request for quotation bpcl estimate collective ......vendor code:300648 quotation due...

_______________________________________________________________________Dear Sir / Madam,

1. This is an E-tender, for limited vendors and only those vendors, whosenames are inserted in the e-tender can submit their bids through e-platform.

2. You are invited to submit your offer in a two-part bid for supply &installation of Routers,Switches, Transreceiver (Fiber Module) & Modems with 1year onsite warranty and 5 years comprehensive AMC on completion of warrantyand buyback of old Routers and switches.

3. Pre-bid meeting will be held on 20th February 2015 at 11:00 Hrs. at BharatPetroleum Corporation Ltd, 2nd Floor, IS Conference Room, Bharat Bhavan - II,Currimbhoy Road, Ballard Estate Mumbai - 400 001.

4. Please visit the website https://bpcl.eproc.in for participating in thetender and submitting your bid online.

5. BPCL does not take any responsibility for any delay in submission ofonline bid due to connectivity problem or non-availability of site and/orreceipt of instrument to be submitted in physical form due to postal delay. Noclaims on this account shall be entertained.

6. Incomplete tenders are to be liable for rejection without seeking anyfurther clarification. We also reserve the right to reject any or all tenderswithout assigning any reasons whatsoever.

I. GENERAL INSTRUCTIONS TO TENDERERS FOR E-TENDERING:

a. Interested parties may download the tender from BPCL websitehttp://www.bharatpetroleum.in (or) from the e-tendering websitehttps://bpcl.eproc.in and participate in the tender as per the instructionsgiven herein, on or before the due date and time of the tender. The tenderavailable on the BPCL website can be downloaded for reading purpose only. Forparticipation in the tender, please fill up the tender online on the e-tendersystem available on https://bpcl.eproc.in.

b. For registration on the e-tender site https://bpcl.eporc.in, you need todownload the User Instruction Manual from the site and read it. They shallhave to select "Enrollment" and complete the "Supplier Registration Form" byfilling in all the information correctly. Kindly remember the login id,password entered therein. After you complete this process, system will

To, BPCL ESTIMATEMUMBAI . India - 400038.Ph:,Fax:.Vendor Code:300648

Quotation Due Date/Time:27.02.2015/15:00:00

For Bharat Petroleum Corporation Ltd.Vendor Sign & Stamp

REQUEST FOR QUOTATION Collective RFQ Number/ Purchase Group 1000226071 / M04-IS DEPT WR/CO Contact person/Telephone SAWANT SHYAM SAMBHAJI/022-22714242 Fax : - Email:[email protected] Our ref.:

RFQ No/Date: 6000805613 / 12.02.2015

Page 1 of 39

generate an e-mail wherein a system generated "Challenge Phrase" will bemailed to you to complete balance registration process.

c. As a pre-requisite for participation in the tender, tenderers are requiredto obtain a valid Digital signature & encryption Certificate of Class IIB andabove as per Indian IT Act from the licensed Certifying Authorities operatingunder the Root Certifying Authority of India (RCIA), Controller of CertifyingAuthorities (CCA). The cost of obtaining the digital certificate shall beborne by the tenderer.

d. In case any tenderer so desires, he may contact our e-procurement serviceprovider M/s. C1 India Pvt. Ltd., Mumbai (Contact no. 022-32444300/ 65281885/65281886) for obtaining the digital signature and encryption certificate.

e. Corrigendum/amendment, if any, shall be notified on the sitehttps://bpcl.eproc.in. In case any corrigendum/amendment is issued after thesubmission of the bid, then such tenderers who have submitted their bids,shall be intimated about the corrigendum/amendment by a system-generatedemail. It shall be assumed that the information contained therein has beentaken into account by the tenderer. They have the choice of making changes intheir bid before the due date and time.

f. Tenderers are required to complete the following process online on orbefore the due date/time of closing of the tender:

- Technical Bid- Priced bid

g. Directions for submitting online offers, electronically, againste-procurement tenders directly through internet:

(i) Tenderers are advised to log on to the website (https://bpcl.eproc.in)and arrange to register themselves at the earliest.

(ii)The system time (IST) that will be displayed on e-tender web page shallbe the time considered for determining the expiry of due date and time of thetender and no other time shall be considered to determine actual time.

(iii) Tenderers are advised in their own interest to ensure that their bidsare submitted in e-tender system well before the closing date and time ofbid. If the tenderer intends to change/revise the bid already entered, hemay do so any number of times till the due date and time of submission deadline. However, no bid can be modified after the deadline for submissionof bids.

(iv)Once the entire process of submission of online bid is complete, thetenderers are required to go to option 'own bid view' through dashboard andtake the print of the envelope receipt as a proof of submitted bid.

(v) Bids / Offers shall not be permitted in e-procurement system after the

RFQ Number :6000805613 Date : 12.02.2015To: BPCL ESTIMATE MUMBAI - 400038 India (300648)

For Bharat Petroleum Corporation Ltd.Vendor Sign & StampPage 2 of 39

due date / time of tender. Hence, no bid can be submitted after the due dateand time of submission has elapsed.

(vi)No manual bids/offers along with electronic bids/offers shall bepermitted.

h. Once the un-priced bids are opened, tenderers can see the list of tendererswho have participated in the bid by logging on to the portal under their userID and password and clicking on "Other Bids" view. Subsequently, once theprice bids are opened, tenderers can see the rates quoted by all theparticipating bidders using the same option.

i. No responsibility will be taken by BPCL and/or the e-tender serviceprovider for any delay due to connectivity and availability of website. Theyshall not have any liability to tenderers for any interruption or delay inaccess to the site irrespective of the cause. It is advisable that tendererswho are not well conversant with e-tendering procedures, start filling up thetenders much before the due date /time so that there is sufficient timeavailable with him/her to acquaint with all the steps and seek help if they sorequire. Even for those who are conversant with this type of e-tendering, itis suggested to complete all the activities ahead of time. It should be notedthat the individual bid becomes viewable only after the opening of the bidon/after the due date and time. Please be reassured that your bid will beviewable only to you and nobody else till the due date/ time of the tenderopening. The non availability of viewing before due date and time is true fore-tendering service provider as well as BPCL officials.

j. BPCL and/or the e-tender service provider shall not be responsible for anydirect or indirect loss or damages and or consequential damages, arising outof the bidding process including but not limited to systems problems,inability to use the system, loss of electronic information etc.

In case of any clarification pertaining to e-procurement process, the tenderermay contact the following agencies / personnel:

1. For system related issues :

a. M/s.C1 India at contact no. 022-32444300/ 65281885/ 65281886 followedwith a e-mail to id [email protected]

2. For tender related queries:

a. Mr. Shyam Sawant of BPCL at contact no. 022-22714242 followed withan email to ID [email protected]

b. Mr. Milind Mangalgiri of BPCL at contact no. 022-22713754 /22714214 followed with an email to ID [email protected]

3. For Technical related queries:



The responsible person of the tender is Mr. S. shinde of BPCL at contact no.022-22714248 or email id: [email protected]

II. Submission of Bids

Bid should be submitted online through bpcl.eproc.in in two-part bid i.e.Technical Bid & Commercial Bid.

TECHNICAL BID (on line submission)

i. Accept the contents of the terms & conditions in CRFQ 1000226071 in Totoby clicking on the button provided on the screen.

ii. Upload Technical Leaflets and Data sheets etc.

iii. Upload duly filled Technical compliance sheet (Annexure-1)

iv. Upload duly singed Integrity Pact (IP). (Format encl.)

v. NIL Deviation statement

vi.In case no. of pages to be uploaded is more, then the same can also bezipped and uploaded.

PRICE BID (on line submission)

i. Price Bid

II. TERMS & CONDITIONS OF TENDER:

Based on this tender BPCL will be finalising Contract for supply andinstallation of Routers, Switches, Modems.

1. The tenderers shall submit an interest free Earnest Money Deposit of Rs.1.00 lakh (Rupees one lakh only) by crossed account payee Demand draft drawnon any nationalized/scheduled bank in favour of "Bharat Petroleum CorporationLtd." payable at Mumbai. (Applicable only to unregistered vendors withBPCL.)EMD is exempted for MSME vendors subject to submission of the details ofMSME Registration with Directorate of Industries or any other competentauthorities along with the technical bid.

2. EMD of the unsuccessful bidder will be returned within due course after theevaluation of the price bid.

3. EMD of the successful bidder will be returned only after the registrationprocess is completed by BPCL, if applicable.

Please note the following regarding the Integrity Pact.

a) Proforma of Integrity Pact shall be returned by the Bidder/s along with the



bid documents (technical bid in case of 2 part bids), duly signed by the samesignatory who is authorized to sign the bid documents. All the pages of theIntegrity Pact shall be duly signed. Bidder's failure to return the IP dulysigned along with the bid documents shall result in the bid not beingconsidered for further evaluation.

b) If the Bidder has been disqualified from the tender process prior to theaward of the contract in accordance with the provisions of the Integrity Pact,BPCL shall be entitled to demand and recover from Bidder Liquidated Damagesamount by forfeiting the EMD/Bid Security as per provisions of the IntegrityPact.

c) If the contract has been terminated according to the provisions of theIntegrity Pact, or if BPCL is entitled to terminate the contract according tothe provisions of the Integrity Pact, BPCL shall be entitled to demand andrecover from Contractor Liquidated Damages amount by forfeiting the SecurityDeposit/ Performance Bank Guarantee as per provisions of the Integrity Pact.

d) Bidders may raise disputes/complaints if any, with the nominatedIndependent External Monitor. Names/addressed/contact numbers of IndependentExternal Monitors appointed to oversee implementation is as follows :

Shri Brahm DuttNo. 82, Shakti BhavanRace Course RoadBangalore 560 001Tel: 080-22256568/09731316063_______________________________________________________________________

Item Material Qty Unit Unit Basic RateDescription Delivery date (in Figures)_______________________________________________________________________

00010 7 eachData Centre / Regional offices Routers 31.03.2015

_________________________________________________________________Data Centre / Regional offices Routers Item Sr.No. 1 of Tech. Sepcification asper Annexure-1. Delivery at Mumbai.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately




_______________________________________________________________________00020 5 each

Branch Offices Routers 31.03.2015 _________________________________________________________________

Branch Office Routers Item Sr. No. 2 of Tech.specification as per Annexure-1)Delivery at Mumbai.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00030 5 each


Branch Offices Routers Item Sr. No. 2 of(Tech.Sepcification as per Annexure-1)Delivery in Maharashtra except Mumbai.


Data Centre / Regional offices Routers 31.03.2015 _________________________________________________________________

Data Centre / Regional Offices Routers Item Sr. No. 1 ofTech. sepcification as



Item Material Qty Unit Unit Basic RateDescription Delivery date (in Figures)_______________________________________________________________________per Annexure-1. Delivery out of Maharashtra.



Branch Offices Routers Item Sr. No. 2 of Tech. Specification as perAnnexure-1. Delivery out of Maharashtra.


L3 Switches for CO Mumbai 31.03.2015 _________________________________________________________________

Layer-3 Switches for CO Mumbai Item Sr. No. 3 of Tech. specification as perAnnexure-1. Delivery at Corporate Office (CO) Mumbai.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %




Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00070 2 each

L3 Switches for Kharghar Office 31.03.2015 _________________________________________________________________

Layer-3 Switches for Kharghar New Mumbai Office Item Sr. No. 5 of Tech.Specification as per Annexure-1. Delivery at Kharghare New Mumbai.


L3 Switches for SRO Chennai 31.03.2015 _________________________________________________________________

Layer-3 Switches Item Sr. No. 4 of Tech. specification as per Annexure-1.Delivery at SRO(Southern Regional Office)Chennai.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unit




Third party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00090 12 each

L2 Stackble Switches for DC Mumbai 31.03.2015 _________________________________________________________________

Layer-2 Stackables 24 No of 1 Giga Port Switches for DC Item Sr. No. 6 ofTech.specification as Annexure-1. Delivery at Mumbai


L2 Switches for CO & WRO Mumbai 31.03.2015 _________________________________________________________________

Layer-2 switches with 48 No. of 1 Giga Ports Item Sr. No. 7 of Tech.specification as per Annexure-1. Delivery at Corporate Office (CO) and WesternRegion Office (WRO) Mumbai.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %




Other charges (if any ) : Please specify separately_______________________________________________________________________00110 30 each

L2 Switches for WRO Mumbai 31.03.2015 _________________________________________________________________

Layer-2 switches with 24 No. of 100 Mbps Item Sr. No. 8 of Tech.specificationas per Annexur-1. Delivery at Western Region Office (WRO)Mumbai.


L2 Switches for Kharghar New Mumbai 31.03.2015 _________________________________________________________________

Layer-2 switches with 48 nos. of 1 Giga Port Item Sr. No. 7 ofTech.specification as per Annexure-1. Delivery Kharghar New Mumbai.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________




00130 8 eachL2 Stackable Switches for DC GNOIDA 31.03.2015

_________________________________________________________________Layer-2 Stackable 24 Nos. of 1 Giga Port Switches for DC Item Sr. No. 6 ofTech. specification as per Annexure-1. Delivery at IDC Greater NOIDA.


L2 Switches 48G Port Out of Maharashtra 31.03.2015 _________________________________________________________________

Layer-2 Switches with 48 Nos. of 1 Giga Port Item Sr. No. 7 of Tech.specification as per Annexure-1. Delivery out of Maharashtra.


L2 Switches 100Mb Por Out of Maharashtra 31.03.2015 _________________________________________________________________

Layer-2 Switches with 24 Nos. of 100 Mbps port Item Sr. No. 8 of Tech.specification as per Annexure-1. Delivery out of Maharashtra





Transreceiver : 1 Gbps SFP (Multi Mode) 31.03.2015 _________________________________________________________________

Transreceiver : 1 Gbps SFP (Multi Mode) Delivery at MumbaiUnit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00170 24 each

Transreceiver : 1 Gbps SFP (Multi Mode) 31.03.2015 _________________________________________________________________

Transreceiver : 1 Gbps SFP (Multi Mode) Delivery at Navi MumbaiUnit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unit




Freight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00180 10 each

ASMi-52/4W/V.35 E1 Standalone Modem 31.03.2015 _________________________________________________________________

ASMi-52/4W/V.35 E1 Ethernet Interface Standalone modem with AC/DC (100-240VAC-48/-60 VDC) Delivery at CO Mumbai.


ASMi-52/4w/G703 E1 Standalone Modem 31.03.2015 _________________________________________________________________

ASMi-52/4W/G703 E1 Ethernet Interface Standalone modem with AC/DC (100-240VAC-48/-60 VDC) Delivery at CO Mumbai.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unit




Octroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00200 10 each

ASMi-52/4W/V.35 E1 Standalone Modem 31.03.2015 _________________________________________________________________

ASMi-52/4W/V.35 E1 Ethernet Interface Standalone modem with AC/DC (100-240VAC-48/-60 VDC) Delivery at Greater NOIDA.


ASMi-52/4w/G703 E1 Standalone Modem 31.03.2015 _________________________________________________________________

ASMi-52/4W/G703 E1 Ethernet Interface Standalone modem with AC/DC (100-240VAC-48/-60 VDC) Delivery at Greater NOIDA.

Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00220 One time installation for Routers 31.03.2015_______________________________________________________________________




The item 00220 covers the following services: 10 9007860 1 LS

PMT . Install n comm Server n Hardware (Lumpsum)

One time Installation and Implementation of servers and Hardwares

One time installation of Routers (Line Item No. 10 to 50)

Service Item 10: Unit basic rate in words ________________________________

_______________________________________________________________________Service Tax%____________ VAT%________________CST%________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________00230 One time installation for Switches 31.03.2015_______________________________________________________________________ The item 00230 covers the following services: 10 9007860 1 LS



One time installation of Switches (Line Item No. 60 to 170)



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00240 One time installation for Modems 31.03.2015_______________________________________________________________________ The item 00240 covers the following services: 10 9007860 1 LS



One time installation of Modems (Line Item No. 180 to 210)






_____________________________________________________________________________________________________________________________________________________________________________________________________________________00250 OEM Support for Routers 2nd Year 31.03.2015_______________________________________________________________________ The item 00250 covers the following services: 10 9007890 1 YR

PMT . SUPPORT Facility Management (Years)

AMC of all IT related infrastructure and services / vendor management underFacility Management.

OEM support for Routers(Item no 10,20,30,40,50)for 2nd year.



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00260 SI Support for Routers 2nd Year 31.03.2015_______________________________________________________________________ The item 00260 covers the following services: 10 9007890 1 YR



SI support for Routers (Item no 10,20,30,40,50)for 2nd year.



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00270 OEM Support for Routers 3rd Year 31.03.2015_______________________________________________________________________ The item 00270 covers the following services: 10 9007890 1 YR


AMC of all IT related infrastructure and services / vendor management under



Item Material Qty Unit Unit Basic RateDescription Delivery date (in Figures)_______________________________________________________________________Facility Management.

OEM support for Routers(Item no 10,20,30,40,50)for 3rd year.



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00280 SI Support for Routers 3rd Year 31.03.2015_______________________________________________________________________ The item 00280 covers the following services: 10 9007890 1 YR



SI support for Routers(Item no 10,20,30,40,50)for 3rd year.



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00290 OEM Support for Routers 4th Year 31.03.2015_______________________________________________________________________ The item 00290 covers the following services: 10 9007890 1 YR



OEM support for Routers(Item no 10,20,30,40,50)for 4th year.



_____________________________________________________________________________________________________________________________________________________________________________________________________________________




00300 SI Support for Routers 4th Year 31.03.2015_______________________________________________________________________ The item 00300 covers the following services: 10 9007890 1 YR



SI support for Routers(Item no 10,20,30,40,50)for 4th year.









_____________________________________________________________________________________________________________________________________________________________________________________________________________________00320 SI Support for Routers 5th Year 31.03.2015_______________________________________________________________________ The item 00320 covers the following services: 10 9007890 1 YR















_____________________________________________________________________________________________________________________________________________________________________________________________________________________00340 SI Support for Routers 6th Year 31.03.2015_______________________________________________________________________ The item 00340 covers the following services: 10 9007890 1 YR






_____________________________________________________________________________________________________________________________________________________________________________________________________________________00350 OEM Support for Switches 2nd Year 31.03.2015_______________________________________________________________________ The item 00350 covers the following services: 10 9007890 1 YR



Item Material Qty Unit Unit Basic RateDescription Delivery date (in Figures)_______________________________________________________________________PMT . SUPPORT Facility Management (Years)


OEM support for L2 & L3 switches and transreciever (Item - 60 to 170) for 2ndyear



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00360 SI Support for Switches 2nd Year 31.03.2015_______________________________________________________________________ The item 00360 covers the following services: 10 9007890 1 YR



SI support for L2 & L3 switches and transreciever (Item - 60 to 170) for 2ndyear



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00370 OEM Support for Switches 3rd Year 31.03.2015_______________________________________________________________________ The item 00370 covers the following services: 10 9007890 1 YR



OEM support for L2 & L3 switches and transreciever (Item - 60 to 170) for 3rdyear






_____________________________________________________________________________________________________________________________________________________________________________________________________________________00380 SI Support for Switches 3rd Year 31.03.2015_______________________________________________________________________ The item 00380 covers the following services: 10 9007890 1 YR



SI support for L2 & L3 switches and transreciever (Item - 60 to 170) for 3rdyear



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00390 OEM Support for Switches 4th Year 31.03.2015_______________________________________________________________________ The item 00390 covers the following services: 10 9007890 1 YR



OEM support for L2 & L3 switches and transreciever (Item - 60 to 170) for 4thyear



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00400 SI Support for Switches 4th Year 31.03.2015_______________________________________________________________________




The item 00400 covers the following services: 10 9007890 1 YR



SI support for L2 & L3 switches and transreciever (Item - 60 to 170) for 4thyear









_____________________________________________________________________________________________________________________________________________________________________________________________________________________00420 SI Support for Switches 5th Year 31.03.2015_______________________________________________________________________ The item 00420 covers the following services: 10 9007890 1 YR



SI support for L2 & L3 switches and transreciever (Item - 60 to 170) for 5th



Item Material Qty Unit Unit Basic RateDescription Delivery date (in Figures)_______________________________________________________________________year









_____________________________________________________________________________________________________________________________________________________________________________________________________________________00440 SI Support for Switches 6th Year 31.03.2015_______________________________________________________________________ The item 00440 covers the following services: 10 9007890 1 YR



SI support for L2 & L3 switches and transreciever (Item - 60 to 170) for 6thyear



_____________________________________________________________________________________________________________________________________________________________________________________________________________________




00450 OEM Support for Modems 2nd Year 31.03.2015_______________________________________________________________________ The item 00450 covers the following services: 10 9007890 1 YR



OEM support for Modems (Item no 180 to 210) for 2nd year



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00460 SI Support for Modems 2nd year 31.03.2015_______________________________________________________________________ The item 00460 covers the following services: 10 9007890 1 YR



SI support for Modems (Item no 180 to 210) for 2nd year



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00470 OEM Support for Modems 3rd Year 31.03.2015_______________________________________________________________________ The item 00470 covers the following services: 10 9007890 1 YR



OEM support for Modems (Item no 180 to 210) for 3rd year






_____________________________________________________________________________________________________________________________________________________________________________________________________________________00480 SI Support for Modems 3rd year 31.03.2015_______________________________________________________________________ The item 00480 covers the following services: 10 9007890 1 YR



SI support for Modems (Item no 180 to 210) for 3rd year



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00490 OEM Support for Modems 4th Year 31.03.2015_______________________________________________________________________ The item 00490 covers the following services: 10 9007890 1 YR



OEM support for Modems (Item no 180 to 210) for 4th year



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00500 SI Support for Modems 4th year 31.03.2015_______________________________________________________________________ The item 00500 covers the following services: 10 9007890 1 YR



Item Material Qty Unit Unit Basic RateDescription Delivery date (in Figures)_______________________________________________________________________PMT . SUPPORT Facility Management (Years)


SI support for Modems (Item no 180 to 210)for 4th year












SI support for Modems (Item no 180 to 210) for 5th year















SI support for Modems (Item no 180 to 210) for 6th year



_____________________________________________________________________________________________________________________________________________________________________________________________________________________00550 5 each

Buyback of Cisco 7206 Router 31.03.2015Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %




Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00560 2 each

Buyback of Cisco 3750 Switches 31.03.2015Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00570 2 each

Buyback of Cisco 4506 Switches 31.03.2015Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %




Other charges (if any ) : Please specify separately_______________________________________________________________________00580 199 each

Buyback of Cisco Linksys Switches 31.03.2015Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________00590 50 each

Buyback of Cisco 1841 Router with 2T 31.03.2015Unit Basic Rate (In Words) : ____________________________________________________Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %Excise tariff no./Chapter id : ______________Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unitFreight Charges : ________ % per unit OR ____________ (INR) per unitThird party Inspection charges : ________ % per unit OR ____________ (INR) per unitOctroi Charges(If applicable) : ________ %Other charges (if any ) : Please specify separately_______________________________________________________________________ Grand Total (inclusive of all taxes, duties/charges etc) In figure: In Words :_______________________________________________________________________



TERMS & CONDITIONS_______________________________________________________________________



1.Pricing types1. The quoted rates shall be valid for acceptance for the period of 90 daysfrom the date of submission of bid Due Date.

2. Vendor should quote for Basic rate, and taxes separately. Please note thatvariation in the rates for statutory levies / Taxes / Duties will be allowed /entertained after the firm order has been placed on the successful bidder,only if it is suppported by relevant Govt. / Statutory notification and onacceptance by BPCL based on its applicability.

3. AMC (OEM+SI) rate quoted should not be less than 7% of basic respectivehardware cost per annum. Please submit a letter stating AMC(OEM+SI) percentagefor Routers, Modems and Switches separately as part of technical bid.

4. In case of variation between the percentage mentioned in above letter andthe percentage quoted in commercial bid, the bid shall stand disqulified.

5. The vendor should indicate the source of supply and place in India, fromwhere the material shall be dispatched for CDC Sewree Mumbai, IDC-GreaterNoida and other places.

6. For Supplies to Mumbai vendor has to make supplies from within Maharashtraand billing should be made from within Maharashtra. Vendor should have TINCertificate for the same.

7. Please submit your Maharashtra VAT Reg. No (TIN No.) along with a copy ofthe registration certificate. All the invoices raised should be #TAX INVOICES#and should be in the manner set out under section 86 of the ACT, so as toensure that Input Tax Credit could be availed by BPCL on purchases from you.The deliveries shall be in the various BPCL Locations all over India.

8. Evaluation Criteria: Evaluation of pricebids Lowest(L1) for each catergoryshall be carried out independantly. The category are listed below:

1. Category-1 : Routers and Modems

2. Category-2 : Layer-3,Layer-2 Switches and Transreceivers (Fiber Modules).

Preference will be provided to domestically manufactured electronic product(s)for 30% of the total procurement value of Desktop to lowest-priced Technicallyqualified domestic manufacturer of Desktop, subject to matching with L1(Lowest Quote), if such bidders are available. The remaining will be awardedto L1 (Lowest Quote),irrespective of whether he is a domestically manufactureror not. In case L1 is quoted by a domestic manufacturer, the entire orderquantity will be awarded to such domestic manufacturer, subject to the otherconditions of the tender, if any, relating to splitting of the order.

It is mandatory for the bidder should submit a self certification certificatein line with the said Notification along with Form 1 (enclosed) in the



technical bid in addition to the details provided in the attached template.

Further, participating Micro and Small Enterprises quoting price within priceband of L1+15 per cent shall also be allowed to supply a portion ofrequirement by bringing down their price to L1 price in a situation where L1price is from someone other than a Micro and Small Enterprise and such Microand Small Enterprise shall be allowed to supply up to 20 per cent of totaltendered value.

In case of more than one such Micro and Small Enterprise, the supply shall beshared proportionately (to tendered quantity).

MSME vedors need to provide the details of MSME Registration with Directorateof Industries or any other competent authorities along with the technical bid.

2.Terms of delivery1. Vendor to deliver the material as per Annexure-2.

2. Delivery should be completed within 6 weeks from the date of PO/ LOI.

3. Installation should be completed in 6 weeks from the date of delivery ofmaterial.

3.Shipping instructionsDelivery as per Annexure-2, for detail postal address of location plesae referAnnexure-3.



4.Terms of payment1. 50% payment will be made against supplied items at designated locations.

2. 30% Payment after installation, configuration & commissioning at thedesignated locations and acceptance by BPCL & upliftment of buyback equipmentsfrom BPCL Locations.

3. 20% Payment on submission of Performance Bank Gurantee (PBG) equivalent to20% of PO basic value valid for 1 year.

4. The cases where installation is pending for more than 6 weeks due to BPCLreasons will not be counted for completion of activity.

5. Buyback value for all items will be deducted as per actual quantity givenfor buyback

6. Octroi, if applicable shall be paid against original receipt only.

7. Purchase Order for Annual Maintenance Contract will be issued on annualbasis after completion of initial warranty period of 1 year, and payment forthe same will be made quarterly at the end of each quarter on submission ofinvoices duly certified by BPCL Officer.

8. Payment against OEM support shall be released on production of proof ofpayment of OEM by SI.

9. Vendor will have to ensure that invoice/delivery challan and otherdocuments are duly signed & stamped with date by the BPCL Officer in-charge &submitted for payment.

10. Payment would be made through Electronic Fund Transfer(EFT). Hence, pleaseensure that bank details submitted by you is correct or submit the latest bankdetails in the format available with us.

5.Warranties1. Warranty period of 1 year shall start for all the items as per PO from thedate on which delivery and power on testing of of all items is completed.

2. Subsequent to the warranty period, BPCL shall enter into AMC contract withthe vendor at the AMC rates for a further period of 5 years beyond thestipulated warranty period. All Conditions of Support during the Warrantyperiod remain applicable and enforceable during the AMC period of five years.



6.Penalty for breach of contractPenalty for Delivery of Material:

1. LD 0.5% per week upto a maximum of 5% of the PO value shall be deductedfor delayed delivery beyond delivery period of 6 weeks.

Penalty during Warranty/AMC:

1. Support during Warranty & AMC period shall be given on all days between9.00 AM to 6.00 PM

2. During Warranty/AMC period (1+5) 6 years, the response time is 2 hours andmaximum resolution time for closing any call from call logging time is asfollows:

Routers/L2 Switches/L3 Switches:- Metros/Major Cities Within 4 hrs.- Upcountry locations within 1 working day.

Modems:- Metros/Major Cities Within 1 working days- Upcountry locations within 2 working days.

3. Penalty@ Rs.500/- (Rupees Five Hundred only) per day per call basis beyondthe resolution time will be recovered from any current/running bills of thethe vendor or by invoking performance Bank Gurantee.



7.Contract riders (clauses)SCOPE OF WORK:

1. BPCL Network team members will visit vendor's material dispatch Centre (inIndia) and do power on testing for Routers and Layer-3 Switches. For Layer-2switches and modems power on testing will be done at delivered location.

2. All Routers, Layer-3 Switches, Layer-2 Switches configuration and designwill be done by BPCL Network Team.

3. BPCL Network team will do configuration of all routers and Layer-3 Switchesat vendor's material dispatch centre before vendor dispactch the device todelivery location.

4. BPCL will arrange to send Layer-2 switches from Regional Office to desiredremote locations. Vendor need to arrange Engineer at remote location forinstalling Layer-2 Switches.

5. Vendor should provide necessary support to BPCL Network Team at vendor'smaterial dispatch centre.

6. Vendor need to send Engineer at remote locations for support for replacingold router with new router.

7. BPCL will provide schedule (date/time) for Router replacement afterconfirming delivery of material and taking downtime from location. BPCL willinform date for router & switches installation atleast one week in advance.

8. Vendor should perform quarterly health check of routers, L3 switches and modems from Corporate Office and Regional Office. Vendor should guideBPCL team on performance improvement parameters, security patching etc from

9. BPCL will arrange to send modem at remote location. Vendor need to installmodem within one week afterintimation by BPCL.

10. Vendor needs to collect buyback items from Regional offices or CorporateOffice.



8.Other contractual stipulations1. Vendor should provide solution only from CISCO OR HP for Routers, Layer-3,Layer-2 switches and Transreceivers.

2. Vendor should submit proposed BOQ(with part code)certified from respectiveOEM.

3. Vendor should quote solution for Layer-3 and Layer-2 switches andTransreceiver of same family OEM.

4. Vendor should quote solution for Routers of same family OEM.

5. BPCL will not pay any additional charges for upgradation of IOS duringWarrantee/AMC periods.

6. Successful vendor should submit the copy of the back to back agreement withthe OEM on Rs. 100/- stamp paper (Non Judicial) for provision of services andspares during the 1st year warranty period and 5 years AMC period against thecontract, within 30 days from the date of release of Purchase Order.

7. During Warranty/AMC Support period Vendor should provide online and onsite support whenever there is any issue. In case Appliance fails vendorshould arrange standby unit within 24 hours.

8. If the equipment is shifted to any other location in India by BPCL duringthe warranty/AMC period, the vendor has to provide support under warranty/AMCperiod at the new location.

9. The vendor has to enter into SLA with BPCL at the time of issuing LOI/PO asper enclosed format.

10. Vendor will have to ensure that all the equipment carries in-transitinsurance.

11. Part payment of the equipment will not be made apart from the paymentterms mentioned in this enquiry. Complete Equipment as per the specificationis to be delivered for payment.

12. Part delivery will not be considered. Even if it is delivered partly, thelast shipment as per the purchase order will be considered as completion date.

13. Road permit, if any, issued by BPCL for the purpose of delivery ofmaterial, should be returned back to BPCL after completion of delivery. Payment will be released on receipt of road permit.

14. Limitation of liability will be restricted to Total Contract Value.

Arbitration clause : In case of any dispute or differences arising under andout of, or in connection with the contract, shall be referred to the sole



arbitration by an arbitrator appointed under the provision of Indianarbitration and Reconciliation Act 1996 and subject to jurisdiction of courtsin Mumbai only.

Risk Purchase: If the vendor fails to supply the required quantity or if thequality of items supplied is found to be unsatisfactory or bad, BPCL will havethe right to procure from elsewhere and extra cost incurred would be recoveredfrom the vendor. Further, in the event of inordinate delay beyond 6 weeks fromthe delivery schedule, BPCL reserves the right to cancel the order.

NDA Clause : Vendor has to sign the 'Non Disclosure Agreement(NDA)' on Rs.100/- stamp paper (Non Judicial) from their competent authority as acompliance for the 'Non Disclosure Agreement' in line with BPCL's IS SecurityPolicy(Soft copy of NDA has already been with you which was sent by us).Purchase orders will not be placed without entering into above NDA. If NDA isalready submitted the vendor may omit this clause.

TAX Clause:1)Rate of VAT applicable on the material supplied should be separatelymentioned in the Tender Form. For deriving at the material component of theworks contract please mention the method followed which can be either of thefollowing :-i)Actual material used- giving the details of the actual material used and theapplying the rate of VAT on each as per Schedule on each of themii)Standard deduction method- Applying the standard deduction percentage ( asspecified in ACT #depending on type of contract) on the contract value toderive the material cost.iii)Composition scheme- Whether opted for composition scheme under MVAT act.Please let us have your Maharashtra VAT Reg No (TIN No) along with a copy ofthe registration certificate. All the invoices raised should be #TAX INVOICE#and should be in the manner set out under section 86 of the ACT, so as toensure that Input Tax Credit could be availed by BPCL on purchases from you.The deliveries shall be in the various BPCL Locations all over India.

Force Majeure: The parties to this agreement cannot be responsible for anyfailure of performance or delay in performance of their obligations thereunder if such failure or delay shall be the result of any Government Directiverelevant to this agreement or due to war, hostilities, act of public enemy,riots or civil commotion’s, strikes, lock out, fire, floods, epidemics or actof God, arrests and restraints or rulers and people political oradministrative acts of recognized or defacto Government Import or Exportrestrictions, compliance with any Government or local authority or any othercause or cause beyond the control of the parties hereto.

PURCHASE PREFERENCE CLAUSE:

Owner reserves its right to allow Public Sector Enterprises (Central/State),purchase preference as admissible/applicable from time to time under theexisting Govt. policy. Purchase preference to a PSE shall be decided based onthe price quoted by PSE as compared to L1 Vendor at the time of evaluation of



the price bid.

Owner reserves its right to allow Micro and Small Enterprises (MSEs) and MSEsowned by Scheduled Caste (SC) or the Scheduled tribe (ST) entrepreneurs,purchase preference as admissible/ applicable from time to time under theexisting Govt. policy. Purchase preference to a MSE and a MSE owned by SC/STentrepreneurs shall be decided based on the price quoted by the said MSEs ascompared to L1 Vendor at the time of evaluation of the price bid.

NOTE : Please ignore clauses (i.e. Sr.No. 1,2,4,5 & 7) under Important Noticeof this RFQ.

We accept all the above terms & conditions.

SIGNATURE:

NAME OF THE PERSON:

COMPANY SEAL:Important Notice_______________________________________________________________________Sr.No Description_______________________________________________________________________ 001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount, Excise, S.T., Charges, Transport, Packing & forwarding, Octroi, etc. as applicable.

003 In case you are unable to quote, kindly send the quotation with a regret for our records. Non-receipt of a regret will adversely affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and signature.

005 Your quotation must be strictly in enclosed envelope indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code Collective RFQ Number & RFQ Number.

007 Retention Money 10 % shall stand deducted from each and every running bill submitted in the event of contract is awarded.

LIST OF ENCLOSURES

To: BPCL ESTIMATE MUMBAI - 400038 India (300648)


-------Tear off Portion to be pasted on the envelope containing offer------------_______________________________________________________________________

Collective RFQ No. : 1000226071Our Reference: Due Date : 27.02.2015RFQ No. : 6000805613 Due Time : 15:00:00Subject:

To,

Purchase Group : M04-IS DEPT WR/CO_______________________________________________________________________

To: BPCL ESTIMATE MUMBAI - 400038 India (300648)


ANNEXUR‐1

S.N. Technical specification / Compliance sheetComplied (Yes/No)

Make/Model Part Code

1 Technical specification for DC / Regional offices routers Warranty : one year warrantyThe router should support following technical specificationPower supplyIndian standard power cord is to be suppliedThe router should have dual power supply ( External / Internal).Router Capability / SupportRouter should have minimum 3 nos of slots.The router should support a w

request for quotation bpcl estimate collective ......vendor code:300648 quotation due...

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