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RESIDENCE LIFE HANDBOOK

2014-2015 Table of Contents

Office of Residence Life 3 Residence Life Staff 3

Professional Staff 3

Community Education Supervisor 4

Resident Assistants (RAs) 4

Mercy Movers 5

Residence Hall Association (RHA) 5

Residence Hall Information 6 Break Housing Period 6

Cable Services 7

Common Area, Bathrooms and Lounges 7

Communication from the University 8

Entrances and Exits 8

Fire Safety 8

Furnishings 9

Health and Safety Inspections 9

Health and Wellness Center 10

Student IDs 11

Inclement Weather 11

Laundry Facilities 12

Lockout Procedures/Key Responsibilities 12

Lost and Found 13

Mail 13

Maintenance Requests 14

Meal Plans 14

Parking 14

Pets 14

Posting Procedures 15

Privacy of Student Rooms 15

Prohibited Items 15

Property Insurance 16

Public Safety and Security Escorts 17

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Release from Housing Contract 17

Residence Hall Security 17

Room Assignments 18

Room Condition 18

Roommate Relations 19

Smoking 20

Visitation Procedures 20

Policies 22 Student Life Policies 22

Student Membership in the Academic Community 22

Jurisdiction of the University Code of Student Conduct 23

Off-Campus Behavior & Responsibility 24

Standards of Student Conduct 24

Separable Violations 25

Non-separable Violations 28

Residence Hall Policies 29

Alcohol 29

Furnishings 30

Pets 30

Posting Policy 30

Quiet Hours and/or Excessive Noise 30

Residence Hall Closing Expectations 30

Residence Hall Fire Safety Regulations 30

Residence Hall Security 31

Sports-like Activity and/or Disruptive Behavior 31

Visitations/Guest Policy 32

Windows and Screens 32

Medical Amnesty Policy 33

Good Samaritan Policy 35

Appeals Process 38

Appendix 39 A - Residence Hall Contract 39

B - Room Damage Rates 47

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OFFICE OF RESIDENCE LIFE

We, the Office of Residence Life, will provide a

secure, welcoming environment for resident students, their families and guests. We will work

cooperatively with students to build a community that fosters learning, responsibility and mutual

respect.

Residence Life Staff Gwynedd Mercy University residence halls exist to support the academic

success of every student and the mission of the University. The

Residence Life staff attempt to create a group living environment in

which each student is offered an opportunity to develop as an individual

in an atmosphere that encourages emotional and intellectual growth.

Professional Staff The Residence Life Professional Staff assist resident students with their

residential experience. The staff coordinates room assignments and

communicates maintenance and housekeeping needs to the appropriate

departments. They recruit and train Resident Assistants to facilitate

positive communities on each floor and throughout the building. In cases

of emergency, a member of the Residence Life staff is always available

to respond and will coordinate efforts with security and other

departments as needed. For general assistance, visit the Office of

Residence Life, located in 138 Loyola Hall, or call ext. 305.

The Residence Life Office Staff Contact Information (from on-campus

locations please dial the extension x21###):

Vacant, Director

John Verdi, Associate Director

Loyola Hall 130, ext. 21460, gmercyu.edu

Keisha Johnson, Associate Director

Loyola Hall 140, ext. 21174, johnson.k@gmercyu.edu

Michelle Murray, Resident Director

Alexandria Hall 130, ext. 21205, murray.m@ gmercyu.edu

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Jennifer Fransen, Resident Director

Loyola Hall 139, ext. 21173, fransen.j@ gmercyu.edu

Lori Davis, Administrative Assistant

Loyola Hall 138, ext. 21305, davis.lori@gmercyu.edu

Community Education Supervisor (CES) The Community Education Supervisor (CES) is an upper-class student

leader that facilitates initiatives for the community development,

implements proactive education about community standards, leads

students and staff recognition programs and facilitates Resident Assistant

(RA) staff development. The CES also helps coordinate the

programming initiatives and support of staff and residents for the First

Year Experience in the residence halls.

Resident Assistants (RAs) Resident Assistants (RAs) are paraprofessional student staff members

who live on each floor to serve as a resource to students and facilitate the

development of a strong residence hall community. They focus on the

development of the residential community, supporting the development

of individual students, upholding community standards, participating in

staff development and training, taking a broader leadership role within

the University, and performing administrative duties. All RAs receive

training on conflict management, emergency/crisis response and the

resources available at the University in order to best support resident

students.

Resident students have the opportunity to apply for employment as a

Resident Assistant for a one year contract, with the option to re-apply for

additional semesters. Eligibility to apply for a position includes:

1. Cumulative GPA of 2.3

2. At least one semester of residing on campus at GMercyU is

preferred

3. Previous leadership and/or employment experiences are

preferred

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Interested students should look for posted position advertisements and

can anticipate the timeline below for the hiring process. This process

begins in November for the following academic year. All applicants

should anticipate having to submit a resume and 3 letters of

recommendation; for assistance with this process and to practice

interviewing skills, contact Career Services. The employment selection

timeline:

1. November - application materials available

2. December - application materials due (application form, resume,

recommendations)

3. January/February - interviews and group process exercise

4. March - notification of position offers

5. Ongoing training workshops throughout the year

For additional information or questions, please contact the Associate

Director of Residence Life.

Mercy Movers Mercy Movers are volunteers who assist in creating a welcoming

environment by providing physical assistance and words of

encouragement to our students and their families during fall move-in.

Any upper-class student interested in being a Mercy Mover should

contact the Associate Director for Residence Life.

Residence Hall Association (RHA) RHA is the representative body for students living in the residence halls.

The purpose of the RHA is to provide feedback regarding residence life

to the Residence Life staff and to organize social events for the

residential community. RHA has played a major role in improving

residential services, implementing the VIP (Vandalism is Preventable)

Program and other positive changes on campus.

This organization is open to all resident students to join as members. For

more information, look for postings and e-mails regarding meeting times

and events. In addition, interested students should contact Residence

Life staff or RHA Advisors for more information.

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RESIDENT HALL INFORMATION Break Housing Periods The residence halls are officially closed for the following break

housing periods on the academic calendar:

Thanksgiving Wednesday, November 26 – Sunday, November 30

Winter Break Saturday, December 13 – Wednesday, January 7

Spring Break Saturday, February 28 – Sunday, March 8

Easter Break Thursday, April 2 – Monday, April 6

Summer Break Saturday, May 2

Please note: Residents must leave the residence halls 24 hours after their

last exam at the end of the fall and spring semesters.

The following are guidelines regarding University break periods:

The residence halls will accommodate international students

during all breaks.

The residence halls will accommodate residents who live beyond

a 300-mile radius of the University during Thanksgiving and

Easter breaks only.

If a resident needs to remain on campus for any University-

related purpose during any break, s/he is to fill out a request

form according to the posted date, which is generally one week

prior to the break period. Request forms are available online. Requests will not be granted for break accommodations for non-

University related reasons, especially for work related requests. Overnight guests are not permitted during breaks.

Residents responsible for violating housing/University policies

during a break period will have to find other accommodations for

the remaining break period, and will not be allowed to reside in

the residence halls during future breaks.

Residents on residence hall probation will not be allowed to

reside in the residence halls during break periods.

There may be limited / no food service or shuttle transportation

for residents remaining on campus during these scheduled

holidays.

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IMPORTANT NOTE: With the exception of athletes completing their

season, graduating seniors and those volunteers selected to assist with

graduation there is a daily/weekly housing charge for all residents

approved for break housing during the end of spring semester/start of

summer I session break period. Unauthorized students who are found

remaining in the residence halls during a break period will be escorted

from the residence halls and subjected to the University’s judicial

system.

Cable Services

All residential facilities are supplied with standard basic channel services

in individual residential rooms and some lounges.

Common Areas, Bathroom, and Lounges Lounges are located throughout the residence halls. Some lounges are

equipped with one or more of the following:

● Refrigerator

● Microwave

● Stove/oven

● TV

The residents of each floor/wing are responsible for the condition of their

respective area lounge, hallway or bathroom. Damages or excessive

cleaning in common areas are the responsibility of the floor community

and may result in common area damage billing of restricted area use.

(See Residence Hall Contract; Appendix A)

Community bathrooms, single-gendered bathrooms, are located in

Loyola Hall and sections of Alexandria Hall. Community bathrooms are

cleaned and restocked with items weekdays between 9 a.m. and 11 a.m.

In order to assist the housekeeping staff and maintain residents’ privacy,

showers may periodically be closed during this time to allow for proper

cleaning. Housekeeping is not responsible for cleaning bathrooms

located in suites. It is the responsibility of residents assigned to suites to

maintain a clean bathroom. Residents of suites are to provide their own

toilet paper, shower curtain and other necessary supplies.

Any personal items (dishes, sports equipment, shoes, etc.) that are left in

common areas (hallway, lounge, kitchen, laundry room, etc.) may be

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removed and/or disposed. All students are responsible for taking

personal trash to the designated location on each floor.

Students who would like to reserve the Glass Lounge for a group activity

may do so by contacting the Associate Director of Residence Life. Other

lounges may be reserved by contacting the Resident Director for a

specific area.

Communication from the University The Office of Residence Life utilizes all means of communication with

residential students. In doing so the University utilizes university email,

Portal system, E2 Campus, and on-campus mailboxes.

Each student is responsible for checking his/her university provided e-

mail, University Portal and mailbox. Students must understand that

failure to check these resources places them at a disadvantage in

receiving information and will not be accepted as a valid excuse for

being uninformed. Each student is encouraged to register for E2 Campus,

to receive immediate information regarding campus emergencies or

procedures.

Entrances and Exits The residence halls of Gwynedd Mercy University are not open access

facilities. For security purposes, each entrance to the residence hall

complex remains locked at all times. ID cards will allow residents

access during specific times. These times are as follows:

St. Brigid Hall – Main Entrance 24 hours a day

Alexandria Hall – Main Entrance 24 hours a day

Fire Safety Fires result in serious injuries, deaths and property loss; residents must

take precautions at all times to prevent a tragedy due to fire and smoke.

Fire alarms, fire equipment and fire drill procedures protect lives and

property. Whenever a fire alarm sounds, the residence hall complex is to

be evacuated immediately. All residents should know the exit routes

from their rooms; please see staff with questions!

Please be familiar with the following fire evacuation procedures:

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When the fire alarm sounds, LEAVE AT ONCE

Know where your exits are

Close all doors behind you

Proceed to primary fire exit nearest to your location

DO NOT use the elevator

Feel the door that leads from your room

If the door is hot or smoke is seeping in, do not open it

If you become trapped and cannot reach the fire exit

Keep the door closed

Seal off any cracks

Signal for help from the window (DO NOT JUMP)

If caught in smoke or heat

Stay low where the air is better

Public Safety and Security and Residence Life Staff will give residents

permission to reenter the building

Furnishings All residential rooms are supplied with furniture for the capacity of the

room. Furniture or equipment may not be removed from rooms or

lounges of the residence halls for whatever reason. Persons found

responsible for doing so may be assessed a monetary fine.

All furniture must be adjusted according to manufacturer’s

specifications. Please verify correct adjustment procedures with a

member of the Residence Life staff. If assistance is needed in adjusting

furniture, follow procedure listed under Maintenance Request.

Health and Safety Inspections Periodically Residence Life staff will conduct formal Health and Safety

Inspections to ensure that trash is removed, rooms and bathrooms are

cleaned, and there are no fire hazards or other concerns present. Any

prohibited item(s) found in rooms while conducting Health and Safety

Inspections will result in confiscation and possible disciplinary action.

Rooms that do not pass inspection are subject to re-inspection within 48

hours and possible disciplinary action.

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Health and Safety Inspections are scheduled to be conducted on:

Friday, September 19, 2014 2:30 p.m.

Saturday, December 13, 2014 2:30 p.m.

Saturday, February 28, 2015 9:30 a.m.

Residents are to use care in attaching materials to the walls. Charges

will be assessed at the end of the year for touch-up painting or repairs for

holes in walls. Blue painter’s tape is the only university -authorized

adhesive for painted areas, wood, tile or metal.

Objects may not hang from the ceilings that may block the view of the

room, cover ceiling light fixtures or inhibit operation of fire equipment.

All personal property must be removed upon checking out of a room.

The University is not responsible for any items left by residents;

anything remaining after the residence halls close on Saturday, May 2,

2015 will be disposed of. (See Residence Hall Contract; Appendix A)

Health and Wellness Center The Health and Wellness Center is located on the first floor of Loyola

Hall within the Residence Hall Complex (ext. 21306). The Health and

Wellness Center staff provides primary assessment and treatment of

health problems and injuries to students. A physician is available in the

Health and Wellness Center two days a week; however, students are

referred to their primary physician or a local hospital or provider for

more involved or long-term care. There is no charge for assessment and

basic treatment at the Health and Wellness Center; however there may be

a charge for certain vaccines, prescriptions and diagnostic tests. The

Health and Wellness Center also promotes healthy behaviors and

lifestyle choices through ongoing educational outreach and

programming.

If the Health and Wellness Center is closed, a resident in need of medical

assistance should contact a member of the Residence Life Staff or a

Public Safety & Security Officer. If a resident requires the services of

a physician, clinic or hospital, he/she must make arrangements for

such services and is responsible for any costs incurred. In case of

serious accident or prolonged illness, a resident may not be allowed to

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live in the residence halls until such time when he/she is able to function

independently.

Pennsylvania state law mandates that all residents have their health

form and proof of meningitis vaccine on file with the Health and

Wellness Center. Residents will not be allowed room occupancy

until this form is submitted and complete, including proof of all

mandatory immunizations. Residents are also required to have

proof of health insurance. For information about obtaining health

insurance, contact the Health and Wellness Center at ext. 21306

Student IDs All students are expected to present their Gwynedd Mercy University ID

Card to staff upon request. A Student ID is necessary for security

purposes, for entrance to the Residence Halls, The Griffin Complex, the

Computer Lab, food purchases and for borrowing privileges in the

library. ID photos are issued Mondays and Thursdays from 8:00 a.m. –

5:00 p.m., Tuesday and Wednesdays from 8:00am – 6:00pm and Fridays

8:00am –3:30pm in the Campbell Solution Center located in Campbell

Hall. A $10.00 fee is charged for replacement of a lost ID. Student ID

cards are to be submitted to the Office of Residence Life upon permanent

departure from the residence halls.

Inclement Weather Cancellation of classes is authorized by the Vice President for Academic

Affairs. In the event of inclement weather the University code number

will be announced on the following station: KYW (1060 AM) 1-900-737-1060 @ (.95); KYW1060.com; KYW- CH 3 TV

GMercyU’s code number for day classes (8:00 a.m. - 2:30 p.m.) is 344.

(announced beginning at 6:30 a.m.) GMercyU’s code number for evening classes (3:00 - 7:15 p.m.) is 2344.

(announced beginning at 2:00 p.m.) Delayed School Opening Policy for regularly scheduled class meetings

will be followed in the event that the University opens one or two hours

late due to inclement weather: 1 hour late - the University will open at 9:30 a.m. (classes

scheduled prior to 9:30 a.m. are cancelled)

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2 hours late - the University will open at 10:30 a.m. (classes

scheduled prior to 10:30 a.m. are cancelled) Students should report to whatever class they would normally be

attending at that time. Students in Student Teaching, Pre-Student

Teaching, and TAP are to follow the school district closing/delayed-

opening schedule. Nursing students will follow the University

closing/delayed-opening schedule unless otherwise notified by their

clinical faculty. Allied Health Profession students are to follow the

policies in their handbook. Please listen to the radio. The University’s main phone, 215-646-

7300, will be programmed with information about the University closing,

from 8:30 a.m. through 7:00 p.m.should either session be closed. You

may also find inclement weather information on the University Web site

at www.GMercyU.edu and on the student portal.

Laundry Facilities Washers and dryers are located in each residence hall. There is no charge

for operation of these machines, once again this year.

Loyola Hall 1 West, 1 East, 2 Center

St. Brigid Hall 1st, 2

nd, and 3

rd Floors

Siena Hall 1st Floor

Alexandria Hall 1st, 2

nd, and 3

rd Floors

In the event that a machine is not working correctly please report it to the

Office of Residence Life by submitting an online maintenance request.

Lockout Procedures/Key Responsibilities Residents are required to keep their student unit door locked at all times

and keep in their possession their room key or key card.

If a resident locks him/herself out of their room:

1. Attempt to locate your roommate(s) for assistance.

2. Contact Public Safety & Security for assistance

3. Expect to show your Student ID

University personnel cannot and will not grant access to any

individual not assigned to a student unit.

-Students who have misplaced his/her key may borrow a spare from

the professional Residence Life Staff for up to 48 hours without charge.

A $50.00 replacement fee will be charged to replace the door lock when

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room keys are lost from units in Loyola, St. Brigid and Siena Halls. A

$25.00 replacement fee will be charged to replace a key card when lost

from units in Alexandria Hall. A $25.00 charge will be charged for a lost

closet/cabinet/mailbox key.

Lost and Found Gwynedd Mercy University Lost and Found is located at the Public

Safety and Security Office located in St. Brigid Hall; found items can be

turned in at that location. Individuals looking for misplaced items may

also inquire about them at the same location or contact Public Safety and

Security at ext. 21522.

Mail Each resident is assigned a mailbox located in the first floor of Loyola,

St. Brigid Halls, and/or Alexandria Hall. Mail is delivered by mid-

afternoon each weekday. Students who need to send a stamped letter

may put it in the mailbox located in the entrances of St. Brigid Hall

and Alexandria Hall.

All packages will be available for pick-up at the mailroom, located in the

first floor of Keiss Hall. Students whose packages have arrived at the

mailroom will receive a package pick-up notice in their assigned

residence hall mailbox. Packages can only be picked up from 8:00 am –

8:45 am or 2:15 pm – 3:15 pm, Monday – Friday. Students must bring

their package pick-up notice and their Student ID in order to sign for and

receive their package(s).

Each resident is responsible for completing and mailing an Official

Change of Address Card upon final departure from the residence halls in

order to ensure uninterrupted receipt of mail. It is important to note that

all mail sent to the residence halls after a resident has checked out will be

forwarded back to the sender.

Maintenance Request If repairs are needed in a room or common area, submit an online

Maintenance Request by visiting the Residence Life webpage and

clicking on “Maintenance Requests”. For faster results, be sure to submit

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your request(s) before 9 a.m. If the problem is not addressed in 3

business days, please notify the Associate Director of Residence Life or

another member of the Residence Life staff so that we may follow up

with the department of Plant Services.

Meal Plans All resident students are required to obtain a meal plan provided by

Parkhurst Dining Services. All students are able to select the following

meal plans:

19 meals per week, including $100.00 M.E.R.V. Bucks

15 meals per week, including $200.00 M.E.R.V. Bucks

All upper-class students (sophomores – seniors) are eligible for:

10 meals per week, including $250.00 M.E.R.V Bucks

M.E.R.V. Bucks can be used at various locations on campus as an

additional means to purchase items. M.E.R.V. Bucks will transfer from

fall semester to spring semester only.

Parking All resident students are required to register their vehicle either at the

Campbell Solution Center, located in Campbell Hall, or at Public Safety

and Security Office located in St. Brigid Hall. Students must present

their vehicle registration card along with cash or check (made payable to

Gwynedd Mercy University) in the amount of $75.00 in order to

purchase a campus parking decal.

Please call 215-646-7300 ext. 21595 or 21522 for more information.

Additional information regarding parking can be found on the Public

Safety and Security website at www.gmc.edu.

Pets No pets or animals of any kind are allowed in the residence halls.

Violations will result in immediate removal of the pet or animal and

disciplinary action.

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Posting Procedures Only flyers and posters that have been officially approved for posting by

the University through the Student Services Office or the Student

Activities Office will be allowed in the residence hall hallways. The

posting procedure and locations for posting vary throughout residence

halls. Interested individuals should contact the Office of Residence Life,

Loyola Hall room 138, for specific information on posting in the

residence halls. Flyers and posters that have not been approved or have

been posted improperly will be removed and discarded.

Privacy of Student Rooms It is occasionally necessary for the University to exercise its right to enter

a resident’s room for purposes of health, facility maintenance or policy

enforcement. (See Residence Hall Contract)

The following is a non-inclusive list of rationale for room entry and/or

search by a Residence Life or University official (please note that in all

instances reasonable care will be taken to inform residents of authorized

room entry):

● For Health and Safety inspections

● For any routine or emergency maintenance repairs

● When there is sufficient cause to believe that University

policies are being violated

● When there is sufficient cause to believe that there is danger

to the health, safety and/or welfare of persons or property

● To retrieve items that have been identified as University

property

● To shut off unattended and activated alarm clocks, radios,

and televisions

Prohibited Items (subject to change as deemed necessary by the University): Please find below a non-inclusive list of prohibited items in the residence

halls. Please do not bring any of these items into student units in the

halls due to health and safety reasons. The University reserves the right

to remove any item from any student unit that could be or become a

health and/or safety risk to the community. In addition, students found in

violation will be assessed a fine and face possible judicial charges.

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● Refrigerators larger than 4.0 cu.ft.

● electrical cooking devices of any kind, such as:

○ microwave

○ coffee makers; including Keurigs

○ electric/gas grills

○ toaster ovens

○ Hot plates

● portable heaters

● individual room air conditioners

● halogen lamps of any kind (note: many desk lamps are halogen)

● candles (including decorative)/incense; electric candle warmers

● darts and dart board (other than Velcro)

● any types of adhesives (other than blue painter’s tape)

● mounting squares, hooks or nails

● animals of any kind

● alcoholic beverages/decorative alcohol containers

● illegal drugs/drug paraphernalia

● weapons of any kind firearms, including pellet guns/paintball

guns

● ammunition

● fireworks or explosives

● dangerous materials

● wall mounted shelves

● cinder blocks/bricks/rocks

Note: The Office of Residence Life strongly encourages students not

to bring valuable jewelry or large amounts of money to the

University.

Property Insurance Gwynedd Mercy University assumes no responsibility for the loss,

destruction, or theft of a resident’s (or a guest’s) personal possessions at

any time, regardless of their presence on or absence from the University

premises. Therefore, residents are strongly encouraged to obtain

property insurance for their personal possessions. Insurance vendor

information is included annually in room assignment letters, and is

available throughout the year in the Office of Residence Life.

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In addition, residents are encouraged to inventory their personal

possessions periodically, engrave their names on, and record the serial

numbers of personal possessions. This information should be kept in a

secure location.

Public Safety and Security & Escort Service The Department of Public Safety & Security is located in St. Brigid/

Loyola Hall.

Public Safety and Security is available 24 hours a day, 7 days a week.

For emergencies, please contact Public Safety & Security at x21522 or

call 215-641-5522.

Escort services are available for students, staff, faculty and visitors to

and from locations on campus. A Public Safety & Security officer will

walk or drive individuals to and/or from their car, class, residence hall or

any other facility. In order to utilize this service, please contact the

Department of Public Safety & Security at ext. 21522.

Release from Housing Contract Residents who wish to move out of the residence halls must formally

notify the Office of Residence Life by filling out a Release from Housing

Contract form, which is available in the Office of Residence Life. After

completing the form, the resident will need to meet with a member of the

Residence Life staff. Prior to moving out of the residence halls, it is

important that the resident turns in all keys to the Office of Residence

Life. The official date of move-out will be when the resident has turned

in the Release from Housing Contract form, moved all of their

belongings out of the residence halls and turned in all of their keys.

Refunds, if any, will be made through the Campbell Solution Center

according to the Room and Board Refund Policy located in the

Residence Hall Contract.

Residence Hall Security Gwynedd Mercy University facilities and property including the

residence halls may be protected by video surveillance. Tampering with

cameras, ID equipment, propping open doors, using Maintenance

entrances to enter or exit the halls, disarming locked doors for non-

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emergency reasons, using “emergency only” exits for non-emergency

reasons, and/or allowing non-residents access to the residence hall

complex compromises the safety of all residents. These types of actions

will be investigated; those who compromise the safety of others will be

held judicially accountable which, if found responsible may result in

removal from the residence halls.

Room Assignments The Office of Residence Life makes all room assignments. Residents

may not move to another room without official Residence Life approval.

Residents found responsible for moving without approval may be

assessed a monetary fine. Anyone who has a room change request due to

roommate difficulties must follow the procedure stated under Roommate

Relations.

Room selection for returning residents occurs in the spring semester.

Important note: Room deposits will not be accepted or processed for

any student that has an outstanding balance or hold on his/her

account. According to available space, residents in good financial

standing who submit an application and $250.00 room deposit by the

posted deadline will be given the opportunity to request a preferred room

and roommate. Students will be assigned according to class status and

lottery number and availability of space. There is no guarantee of a

housing space for every resident student that participates in the

room selection process.

Room Condition Residents will be held responsible for the conditions, contents and policy

violation(s) of the assigned individual’s room and/or common area of the

unit. Students will complete and sign a Room Condition Report (RCR)

upon moving into a room to document the condition of the room and its

contents. Rooms will be re-inspected when residents move out.

Residents of a room may be billed for any damages noted

(Room/Community Damage Charges; Appendix B). Professional

Residence Life staff members complete a final room inspection and

assign room damage charges at that time. All of the furniture that is

provided to each room must stay within that particular room.

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Please keep your room clean and safe by following the policies in this

book, cleaning your space regularly and keeping food items in sealed

containers. Students with semi-private bathrooms are responsible for

providing their own bathroom cleaning supplies and for cleaning the

bathroom area.

Roommate Relations Living in the residence halls can be an integral part of a student’s college

experience and the staff in the Office of Residence Life work to develop

and enhance the residential experience for each student. One of the

unique experiences of living on campus is the interaction between

roommates.

In order to promote positive roommate relations, Resident Assistants

facilitate Roommate Agreements with each set of roommates living in

the residence halls. The initial set of agreements will be completed

within the first weeks of September. New agreements will be completed

as room changes occur throughout the year. Note that roommate

agreements do not take the place of or negate University policies which

may be found in this Handbook and the Student Handbook.

The Roommate Agreement form is a required form that will be complete

by all roommates and/or suitemates. This agreement will be administered

by the Resident Assistant (RA) at the beginning of each year or when a

room change occurs. The residents of each room should discuss each

topic of the agreement and then discuss their agreement with the

Resident Assistant. The RA will then collect the final copy to be held on

record by the Resident Director of their building.

If a roommate conflict should occur, roommates should address each

other directly and privately with any concerns and revisit the Roommate

Agreement. If further problems occur, the roommates can request a

meeting with an RA in order to mediate any unresolved issues. Should

further problems exist, the RA has the ability to contact the Resident

Director to further discuss the issues. Any requests for a room change

due to a roommate conflict must begin with an RA.

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Smoking The residence halls are a smoke-free environment. For fire safety and

community health reasons, smoking is prohibited everywhere in the

residence hall complex. Cigarette smoking is permitted outside the

buildings only in the designated smoking areas. The designated smoking

areas are located by the picnic tables outside the entrances of St. Brigid

Hall and Alexandria Hall.

Visitation Procedures All residents are required to register their guests with Public Safety and

Security upon entering the residence halls.

Guests of residents who reside in Siena, St. Brigid and Loyola

Halls MUST be registered at the Security Office located at the

entrance of St. Brigid Hall

Guests of residents residing in Alexandria Hall MUST be

registered at the Public Safety & Security Office located at the

entrance of Alexandria Hall, beginning at 6:00pm daily. Those

who enter Alexandria Hall prior to 6:00pm are responsible for

being registered at 6:00pm

All guests MUST present a valid photo ID

o A guest pass, that MUST be shown to staff upon

request, will be issued upon registration

o All guest passes MUST be returned upon leaving the

building

o Residents will be held responsible for all unreturned

guest passes (may include a judicial meeting and

monetary fine)

Residents may not register more than four guests at one time

Residents are not permitted to host overnight guests of the

opposite sex

o Residents of a unit are limited to five overnight guests

total per unit

o All overnight guests MUST be registered as such, no

later than 11:00pm

o All overnight guests MUST be signed out no later than

1:00pm the following day

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Guests staying longer than one night must re-

register at the appropriate Security Office

o An individual guest MAY NOT exceed more than 15

overnight stays within a semester

Residents are REQUIRED to remain with their guests at all

times

o Guests discovered in the building unescorted by their

“host” will be asked to leave and may be restricted from

entering the residence halls

All residents should have the consent of their roommate(s) prior

to inviting guests into their room

As “hosts,” residents are responsible for ensuring their guests are in

compliance with University policies and residence hall community

standards; and therefore will be held responsible for the behavior of their

guests. Guests in violation of University policy may be asked to leave

the premises and may not be permitted back into the residence halls.

Commuter students involved in residence hall policy violations will be

referred to the Dean of Students. The University reserves the right to

restrict and/or deny access to any guest seeking to enter the residence

halls.

Visitation Hours

o Sunday – Thursday 10:00am – 12:00am Midnight

o Friday & Saturday 10:00am – 2:00am

22

POLICIES

STUDENT LIFE POLICIES

(As printed in the Gwynedd Mercy Student Handbook)

Student Membership in the Academic Community

Gwynedd Mercy University operates as a learning community under

specific and explicit norms of behavior. These standards have as their

purpose the desire to maintain respect for the rights of individuals,

respect for freedom of thought and expression and fair and equitable

treatment of all. The following Code of Student Conduct was established

to support these goals. These standards are to be followed at all

University functions on or off campus.

In general each standard is intended to bring benefit to others and to

confront those behaviors that may cause physical or psychological harm

to another. The standards assume that individual members of the

Gwynedd Mercy University community value loyalty, truthfulness and

contractual fidelity.

The student conduct process at Gwynedd Mercy University is not

intended to punish students; rather, it exists to protect the interests of the

community and to challenge those whose behavior is not in accordance

with our policies. Sanctions are intended to challenge students’ moral

and ethical decision-making and to help them bring their behavior into

accord with our community expectations. When a student is unable to

conform their behavior to community expectations, the student conduct

process may determine that the student should no longer share in the

privilege of participating in this community.

Authority for the enforcement of University regulations and policy rests

with the Vice President for Enrollment and Student Services, who may

designate as Administrative Hearing Officers other members of the

University community.

Gwynedd Mercy University students are responsible for knowing the

information, policies and procedures outlined in this document. The

University reserves the right to make changes to this code as necessary,

23

and once those changes are posted online they are in effect. Students are

encouraged to check online at

http://www.GMercyU.edu/sites/all/themes/gmc/pdf/Handbook_003.pdf

for the updated versions of all policies and procedures.

Jurisdiction of the University Code of Student Conduct

The University Code of Student Conduct shall apply to conduct that

occurs on University premises at all Gwynedd Mercy University

campuses, at University sponsored activities, and to off-campus conduct

that adversely affects the University Community and/or the pursuit of its

mission or objectives. Each student shall be responsible for his/her

conduct from the time of application for admission through the actual

awarding of a degree, even though conduct may occur before classes

begin or after classes end, as well as during the academic year and during

periods between terms of actual enrollment (and even if their conduct is

not discovered until after a degree is awarded). The Student Code shall

apply to a student’s conduct even if the student withdraws from school

while a disciplinary matter is pending. The Student Conduct

Administrator shall decide whether the Student Code shall be applied to

conduct occurring off campus, on a case by case basis, in his/her sole

discretion.

The University Code of Student Conduct applies to guests of community

members whose hosts may be held accountable for the misconduct of

their guests.

There is no time limit on reporting violations of the Code of Student

Conduct; however, the longer someone waits to report an offense, the

harder it becomes for University officials to obtain information and

witness statements and to make determinations regarding alleged

violations.

Though anonymous complaints are permitted, doing so may limit the

University’s ability to investigate and respond to a complaint. Those who

are aware of misconduct are encouraged to report it as quickly as

possible to the Dean of Students, the Office of Residence Life or to the

Office of Public Safety & Security.

24

Off-Campus Behavior and Responsibility

Students at Gwynedd Mercy University are members of both the

University community and the communities surrounding the University.

All members of the University community have the obligation to adhere

to the policies of the University and laws of the federal, state and local

jurisdictions.

The University’s policy is to hold students responsible for behavior off

campus. The behavior of students, both positive and negative, reflects

upon the University through public officials and the public. The

University reserves the right to investigate, and if deemed appropriate

take disciplinary action on complaints received concerning off-campus

student behavior from the police, neighbors, property owners, other

students, faculty, staff, and the public at large. Students whose behavior

off campus is contrary to public law and/or the University code of

conduct will be subject to disciplinary sanctions.

All students must be aware of the following:

The University may discipline students for incidents that occur

off campus.

The decisions of the University and Magistrate/Courts are

independent and mutually exclusive.

The University may discipline students in all cases where a

citation or arrest takes place.

The University will not delay issuing a decision in a case

because of a pending case before the Magistrate or Courts.

Standards of Student Conduct

To support the mission of the University and the academic goals of all

students, the University community upholds the following standards of

conduct:

1. Respect and equitable treatment for all individuals

2. Social responsibility and Christian moral behavior

3. Respect for lawful authority

Conduct systems and procedures are substantially secondary to the use of

example, guidance, counseling and admonition in the development of

responsible student conduct. When these preferred means fail to resolve

25

problems of student conduct, procedural safeguards allow for the

imposition of appropriate sanctions while protecting the student from

unfair imposition of serious penalties. Separable violations may result in

either expulsion or suspension from the University, but lesser sanctions

will be considered whenever appropriate. Non-separable violations

cannot, standing alone, result in expulsion or suspension from the

University, unless the student has a history of previous violations of the

Code of Student Conduct.

The Code of Student Conduct permits any member of the University

community (student, faculty, administrator or staff) to register a written

complaint against a student/student organization with the office of the

Dean of Students. If the complaint warrants adjudication, the options will

be discussed with the referred student/student organization mentioned in

the complaint.

Any student found to have committed or to have attempted to

commit the following misconduct is subject to the disciplinary sanctions

outlined in Article IV:

Separable Violations

1. Violation of any Local, State or Federal law classified as

felonies, misdemeanors or citations.

2. Acts of Dishonesty

a. Providing false or misleading information, verbally

or in writing, to the University or University

personnel. This includes, but is not limited to:

i. Forgery, fraud (including payroll fraud),

bribery, alteration, or misuse of University

documents or records;

ii. Providing false or misleading information

during a disciplinary proceeding or

investigation related to potential policy

violations;

iii. Representing oneself as another member of

the University community;

26

iv. Failure to identify oneself when requested

by a member of the University faculty,

administration or staff;

v. Use of another person’s identity, password,

identification number, University

identification card or any other form of

identification.

b. Unauthorized possession, duplication or use of keys

or ID cards to any University premises or

unauthorized entry to or use of University facilities

or premises.

c. Theft of public or private property including receipt

of stolen property.

d. A student shall not, through act or omission, assist

another student, individual, or group in committing

or attempting to commit a violation of this Code of

Conduct or any other written University policy.

3. Safety Violations

a. Violation of campus safety regulations, including

fire safety policies

b. Failure to comply with directions of University

officials acting in performance of their duties

c. Violation of the Gwynedd Mercy University

Firearms, Fireworks, Explosives and Other

Dangerous Instruments Policy

4. Physical Misconduct

a. Deliberate destruction of, or damage to, misuse of,

or abuse of public, private or University property, on

or off campus

b. Violation of the Gwynedd Mercy University

Violence Policy

c. Hazing, defined as an act which endangers the

mental or physical health or safety of a student, or

27

which destroys or removes public or private

property, for the purpose of initiation, admission

into, affiliation with, or as a condition for continued

membership in a group or organization. The express

or implied consent of the victim will not be a

defense. Apathy or acquiescence in the presence of

hazing are not neutral acts; they are violations of this

rule

5. Violations of the Gwynedd Mercy University Sexual

Discrimination and Harassment Policy

6. Harassment Violations

a. Violation of the Gwynedd Mercy University

Stalking/Harassment Policy

b. Violation of the Gwynedd Mercy University

Discrimination and Harassment Policy. These acts

include any gesture, written, verbal or physical act,

or any electronic communication that is perceived as

being motivated by any of the above actual or

perceived characteristics of individuals or groups.

Also included is any unauthorized use of electronic

or other devices to make an audio or video record of

any person while on University premises without

his/her prior knowledge, or without his/her effective

consent when such a recording is likely to cause

injury or distress. This includes, but is not limited

to, surreptitiously taking pictures of another person

in a gym, locker room, or restroom.

7. Abuse of the Student Conduct System, including but not

limited to:

a. Failure to obey the notice from a Student Conduct

Administrator or Board or failure to appear for a

meeting or hearing as part of the Student Conduct

System.

28

b. Falsification, distortion, or misrepresentation of

information before a Student Conduct Administrator

or Campus Hearing Board.

c. Disruption or interference with the orderly conduct

of a Student Conduct Hearing or proceeding.

d. Attempting to discourage an individual’s proper

participation in, or use of the Student Conduct

System.

e. Attempting to influence the impartiality of a member

of the Campus Hearing Board prior to, and/or during

the course of the Campus Hearing Board proceeding.

f. Harassment (verbal or physical) and/or intimidation

of a member of a Campus Hearing Board prior to,

during, and/or after a Student Conduct proceeding.

g. Failure to comply with the sanction(s) imposed

under the Student Code.

h. Influencing or attempting to influence another

person to commit an abuse of the Student Conduct

Code System

Non-Separable Offenses

1. Violation of Gwynedd Mercy University Motor Vehicle and

Parking Policies

2. Residence Hall Violations

a. Violation of Residence Life policies including the

Residence Hall contract.

3. Unlawful obstruction or occupation of passageways, public

areas, buildings or offices

4. Violation of the Gwynedd Mercy University Posting Policy

5. Violation of the Gwynedd Mercy University Gambling

Policy

6. Alcohol and Other Drug Violations

a. Violation of the Gwynedd Mercy University

Alcohol and Other Drugs Policy

29

b. Causing another person to become impaired without

his/her knowledge by administering or employing

drugs or other intoxicants

7. Conduct that is disorderly, lewd, or indecent, which infringes

upon the rights of others; breach of peace; or aiding,

abetting, or procuring another person to breach the peace on

University premises or at functions sponsored by, or

participated in by, the University or members of the

academic community.

8. Violation of the Gwynedd Mercy University Smoking and

Tobacco Use Policy

9. Violation of any Gwynedd Mercy University Information

Technology or Computer Use Policy

RESIDENCE HALL POLICIES

All residents, regardless of housing assignment location, are responsible

for knowing and abiding by residence hall policies. Students who are

documented for allegedly violating the following policies or who

allegedly assist other individuals in doing so will be subject to

disciplinary action.

1. Alcohol

a. Being present in a room and/or being the resident of a residence

hall room in which alcohol is found

b. Possession and/or consumption of alcoholic beverages in a

residence hall

c. Presence of empty alcohol containers and/or cartons in a

residence hall room and/or common areas of a residence hall

room (this includes any “decorative” alcohol containers and/or

cartons used as a decoration)

d. Intoxication and/or drunk and disorderly conduct

A person who, having consumed alcoholic beverage

regardless of age, experiences a loss of the normal use of

his/her mental and/or physical faculties. This includes (but

is not limited to) incomprehensible speech, loss of motor

30

coordination, aggression, abusive behavior or loss of

consciousness.

Repeated violations of the alcohol policy will result in removal from

the residence halls, suspension or dismissal from the University.

2. Furnishings

a. Removing or relocating University-owned furniture from an

assigned residence hall room

b. Removing or relocating University-owned furniture and/or other

furnishings from common areas

c. Utilizing furniture and/or other furnishings in way that creates an

obstruction and/or unsafe environment

3. Pets

a. Possessing pets or animals of any kind within the residence hall

4. Posting Policy

a. Posting flyers and posters without the appropriate approval

5. Quiet Hours and/or Excessive Noise

The following are established “Quiet Hours” within the

residence halls:

Quiet Hours 10:00pm – 10:00am

Quiet Lifestyle Floor 7:00pm – 10:00am

During final exam periods, a 24-hour Quiet Hours policy is in

effect throughout all areas of the residence halls

Students are expected to demonstrate respect and common

courtesy 24-hours a day. Concerns surrounding “excessive

noise” can be documented at any time

6. Residence Hall Closing Expectations

a. Failing to vacate the residence halls, during break periods,

by the designated closing time

7. Residence Hall Fire Safety Regulations

a. Failing to evacuate the residence hall during the sound of an

alarm or re-entering without permission

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b. Tampering with fire extinguishers, smoke detectors, sprinklers or

other safety equipment

c. Pulling a fire alarm or activating a smoke detector with no

evidence of fire or smoke

d. Starting a fire or causing an explosion in or around the residence

hall complex

e. Interfering with civil or University authorities as they respond to

a fire or other type of emergency

f. Possession or use of the following items in areas other than

common area kitchens is prohibited, and will result in

confiscation and disciplinary action:

High wattage appliances, particularly those with open or

closed heating elements (such as but not limited to: toasters,

grills, microwaves, coffee makers, etc.)

g. Possession or use of the following items will result in

confiscation and disciplinary action:

Halogen lamps

Fireworks or chemicals that are explosive or flammable in

nature

Candles or incense

Fog machines (or any other machine that emits smoke or

vapor)

h. Leaving kitchen areas unattended while cooking

8. Residence Hall Security

a. Tampering with security cameras and/or ID equipment

b. Using maintenance entrances to enter and exit the halls

c. Disarming locked doors

d. Utilizing “emergency” exits for non-emergency reasons

e. Failing to use Student ID to access entrance into the residence

halls

9. Sports-like Activity and/or Disruptive Behavior

a. Participating in sports-like activities within a residence hall,

which includes but is not limited to:

Actual use of athletic equipment, ball

throwing/kicking/bouncing, rollerblading, etc.

b. Boisterous behavior

32

Wrestling/water fights, use of water/nerf guns, etc.

10. Visitation/Guest Policy

a. Failing to properly register guest(s)

b. Hosting more than four guests in a room during visitation hours

c. Hosting more than five people of the same gender within a

residence hall room during an overnight period

d. Failing to ensure a guest is in compliance with the Gwynedd

Mercy University Code of Conduct

e. Failing to remain with a guest at all times

f. Failing to sign in an overnight guest before 11:00pm

An individual guest may not exceed more than 15 overnight

stays within a semester

g. Hosting an overnight guest of a different gender

h. Failing to sign-out an overnight guest by 1:00pm following the

night of their stay

i. Hosting a guest for more than 15 overnight stays within a

semester

j. Failing to return a guest pass at sign-out

Residents (Hosts) are held accountable for the behavior of their

guests at all times. Residents have a responsibility to ensure guests

are aware of and in compliance with the standards of the residence

hall community. Guests in violation of University policy may be

asked to leave the premises and may not be permitted back into the

residence halls. Commuters documented for alleged violation of the

University and/or residence hall policies will be referred to the Dean

of Students for adjudication.

11. Windows and Screens

a. Tampering or removing window screens

b. Passing any item in or out of the window

c. Entering or exiting the residence hall via a window

33

MEDICAL AMNESTY POLICY

Statement of Purpose

Gwynedd Mercy University is committed to providing a living and

learning community that promotes the health and safety of all members

through our educational processes and in sustaining a climate conducive

to personal growth and development. The wellness of Gwynedd Mercy

University students is of primary concern. To this end, the Medical

Amnesty Policy has been developed to reduce the harmful effects caused

by alcohol and other related drugs. When students decide to drink, the

University expects that they do so in a responsible and legal manner.

However, the University recognizes that there may be times when

students may experience severe intoxication or serious injury relating to

alcohol and/or other drug use. Under those circumstances, Gwynedd

Mercy University expects students to call for medical assistance. The

University is committed to ensuring that all situations are handled with

competence and compassion and prioritize safety over policy violation.

Policy/Who is Protected

Gwynedd Mercy University strongly encourages students to seek and use

medical assistance for themselves during emergency situations when

they are dangerously under the influence of alcohol or drugs. No student

seeking medical treatment for themselves or accepting medical treatment

as a result of a Good Samaritan report, for the effects of drug or alcohol

use, will be subject to University discipline for violating the Alcohol or

Other Drug Policy. Medical Amnesty may be granted to an intoxicated

student; however, the student will be required to complete the necessary

requirements (outlined below) including participating in the University’s

R.A.I.S.E. (Reducing Alcohol Incidents through Student Education)

program.

Description of Emergency Situations

All students are strongly encouraged to call for assistance (i.e.

Public Safety & Security, Resident Assistant, 911, etc.) for

themselves during situations where they are dangerously under

the influence of alcohol or drugs.

Signs and/or symptoms of excessive consumption may include:

34

o Vomiting

o Confusion, stupor

o Slow or irregular breathing

o Low body temperature

o Unconsciousness (passing out)

In some cases, an individual may not display “classic signs

and/or symptoms.” However, if a student suspects someone may

have consumed an excessive amount of alcohol and/or other

drugs, s/he should err on the side of caution and seek emergency

assistance.

Requirements for Medical Amnesty

To qualify for medical amnesty, a student must:

1. Seek and use medical attention at the time of the incident or

receive medical attention as a result of a Good Samaritan

report

2. Contact Residence Life professional staff or the Dean of

Students within 48 hours to schedule an appointment

concerning the incident

3. Meet with Residence Life professional staff or Dean of

Students within 5-7 days of the incident

4. Comply with the conditions set forth during the meeting with

the Residence Life professional staff or the Dean of Students

and within the given timeframe. The student will be

required to participate in the University’s R.A.I.S.E.

Program and must complete the program within the

timeframe established by the University AOD Counselor

A student fulfilling all the required conditions set forth above will not be

subject to an Alcohol or Other Drug Policy violation under the Student

Code of Conduct. However, if the above stipulations are not followed,

medical amnesty will not be granted and the student is subject to the

judicial process as described in the Student Code of Conduct.

Important Policy Limitations

The Medical Amnesty Policy does not preclude Gwynedd Mercy

University from taking disciplinary action for other Student Code of

35

Conduct violations that may be associated with the situation, i.e.,

vandalism, theft, physical or sexual assault, etc. In addition, law

enforcement agencies may act within their jurisdictions in enforcing the

laws enacted by the State of Pennsylvania or any other state where

jurisdiction may be invoked.

Nature of Protection/Shield

The Gwynedd Mercy University Medical Amnesty Policy is not intended

to shield or protect those students who repeatedly violate the Code of

Conduct. In cases where repeated violations of the Gwynedd Mercy

Code of Conduct occur, the University reserves the right to take judicial

action on a case by case basis regardless of the manner in which the

incident was reported.

Institutional Discretion Statement

Gwynedd Mercy University will have final discretion/authority to

determine whether a student will receive Medical Amnesty.

GOOD SAMARITAN POLICY

Statement of Purpose

Gwynedd Mercy University is committed to providing a living and

learning community that promotes the health and safety of all members

through our educational processes and in sustaining a climate conducive

to personal growth and development. The wellness of Gwynedd Mercy

University students is of primary concern. To this end, the Good

Samaritan Policy has been developed to reduce the harmful effects

caused by alcohol and other related drugs. When students decide to

drink, the University expects they do so in a responsible and legal

manner. However, the University recognizes that there may be times

when students may experience severe intoxication or serious injury

relating to alcohol and/or other related drug use. Under those

circumstances, Gwynedd Mercy University expects students to call for

medical assistance. The University is committed to ensuring that all

situations are handled with competence and compassion and prioritize

safety over policy violation.

36

Policy/Who is Protected

Gwynedd Mercy University strongly encourages students to seek

medical assistance for others during emergency situations when someone

is dangerously under the influence of alcohol or drugs. No student

seeking medical treatment for another student or guest for the effects of

drug or alcohol use will be subject to University discipline for violating

the Alcohol or Other Drug Policy. The Good Samaritan Policy will be

applied for the student who makes the report and University Medical

Amnesty may be considered for the intoxicated student. All persons

involved may be required to participate in the University’s R.A.I.S.E.

(Reducing Alcohol Incidents through Student Education) program

Description of Emergency Situations

The Good Samaritan Policy encourages all students to seek

medical/emergency assistance (i.e. Public Safety & Security,

Resident Assistant, 911 etc.) for anyone who may be

dangerously under the influence of alcohol or drugs.

Signs and Symptoms of excessive consumption may include:

o Vomiting

o Confusion, stupor

o Slow or irregular breathing

o Low body temperature

o Unconsciousness (passing out)

In some cases, an individual may not display “classic signs

and/or symptoms.” However, if a student suspects someone may

have consumed an excessive amount of alcohol and/or other

drugs, s/he should err on the side of caution and seek emergency

assistance.

Requirements for the Good Samaritan Policy

1. Student must seek medical attention for student who is

dangerously intoxicated by contacting Residence Life or

Public Safety &Security; Student seeking assistance must

provide name and location of dangerously intoxicated

individual

37

2. Contact Residence Life professional staff or the Dean of

Students within 48 hours to schedule an appointment

concerning the incident

3. Meet with Residence Life professional staff or Dean of

Students within 5-7 days of the incident

4. Comply with the conditions set forth during the meeting with

the Residence Life professional staff or the Dean of Students

and within the given timeframe. The student may be

required to participate in the University’s R.A.I.S.E.

Program and, if required, must complete the program within

the timeframe established by the University AOD Counselor

A student fulfilling all the required conditions set forth above will not be

subject to an Alcohol or Other Drug Policy violation under the Student

Code of Conduct. However, if the above stipulations are not followed,

the Good Samaritan Policy will not be applied and the student will be

subject to the judicial process as described in the Student Code of

Conduct.

Important Policy Limitations

The Good Samaritan Policy does not preclude Gwynedd Mercy

University from taking disciplinary action for other Student Code of

Conduct violations which may be associated with the situation, i.e.,

vandalism, theft, physical or sexual assault, etc. In addition, law

enforcement agencies may act within their jurisdictions in enforcing the

laws enacted by the State of Pennsylvania or any other state where

jurisdiction may be invoked.

Nature of Protection/Shield

The University Good Samaritan Policy provides students who either

have knowledge of or are involved in the alcohol/drug policy violation in

question, with the ability to seek out prompt and appropriate assistance

for an intoxicated student; and without the worry of being subjected to a

University judicial process.

Institutional Discretion Statement

Gwynedd Mercy University will have final discretion/authority to

determine whether the Good Samaritan Policy will be applicable.

38

Appeals Process If the accused student is not satisfied with the decision or the sanction(s)

issued:

a. He/she has three (3) business days to request his/her case be appealed.

b. A student must make such a request in writing via the Dean of

Students office.

c. The student must state the specific grounds for Appeal. These grounds

shall be limited to: (1) the discovery of substantial new evidence which

could not have been known at the time of the hearing and/or (2) a gross

abuse of discretion by the Hearing Officer or the Campus Hearing Board.

The discovered evidence shall be set forth in detail in the Appeal,

including the names of additional witnesses, if any. If a gross abuse of

discretion is claimed, the specific acts that the accused alleges were a

gross abuse of discretion of the Board must be set forth in detail in

writing.

d. Appeals will be heard by the next highest Conduct level as follows:

i. Adjudicated by a Resident Director – Appeals will be heard

by the Associate Director for Resident Life, or at the discretion

of the Dean of Students, by the Campus Hearing Board.

ii. Adjudicated by the Associate Director for Resident Life –

Appeals will be heard by the Director for Resident Life or, at the

discretion of the Dean of Students, by the Campus Hearing

Board.

iii. Adjudicated by the Dean of Students – Appeals will be heard

by the Vice President for Enrollment and Student Services or, at

the discretion of the VPESS, by the Campus Hearing Board

e. The Associate Director for Resident Life, Director for Resident Life,

Dean of Students, Vice President for Enrollment and Student Services or

Campus Hearing Board will determine whether or not the appeal has

merit or the original decision will stand.

39

f. The University reserves the right to enforce the original imposed

sanctions pending the outcome of the appeals process.

g. Appeal decisions made by the designated Conduct Officer as listed in

IV.C.1.d.i.-iii. above will be considered final, with no further appeal.

APPENDIX Appendix A

Gwynedd Mercy University Residence Hall Contract

It is agreed between Gwynedd Mercy University and the student whose

signature appears on the application for residency that the occupancy of

a residence hall space shall be on the following terms and conditions:

Terms of Agreement The terms of occupancy shall be for one semester, the entire academic

year, or summer sessions as requested on the application. Residence halls

include both university owned and university leased buildings in which

students reside. Residence hall accommodations will be available only to

full-time Gwynedd Mercy University individual students who are

considered to be in good academic and financial standing when classes

are in session and any exceptions must be approved by the Dean of

Students. Occupancy will commence and end on the dates designated by

the Office of Residence Life based on the academic calendar. Residence

hall accommodations are not guaranteed. The room must be vacated 24

hours after the resident’s last final exam unless permission is received for

an extended stay by the Office of Residence Life.

Students who have not registered with full-time credits and/or have

unfulfilled financial obligations with the University will not be issued

keys or authorized to move into the residence halls.

Students who have registered for housing, but do not register for classes

and have checked into their room by the end of the drop/add period will

40

lose their room assignment and be subject to the Room and Board

Refund Policy.

The residence halls and dining hall will close during the following

university recesses: Thanksgiving, Winter, Spring, Easter, and Summer

breaks. Residents are not permitted to remain on campus. Residents

who warrant an exception for a particular break due to academic,

distance (300 miles or more, during Thanksgiving or Easter Break only),

or athletic obligations must submit a request online to the Office of

Residence Life by the posted deadline. Students on residence hall

probation are not permitted to remain in the residence halls during break

periods. All students who have been approved to remain in the residence

halls after May closing, with the exception of those participating in

athletics, graduation or other circumstances will be charged the

University approved weekly rate.

In the event a resident withdraws or is dismissed from the University, the

room must be vacated within 24 hours, unless otherwise specified in the

letter of termination. The resident must return all keys to residence hall

staff and complete all required paperwork upon check out. Any and all

personal belongings remaining after that time may be dealt with as the

University deems appropriate.

Room and Board Refund Policy Per Semester Withdrawal date from the residence halls is based upon official

notification by the student to the Office of Residence Life and official

check-out of the residence halls.

100% refund prior to the first day of the semester

75% refund through end of the drop/add period

50% refund through first week after drop/add period

25% refund through second week after drop/add period

0% refund after end of the second week after drop/add period

Right of Assignment The University reserves the right to make room assignments, temporary

assignments, consolidations, and re-assignments when necessary.

Assignments to housing spaces are made without regard to race, color,

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age, religion, national origin, ancestry, or veteran status. Room changes

must be made through the Office of Residence Life after follow-through

of the Room Change process. There may be disciplinary action for any

room changes not initiated by the University.

The University reserves the right to cancel the residence contract of any

student whose actions have been determined to be detrimental to the

welfare of others living in the residence halls, or for violation of any part

of this contract or University policies and regulations listed in the

Residence Life Handbook, Student Handbook or any other university

publication. Furthermore, the University may cancel this contract and

take possession of any room at any time for a student’s failure to pay in a

timely fashion, his or her amounts owed to the University.

Room Deposit All Residents must pay a room deposit, as required by the Bursar’s

office, prior to occupancy in the residence halls on a yearly basis. This

deposit will be credited towards the room charge for the academic year.

A room deposit of $250.00 is required of all new resident students, of

which $200.00 is a security (escrow) deposit and $50.00 is a room

reservation deposit. The security (escrow) deposit will remain intact until

the resident graduates or terminates his/her residency, at which time

room/hall damages, unusual cleaning charges, and unpaid disciplinary

fines will be deducted before a refund is made. Any charges beyond

$200.00, or during semesters other than the semester of

graduation/residency termination, will be assessed and billed separately

to the resident’s account. Any student that is dismissed for disciplinary

reasons forfeits any refund of the $200.00 security deposit.

Returning Resident Housing Deposit Refund Policy In accordance with University policy, room deposits for Room Selection

will not be accepted or processed, nor will lottery numbers be issued for

any student who has an outstanding balance or hold on his/her account.

Housing deposit extensions will not be offered.

Any resident who decides to return to housing for the 2014-2015

academic year must submit an application and a $250.00 housing

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deposit. All returning residents who participate in the spring Room

Selection Process may cancel their housing contract and receive a full

refund up until April 25, 2014. Any resident that would like to cancel

their contract after that date will forfeit their housing deposit, unless

withdrawing from the University.

New Resident Housing Deposit Refund Policy The deadline for the housing application and housing deposit is May 1,

2014. Please note that the University cannot guarantee on-campus

housing. Individuals who cancel after submitting a housing deposit, but

prior to the close of business on June 30, 2014 will be refunded as

follows:

Prior to May 1, 2014: Full refund of $250.00 housing deposit

May 1, 2014 – May 31, 2014: $150.00 refund from housing deposit

June 1, 2014 – June 30, 2014: $50.00 refund from housing deposit

Anyone who requests to be released after the June 30, 2014 deadline will

not receive any refund of their housing deposit.

New resident applicants who submit a housing deposit for the Fall 2014

semester after June 30, 2014 and request to be released after that date are

not eligible to receive any refund of their housing deposit.

New and returning students who apply for housing for Spring 2014 who

cancel after submitting a housing deposit can get a full refund if they

cancel prior to the close of business on January 6, 2014. Students who

request to be released after the close of business on January 6, 2014 will

not receive any refund of their housing deposit.

Housing Payments/Refunds Housing fees shall be paid in accordance with the official fee schedule

established by Gwynedd Mercy University. Should a student leave the

residence hall, by choice or for disciplinary reasons, a refund, if any, will

be made according to the Room and Board Refund Policy. All refunds

will be provided to the student unless he/she remains at the university,

where the refund will be credited towards his/her tuition.

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Meal Plans All resident students are required to be on a meal plan in order to reside

in the residence halls. Meal plan options are selected by completing the

housing application. First-Year students are eligible for the 19 and 15

meals per week plan only. Student may change their meal plan option

through the first week of classes, per semester, through the Campbell

Solution Center.

Privacy of Student Rooms It is occasionally necessary for the University to exercise its right to enter

a resident’s room for purposes of health, facility maintenance, or policy

enforcement. The following is a non-inclusive list of rationale for room

entry and/or search by a Residence Life or University official (please

note that whenever possible, reasonable care will be taken to inform

residents of authorized room entry):

For Health and Safety Inspections

For any routine or emergency repairs

When there is sufficient cause to believe that University policies

are being violated

When there is sufficient cause to believe that there is danger to

the health, safety and welfare of persons or property

To retrieve items that have been identified as University property

To shut off unattended and activated alarm clocks, radios,

stereos and televisions

Room and Common Area Conditions Residents are held responsible for the conditions, contents and policy

violation(s) associated with assigned individual rooms and or/common

areas of the unit or community. A Room Condition Report (RCR) will be

completed prior to the beginning of occupancy to ensure proper

conditions of student units. At the end of the contract year or when a

resident vacates their assigned room, an inspection of the room will be

conducted by a member of the Residence Life staff. Residents will be

held responsible for any damage or misuse of University property as

deemed appropriate.

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The Office of Residence Life will conduct formal health and safety

inspections periodically throughout the year or when deemed necessary.

Residents who do not pass health and safety inspections may be

subjected to further residence hall judicial sanctioning and the room is

subjected to re-inspection within 48-hours. Pets or animals of any kind

are not permitted in student rooms or in the residence halls.

Common area (community bathrooms, hallways, lounges, etc.) damage

or vandalism will be assessed to all residents of a floor and/or building if

the individuals associated with the damage/vandalism are not identified

and found responsible.

Resident students will receive a room key and mailbox key when

checking into the residence halls. Residents may not duplicate

University-issued keys. A replacement charge will be assessed for

lost/missing keys. Resident students must return their keys according to

check out procedures (see Residence Life Handbook) when room

changes occur or when a resident vacates the residence hall permanently

throughout the year. Residents will be assessed monetarily for keys not

returned.

All fees for the replacement or repairing of damages, incurred in

individual rooms or common areas, will be assessed through the Bursar’s

office.

Room Furnishings Residents’ rooms are furnished by the University. Residents are not

permitted to remove any furniture, equipment, or any other property

belonging to the University. Property of the residence hall such as lounge

furniture is not to be moved into student rooms, to other rooms within the

hall, or removed from the residence hall. Residents relocating furniture

anywhere in the residence hall, even temporarily, are subject to judicial

action and will be fined and billed for any damage or loss. Residents

will be held responsible for damage to their room and any damage done

to any other part of the residence hall or its equipment. Public area

damage and vandalism that cannot be attributed to specific individuals

will be billed on a prorated basis to residents on that particular floor or

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section of the building. Willful destruction of property is cause for

disciplinary action and costs will be charged to the student.

Rules and Regulations

Resident students will be held responsible for the condition and contents

of the room to which they are assigned. Residents are expected to

comply with all health, fire, and safety regulations of municipal, state, or

federal authorities, as well as with the rules and regulations in force or

adopted by the University relating to occupancy in on-campus housing.

Residents are required to be knowledgeable of the policies and

procedures stated in the Residence Life Handbook and the Gwynedd

Mercy University Student Handbook which are considered part of this

contract. The University administration reserves the right to inspect

rooms to ensure that institutional standards and objectives are being

maintained. Whenever possible, residents will be notified and also

present. Residents who do not comply with University rules and

regulations will be subject to disciplinary action and may be required to

terminate this contract.

If dismissed from campus housing for disciplinary reasons, the $200.00

security (escrow) deposit is thereby forfeited. Such a dismissal will

require reapplication for residency after a time stipulated by the Director

of Residence Life after consultation with the Dean of Students. Re-

acceptance under these circumstances is not automatic but at the

discretion of the above mentioned University officials.

Security and Safety Gwynedd Mercy University facilities and property including the

residence halls may be protected by video surveillance. Residents may

not tamper with cameras, ID equipment, locked doors, disarming locked

doors, security equipment or alarm systems. Persons activating false fire

alarms, interfering with or removing fire-fighting equipment are subject

to prosecution under Pennsylvania statutes and disciplinary action by the

University. Unauthorized or improper entry or use of University

facilities, as well as illegal possession, duplication, or use of keys to

University facilities, is in direct violation of this contract. These types of

actions will be investigated; those who compromise the safety of others

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will be held judicially accountable which, if found responsible may result

in removal from the residence halls.

Drugs and Alcohol

The possession and consumption of alcoholic beverages in the residence

halls is forbidden. Under the laws of the Commonwealth of

Pennsylvania, it is unlawful for persons under 21 years of age to

purchase, attempt to purchase, consume, possess, or transport any

alcohol, liquor or malt/brewed beverages. Furthermore, it is unlawful to

provide alcoholic beverages to minors. It is also unlawful and strictly

forbidden for anyone on campus to sell, possess, produce, purchase, or

use any controlled substance or illegal drugs. The University reserves

the right to notify parent(s)/guardian(s) and/or local authorities of these

violations.

Weapons

The possession of firearms of any kind; including pellet guns, explosive

devices of any kind and other dangerous weapons, including but not

limited to knives, are not allowed on the Gwynedd Mercy University

property. Students found in possession of any dangerous weapon on

campus may be immediately suspended from Gwynedd Mercy

University and the residence halls pending the outcome of their judicial

hearing. This University policy also applies to all students even if

otherwise permitted by law to carry a firearm.

Smoking

The residence halls are a smoke-free environment. Therefore, smoking

is prohibited everywhere in the residence halls, including entryways and

porches. Residents who smoke must do so in designated locations

outside the buildings and dispose of their cigarettes in the containers

provided.

Guests/Visitation

Residents are responsible for assuring that residence hall guests are

properly registered and must escort their guests at all times. Guests

must not infringe upon the rights of other residents, particularly the rights

of roommate(s). Residents are responsible for their guests’ behavior and

observance of university policies. Residents will be held accountable for

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damages incurred by their guests. The university reserves the right to

remove or prohibit a guest from the residence halls and/or campus who

has violated university regulations or if it is reasonably determined that

such a person has disturbed, or is likely to disturb or disrupt other

students in residence. Overnight guests are not permitted during break

period housing.

Medical Information A student will be permitted residency status only when a current health

form and proof of meningitis vaccination or a signed waiver are on file

with the Health and Wellness Center.

Liability Clause The University shall not be liable, either directly or indirectly, for

personal accident, injury, or illness sustained by residents or guests, nor

any loss by theft of personal property of residents or guests, or for any

damage or destruction of such property by fire, water, or any other cause.

It is recommended that residents insure their personal property.

Appendix B

Non-Inclusive List of Examples of Approximate Room/Community

Damage Rates 2014-2015:

Broken ceiling tile $30 each tile

Lost/damaged closet key $25

Lost/damaged mailbox key $25

Lost/damaged room key card $25

Lost/damaged room key $50

Improper Room Checkout $50

Holes in screen $25

Excessive cleaning

● room/suite $25 per resident

● suite bathroom $25 per resident

● community bathroom $25 min. community charge

● lounge/hallway $25 min. community charge

Disposal of personal items $25

Disposal of personal carpets/rugs $25

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Disposal of personal furniture $25-100

Removal of University property $25 minimum per resident

Removal/damage of window curtains $125 minimum

Re-assemble bed $30

Ethernet splitter equip. replacement $40

Damaged/Missing cable box $60

Damaged or missing room phone $50

Wall Repair*

Repaint $25 minimum

Patch/Repair/Paint $50 minimum

Hole Repair* $75 minimum

Replace mattress $140

Replace desk chair $125

Replace window screen $150

* wall repair assessment will be based on those found responsible.

**labor costs are not included in the prices above, but will be assessed.