request for proposal (rfp) for selection of … · cgm gujarat and seeks inputs for scale, size and...

REQUEST FOR PROPOSAL (RFP)

FOR

SELECTION OF CONSULTANT FOR PREPARATION OF DETAILED PROJECT REPORT FOR DRILL CORE LIBRARY AND MINERAL

REPOSITORY (DCLMR)

COMMISSIONER OF GEOLOGY AND MINING

Block no 1, 7th floor Udhyog Bhavan, Gandhinagar - 382001

RFP No. CGM/TECH/DCLMR/18-19/D002

27 February 2019

Last date of submission of bids: 08 March 2019

RFP No. CGM/TECH/DCLMR/18-19/D002 27 February 2019 1

DISCLAIMER

I. This Bid document along with its Annexure and Schedule is not transferrable.

II. This document is not an agreement or an offer by CGM to Bidders or any third party.

The purpose of this document is to provide information to interested parties to facilitate

the formulation of their Proposal for qualification and price bid. This document does not

constitute and will not be deemed to constitute, any commitment on the part of CGM.

Furthermore, this document confers neither any right nor expectation on any party to

participate in the bid contemplated herein.

III. Neither CGM nor its employees or its consultants make any representation or warranty

as to the accuracy, reliability or completeness of the information in this document.

IV. Neither CGM nor its employees or consultants shall have any liability to any Bidder or

any other person under the law of contract, tort, the principles of restitution or unjust

enrichment or otherwise for any loss, expense or damage which may arise from or be

incurred or suffered in connection with this document, or any matter deemed to form

part of this document, the award of the work, or the information and any other

information supplied by or on behalf of CGM or its employees, any consultants or

otherwise arising in any way from the selection process.

V. CGM reserves the right to change, modify, add, alter the document or cancel the

bidding process without assigning any reasons thereof, at any stage during the bidding

process before the Bid Submission.

VI. The Bidder shall not make any public announcements with respect to this Bidding

process or this document. Any public announcements to be made with respect to this

bidding process or this document shall be made exclusively by CGM. Any breach by

the bidder of this clause shall be deemed to be noncompliance with the terms and

conditions of this document and shall render the proposal of qualification liable for

rejection. CGM's decision in this regard shall be final and binding upon the Bidder.

VII. The bidder shall bear all costs associated with the preparation and submission of the

proposal. CGM and their consultants shall not, under any circumstances, be

responsible or liable for any such costs.


NOTICE INVITING TENDERS

RFP No. CGM/TECH/DCLMR/18-19/D002 Date: 27/02/2019

1. Name of the Work Selection of consultant for preparation of Detailed Project Report for Drill Core Library And Mineral Repository

2. Mode of submission of bids Two part bid submission

3. Type of tender Open Tender

4. Tender Fee (non-refundable) INR 5000 (Rupees five thousand only)

5. Earnest Money Deposit (EMD) (refundable)

INR 1,50,000 (Rupees One Lakh fifty thousand only)

6. Date of Publication of Tender on website

27/02/2019

7. Last date of submission of pre-bid queries

02/03/2019 till 18:00 hrs. at [email protected]

8. Date of Pre Bid Conference 05/03/2019 at 11:00 hrs.

9. Last Date/Time for submission of bids 08/03/2019 up to 18:00 hrs.

10. Date and Time of Bid Opening To be notified

11. Bid submission address Commissioner of Geology and Mining, Block no 1, 7th floor, Udhyog Bhavan, Gandhinagar - 382001

Further details can be seen on website www.cgm.gujarat.gov.in/ www.nprocure.com

Sd/-

Roopwant Singh, IAS

Commissioner of Geology and Mining,

Government of Gujarat

http://www.cgm.gujarat.gov.in/

http://www.nprocure.com/


TABLE OF CONTENTS

DISCLAIMER .................................................................................................................. 1

NOTICE INVITING TENDERS ........................................................................................ 2

1. BACKGROUND .......................................................................................................... 4

2. OBJECTIVE AND SCOPE OF WORK ....................................................................... 6

3. PRE-QUALIFICATION CRITERIA .............................................................................. 9

4. INSTRUCTIONS TO BIDDERS ................................................................................ 10

5. EVALUATION ........................................................................................................... 14

6. OTHER TERMS AND CONDITIONS ........................................................................ 17

ANNEXURES ................................................................................................................ 20


1. BACKGROUND

1.1. About CGM

a. Gujarat is blessed with several energy, metallic and industrial mineral resources such as Fluorite, Diatomite, Bentonite, Granite resources, Lignite, Bauxite, Limestone, Manganese, Silica Sand, Base Metals, Marble, Clay, Agate, Marl, Chalk etc. Availability of these minerals and strong manufacturing sector makes Gujarat one of the most attractive states for investment in mining sector in India.

b. The office of Commissioner of Geology and Mining (CGM), is the nodal administrative, regulatory and development body for mineral sector in the State. Its primary functions are:

(i) Exploration of mineral wealth of the State: involves identification of mineral potential areas, exploration strategy, business model development and implementation, MoUs with government agencies or outsourcing to private players on competitive bid basis, chemical and petrography analysis.

(ii) Mineral administration with conservation and preservation: Mineral administration comprises of policy formulation for major and minor minerals, regulation, grant of mineral concessions under applicable regulations and revenue collection.

(iii) Enforcement function encompasses curbing and preventing illegal mining, transportation and storage, use of e-Governance in enforcement activities and inspection of leased out area and stock verification.

(iv) Increase in State’s mineral revenue through higher production of minerals & their sustainable development framework.

(v) Encourage value addition of minerals usage through promotion of mineral based industries in the State.

1.2. Development of Drill-Core Library and Mineral Repository

Drill-Core Library is useful to preserve the samples systematically and obviate the need to re-drill the areas which have already been explored. The preserved cores will also be used in many other geological investigations such as seismology, ground water pollution, geo-environment studies and geological research work for which the sub-surface data is essential. All the naturally occurring substances of metals which are present in the earth’s crust are known as Minerals. When a new mineral species is discovered, the array of physical, chemical and crystallographic analyses and tests are performed on a single “type” specimen. Nowadays, each type specimen must be preserved and deposited in an institution, usually a museum, in order to allow future access to it.


Drill-Core Library and Mineral Repository had been established by various countries of the world. Rajasthan is the first state in India to establish such Library in India in 2008. Because of such various benefits CGM, Gujarat also has inkling to develop Drill-Core Library and Mineral Repository in the state.


2. OBJECTIVE AND SCOPE OF WORK

2.1. Objective

CGM wishes to appoint a consultant for preparation of Detailed Project Report for establishment of DCLMR in Gujarat.

2.2. Scope of work

The details of the scope of work to be carried out by the consultants are as below:

A. Market Assessment and Land area requirement

Discuss with CGM officials and other stakeholders to understand requirements of

CGM Gujarat and seeks inputs for scale, size and Services.

Study of the existing Drill-Core Libraries and Mineral Repositories (DCLMR)

around the world (major 4-5) to identify their objectives, facilities, size and services

they provide.

Provide a broad conceptual design for the proposed facility in terms of facilities,

amenities, land area requirement and Conceptual design.

Preparation of alternative project options in terms of scale, size, conceptual design,

land area requirement and benefits in context of Gujarat.

B. Layout Design and Equipment

Preparation of a general layout for DCLMR.

Sizes, specifications and types of various equipment and auxiliary facilities

required for DCLMR

C. Capital & Operating Cost Estimates

Estimate capital cost and operating cost for the project comprising costs for civil

and structural work, equipment, instruments, utilities and service facilities, any

other associated facilities and contingencies. The costs need to be estimated on

annual basis for 10 years.

D. Manpower Requirement

Indicate the category-wise manpower requirement for the operation and

maintenance of the DCLMR.


E. Environment Management

All statutory requirements of environment management and likely environment

impact are to be brought out in the DPR.

List out Environment clearance required for the project along with justification and

prevailing guidelines and the authorities from whom the same needs to be

obtained.

F. Auxiliary Services

Assess requirements of auxiliary facilities such as laboratory, stores and

warehouses, mobile equipment, ancillary buildings, office complex, DCLMR

communication systems and make provisions for the same.

G. Coordination with the civil consultant/ architect appointed by CGM

CGM has appointed a civil consultant/architect for undertaking the scope of work

as mentioned in Annexure 6.9. The agency shall provide details about the concept

and equipment required for DCLMR as mentioned in the scope of work above to

this appointed agency.

Coordinate with civil consultant/ architect in developing the scope of work for

selection of contractor for construction of DCLMR.

H. Time Schedule for Implementations

Prepare a Master schedule for implementation of the project showing various

activities using ‘MS Projects’ software.

2.3. Deliverables

Deliverables Period

Draft DPR T + 30 days

Final DPR T + 60 days

Final Scope of Work for selection of contractor for construction of DCLMR

To be decided in consultation with civil consultant/architect and CGM stakeholders

* T being the date of commencement of the consultancy. The services shall commence within 7 days from signing of Agreement

Note: The above mentioned timelines excludes the time taken by CGM for reviewing the draft report.


2.4. Payment Structure

S. No. Deliverables Payment (%)

1 Draft DPR 40%

2 Final DPR after incorporating comments/ inputs on draft DPR

40%

3 Final Scope of Work for selection of contractor for construction of DCLMR

20%


3. PRE-QUALIFICATION CRITERIA

The Bidder should meet the following Pre-Qualifying Criteria (PQC):

S. NO. Basic requirement

Specific requirement Documents required

3.1 Legal entity The bidder should be a Company registered in India under Indian Companies Act 1956 or 2013 or a Limited Liability Partnership under the Limited Liability Partnership Act of India, 2008.

Consortium is permitted with maximum number of three members.

Certificates of incorporation

Memorandum of Association and Articles of Association

Registration Certificates

GSTIN

3.2 Technical capability

The Bidder should have completed at least one assignment related to preparation of DPR /Feasibility report / Concept design in mining/ mineral/geology sector in India for any Public Sector Undertaking (PSU) / Central or State Government in India / Central or State Government undertaking. It is acceptable if the same assignment has more than one component.

Copies of Work order along copies of client certificate(s) stating completion of the project(s)

3.3 Blacklisting The Bidder should not have been blacklisted as on the bid submission date by any Public Sector Undertaking (PSU) / Central or State Government in India / Central or State Government undertaking. All Consortium Members must meet this criteria

The Bidder should not have Conflict of Interest. All Consortium Members must meet this criteria

The Bidder shall need to submit Anti Blacklisting Affidavit as per format specified in Annexure


4. INSTRUCTIONS TO BIDDERS

General Terms and Conditions

1. The interested bidders can submit their queries through post or on ad-tech-

[email protected] in writing on or before 6 PM, 20.02.2019. Queries received after

the set time limit shall not be considered in the pre bid meeting.

2. Pre-bid meeting will take place on 22.02.2019 at 15:00 hrs. at the office of

Commissioner of Geology and Mining, Gujarat, India, where in the prospective

applicant/ bidder will have an opportunity to obtain clarifications regarding the offer

conditions.

3. For any other clarifications related to bid submission, bidder may contact CGM

through e-mail before the last date of submission of the bid document during working

hours. The bidder must write Subject as “RFP for DPR of DCLMR” in all its

communication to CGM.

4. CGM reserves the right to accept or reject any or all proposals, and to annul the

selection process and reject all proposals at any time prior to the award of contract,

without thereby incurring any liability or any obligation in any form to the affected firms

on any grounds.

5. The costs of preparing the proposal and of negotiating the contract, including visits to

the CGM are not reimbursable by CGM. The Bidder shall be deemed to have full

knowledge of the role and responsibilities of the work.

6. The proposal and all the associated correspondence shall be written in English and

shall conform to the prescribed format.

7. The proposal shall be signed by the Bidder or duly authorized persons to bind the

Bidder to the contract. The letter of authorization shall be indicated by written power

of attorney and shall accompany the proposal.

8. The Bidder should submit a Power of Attorney, authorizing the signatory of the

Proposal and to commit the Bidder, along with submission of Proposal. Details of

documentation required for various parts of the Proposal are provided in RFP and the

formats for Proposal submission (including format for Power of Attorney) is given as

part of the Forms at the end of this document


9. A Bidder that is under a declaration of ineligibility by Government of Gujarat or any

other Government authority in India at the date of submission of the Proposal or during

evaluation of Proposals shall be disqualified.

10. Proposal Validity: - Validity date is 120 days from last date of submission. A

proposal valid for a shorter period may be considered nonresponsive and liable

to rejection.

11. Cost of RFP Document: - The cost of RFP Document of amount Rs. 5000/- in favor of

“Commissioner of Geology and Mining, Gujarat” payable at Gandhinagar shall be

in the form of Account Payee Demand Draft/ Bankers Cheque from any scheduled

commercial bank or nationalized bank. A proposal without the cost of RFP document

shall be rejected, as nonresponsive.

12. Bid Security:- The Bid Security of amount Rs 1,50,000/- (INR One Lakh Fifty

Thousand Only) in favor of “Commissioner of Geology and Mining, Gujarat”

payable at Gandhinagar and shall be in the form of Demand Draft from any of the

scheduled commercial bank or nationalized bank having its branch in Gujarat. CGM

shall reject any bid not accompanied by appropriate bid security, as non-responsive.

a. Bid securities of the unsuccessful bidders shall be returned to them at the

earliest.

b. The bid security may be forfeited:

(i) If a Bidder withdraws its bid during the period of bid validity.

(ii) If the Successful Bidder fails to sign the Contract within required timeframe;

or furnish a performance security.

Manner of Preparation of Bid Proposal:-

1. Bidder’s Proposal (the Proposal) will consist of following components

a. Cost of RFP document or Tender Fee

b. Bid Security (EMD)

c. Technical Proposal including details of claim of qualifying criteria laid down in

Notice inviting Proposal and RFP, and


2. The Technical Proposal shall not include any information related to financial proposal.

Technical Proposals containing information related to financial proposal shall be

declared nonresponsive.

3. The Technical proposal shall contain:

a. A brief description of the bidder’s organization and an outline of recent experience

of the Bidder, on assignments of a similar nature. The information on each

assignment should indicate scope of work, duration, firm’s involvement, name of

client etc. The details of assignments on hand shall also be furnished.

b. A concise, complete, and logical description of approach and methodology as

proposed by the Bidder in compliance to the Terms and conditions of Tender and

Scope of Work

c. Any comments or suggestions on the Scope of Work and a description of the

methodology (work plan) which the firm proposes to execute the services,

illustrated with bar charts of activities.

d. The composition of the proposed team, the tasks which shall be assigned to each

team member.

Financial Proposal

Price bid to be filled up at designated places on https:// cgmgujarat.nprocure.com

adhering to the format provided in this RFP. All prices quoted in the Bid shall be quoted

in Indian National Rupee(s) (INR).

Submission, Receipt and Opening of Proposals

1. The original Technical Proposal shall be placed in a sealed envelope clearly marked

"TECHNICAL PROPOSAL." The envelopes containing the Technical Proposal, EMD

and Tender Fee shall be placed into an outer envelope and sealed. This outer

envelope shall bear the submission address, reference number and be clearly marked

"DO NOT OPEN, BEFORE” [insert the time and date of the submission deadline

indicated in the Bid Document]". CGM shall not be responsible for misplacement,

losing, or premature opening if the outer envelope is not sealed and/or marked as

stipulated. This circumstance may be case for Proposal rejection.

2. The scanned copy of the technical proposal shall be uploaded at the designated

places at https:// cgmgujarat.nprocure.com


3. At no circumstances, the Technical proposal shall have any mention of the bidders

quoted price. The proposal would be summarily rejected for any such incidence.

Format and Signing of Bids

a. The Bidder shall provide all the information sought under this RFP. The Authority will

evaluate only those Bids that are received in the required formats and complete in all

respects.

b. The Bid must be properly signed by the authorized signatory (the “Authorized

Signatory”) as detailed below:

By the proprietor, in case Bidder is a proprietary firm; or

By a duly authorized person holding the Power of Attorney, in case Bidder is

either a Limited Company or a Partnership firm or LLP;

By the authorized representative of the Lead Member, in case of consortium.

c. In case of the Bidder being Company incorporated under Indian Companies Act

1956/2013, the Power of Attorney shall be supported by a Board Resolution in favour

of the person vesting power to the person signing the Bid.


5. EVALUATION

Proposal Evaluation

The members of the Tender Committee of CGM will carry out the evaluation of proposals on the basis of their responsiveness to the RFP, applying the evaluation criteria as given in the table below. Each responsive proposal will be given a technical score. The technical bid shall be evaluated and provided a Technical Score on the following basis:

S. No.

Criteria Maximum

Score Documents to be

Submitted

1 Work experience of bidder in last 10 years

Number of completed consulting assignments related to preparation of DPR /Feasibility report/ Concept design in mining/ mineral/geology sector in India for any Public Sector Undertaking (PSU) / Central or State Government in India / Central or State Government undertaking. It is acceptable if any of the above mentioned categories is a sub-part of the main assignment submitted for claim against this criterion. Similar experience with Foreign Governments will also be considered. However, the Bidder should have at least one such assignment in India as mentioned above. Over and above this, such experience for private clients both domestic and international may be considered depending on relevance to the assignment.

30 marks

(5 marks for completed project

2 marks for awarded / ongoing work)

Work order and completion certificates/self-declaration to be provided. In case of ongoing projects, certificate from the government organization to be provided

2 Team experience:

i) Team Leader

• Post-graduate in Geology

• At least 25 years of experience in mineral exploration

30 marks

12


• Should have experience of similar work for Government organisations in India

ii) Core Drilling/Core Library Expert

• Post-graduate in Geology

• At least 10 years of experience in mineral sector on core drilling or core library

iii) Mining Expert

• Graduate in Mining

• At least 15 years of experience in mining/mineral sector

• Should have experience of similar work for Government organisations in India

10

8

3 Approach and Methodology for proposed Assignment

The description of approach and methodology shall include but not limited to the following:

a) Understanding of objectives of the assignment, approach to the services

b) Quality of Methodology: Explain the methodologies bidder proposes to adopt and highlight the compatibility of those methodologies with the proposed approach.

c) Presentation of Approach and Methodology

40 marks As per evaluation committee

TOTAL TECHNICAL SCORE 100


(i) CGM shall declare the Bidders who have scored more than or equal to 60 marks in

technical evaluation as “Technically Qualified”.

(ii) Marks obtained by Technically Qualified Bidders shall be considered Technical

Score (Ts)

Opening and Evaluation of Technical and Financial Proposal

(iii) As per the results obtained in each Technical Proposal, The TC “Tender Committee”

will proceed with the technical evaluation report and choose to open the financial

proposal of qualified bidders meeting the minimum required technical score.

(iv) CGM’s representative will open Financial Proposal. Such representative will

communicate to the qualified Bidder and the total price shown in the Bidder’s

Financial Proposal. This information will be recorded in writing by CGM’

representative.

(v) Method of Evaluation - Quality cum Cost Based Selection (QCBS): The

technical proposals are evaluated first. The firm(s) scoring a minimum of 60 points

out of a maximum of 100 points on the technical proposal are then stated as

“Technically Qualified”. This is the minimum Technical Score for qualification of the

Technical Proposal. Those securing less than the minimum Technical Score would

be rejected.

The qualified bidders will be intimated about the opening of the financial bid.

The Financial Quotes of the Bidders shall be ranked and the Financial Score of the bidder

shall be calculated with the lowest Financial Quote shall be given 100 points and all other

bidders will be marked proportionately. The Financial Score (Sf) of the financial proposals

of the other bidders will be computed as per formula below:

Sf = 100 x Fm / F,

In which Sf is the Financial Score, Fm is the lowest Financial Quote and F is the Financial

Quote of the proposal under consideration.

Final score for all technically qualified bidders will be computed using the following formula:

Final Score = 0.7 x Technical Score + 0.3 x Financial Score

The bidder with the highest Final Score (H1) will be considered as the selected bidder.


6. OTHER TERMS AND CONDITIONS

1. Performance Security

The selected bidder will furnish within 15 days of the issue of Letter of Acceptance (LOA), an Unconditional Bank Guarantee (in prescribed format) payable at Gandhinagar, from any Nationalized or scheduled commercial Bank in India having its office at Gujarat for an amount equivalent to 5% (five percent) of the total contract value towards Performance Security valid for a period of three (3) months beyond the stipulated date of completion of services for each Phase. CGM will have the right to invoke the performance security without assigning any reasons if performance of the successful bidder is not found up to the mark.

2. Miscellaneous Information

Amounts payable by CGM to the Consultant under the contract shall be subjected to

deduction of applicable taxes, if any.

3. Payment Terms

The consultant will raise monthly invoices in the first week of proceeding month. All such

bills shall be paid to Consultant within 30 days of submission of invoices.

4. Limitation of Liability

The Consultant’s liability under the RFP will be limited to the total fee it will receive from

CGM under this mandate.

5. Liquidated Damages for delay in completion

The Digitization Consultant shall be liable to pay CGM, as Liquidated Damages, a sum at

the rate of 0.5 percent of the total contract value of the work per week of delay between

scheduled and actual time of completion of work or part thereof subject to a ceiling of 10

percent of the total contract value of the work. CGM shall have the right to terminate the

services with the Agency and /or to forfeit the Performance Security and get the remainder

of work completed by any other party at the cost of the Agency

6. Termination of Contract

The contract can be terminated by CGM written notice of 30 days. However, during the

currency of contract, all parties shall discharge their due obligations.


7. Settlement of Disputes

i. Amicable Settlement: - The Parties shall use their best efforts to settle amicably all

disputes arising out of or in connection with this Contract or the interpretation thereof.

ii. Dispute Settlement: - In case the dispute is not resolved amicably, the matter shall be

settled by the arbitrator under the Arbitration and Conciliation Act, 1996 and its decision

would be final and binding on both the parties. The Arbitration and Conciliation Act,

1996 and the rules made there under and any statutory modification or re-enactments

thereof, shall apply to the arbitration proceedings. The venue of the arbitration shall be

Gandhinagar, Gujarat. Pending the submission of and/or decision on a dispute,

difference or claim or until the arbitral award is published; the Consultant shall continue

to perform all its obligations under Agreement without prejudice of final adjustment in

accordance with such award.

iii. Legal Jurisdiction: - Any legal dispute arising out of the Consultancy Agreement shall

be settled at the Court of Law located at Gandhinagar, Gujarat.

iv. Governing Law: - This Contract shall be governed by and construed in accordance with

the laws of India. Neither CGM nor the Consultant shall have the right to transfer or

assign their responsibilities resulting from this Contract.

8. Forfeiture of EMD

The EMD is liable to be forfeited if:-

i) The Bidder modifies or withdraws his offer after due date and time for submission

of Bids.

ii) The Bidder increases the prices unilaterally after the opening of Bid and during the

validity period of the Bid.

iii) The Bidder does not accept the correction of Bid price pursuant to 'Discrepancies

and Adjustment of Errors', of Bid document.

iv) The successful Bidder does not commence the work as specified in Work order.

v) The successful Bidder does not submit the duplicate copy of Work Order issued

within 7 days from the date of issue as a token of acceptance, unless any other

period has been agreed in writing.

9. Indemnification

The Bidder assumes responsibility for and shall indemnify and save harmless the CGM, Gujarat from all liability, claims, costs, expenses, taxes and assessments including penalties, punitive damages, attorney’s fees and court cost which are, or may be required with respect to any breach of the Consultant’s obligations under the contract, or for which the Consultant has assumed responsibility under the contract, including those imposed under any contract, local or national laws, or in respect of all salaries, wages or other compensation of all consultants employed by the Bidder in connection with performance of any work covered by


the contract. The Bidder shall execute and deliver such other further instruments and to comply with all the requirements of such laws and regulations as may be necessary there under to confirm and effectuate the contract and to protect the CGM, Gujarat. The CGM, Gujarat shall not be in any way held responsible for any accident or damages incurred or claims arising there from during discharge of the obligations by the Consultant under this contract.


ANNEXURES

6.1. FORM TECH 1

TECHNICAL PROPOSAL

[Location, Date]

To,

Commissioner of Geology and Mining 7th Floor, Block 1, Udhyog Bhavan Gandhinagar -Gujarat – India

Subject: Submission of Bid for RFP for Selection of Consultant for Project Concept

Report and Detailed Project Report for DCLMR

Dear Sir/ Madam,

We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Bid. We are hereby submitting our Bid, which includes this Technical Bid and a Price Bid as follows.

A. Online Technical and Price Bids Pre-Qualification and Qualification documents as well as our Price Quote per the provisions of RFP.

B. Physical submission of: RFP Fee and EMD as per the requirement of the RFP. We are submitting our Bid in __ (individual capacity as single Bidder /Consortium) with__ .

We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Bid, i.e., before the date indicated in RFP, we undertake to negotiate on the basis of the proposed personnel. Our Bid/Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake, if our Bid is accepted, to initiate the consulting services related to the assignment not later than the period specified in the RFP.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address:


6.2. FORM TECH 2

BIDDER’S ORGANIZATION AND EXPERIENCE

A - Bidder’s Organization

[Provide here a brief description of the background and organization of your firm/entity. The brief description should include ownership details, date and place of incorporation of the firm, objectives of the firm etc. Provide supporting documents such as Certificate of Incorporation, MOA, AOA, GSTIN Registration, Partnership deed etc.]

B - Bidder’s Experience

[Using the format below, provide information on each Assignment/job for which your firm, was legally contracted either individually as a corporate entity or as one of the major partners within an association, for carrying out consulting Assignment/job similar to the ones requested under this Assignment/job (If possible, the employer shall specify exact assignment / job for which experience details may be submitted)]

Firm’s Name

Assignment/job name

Description of Project

Approx. value of the contract (in Rupees)

Location within country:

Duration of Assignment/job (months) :

Name of Employer:

Address:

Total No of staff-months of the Assignment/job:

Approx. value of the Assignment/job provided by your firm under the contract (in Rupees):

Start date (month/year):

Completion date (month/year):

Name of associated Consultants, if any:


No of professional staff-months provided by associated Consultants:

Name of senior professional staff of your firm involved and functions performed

Description of actual Assignment/job provided by your staff within the Assignment/job:

Note: Please provide documentary evidence from the client i.e. copy of work order, contract each of above mentioned assignment and completion certificate. The experience shall not be considered for evaluation if such requisite support documents are not provided with the proposal.


6.3. FORM TECH 3

DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR PERFORMING

THE ASSIGNMENT

a) Approach and Methodology: Explain understanding of the objectives of the assignment,

approach to the services, methodology for carrying out the activities and obtaining the

expected output, and the degree of detail of such output. Highlight the problems being

addressed and their importance, and explain the technical approach to be adopted to

address them.

b) Work Plan: Propose the main activities of the assignment, their content and duration,

phasing and interrelations, milestones (including interim approvals by CGM), and delivery

dates of the reports. The proposed work plan should be consistent with the technical

approach and methodology, showing understanding of the scope and ability to translate

them into a feasible working plan. A list of the final documents, including report to be

delivered as final output, should be included here.

c) Organization and Personnel: Propose the structure and composition of proposed team.

List the main disciplines of the assignment, the key expert responsible, and proposed

technical and support personnel


6.4. FORM TECH 4

S. No. Name of Staff Area of

Expertise

Years of

Experience

Task Assigned CV

Details

with

signature

1.

2.

3.

4.

Support Staff (if any)

S. No. Name of Staff Position Assigned Task Assigned

1.

2.

3.

4.

5.


6.5. FORM TECH 5

CURRICULUM VITAE (CV) FOR PROPOSED EXPERTS

(Summary of CV: Furnish a summary of the above CV. The information in the summary shall

be precise and accurate. The information in the summary will have bearing on the evaluation

of the CV)

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the expert]:

3. Name of Expert [Insert full name]:

4. Date of Birth: Citizenship:

5. Education [Indicate college/university and other specialized education of expert, giving

names of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 -Education were

obtained]:

8. Languages [For each language indicate proficiency: good, fair, or poor in speaking,

reading, and writing]:

9. Employment Record [Starting with present position, list in reversed order, every

employment held. List all positions held by staff member since graduation, giving dates,

names of employing organization, title of positions held and location of assignments.

For experience period of specific assignment must be clearly mentioned, also give

Employer references, where appropriate.]:

From [Year]: To [Year]:

Employer:

Positions held:

10. List all task to be performed under this project and corresponding experience of the

expert

11. Certification:

I, the undersigned, certify that the above information is true to the best of my knowledge.

Date: [Days/Month/Year]

[Signature of expert or authorized representative of the firm]

Full name of authorized representative:


6.6. Format for Price Bid to be submitted online

(This is indicative format for Bidder’s reference only. The PRICE BID SHOULD BE SUBMITTED ONLINE ONLY at designated places through http://cgmgujarat.nprocure.com Price Bid should not be submitted in hard copy and or placed with Technical Bid. Prices submitted in hard copy and or placed with Technical Bid shall result in outright rejection of bid)

Parameter Quoted Price (Numbers) Quoted Price (Words)

Lump Sum Fee for

Preparation of DPR for

DCLMR

GST, as applicable

TOTAL FEE

Notes:

Please refer Section 2.4 of RFP for detailed payment terms.

The above quoted rates represents remuneration of Bidder’s staff, Travel expense,

expense towards dime, hotel stay , office rents ,conveyance and any other expense to

be incurred for executing Terms of Reference.

The above quoted rates represent the net amounts payable exclusive of Goods and

Service Tax, but inclusive all other applicable taxes/statutory levies and Service

Charges etc. and no other amounts, save and except as above shall be payable by

Authority. GST shall be payable over and above the quoted rates at the rate applicable

at the time of invoicing.

Service charges shall be paid as per the payment terms.

Each Bidder must quote his rates after through reading of this RFP document and Estimates of his cost thorough detailed due diligence of the site, statutory laws/regulations. Authority reserves right to seek any clarifications regarding price quoted from bidders before any decisions.

http://cgmgujarat.nprocure.com/


6.7. Power of Attorney

[To be notarized and to be executed on non-judicial stamp paper of appropriate value]

Know all men by these presents, we ……… (name of the Bidder/Lead Member and address of the registered office) do hereby irrevocably constitute, nominate, appoint and authorize Mr. / Ms (Name), son/daughter/wife of ……………………………… and presently residing at ………………………………….., who is presently employed with us and holding the position of ………………………….., as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all such acts, deeds and things as are necessary or required in connection with or incidental to submission of our bid for the “[Name of the RFP] ” (“Project”), by Commissioner of Geology and Mining (“CGM”) including but not limited to signing and submission of all applications, bids and other documents and writings, participate in bidders’ and other conferences and providing information / responses to CGM, representing us in all matters before CGM, signing and execution of all undertakings consequent to acceptance of our bid, and generally deal with CGM in all matters in connection with or relating to or arising out of our bid for the said Project and/or upon award thereof to us.

And we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, _________________________ THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF …………., 20..

For …………………………..

(Signature)

(Name, Title and Address)

Witnesses:

1.

2.

Accepted

……………………………

(Signature)

(Name, Title and Address of the Attorney)

Notes:

1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the


executant(s) and when it is so required, the same should be under common seal affixed in

accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a resolution/ power of attorney in favour of the person

executing this Power of Attorney for the delegation of power hereunder on behalf of the

Bidder.

3. Power of Attorney should be executed upon payment of stamp duty of appropriate value,

as applicable in the State, where such Power of Attorney has been executed.


6.8. Format for Board Resolution

(On letter head of the Bidding Entity/Lead Member and Other Member of Bidding Consortium)

The Board, after discussion, at the duly convened Meeting on _________ [insert date], with the consent of all the Directors present and in compliance of the provisions of the Companies Act, 2013, passed the following Resolution:

RESOLVED THAT pursuant to the provisions of the Companies Act, 2013 and compliance thereof and as permitted under the Memorandum and Articles of Association of the Company, approval of the Board be and is hereby accorded for [forming a consortium with ___________ and participating as the Lead Member/Other member in the consortium with __________and] placing the Bid [through ________ Lead Member] against the tender no ________________ dated _______________, as amended from time to time, issued by Commissioner of Geology and Mining (“CGM”) for “[Name of the RFP]” (“Project”).

*[RESOLVED THAT the Board hereby acknowledges the Board Resolution dated ______ passed by the _______________ (Name of the Other Member) for providing the Technical / Financial (Strike out whichever is not applicable) support to the _______________ (Name of the Bidder) to meet the Qualification Requirements as per the provisions of the tender and undertaking to provide technical/ financial support to _________________ (Name of the Bidder) in case it is unable to meet its obligations.]

#[FURTHER RESOLVED THAT the Board hereby acknowledges that the _________________ (Name of the Other Member) is required to provide the technical/financial (Strike out whichever is not applicable)support for the Project so that the consortium is able to meet the qualification requirements as per the provisions of the tender.

FURTHER RESOLVED THAT the _________________ (Name of the Other Member) do provide necessary support to execute the scope of work in the tender and in the event of any default by the Consortium Member(s) such obligation shall be fulfilled by the Entity.

FURTHER RESOLVED THAT _____________shall act as the Lead Member of the Consortium and perform all acts and deeds as may be required to be performed on behalf of the consortium and the Other Member in relation to submission of the bid for the mineral block.

FURTHER RESOLVED THAT ___________, (Name of the Person) [the Lead Member and such person as may be authorized by the Lead Member in this behalf] be and is hereby authorized to take all the steps required to be taken by the Corporate Entity/[Consortium] in this regard, including in particular, signing of the Bid, making changes thereto and submitting amended Bid, all the related documents, certified copy of this Board Resolution or letter, undertakings etc., required to be submitted to CGM or such other documents as may be necessary in this regard.]

$[Further Resolved that _________ be and is hereby authorized to sign on behalf of the _________________ (Name of the Other Member), the Consortium Agreement and such other document as may be required to be signed individually by the _________________ (Name of the Other Member).]

Certified True Copy


Notes:

1. This certified true copy should be submitted on the letterhead of the Entity, signed by the Entity Secretary or any of the authorized Directors of the Entity and the rubber stamp for the Entity shall be affixed.

2. The contents of the format should be suitably re-worded indicating the identity of the entity passing the resolution i.e. the Bidder.

3. *Applicable in case of Lead Member of the Bidding Consortium.

4. # paragraphs in square brackets are applicable only if the Bidding Entity is a consortium and the Other Member is providing technical/financial support.

$Applicable in case of Other Member in the Bidding Consortium.


6.9. Scope of Work for Civil Consultant/ Architecture

A. Site assessment

Civil Consultant/ Architecture shall carry out detailed survey and assessment of the

allocated /identified site in terms of the following:

Land area, topography and boundaries assessment.

Status of access and site infrastructure such as road, water, power, electricity

etc.

Environmental, social, hygiene, health, safety threats or concerns in the site or

its vicinity.

B. Detailed Layout and Design

Preparation of Layout and design of proposed DCLMR at optimum utilization of land/

infrastructure/ facilities including elevation drawing, general plant layout, plot plans,

area grading, land preparation work, boundary wall fencing, illumination, green belt,

warehouses, storage sheds & admin buildings, telecommunication infrastructure, fire-

fighting system, security control room and any other facilities as per international

standards and benchmarks.

The layout for the DCLMR should incorporate state of the art buildings with modern

architectural concepts and new generation fittings/ fixtures.

C. Civil and Structural Work

The DPR will cover requirement of all civil works for the project like site preparation,

soil data, structural works, construction of building, roads, boundary wall and fencing

etc.

D. Water and other utilities

Total water requirement estimate, water storage facilities to be installed as well as its

auxiliary facilities.

Assess requirement of other utilities, if any and provide for the same, if necessary.

E. Electric Power

Estimate electric power requirement for the DCLMR, develop preliminary single line

diagram based on requirements and finalize schemes for power receiving and

distribution system.

Study and develop scheme for emergency power generation and distribution and

indicate critical load requirement.


Provide average and peak utility/consumption rates

Electrical load (connected and running loads) and emergency power requirement for

various stages of the process as per Indian Standards.

F. Auxiliary Services

Assess requirements of auxiliary facilities such as laboratory, stores and warehouses,

mobile equipment, ancillary buildings, office complex, DCLMR communication

systems and make provisions for the same.

G. Time Schedule for Implementations

Prepare a Master schedule for implementation of the project showing various activities

using ‘MS Projects’ software.