populationas the Factors for the Purpose of Determining the City's Fiscal Year 2013-14 Gann Limit, and Accepting the Calculated Gann Limit.

Recommendation s): t is recommended that the City Council adopt the Resolution.Executive Summary: In November, 1979, the California electorate adopted Proposition 4

which was codified into the California Constitution as Article XIII B andprovided for the establishment of a maximum appropriation limit forCaliforn ia, and its cities and districts, commonly called the Gann Limit.This limit acts as a maximum limit that a city or district may spend in agiven fiscal year. This Resolution adopts the factors that are used incalculating this limit, accepts the calculated limit, and declares that thefiscal year 2013-14 appropriations do not exceed this calculated l imit .

Analysis Discussion: Article XIII B does three key things. Specifically, it : Places annual limits (or ceilings) on the appropriations of tax proceeds

that can be made by the state, school districts, and local governmentsin California. These limits are based on the amount of appropriationsin the 1978-79 base year, as adjusted each year for populat iongrowth and cost-of-living factors.

Precludes state and local governments from retaining any excessrevenues {that is revenues above each jurisdiction's stateappropriations limit).

Requires the state to reimburse local governments for the cost ofcertain state mandates.

Each year, the State of California calculates and forwards to us the twofactors related to local population growth and statewide inflation, whichstaff used to calculate the appropriations limit (attached).

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Gann Limit Staff Reportovember 5, 2 13

PageFor fiscal year 2013-14, we expect to realize 14,278,618 in tax revenue,and based on our calculated appropriat ion limit of 27,142,183, we areunder the maximum limit.

iscal Impact: None.Budgeted yes/no)Not applicable

Previous CouncilAction/Decision History:

Funding Source general fund, grant, state)Not applicable

This calculation and approval is an annual exercise normally carried out atthe same time as the budget process. The City has always been underthe calculated limit.

Attachment: Resolution

ReviewedCity Adm inistrator City ttorney D Administrative Services DAsst. City Admin. D Dir of CP D Dir of Public Svcs DPublic Safety Dir D Library Dir D Other DCity Engineer D

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Carmel-by-the-SeaGann Limit CalculationFYE 6/30/2014

Population Inflation All Property Tax Property Tax Property Tax - Property Tax - Sales & UseFactor Factor Taxes Secured Unsecu red Unila :X Transfer Tax 15,741 ,1922001-02 1.73 7.82 1.0969 17,266,5142002-03 1.35 -1 .27 1.0006 17,276,8732003-04 1.11 2 .31 1.0345 17,872,9262004-05 1.56 3.28 1.0489 18,746,912 8 ,981,670 2,724,900 114,000 - 115 ,000 1,845,02005-06 1.015 1.0526 1.0684 20,029,2002006-07 1.0121 1.0396 1.0522 21,074,725 10,115 ,000 3,050,000 130,000 30,000 230,000 2,050,0

2007-08 1.0067 1.0442 1.0512 22,153,751 11 ,10 5,200 3 ,415,604 147,960 32,436 204,000 2,217,02008-09 1.0156 1.0429 1.0592 23 ,465,253 11,282,220 3 ,599,500 140,000 39,500 113 ,000 2,164,02009-10 1.0145 1.0062 1.0208 23,953,330 10,542,099 3,869,050 153,577 39,602 126,665 1,619,92010-11 1.0137 0.9746 0.988 23,665,890 10,721,568 3,824,941 156,577 39,849 136,422 1,805,52011-12 1.0059 1.0251 1.0311 24,401,899 11,152,661 4,264,610 150,546 22 514 129,890 1,722 ,62012-13 1.007 1.0377 1.045 25,499,984 12,356,091 4,215,825 174,669 44 529 193,035 2,251.42013-14 1.00512 1.059 1.0644 27142 .183 $ 14,278,618 4,333 ,090 172,533 41,611 162 ,384 4,226,0


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CITY OF CARMEL-BY-THE-SEACITY COUNCURESOLUTION NO. _ _

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADOPTINGTHE PER CAPITA PERSONAL INCOME AND CITY POPULATION AS THE FACTORS FOR THEPURPOSE OF DETERMINING THE CITY'S FISCAL YEAR 2013-2014 GANN LIMIT

WHEREAS, in November of 1979, the California electorate did adopt Proposition 4, commonly calledthe Gann Amendment, which added Atticle XITI B to the California Constitution; and,WHEREAS, the provisions of that Article establish maximum appropriation limitations, commonly called

Gann Limits, for public agencies; and,WHEREAS, the City must establish a projected Gann limit for the 2013-14 fiscal year in accordance withthe provisions ofArt icle XITI B and applicable statutory law;NOW, THEREFORE, BE IT RESOLVED that this Council does provide public notice that the attachedcalculations and documentation ofthe Gann limit for the 2013-14 fiscal year is made inaccordance with applicable constitutional and statutory law;AND BE IT FURTHER RESOLVED that the City does hereby declare that the appropriations in theBudget for the 2013-14 fiscal year does not exceed the limitat ions im posed by Proposition 4;AND BE IT FURTHER RESOLVED that the Council provide copies ofthis resolution along with theappropriate attachments to interested citizens ofth is city.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA this th day ofNovember 2013 by the following roll call vote:AYES: COUNCIL MEMBERS:NOES : COUNCIL MEMBERS:ABSENT: COUNCIL MEMBERS:ABSTAIN: COUNICL MEMBERS:

ATTEST:

Daryl A. Betancur, CMCDeputy City Clerk

SIGNED,

Jason Burnett, MAYOR


5/995

To:From

Submitted by:Subject:

CITY OF CARMEL-BY-THE-SEACouncil Report

November 5 2 13Honorable Mayor and Members of the City CouncilJason Stilwell, City AdministratorSusan Paul, Administrative Services DirectorConsideration of a Resolution Amending the City s Position Classification andSalary Plan by Adopting the Job Description and Sa lary Schedule/ Range for theSenior Human Resources Analyst and Salary Schedules/ Ranges for the BuildingOfficiat City Clerk and Deputy City Clerk Positions

Recommendation s): Adopt the attached Resolution Attachment I) amending the City s PositionClassification and Salary plan by adopting the job description and salary rangefor the Senior Human Resources Analyst and salary ranges for the BuildingOfficial, City Clerk and Deputy City Clerk classification . The Job Description forthe Senior Human Resources Analyst is contained in Attachment II).

Executive Summary: The classification of Senior Human Resources Analyst does not currently exist.Staff is proposing the establishment of the classification to allow for flexibility inhiring personnel to support the Human Resources function in the AdministrativeServices Department. The Department s adopted budget includes the positionof Human Resources Manager. The position is currently vacant. Theestablishment of the Senior Human Resources Analyst classification will providethe Department the flexibility to hire at either the manager or analyst level.Staff is proposi ng the City Council adopt the job description and set the salaryrange.The Building Official position was funded as part of the Fiscal Year FY) 2013 14operating budget. The position is currently vacant. Prior to commencing therecruitment to fill the vacancy staff reviewed the job description and salary forthe position. As a result of this review, staff is recommending that the salary berevised to reflect the market for the position. This position provides oversightof the City s building and safety and code compliance function and isresponsible for a range of management, technical and professional work.The position of Deputy City Clerk was approved by the City Council as part of theFiscal Year FY) 2013 2014 operating budget. This work is currently beingperformed by a temporary employee. In order to recruit an experienced CityClerk or Deputy City Clerk staff is recommending that the salary ranges for thepositions be set commensurate with the market. The recommended action will

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Position l ssification taffReportNovember 5 2013Page2

enable the City Administrator to bring onboard professional staff as a regularemployee to perform the various duties, responsibilities, and activities of theCity Clerk s Office.

Analysis/Discussion: The adopted FY 2013-2014 budget provides funding for the proposed changes.The addition of the Senior Human Resou rces classification is designed to providefor flexibility and greater operational efficiency in staffing. Recommended salarychanges for the Building Official and Deputy City Clerk reflect the marketcompensation for the technical and professional work required of the positions.

ity CouncilCommissions

City; Attorn ey City Ad llllmstr to r

Marketmg Commu nity Services

d m m i s t r t lServices

Human ResourcesM< r_or Sr. Anol vst

Ch ref Ftnanc a ln;H f' r

Informa tionTechnology

Publtc Safety

Ambulance

Fire

Pollee

Public Services Libr ry

Public Works

Forest Parks andBeach

Facllitles Mamtenance

C1t;yEn ineer

Pl nmng

U idmg SafetyBuilding Official

Commu nity Planninand Burlding

Code Compliance

The addition of the Senior Human Resources Analyst classification is designed to providethe Administrative Services Department with the flexibility of hiring at either theManager of Analyst Level to fill the current vacancy. The recommended salary changesreflect the market for the positions of Building Official, City Clerk and Deputy City Clerkand will allow the City to recruit to fill the current vacancies utilizing a competitivesalary. The positions are depicted on the chart above.

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Position Classification StaffReportNovember 5 2013Page

The proposed salary ranges for the positions are as follows:Building Official Range 366

I 82,896 I87,036 I 91,380 195 ,952 1100,752 1 103,776City Clerk Range 364)82,080 86,184 94,492 95,016 99,768 102,756

Deputy City Clerk Range 31664,596 67,824 71,208 74,772 78 ,516 80,880

Senior Human Resources Analyst Range 362I 81,264 I 85,322 189,592 I 94,068 I98,772 1101,736

The funding for the positions outlined above was included in the FY 2013-14 adoptedbudget. The positions will provide professional, technical and management expertise infun ctions related to ; building services, city clerk, and human resources.The Citys process for creating positions includes, adopting the jo description andsetting the salary range is established in the Carmel Municipal Code CMC) and is setforth below:The City Council adopts a Position Classification Plan CMC 2.52.020). The Plan includesthe duties and responsibilities of authorized positions; a base for establishing anequitable pay plan; and needed information in recruiting, selecting, promoting,transferring, and training employees or making organizational changes. (Ord. 87-1 2,1987). The City Administrator has responsibility for administrating the plan CMC

2.52 .040(A)) . CMC 2.52.520 B) calls for a salary resolut ion . A salary resolution adopted by the City

Council establishing the legal current sala ry range from the salary schedule for eachclass of position. The salary resolution is adopted annually or periodically by the CityCounci l upon review and recommendation of the City Administrator in accordance


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Position Classification Staff ReportNovember 5 2013Page

with the provisions outlined in CMC 2.52.510. Other amendments may be madefrom time to time, as required, by the City Coun ci l. (Ord. 87 -1 2, 1987).

The City Council approves jobs, positions, and fund ing CMC 2.52.040(0)). The CityAdministrator proposes new positions and revised class specifications to the CityCouncil and takes appropriate action in related salary matters on direction from theCity Council.

CMC 2.52.030(E) defines Job description as a written description of a class,identifying factors and conditions which are essential characteristics of the class,including the title, examples of duties and responsibilities which are typical ofpositions in the class, any factors or conditions which distinguish it from otherclasses, and necessary or desirable qualifications to perform the dut ies of positionsin the class. (Ord. 87-1 2, 1987}.

The Code establishes the City Administrator as the appointing authority(2.52.090(A)). The appointing authority is the City Administrator for all positionsexcept elective positions, City Attorney, City Engineer, and City Treasurer. The CityAdministrator has responsibility for employment, promotion, demotion, transfer,discipline, and dismissal of employees either direct ly or upon recommendation of adepar tment head.

iscal Impact: See belowBudgeted yes/no)Yes

Previous CouncilAction/Decision History:

Funding Source general fund, grant, state)General Fund

The City Council adopted FY 2013-14 Operating Budget in June approving thefunding and positions.

Attachment: Resolution amending the Classification and Salary Plan

Reviewed byCity d m i n i s t r t o r Asst. City Admin. DPublic Safety DirCity Eng ineer D

City AttorneyDir of CPBLibrary Dir

DD

Administrative Services 0Dir of Public SvcsOther D


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CITY OF CARMEL-BY-THE-SEACITY COUNCIL

RESOLUTION 2013-

ATTACHMENT I

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEAAMENDING THE POSITION CLASSIFICATION AND SALARY PLAN BY

ADOPTING THE SENIOR HUMAN RESOURCES ANALYST JOB DESCRIPTIONNDS L RYSCHEDULEffi NGE NDS L RYSCHEDULESffi NGESFOR

THE POSITIONS OF BUILDING OFFICIAL CITY CLERK AND DEPUTY CITYCLERK

WHEREAS, the City Council approved the positions of Building Official and Deputy CityClerk with the adoption of the City s Fiscal Year (FY) 2013-14 operating budget; and

WHEREAS, the Carmel-by-the-Sea Municipal Code requires that the City Council adopt aPosition Classification Plan and Salary Resolution (CMC 2.52.020 and CMC 2.52.520 (B); and

WHEREAS, upon review and recommendation by the City Administrator in accordance withthe provisions outlined in CMC 2.52.510 the aforementioned plans may be amended by Councilaction; andWHEREAS, the City Council in accordance with (CMC 2.52.040 (D)) approves jobs, positions

and funding includingjob descriptions and salaries; and

WHEREAS, the Position Classification and Salary Plan must be adopted in order to implementadding the positions approYed with the adoption of the Citys FY 2013-14 operating budget.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OFCARMEL-BY-THE-SEA does hereby:Amend the Position Classification Plan by including the job description for the Senior HumanResources Analyst; andAmend the Salary Plan by establishing the follov.ring salary schedules/range:

95,952 100,752 103,776

90,492 95,016 99,768 102,756

74,772 78,5 16 80,880

resolution adopting the inflation and city population 11-2013.pdf

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