MINISTRY OF MANPOWER

REQUEST FOR PROPOSAL

FOR

WORKPLACE SAFETY AND HEALTH RESEARCH FOR THE MINISTRY OF MANPOWER –

WORKPLACE SAFETY AND HEALTH INSITITUE

RFP NO: MOMOSDETT11000011

ALL INFORMATION IN THESE DOCUMENTS IS NOT TO BE COMMUNICATED, EITHER DIRECTLY OR INDIRECTLY, TO THE PRESS OR TO ANY PERSON NOT AUTHORISED TO RECEIVE IT. YOUR ATTENTION IS DRAWN TO THE OFFICIAL SECRETS ACT (CHAPTER 213) WHICH RELATES TO THE SAFEGUARDING OF OFFICIAL INFORMATION.

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To: The Proposers RFP Ref No.: MOMOSDETT11000011 Telephone: 6324 7478 Date: 21 Sept 2011

REQUEST FOR PROPOSAL (RFP) FOR WORKPLACE SAFETY AND HEALTH (WSH) RESEARCH PROJECTS TO MINISTRY OF MANPOWER, WORKPLACE SAFETY AND HEALTH INSTITUTE

You are invited by the Ministry of Manpower, acting for and on behalf of the Government of the Republic of Singapore, to submit a proposal for Workplace Safety and Health (WSH) research projects for Workplace Safety and Health Institute (WSH Institute), according to the Proposal Documents of this Request of Proposal. Please quote “RFP No. : MOMOSDETT11000011” in your submission. 2. The following set of proposal documents (hereafter referred to as “the Proposal Documents”)

is enclosed for your information and compliance:

(a) Form of Proposal (b) Information of Company Directors/Partners (c) Part 1, Section A – Instructions to Proposers; (d) Part 1, Section B – Conditions of Contract; (e) Part 1, Section C – Conditions of Contract Schedules; (f) Part 2, Section A – Requirement Specifications; (g) Part 2, Section B – Price Schedule (h) Part 2, Section C – Annexes A and B; and (i) Part 3, Evaluation Criteria

3. EPPU registered suppliers in the EPU/SER/33 of financial grade S5 and above are invited to Propose for this contract.

4. The proposal price and documents of your proposal must be submitted in accordance with the

submission method specified in the Instructions to Proposers. Submission of proposal by telex, telegram or facsimile is not permitted. The proposal will close at 4.00pm, 28

th October

2011 (the “RFP Closing Date”). Any proposals delivered after the stipulated date and time, from whatever causes arising, will not be considered.

5. The Ministry of Manpower, WSH Institute will be conducting a briefing session on 4th

October 2011 (day), 10am sharp at the following venue. Attendance is compulsory.

Board Room Workplace Safety and Health Council 5 Maxwell Road #20-00 Tower Block MND Complex Singapore 069110

Interested proposers please register your attendance with Dr Chen Yiquan (email: chen_yiquan@wshi.gov.sg) by 30

th Sept 2011 (Friday), 1600hrs. Please provide us with your

names, designations, company represented and contact details.

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6. All enquiries regarding to this RFP should be made in writing 10 days before the closing date

and directed to Dr Chen Yiquan at email: chen_yiquan@wshi.gov.sg 7. The proposal price and documents for your RFP proposal must be submitted through GeBIZ.

Submission of RFP proposal by telex, telegram or facsimile is not permitted. The RFP proposal will close at 4pm, 28

th October 2011 (“The RFP Closing Date”)

8. If you require any further information, please do not hesitate to contact Dr Chen Yiquan (DID :

6324 7478, email : chen_yiquan@wshi.gov.sg) Yours faithfully, ER HO SIONG HIN DIVISIONAL DIRECTOR OCCUPATIONAL SAFETY AND HEALTH DIVISION for PERMANENT SECRETARY MINISTRY OF MANPOWER

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FORM OF PROPOSAL

To : Government of the Republic of Singapore c/o : Workplace Safety and Health Institute Ministry of Manpower 18 Havelock Road Singapore 059764

Name(s) of Proposer(s): 1 Address :

REUQEST FOR PROPOSAL (RFP) FOR WORKPLACE SAFETY AND HEALTH (WSH) RESEARCH PROJECTS.

RFP NO: MOMOSDETT11000011

1 We, _________________________

2 (Name(s) in Block Letters) hereby offer and undertake

on the acceptance of this proposal to supply goods and services as specified in the your Request of Proposal, inclusive of the Covering Letter, Instructions to Proposer, Conditions of Contract, and Requirement Specifications. 2 Our Proposal is fully consistent with and does not contradict or derogate from anything in the Conditions of Contract under your RFP and does not downgrade anything in your Requirement Specifications. You are entitled to reject our proposal if it is inconsistent with your RFP or downgrades anything in your Requirement Specifications. 3 We undertake that we shall as and when required by you to execute with you a formal agreement in the appropriate form incorporating the Conditions of Contract set out in this Request of Proposal together with such further terms and conditions, if any, agreed upon between the Government of Singapore and us. Until the said formal agreement is prepared and executed, this offer together with your written acceptance thereof, shall constitute a binding agreement between us. 4 OUR OFFER IS VALID FOR ________ CALENDAR MONTHS FROM THE CLOSING DATE OF THIS PROPOSAL. 5 We agree that as and when requested by the Government of the Republic of Singapore we shall extend the validity of this offer for one or more periods not exceeding in total _______ calendar months. 6 Our price (herein referred to as "the Contract Price") for the goods and services to be supplied by us is _______________________. 7 A breakdown of the Contract Price for the goods and services is given in the priced schedule attached hereto.

1 If the proposal is submitted by a consortium, each member of the consortium shall be named.

2 If the proposal is submitted by a consortium, the Lead Member of the consortium shall submit the Proposal on

behalf of the consortium members. Documentary proof must be provided that the Lead Member is authorised by

all members of the consortium to submit, sign the Proposal, receive instruction, give any information, accept

any contract and act for and on behalf of all the members of the consortium. For example, paragraph 1 in this

Form of Proposal should read “We, (Name of Lead Member), acting for and on behalf of (Name of 1st Member)

, (Name of 2nd Member) and (etc – List out Names of remaining Members) …”

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8. We are registered/not registered* with _____________________________Name of Government Registration Authority) under the following supply category/head(s) as specified in the Invitation to Proposal:

Supply Category/Head Financial Category Expiry

(If the proposal is submitted by a consortium, the registration status of every member in the consortium must be listed.) 9. We further undertake to give you any further information which you may require. 10. We warrant, represent and declare that we are duly authorised to submit, sign this proposal, receive instruction, give any information, accept any contract and act for and on behalf of _______________

3 (Insert Name of firm, company or consortium).

Dated this ______________ day of _________________, 20_____ Proposer's (as *Principal/Agent) Company or Business Registration No

4:

GST Registration No. :

Proposer's official Stamp

4:

___________________________ Authorized Signature

4

Name: Designation: (*Delete whichever is not applicable) NOTICE: This Form duly completed MUST accompany every Proposal. Any change to its wordings may render the Proposal liable to DISQUALIFICATION.

3 If the proposal is submitted by a consortium, the proposal shall be submitted by the Lead Member on behalf of

all members of the consortium. Each member of the consortium shall be listed. For example, “… for and on

behalf of (Name of 1st Member) , (Name of 2nd Member) and (etc – List out Names of remaining Members)

…” 4 The Lead Member’s registration number, official stamp and authorised signature must be provided.

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INFORMATION ON COMPANY DIRECTORS/PARTNERS I hereby certify that of this date, the directors/partners of ________________________________ of ____________________________ (Name of Company/Business Firm) (Address) are:

No. Name of Director/Partner NRIC or Passport Number Dated this ______________ day of _________________, 20_____ ___________________________ Signature Name : __________________________ Designation : __________________________

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Company/Business Background Information 1. Name of Company/Business: _____________________________ 2. Registered Address in Singapore: _____________________________ _____________________________ 3. Type of Ownership: _____________________________ 4. Company/Business Registration Date: _____________________________ 5. Nature of Company/Business: _____________________________ 6. Total number of employees in Singapore: _____________________________ 7. Number of years in conducting research related activities: _____________________________ 8. Relevant achievement/award: _____________________________ 9. Company's Financial Status as of 31 December 2010 or the latest (please state date) a. Authorised Capital: _____________________________ b. Paid-up Capital: _____________________________ c. Profit before tax: _____________________________ d. Profit after tax: _____________________________ Please attach a copy of the latest audited financial statement of the company.

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PART 1

SECTION A: INSTRUCTIONS TO PROPOSERS

SECTION B: CONDITIONS OF CONTRACT

SECTION C: CONDITIONS OF CONTRACT SCHEDULE

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PART 1 – SECTION A

INSTRUCTIONS TO PROPOSERS 1 DEFINITIONS

1.1 Throughout this RFP and any resultant Contract, unless the context otherwise requires,

the following definitions shall apply:

(a) “Government” means the Government of the Republic of Singapore as represented by the Ministry of Manpower and it’s duly appointed servants and agents.

(b) "Contract" means any resultant contract and its Annexes between the

Government and the successful Proposer. (c) "Contractor" means the successful Proposer. (d) "Conditions of Contract" also includes such clauses from the Compendium of

Additional Clauses as will form part of the Contract.

(e) "Proposer" means a person or his permitted assigns proposing to provide the Goods and/or Services, and shall be deemed to include two or more persons if appropriate.

(f) “Request for Proposal” (RFP) means the invitation to participate in this Proposal

and comprises all proposal documents forwarded to the Proposer inclusive of the Covering Letter, Form of Proposal, Instructions to Proposer, Conditions of Contract, Requirement Specifications, Evaluation Criteria and any other documents and forms enclosed.

(g) Save as set out above, all other terms referred to in this RFP shall have the same

meanings as those given in the Conditions of Contract.

2 EVALUATION CRITERIA

(a) Where the RFP specifies evaluation criteria in terms of the financial category and supply category/head required for registration with any Government Registration Authority (GRA), namely the Ministry of Finance and the Building and Construction Authority, as the case may be, the evaluation of such criteria will be delegated to the relevant GRA.

(b) Where a Proposer’s existing registration with a GRA, which is valid up to the

closing date of this Proposal, specifies that the Proposer has met particular criteria in relation to particular financial category and supply category/head, the Government will regard the Proposer as having met the criteria specified in the registration for the financial category and supply category/head set out in the registration and in the manner set out in the registration.

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(c) Proposers who are registered with the relevant GRA, specifying that they have

met the criteria for this Proposal, must declare their registration status in the manner set out in the RFP.

(d) Proposers who do not hold a valid registration from the relevant GRA specifying

that they have met the criteria for this Proposal are advised to apply for the registration with the relevant GRA at the earliest possible opportunity and declare their registration status in their proposals. Such Proposers should apply for registration with the Ministry of Finance through the Electronic Business (GeBIZ) with effect from 9th September 2002. The address for the GeBIZ Homepage is http://www.gebiz.gov.sg. If by the closing date of proposal, their registration with the relevant GRA is still pending, Proposers should enclose a copy of the receipt for registration fee paid issued by the GRA(s) with their proposals.

3 ELIGIBILITY

3.1 Any company or business that is currently debarred from participating in Government

proposal is not eligible to participate in this Proposal. If a proposal is submitted without explicitly mentioning that the Proposer is currently debarred, the Government shall treat the submission of the proposal as an express continuing declaration by the Proposer that the Proposer is in fact eligible to participate in this Proposal and, if such a declaration is discovered to be false, the Government will be entitled to rescind any contracts entered into pursuant to such a tender, without the Government being liable therefore in damages or compensation.

3.2 Proposers are required to attain bizSAFE Level 1 compliance in order to be considered

for award. Proposers who are not certified are advised to apply for the registration with the approved training service providers at the earliest possible opportunity and declare their registration status at earliest possible date. For more information on bizSAFE framework and the list of trainers, please logon to www.wshc.sg. If vendors are operation from a foreign-registered address, cpmpliance to any certified safety and health qualification or certification in that country deem equivalent to bizSAFE can be considered. However, do note that the Government reserves the rights to make the final decision on the acceptance of such certification.

4 SUBMISSION OF PROPOSAL 4.1 Proposers shall submit their proposals in accordance with the following mode(s) of

submission:

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Information or document(s) in proposal

Mode of Submission Closing Date (Singapore Time)

1. Form of Proposal 2. Information on Company

Directors/Partners 3. Comprehensive Proposal

(as indicated in clause 17 of the Requirement Specifications)

4. Price Schedule 5. Other information/

documents required

This shall be submitted to the Government using GeBIZ.

By 28th Oct 2011 not later than 4.00pm or the latest closing date/time of the RFP as notified by Gebiz and/or the Government

4.2 Proposers shall submit their proposals in accordance with the Terms and Conditions for Use of the Government Electronic Business (GeBIZ).

4.3 The Proposers may submit proposal documents through GeBIZ without any handwritten

signature. The Government shall be entitled to rely on the use or entry of the prescribed Security Device (as defined in the Terms and Conditions For Use Of the Government Electronic Business) by the Proposers or its representative(s) as the authorized signature of the Proposer, as conclusive evidence of the authenticity of the submitted document and the authority of the originator of the submitted document.

4. 4 The Government reserves the right to reject proposals not submitted in accordance with

the mode(s) of submission specified in the Instructions To Proposers. 5 COMPLIANCE WITH INSTRUCTIONS 5.1 Proposals will be accepted only if submitted according to the instructions contained and

in the form(s) prescribed in the Request of Proposal. Any Proposer which attempts to vary the Form of Proposal or Conditions of Contract is liable to be rejected. In consideration of the Proposer agreeing to abide by these instructions in the Request of Proposal, the Government shall evaluate the proposals fairly and in accordance with the said instructions.

6 VALIDITY PERIOD 6.1 Proposals submitted shall remain valid for acceptance for the Validity Period specified in

the Request of Proposal and during such extension of the period as may afterwards separately be agreed to in writing by the Proposer at the request of the Government.

7 WITHDRAWAL OF PROPOSAL

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7.1 No Proposals may be withdrawn after the closing date prescribed in the Request of Proposal. Any Proposer who attempts to do so may, in addition to any remedy which the Government may have against him, be liable to be debarred from future Government proposals and tenders.

8 ACCEPTANCE OF PROPOSAL

8.1 The Government shall be under no obligation to accept the lowest or any proposal. The

Government shall normally not enter into correspondence with any Proposer regarding the reasons for non-acceptance of a proposal.

8.2 The Government reserves the right, unless the Proposer expressly stipulates to the contrary in his proposal, of accepting such portion of each proposal as the Government may decide.

8.3 The issue by the Government of a Letter of Acceptance accepting the proposal or part of the proposal (see paragraph (b) for exception) shall create a binding Contract on the part of the Proposer to supply to the Government the Goods and/or Services offered in the proposal. The Contract shall be governed by the Conditions of Contract. The Government may at its discretion require the Proposer to sign a written agreement.

8.4 The Letter of Acceptance may be issued: (i) through GeBIZ to the successful Proposer, or

(ii) to the successful Proposer’s address as given in his proposal by hand or by post.

Such issuance of the Letter of Acceptance through GeBIZ, by hand or post shall be deemed effective communication of acceptance.

9 LANGUAGE 9.1 The proposal and all supporting technical data and all documentation to be supplied by

the Proposer shall be written in the English language. 10 CONFIDENTIALITY

10.1 Except with the consent in writing of the Government the Proposer shall not disclose this

Proposal, or any of its provisions, or any specifications, plans, drawings, patterns, samples or information issued by the Government.

10.2 The Government may require an unsuccessful Proposer to return any specifications, plans, drawings, patterns, samples or instructions issued by the Government.

11 ALTERATION, ERASURES OR ILLEGIBILITY

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11.1 Except for amendments to the entries made by the Proposer himself which are initialled by the Proposer, proposals bearing any other alterations or erasures and proposals in which prices are not legibly stated are liable to be rejected

12 GOVERNMENT’S CLARIFICATIONS OF THE PROPOSER’S PROPOSAL 12.1 In the event that the Government seeks clarification upon any aspect of the Proposer's

proposal, the Proposer shall provide full and comprehensive responses in writing within seven (7) days of notification.

13 EXPENSE OF PROPOSER 13.1 In no case will any expense incurred by the Proposer in the preparation of his proposal

be borne by the Government

14 THE GOODS AND SERVICES TAX (GST)

14.1 The Proposer shall not include in the rates and prices proposed in his proposal, the Singapore Goods and Services Tax (GST) chargeable for the supply of Goods or Services required in the Proposal. All rates and prices quoted shall be exclusive of the said GST chargeable on the supply of the said Goods and Services.

14.2 If the Proposer is a taxable person under the GST Act, the Government will pay the

Proposer, in addition to the rates and prices proposed, the GST chargeable on the supply of Goods and Services provided pursuant to this Proposal.

15 GST REGISTRATION

15.1 The Proposer shall declare his GST status in his proposal. He shall clearly indicate whether he is, or whether he will be a taxable person under the GST Act. He shall, if available, furnish the GST registration number to the Government.

15.2 A Proposer who declares himself to be a non-taxable person under the GST Act but who

becomes a taxable person after the award of the Proposal shall forthwith inform the Government of his change in GST status. He shall be entitled to claim from the Government any GST charged on the supply of Goods or Services made by him after his change in GST status.

16 NOTIFICATION 16.1 Notification will not necessarily be sent to unsuccessful Proposers by the Government. 17 APPLICABLE LAW

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17.1 All proposals submitted pursuant to this Request of Proposal and the formation of any resulting contracts shall be governed by the Applicable Law Clause in the Conditions of Contract.

18 OWNERSHIP STATUS OF PROPOSER 18.1 The Proposer shall provide full information on

(a) the name and address of any person, company or corporation which owns, whether directly or indirectly, at least 50% of the total number of shares in the Proposer;

(b) the number, percentage and class of shares held by such person, company or corporation.

19 SHORTLISTING PROPOSERS 19.1 The Government reserves the right to shortlist Proposers in accordance with the criteria

set forth in the RFP; and give those so shortlisted the opportunity to submit new or amended proposals on the basis of the Government’s revised requirements, in accordance with a common deadline.

19.2 The proposals received based on the firm and updated requirements shall form the basis

of the final proposal evaluation. The proposals received in the final round shall be

complete and comprehensive, and shall over-ride all RFP proposals previously

submitted. The final offer shall not make references to previous offers. All the RFP

proposals received in the previous rounds shall be treated as lapsed.

20 CONSORTIUM 20.1 As used in this RFP, "Consortium" means an unincorporated joint venture through the

medium of a consortium or a partnership. 20.2 The following shall apply if a proposal is submitted by a Consortium:

(a) Each member of the Consortium shall be a business organization duly organized, existing and registered under the laws of its country of domicile.

(b) No Consortium shall include a member who has been debarred from public

sector proposals and / or tenders.

(c) After the submission of the proposal, any introduction of, or changes to, Consortium membership must be approved in writing by the Government.

(d) The following documents must be submitted with this proposal:

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(i) A certified copy of the consortium or partnership agreement, signed by all

members of the Consortium, (ii) The proposal is to be submitted by a member of the Consortium

("Lead Member"). Documentary proof must be provided that the Lead Member is authorised by all members of the Consortium to submit, sign the proposal, receive instruction, give any information, accept any contract and act for and on behalf of all the members of the Consortium. The documentary proof could be in the form of:

(1) relevant provision(s) in the certified copy of the Consortium or

partnership agreement, or (2) certified copies of powers of attorney from each members of the

Consortium. (e) Information must be submitted with respect to:

(i) The legal relationship among the members of the Consortium; (ii) The role and responsibility of each member of the Consortium; and (iii) The address of the Consortium to which the Government may send any

notice, request, clarification or correspondence. (f) If the Government awards the Contract to a Consortium:

(i) The Letter of Acceptance may be through GeBIZ or handed to or posted

to the address of the Lead Member of the Consortium given in the proposal.

(ii) The issue by the Government of a Letter of Acceptance shall create a

binding Contract on all the members of the Consortium. (iii) Each member of the Consortium shall be jointly and severally responsible

to the Government for the due performance of the Contract. (iv) As and when requested by the Government, all members of the

Consortium shall be required to sign a formal agreement in the appropriate form with the Government. Until the said formal agreement is prepared and executed, the Consortium's proposal together with the Government's Letter of Acceptance, shall constitute a binding Contract on all the members of the Consortium.

(v) In the event that any member of the Consortium withdraws from the

Consortium or is adjudicated a bankrupt by a duly constituted judicial tribunal, or goes into liquidation in accordance with the laws of the country of incorporation, then the surviving member(s) of the Consortium shall be obliged to carry out and complete the contract.

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21 CORRIGENDA TO REQUEST OF PROPOSAL 21.1 The Government reserves the right to amend any terms in, or to issue supplementary

terms to the Request of Proposal at any time prior to the closing date of the Proposal. 22 OMISSIONS / ERRORS 22.1 Proposers are advised to study the RFP very carefully before finalizing their Proposal

Offers for submission. The onus is on the Proposer to ensure that a complete Proposal Offer is submitted.

22.2 The Government shall not entertain any request made after the Proposal has closed for

bid variation or submission of additional quotes for items left out in the original submission on any ground whatsoever.

22.3 The Proposer shall be solely responsible for all such omissions / errors. 23 INVALID PROPOSALS 23.1 Proposal Offers received after the Proposal closing date and time shall be disqualified. 24 OWNERSHIP OF PROPOSAL DOCUMENTS 24.1 All documents submitted by the Proposer in response to this Request of Proposal shall

become the property of the Government. However, intellectual property in the information contained in the proposal submitted by the Proposer shall remain vested in the Proposer. This Clause is without prejudice to any provisions to the contrary in any subsequent contract between the Proposer and the Government.

25 PRESENTATION BY SHORTLISTED PROPOSERS 25.1 Shortlisted Proposers may be requested to give to the Government, at the time and

place determined by the Government, a detailed and comprehensive management presentation of the service package that they are offering, within two (2) weeks after the close of the Proposal. The presentation shall include but not limited to the following:

(a) The proposed organisation chart for this contract and its line of authority,

accountability and responsibilities in relation to its Head Office. The Proposer shall not change the personnel in the schedule of submission unless with approval from the Government. Curriculum vitae of each of the key personnel shall also be provided.

(b) The operational Master Plan including lines of control.

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(c) The proposals for the contract and management services to ensure that the response time could match the Government’s expectations.

26 PAYMENT THROUGH INTERBANK GIRO 26.1 The Proposer shall be paid by Interbank GIRO if his Proposal Offer is accepted by the

Government. 26.2 All bank charges associated with payment by Interbank GIRO shall be borne by the

Proposer. 27 DISCLAIMER 27.1 This RFP may not contain all information which Proposers may require. Proposers

should therefore make their own inquiries and seek such clarifications they think necessary. The Government shall not be liable to any Proposer for any information in this Request of Proposal which is incomplete or inaccurate. For avoidance of doubt, the "information" mentioned in this paragraph excludes the Conditions of Contract and Requirement Specifications.

28 CANVASSING

28.1 Canvassing shall render the Proposal invalid. In the event of any canvassing being discovered after the acceptance of Proposal, the Government shall be entitled to rescind the contract without any liability to the Proposer whatsoever.

29 CONTRACT

29.1 The Government may require the successful Proposers to enter into a formal contract (substantially in the form set out in Schedule 1 of Part 1 Section C of the RFP Documents).

29.2 In the event that the Proposer is a duly authorised agent, the formal contract is to be

executed with the principal. 30 PROPOSAL PRICE 30.1 The Proposer shall, in his Proposal, quote in Singapore Dollars the all-in firm prices for

the goods and services required. 30.2 The Proposer shall state the Proposal price for the goods and services required, as set

out in the Requirement Specifications, and in the Proposal documents as a whole. The amount payable must be itemized to reflect the individual cost for each item of the goods and services required. Kindly refer to Part 2, Section B.

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PART 1 - SECTION B

CONDITIONS OF CONTRACT

CONDITIONS OF CONTRACT 1. DEFINITIONS

1.1 In this Conditions of Contract, unless the context otherwise requires, the following

definitions shall apply:

(a) “Background IP” means IP which is created prior to or independently of this

Contract.

(b) “Contract” includes the Contractor’s proposal, Instructions to Proposers, Conditions of Contract, the Requirement specifications and any samples, Letter of Acceptance, any Works Orders issued by the Government to the Contractor for the supply of the Services, as well as amendments, addenda, corrigenda and other documents that may be issued prior to the closing date of the Proposal.

(c) “Contractor” means the successful Proposer who has been awarded the Contract by the Government, and such term includes the Contractor’s duly appointed representatives, successors-in-title and permitted assigns, and where the context so admits, shall include the Contractor’s employees, servants and agents.

(d) “Fee” means the total price as specified in the Contractor’s Proposal for the performance of works and services under this Contract, and where the sum proposed has been varied in writing by the Parties, it shall refer to such varied sum.

(e) “Foreground IP” means IP which results from or is generated pursuant to or for the purpose of this Contract.

(f) “Government” means the Government of the Republic of Singapore as represented by the Ministry of Manpower and it’s duly appointed servants and agents.

(g) “Government Representative” means the person appointed by the Government pursuant to clause 2.1 and includes a person appointed by the Government Representative to assist him

(h) “IP” means intellectual property and shall include patents, trademarks, copyright,

industrial design and integrated circuit topography (i) “Party” means either the Government or the Contractor and “Parties” refer to the

Government and the Contractor.

(j) “Person” includes a corporation or an incorporated association.

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(k) “Proposer” means a person or his permitted assigns offering to supply the Services.

(l) “Services” means the work which the Contractor is required to perform under the

Contract.

1.2 Words importing the singular include the plural and vice versa. 1.3 The headings are for convenience only and not for the purpose of interpretation. 1.4 Unless otherwise provided, any references to any statute or legislation shall be deemed

a reference to such statute or legislation as amended from time to time and be deemed to include any subsidiary legislation made thereafter.

2. APPOINTMENT BY THE GOVERNMENT

2.1 The Government shall appoint a person to supervise and liaise with the Contractor for the purpose of the Contract and such person may designate others to assist him in such matters

3. SCOPE OF CONTRACT 3.1 The Contractor shall perform the Services in accordance with the Contract. 4. PERFORMANCE 4.1 The Contractor shall perform the Services no later than one month after the award of

contract and in the manner specified in the Requirement Specifications issued together with the Proposal Documents. The Contractor shall obtain a receipt therefore from the Government. The issue of such receipt shall in no way relieve the Contractor from his responsibility for re-performing deficient Services

5. PAYMENT 5.1 Payment will be made to the appointed Contractor based on terms detailed in Part 1

Section 3 Schedule C.

5.2 The appointed Contractor is required to obtain the written approval from the Government for any third party out of pocket expenses it incurs and is not allowed to mark up on such expenses.

5.3 Payment will be made within 30 days upon receipt of the invoice or satisfactory delivery

of services, whichever is later. 5.4 In the event that the appointed Contractor fails to deliver the services according to what

is contracted, the Government shall have the right to:

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a) Cancel all or any such items of Services from the Contract without compensation

and obtain them from other sources and all increased costs thereby incurred shall

be deducted from any moneys due or to become due to the Contractor or shall be

recoverable as damages; or

b) Deduct from any moneys due or to become due to the Contractor or require the

Contractor to pay, a sum calculated at the rate of 1% of Contract Sum (including

Sundays and Public Holidays) as liquidated damages for every week of delay until

the Services are performed.

6. RIGHTS OF THIRD PARTIES 6.1 A person who is not a party to this Contract shall have no right under the Contracts

(Rights of Third Parties) Act to enforce any of its terms. 7. GIFTS, INDUCEMENTS OR REWARDS 7.1 The Government may terminate the Contract at any time and recover from the

Contractor the amount of any loss resulting from such termination, if the Contractor shall have offered or given or agreed to give to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do or for having done or forborne to do any action in relation to the obtaining or execution of the Contract with the Government or for showing or forbearing to show favour to any person in relation to any contract with the Government, or if the like acts shall have been done by any person employed by the Contractor or acting on his behalf (whether with or without the knowledge of the Contractor) or if in relation to any Contract with the Government the Contractor or any person employed by him or acting on his behalf shall have committed any offence under Chapter IX of the Penal Code or Prevention of Corruption Act or shall have abetted or attempted to commit such an offence or shall have given any fee or reward the receipt of which is an offence under Chapter IX of the Penal Code or the Prevention of Corruption Act.

8. DELAY IN PERFORMANCE 8.1 If there is delay in the performance of the Services under the Contract due to any of the

following circumstances, namely, acts of God, force majeure, riots and civil commotion, strikes, lock-outs or other causes or perils beyond the Contractor's control, then in any such case the Contractor shall for the duration of any such circumstance aforesaid, be relieved of his obligation to perform such Services thereby affected but the provisions of the Contract shall remain in full force in regard to any Services not affected by such circumstances aforesaid.

8.2 Subject to Clause 7.1, if the Contractor fails to complete the performance of Services by

the date specified in the Contract, the Government shall have the right –

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(a) to cancel all or any such items of Services from the Contract without compensation and obtain them from other sources and all increased costs thereby incurred shall be deducted from any moneys due or to become due to the Contractor or shall be recoverable as damages.

Provided that the recovery of such increased costs aforesaid shall be limited to such Services as is purchased or obtained, not exceeding the scope stated in the Contract, from other sources after the Contractor’s failure as aforesaid but within three months of the expiry of the Contract.

9. SUB-CONTRACTING AND ASSIGNING 9.1 The Contractor shall not sub-contract or assign the Contract without the written consent

of the Government. 10. APPLICABLE LAW 10.1 The Contract and all its subsequent variations shall be subject to, governed by and

interpreted in accordance with the domestic Laws of the Republic of Singapore for every purpose.

11. SUSPENSION OR TERMINATION 11.1 The Government shall, after giving seven (7) days prior written notice to the Contractor

have the right to suspend or terminate the Contract if the Government is affected by any state of war, Act of God or other circumstances seriously disrupting public safety, peace or good order of the Republic of Singapore. Neither party shall be liable to the other by reason of such suspension or termination save that the Government shall pay the Contractor the price of the Services performed and accepted by the Government. The Contractor shall refund the balance of any payments or deposits made after deducting any outstanding sums owing by the Government to the Contractor by reason of this Clause.

12. RIGHTS OF THE GOVERNMENT IN THE EVENT OF DEFAULT BY THE CONTRACTOR

12.1 If the Contractor defaults in his performance of this Contract, the Government may issue

a notice of default to the Contractor informing the Contractor of his default. The Contractor shall, within thirty (30) days of the date of the notice of default, remedy the default. If the Contractor fails to do so, the Contractor shall be taken to have repudiated the Contract and the Government shall have the right to terminate the Contract or cancel any part thereof by way of a notice of termination without the Government being liable therefore in damages or compensation. The said termination shall take effect from the date of the notice of termination.

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12.2 In the event of termination under Sub-Clause 11.1 above, the Government shall have the right to purchase from other sources all the Services which remains unperformed at the time of termination or similar Services, and all increased costs reasonably incurred by the Government shall be recoverable from the Contractor.

13. VARIATION OF CONTRACT 13.1 No variation whether oral or otherwise in the terms of this Contract shall apply thereto

unless such variation shall be expressly accepted in writing by the Contractor and the authorised contract signatory of the Government.

14. TAXES, FEES AND DUTIES 14.1 The Contractor shall be responsible for all corporate and personal income taxes,

customs fees, duties, fines, levies, assessments and other taxes payable under the laws of Singapore, by the Contractor or its employees, including the Contractor’s resident engineers and inspectors (if applicable), in carrying out its obligation under the Contract.

14.2 If the Government receives a request from the tax authorities to pay on behalf of the

Contractor and/or the Contractor's employees, or to withhold payments from the Contractor in order that the Government may subsequently so pay, any of the abovementioned taxes, fees, duties, fines, levies and assessments, the Contractor hereby authorises the Government to comply with the terms of the said request.

14.3 The Government shall pay to the Contractor a sum equal to the Singapore Goods and

Services Tax chargeable on the supply to the Government of any services by the Contractor in accordance with the Contract. For clarification, "Goods and Services Tax" shall refer to tax under the (Singapore) Goods and Services Tax Act, Cap. 117A (2000 ed.).

14.4 Any invoice or other request for payment of monies due to the Contractor under the

Contract shall, if he is a taxable person for the purpose of the Singapore Goods and Services Tax, be in the same form and contain the same information as if it were a tax invoice for the purposes of the Regulations made under the Goods and Services Tax Act, Cap. 117A (2000 ed.).

15. GOVERNMENT REGULATIONS 15.1 The Contractor shall, at its own costs, obtain and maintain all licences and

authorisations, including export licences and permits and other governmental authorisations or certification required without any restrictions or qualifications whatsoever so as to enable the Contractor to fulfill all its obligations under the Contract.

16. INDEMNIFICATION OF GOVERNMENT AGAINST CLAIMS BY CONTRACTOR'S

EMPLOYEES

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16.1 In the event of the Government (including for this purpose every officer and department thereof) being held liable for damages arising out of any claim by any workman or employee employed by the Contractor in and for the performance of the Contract, the Contractor shall indemnify the Government, its officers or departments against such claim and any costs, charges and expenses in respect thereof,

PROVIDED the same is not caused by the gross negligence or willful default of the Government, its officers or contractors.

17. MEDIATION CLAUSE 17.1 Notwithstanding anything in this Contract, in the event of any dispute, controversy or

claim arising out of or relating to this Contract, no Party shall proceed to any form of dispute resolution UNLESS the Parties have made reasonable efforts to resolve the same through mediation in accordance with the mediation rules of the Singapore Mediation Centre.

17.2 A Party who receives a notice for mediation from the other Party shall consent and

participate in the mediation process in accordance with Clause 16.1. 17.3 Failure to comply with Clause 16.1 or 16.2 shall be deemed to be a breach of contract. 18. CONSORTIUM 18.1 As used in this Contract, “Consortium” means an unincorporated joint venture through

the medium of a consortium or a partnership. Joint and Several Responsibility 18.2 If the Contractor is a consortium, then each member of the Consortium shall be jointly

and severally responsible to the Government for the due performance of the Contract. Addition of members to Consortium 18.3 Any introduction of, or changes to, Consortium membership must be approved in writing

by the Government. 18.4 Should additional member(s) be added to the Consortium at any time with the approval

of the Government, he or they shall be deemed to be included in the expression 'the Contractor'.

Withdrawal from Consortium 18.5 If any member of the Consortium withdraws from the Consortium, goes into liquidation, is

wound up or cease to exist in accordance with the laws of the country of incorporation:

(a) this Contract shall continue and not be dissolved, and

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(b) the remaining member(s) of the Consortium shall be obliged to carry out and complete the Contract.

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COMPENDIUM OF ADDITIONAL CLAUSES (COAC) A1. WORKS ORDERS A1.1 All orders for Services to be supplied under the Contract shall be given from time to time,

in writing, by the Government on the appropriate order form (hereinafter referred to as “the Works Order”). All such Works Orders shall clearly state the details and nature of the Services to be supplied and shall also state the amount, calculated at the rates in the Contract that shall become due to the Contractor on the satisfactory completion of all the Services specified on such Works Order. On satisfactory completion of such supply the Contractor shall submit his bill to the Government who shall certify the same for payment to the Contractor at the time and in the manner hereinafter provided.

A1.2 On receipt of any Works Order the Contractor shall commence performance of the

Services referred to therein and complete the same as soon as promised in his proposal or otherwise as expeditiously as possible.

A2. SUPPLY OF SERVICES AS AND WHEN REQUIRED BY THE GOVERNMENT

A2.1 Where the Government has entered into a Contract with the Contractor for the supply of Services as and when required by the Government during the period of time specified in the Contract, the Contract shall be deemed to be a Period Contract for the duration of the period of time specified. Where the Contractor receives, during the period of time specified in the Contract, any Works Order for specific Services specified in the Contract, the Contractor shall proceed to perform the Services in accordance with the Contract.

A3. OPTION TO EXTEND

A3.1 The Contractor grants the Government the option to extend the Contract for a further period and by the date stated in the Contract. Unless otherwise specifically agreed between the Parties, the purchase made during the extended period shall be subject to the same terms and conditions (inclusive of any amendments), and the Services purchased shall form part of the Services defined in this Contract.

A4. COMMENCEMENT AND DURATION OF CONTRACT

A4.1 This Contract shall commence on the date stated in the Letter of Acceptance and shall remain in force for the period stated in the Letter of Acceptance. This contract may be extended by the Government for an additional period that shall not exceed one (1) year, and unless otherwise agreed prior to the extension, on the same terms.

A5. ARBITRATION

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A5.1 Any dispute arising out of or in connection with this Contract, including any question regarding its existence, validity or termination shall be referred to and finally resolved by arbitration in Singapore in the English language by a sole arbitrator in accordance with the Arbitration Rules of the Singapore International Arbitration Centre ("SIAC Rules") for the time being in force which rules are deemed to be incorporated by reference into this Clause.

A6. CONFIDENTIALITY AND SECURITY A6.1 Except with the written consent of the Government, the Contractor shall not disclose the

Contract or any purchases made in this Contract or any provisions thereof or any information issued or furnished by or on behalf of the Government in connection therewith to any person.

A6.2 In addition to the foregoing, the Contractor shall not make use of any information

obtained directly or indirectly from the Government or compiled or generated by the Contractor in the course of this Contract which pertains to or is derived from such information, other than use for the purposes of this Contract, without the prior written consent of the Government.

A6.3 The Contractor shall not publish or release, nor shall it allow or suffer the publication or

release of, any news item, article, publication, advertisement, prepared speech or any other information or material pertaining to any part of the obligations to be performed under the Contract in any media without the prior written consent of the Government.

A6.4 The employees of the Contractor shall, if so required by the Government’s

Representative, sign an Undertaking to Safeguard Official Information in the form prescribed in Schedule 2.

A6.5 “Confidential Information" shall mean any information (regardless of whether it is

described as confidential):

(a) Disclosed to or obtained by in connection with, and during the term of, this Contract;

(b) Which is not available in the public domain; and (c) All items prepared for or submitted to Government in connection with service

performed under this Contract, including drafts and associated materials.

A6.6 This clause will not apply to Confidential Information that:

(a) The Contractor develops independently; (b) Is or becomes publicly available without breach of contract or other legal

obligations; or (c) Is disclosed by the Contractor with the prior written consent of the Government.

A6.7 Termination or expiry of this Contract for whatever cause shall not put an end to the

obligation of confidentiality imposed on the Contractor, its employees and/or Subcontractors under this clause.

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A7 CONTRACTOR’S PERSONNEL

A7.1 The Contractor shall provide all necessary personnel with adequate skills for the

performance of the Services. A7.2 The Contractor shall communicate in writing for the approval of the Government the

names and particulars of his employees who will perform the Services for the purposes of the Contract.

A7.3 The Government may object by notice in writing (without assigning any reason

whatsoever) to any person assigned or designated by the Contractor to perform the Services.

A7.4 The Contractor shall remove such person from the provision of services under the

Contract immediately and furnish a suitable and adequate replacement at no additional expense to the Government.

A7.5 The Contractor undertakes not to change its personnel designated under Clause A7.1

without the Government's consent, such consent not to be unreasonably withheld. The Contractor shall not alter or reduce the quality of its personnel if this may adversely affect the progress or quality of the Services.

A8. PATENT, COPYRIGHT AND OTHER INDEMNIFICATION

A8.1 The Contractor shall indemnify the Government against any action, claim, damages,

charges and costs arising from or incurred by reason of any infringement or alleged infringement of patents, design or copyright or other statutory or common law rights in respect of the works and services to be provided.

A8.2 The Government shall give the Contractor prompt notice in writing of any such claim. A8.3 Without prejudice to the Government's right to defend a claim alleging such infringement,

the Contractor shall if requested by the Government, but at the Contractor's expense, defend such claim. The Contractor shall comply with the Government's directions relating to the defence or negotiation for settlement of the claim.

A8.4 The Government shall if requested but at the Contractor's expense provide the

Contractor with reasonable assistance in conducting the defence of such claim.

A8.5 Without prejudice to the generality of Clause A8.1, the Contractor shall, if requested by

the Government and at the Contractor's own expense:

(a) procure for the Government the right to continue using the infringing item;

(b) replace or modify the infringing item so as to avoid the infringement; or

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(c) pay to the Government, a sum equivalent to the purchase price of items which

are functionally or operationally equivalent upon the return of the infringing items

to the Contractor.

PROVIDED ALWAYS that such actions as aforesaid shall not prejudice or affect any

right of action or remedy of the Government against the Contractor.

A8.6 In the event of any actions being contemplated or instituted for an alleged infringement of

patents, design, copyright or other statutory or common law rights, the Government reserves the right (without prejudice to any other rights that the Government may have either in law or in equity) to:

(a) Immediately terminate the Contract and the Contractor shall return to the

Government in full and without any deduction whatsoever the Fee (or any part thereof) already paid to the Contractor up to and including the date of termination, or

(b) Engage the services of another Contractor (“alternative Contractor”). Should the

price of the services rendered by the alternative Contractor exceed the Fee, the difference shall be borne by the Contractor.

A8.7 All royalties and fees claimable by or payable to any person, firm, corporation or

government for or in connection with any copyright, invention, patent or software used or required to be used in respect of the Services shall be deemed to be included in the Fee.

A8.8 All finished materials prepared for and on behalf of the Government, and paid for by the

Government, or that the Government uses at least once prior to the termination hereof, shall be, as between the Contractor and the Government, the Government’s property exclusively and will be given to the Government at the Government’s request or upon termination or expiration of this Contract.

A9. CONDITIONS NOT TO BE WAIVED

A9.1 No waiver of any breach of the Contract shall be deemed to be waiver of any other or of

any subsequent breach. The failure of either Party to enforce at any time any of the provisions of the Contract shall in no way be interpreted as a waiver of such provision.

A10. CORRESPONDENCE

A10.1 Any notice, request, waiver, consent or approval shall be in writing and shall be deemed to have been duly given or made when it is delivered by hand or by prepaid registered post, facsimile, telegram or telex to the Party to which it is addressed.

A10.2 All correspondence to the Government shall be sent to the following address:

Dr Chen Yiquan (DID: 6324 7478, email: chen_yiquan@wshi.gov.sg), WSH Institute, 5 Maxwell Road, #20-00, Tower Block MND Complex, Singapore 069110.

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A11. CUMULATIVE REMEDIES

A11.1 The provisions of this Contract, and the rights and remedies of the Parties under this

Contract are cumulative and are without prejudice and in addition to any rights or remedies a Party may have in law or in equity.

A11.2 No exercise by a Party of any one right or remedy under this Contract, or at law or in equity,

shall (save to the extent, if any, provided expressly in this Contract or at law or in equity) operate so as to hinder or prevent the exercise by it of any other such right or remedy.

A12. OWNERSHIP OF INTELLECTUAL PROPERTY A12.1 Nothing in this Contract shall affect any person’s right to own or licence Background IP. A12.2 All Foreground IP created by the Contractor, its subcontractor or supplier shall vest in

the Government. The Contractor shall, by way of present assignment of future IP, do all things necessary to ensure that all Foreground IP is assigned to the Government absolutely. The Contractor shall do all such things and to sign and execute all such documents as may reasonably be required in order to perfect, protect or enforce any of the Foreground IP assigned and granted to the Government.

A12.3 The Contractor shall obtain for and grant to the Government and its contractor, free of

any additional charge, a Singapore, perpetual, non-exclusive licence, to use all Background IP owned by or licensed to the Contractor, its subcontractor or supplier.

A12.4 For the avoidance of doubt, any IP in any results, report, data or information generated

or produced by the Government or another person on behalf of the Government as a result of this Contract shall be owned by the Government.

A12.5 If the Contractor, its subcontractor or supplier intends to sell or transfer their Background

IP, the Contractor shall ensure that the purchaser of the Background IP and every successor in title to the interest in the Background IP has prior written notice of the licence that the Contractor, its subcontractor or supplier has granted to the Government.

A12.6 If any licence granted or obtained for Background IP under Clause A12.3 is registerable

under any IP registration system in Singapore, the Contractor shall:

(a) register the licence under the IP registration system in Singapore; and (b) deliver copies of documentary proof of such licence registration to the

Government as soon as possible. A13. Security Deposit A13.1 Security deposit for this RFP is not required.

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PART 1 – SECTION C - CONDITIONS OF CONTRACTS

SCHEDULES

SCHEDULE 1: FORM OF AGREEMENT

SCHEDULE 2: UNDERTAKING TO SAFEGUARD OFFICIAL INFORMATION

SCHEDULE 3: PAYMENT SCHEDULE

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SCHEDULE 1 FORM OF AGREEMENT

THIS CONTRACT is made on [Date] BETWEEN the Government of Singapore (“the Government”) of the one part and ___________5 [name of Contractor] (“the Contractor”) of the other part. WHEREAS the Government requires goods and services to be supplied and has accepted a proposal by the Contractor for the supply of the same. NOW IT IS AGREED as follows: 1 In this Contract, words and expression shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to. 2 The following documents shall be deemed to form and be read and construed as part of this Contract:

(a) Instructions to Proposers; (b) Conditions of Contract; (c) Requirement Specifications; (d) Contractor's proposal including Form of Proposal and subsequent correspondence

(if any) amplifying or amending the Contractor’s proposal; (e) Government’s Letter of Acceptance, and (f) This Form of Agreement.

3 In consideration of the payments to be made by the Government to the Contractor as hereinafter mentioned the Contractor agrees to supply the goods and services mentioned in the Contract in conformity in all respects with the provisions of the Contract. 4 The Government agrees to pay to the Contractor in consideration for the supply of goods and services mentioned in the Contract in conformity in all respects with the provisions of the Contract. IN WITNESS WHEREOF the Parties hereto have by their respective duly authorised representatives have hereunto set their respective hands the day, the month and the year first above written. Signed by : ................ (Signature)

[Name] [Designation of Office] [Name of Ministry] for and on behalf of the

5 If the proposal is submitted by a consortium, each member of the consortium shall be listed. The proposal shall be

submitted by the Lead Member on behalf of all members of the consortium, it should read “… one part and (Name

of Lead Member), acting for and on behalf of (Name of 1st Member), (Name of 2nd Member) and (etc – List out

Names of remaining Members) (“Contractor”) of the other part.”

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GOVERNMENT OF THE REPUBLIC OF SINGAPORE

in the presence of : ................ (Signature of Witness)

[Name of Witness] [Designation of Office] [Name of Ministry] Signed by : ..............6 (Signature )

[Name] [Designation of Office] for and on behalf of [Name of Contractor] in the presence of : .............. (Signature of Witness)

[Name of Witness] [Designation of Office] [Name of Contractor]

6 The proposal shall be submitted by the Lead Member on behalf of all members of the consortium. The Lead

Member’s authorised signature must be provided.

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SCHEDULE 2

UNDERTAKING TO SAFEGUARD OFFICIAL INFORMATION The attention of the Party, whose particulars are set out below, has been drawn to the

Official Secrets Act (Chapter 213, 1985 Revised Edition) and in particular to Section 5 thereof which relates to the safeguarding of official information.

Name of Party:

_________________________________

NRIC/Passport/ACCRA No: _________________________________ 2. The Party understands and agree that all official information acquired by him/her/them in the course of his/her/their duties is of a strictly secret and confidential nature, and is not to be published or communicated by him/her/them to any other person in any form whatsoever except in the course of his/her/their official duties, whether during or after his/her/their service. 3. The Party undertakes to:

(a) Ensure that any other person who is authorised by him/her/them to have access to any

official information shall similarly sign an undertaking to safeguard such official information;

and

(b) Return any Government Document received from the Government, any other copies made or reproduced from such document or part thereof whenever required by the Government.

4 The Party further understands and agrees that any breach or neglect of this undertaking may render him/her/them liable to prosecution under the Official Secrets Act.

___________________

Authorised Signature

___________________

Full Name in BLOCKS

___________________

NRIC/Passport No.

___________________

Designation

___________________

Name of Company/Entity

___________________

Date

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___________________

Seal where the Party is a body corporate

___________________

Signature of Witness

___________________

Full Name in BLOCKS

___________________

NRIC No ___________________

Date

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SCHEDULE 3 PAYMENT SCHEDULE

PAYMENT SCHEDULE

Milestone (%)

a

Design of project plan

15%

b

Preliminary results

15%

c

Interim report, with full data set

30%

d

Data analysis

20%

e

Reports and communication of final results

20%

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PART 2 - REQUIREMENT SPECIFICATIONS, PRICE SCHEDULE & ANNEXES

SECTION A: REQUIREMENT SPECIFICATIONS

SECTION B: PRICE SCHEDULE

SECTION C: ANNEXES

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PART 2 – SECTION A

REQUIREMENT SPECIFICATIONS

1 INTRODUCTION 1.1 The Workplace Safety and Health (WSH) Institute was set up through the partnership of

the Ministry of Manpower (MOM) and the WSH Council to ensure that WSH improvements are sustained. The WSH Institute’s work would involve conducting high quality research, delivering advanced and specialized training and acting as a knowledge resource centre for stakeholder.

2 BACKGROUND AND OBJECTIVE 2.1 In May 2011, the WSH Institute launched the national WSH Research Agenda 2011-

2016, setting the direction for WSH research for Singapore for the next 5 years. The research priorities outlined in the agenda aim to address the needs of the industry and raise the WSH standard for Singapore. The research priorities are classified into 2 broad research themes: (i) Business and organizational aspects of WSH; (ii) WSH risks and solutions. Annex B gives the full list of research priorities and examples of possible research topics.

2.2 This Request For Proposal (RFP) focuses on the Business and Organizational

Aspects of WSH, i.e. Theme 1 of the national WSH Research Agenda. An RFP on Theme 2 of the Research Agenda on WSH Risks and Solutions will be called separately.

2.3 The Business and Organizational Aspects of WSH research theme will look into areas

such as enhancing WSH leadership and culture, linking WSH to business and measuring WSH performance. It will emphasize on research into companies with successful WSH programmes, correlation of WSH to business and productivity, and strategies for building WSH leadership capabilities. This top down approach aims to raise the level of WSH leadership, culture and awareness in Singapore, as well as to demonstrate positive correlation between WSH and productivity. The purpose of this RFP is to call for WSH research projects in these areas.

2.4 For this RFP, research proposals on the following areas will be considered:

• Characteristics of effective WSH leadership, with local or Asian emphasis

• Strategies for building up capabilities of WSH leadership

• Anchoring WSH into the mindset of leaders

• Roles of leaders in instilling strong WSH culture

• Roles of second level leadership or middle management in WSH performance

• Methods and tools for senior management to implement WSH

• Zero tolerance in injuries for industry leaders

• Leading indicators for monitoring or predicting WSH performance of a

corporation, across an industry sector, or nationally

• In-depth studies into the relationships between WSH performance and business

(including productivity)

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• Business case studies on corporations/companies with good WSH performance,

with analysis on reasons and progressions

2.5 Research categories described in section 2.4 above are meant to assist Proposers in identifying research topics and drafting of detailed proposals. It does not indicate exclusive types of proposals that will be considered. Any research topics within the list of research priorities as stated in Theme 1 of the WSH Research Agenda (Annex B) will be considered favorably. All relevant proposals will be evaluated competitively.

2.6 This RFP includes, but not limited to the following types of projects:

• in depth study or analysis on the topic of interest

• conceptual, feasibility, or piloting studies

• development of systems/methodologies for industry applications

• case study analyses

3 SCOPE OF WORK 3.1 The proposed study should comprise of three main phases:

a. Design of the study; b. Administer study and data collection; and c. Data analysis and communication of results

3.2 The proposed study shall align closely with the objectives and priorities described in the

WSH Research Agenda 2011-2016. The proposed study shall provide clear indications of how its results could be used to address the industry’s specific problems and to elevate its WSH standards.

3.3 Successful Proposer is required to engage in detailed discussions with MOM/WSH

Institute Representatives upon award of the proposal, prior to start of the actual work, to ensure proper understanding of the study and its deliverables.

3.4 The project should commence within a month of the award of the proposal. 3.5 The Successful Proposer is required to present the final report to WSH Institute, MOM,

and other stakeholders invited by MOM/WSH Institute. 4 OTHER REQUIREMENTS 4.1 The research work shall be carried out in Singapore. 4.2 The Proposer shall not be suspended or debarred by the Standing Committee on

Debarment, c/o Ministry of Finance, from participating in public-sector projects 4.3 Upon award, the Proposer is required to sign Form of Agreement & Undertaking To

Safeguard Official Information (See Schedule 1 & 2) fully completed, signed, stamped and dated in the provided spaces.

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4.4 Upon award of the proposal, the Successful Proposer shall inform and seek approval from WSH Institute for any subsequent changes to its research team.

4.5 Upon commencement of the study, the Successful Proposer shall inform WSH Institute

representatives of its research team’s regular project meetings. This is to enable WSH Institute researchers/representatives to attend and/or participate in the project discussion for more aligned research-to-practice outcome.

5 PROJECT SCHEDULE 5.1 The Successful Proposer is required to submit progress reports at 3-monthly intervals to

the WSH Institute. The report shall document the progress made from the last milestone or 3 months and highlight achievements, deviations from plans (if any), and plans to achieve the next milestone or the next 3 months. Format and extent of the progress reports will be made known to the Successful Proposer.

5.2 A final report shall be submitted at the end of the project. The report shall give details of

the research outcomes and comparisons of these against the initial objectives Format and extent of the final report will be made known to the Successful Proposer.

6 DELIVERABLES 6.1 The following documents must be (or have been) submitted to MOM/WSH Institute

representative at the end of the project: a. Detailed project plan b. Detailed project schedule with breakdown of specific tasks / milestones and

specify the time required to carry out each tasks c. Raw data collected from the project d. Details of analysis, rationale of calculations, derivation of equations, and other

factors of consideration in the methodology and analyses. e. Progress report(s) and presentation(s) f. Final report and presentation g. Any other materials/deliverables which are necessary and relevant in contributing

to the success of this research

6.2 A template will be provided by WSH Institute for the submission of the progress and final reports. The Contractor shall adhere to all requirements given by MOM/WSH Institute Representatives.

6.3 In the event that any of the reports or deliverables submitted by the Contractor is

deemed inadequate, the MOM/WSH Institute Representatives reserve the right to reject the reports.

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6.4 All reports, including the final report, are to be submitted in softcopy (in Microsoft Word

2003 format). The final report is also to be submitted in printed form. 7 TRACK RECORDS OF RESEARCH TEAM 7.1 The Proposer shall submit a 1-page curriculum vitae detailing the current position,

publications, research experience and other relevant information for each member of its proposed research team.

8 CONTRACT PRICE AND PAYMENT TERMS 8.1 Proposers must submit a quotation for the full contract price and itemized it accordingly

to the requirements. MOM/WSH Institute reserves the right to award the proposal either fully or in parts with respect to the quotation submitted. Quotations that do not fully comply with the requirements stipulated in this RFP will be rejected.

8.2 Payment will be made upon the fulfillment of key milestones of the project. Proposers

may propose detailed payment scheme according to the key phases of the study (Please refer to Part 1 – Section C, Schedule 3)

9. CONFIDENTIALITY

9.1 The successful Proposer shall ensure total confidentiality of information. Any data or information provided by MOM/WSH Institute or any other organisations involved in this project shall not, under any circumstances, be released to third parties, without the prior written approval from MOM/WSH Institute.

9.2 All deliverables for the study shall be the property of MOM/WSH Institute, and no part of

them shall be reproduced, stored in a retrieval system, or transmitted in any form or by any means without prior written permission from MOM/WSH Institute.

10 INTELLECTUAL PROPERTY 10.1 MOM/WSH Institute will hold the intellectual property rights to all material, data and

information pertaining to this study. 11 AWARDING OF RFP 11.1 MOM/WSH Institute may award this RFP to more than 1 Proposer.

12 DURATION OF APPOINTMENT

12.1 The appointment shall commence from and terminate on the dates specified in the Letter of Award.

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13. PAYMENTS

13.1 The Ministry will make payment to the Contractor based on the agreed amount for services

quoted and rendered.

14. PRESENTATION BY SHORTLISTED PROPOSERS 14.1 Shortlisted Proposers will be invited to present their proposals to MOM’s Evaluation Panel.

15. BRIEFING

15.1 MOM/WSH Institute will conduct a briefing session on 4th October 2011, 10am sharp at the following venue. Attendance is compulsory.

Board Room Workplace Safety and Health Council 5 Maxwell Road #20-00 Tower Block MND Complex Singapore 069110

16 CLOSING DATE OF RFP 16.1 The closing date is 28th October 2011; 4.00pm.

17. SUBMISSION FOR THIS PROPOSAL 17.1 MOM reserves the right not to accept the lowest proposal received and may choose to

award the contract in parts or in full to one or more contractors.

17.2 Interested contractors should submit their proposals in accordance with the RFP requirements prescribed in this document.

17.3 Interested Contractors should include the following documents in their proposal

submission:

(a) A comprehensive proposal covering the following key areas of the project using the attached form provided in Annex A :

• Abstract of the project proposal

• Significance of the application

• Details of the research proposal

• Work contribution of team members

(b) A proposal for the deliverables as per the job scope as stated in Annex A, Section 4, and a detailed, implementation and roll-out schedule of the proposed deliverables

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(c) A proposed schedule of estimated costs, itemising services and production baseline

costs, as stated in Part 2, Section B.

(d) Submit a complete set of the RFP documents with the required details via Gebiz.

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PART 2 – SECTION B

PRICE SCHEDULE

The Proposer is advised to use the prescribed sample format below. Please be as specific as possible and provide itemized costs. Rates quoted should be NETT price. Only expenses directly related to the proposed project are allowed. Overhead charges and contingency funds are not allowed. PROPOSAL PRICE Phase 1: Design of the study Manpower Qualifications No. Man-hour (total) SGD (exclusive of GST) Principal Researcher 1 Research Fellow Postdoctoral Fellow Research Associate Research Assistant Research Officer

Phase 1 Manpower Sub-total:

Phase 2: Administration of study and data collection Manpower Qualifications No. Man-hour (total) SGD (exclusive of GST) Principal Researcher 1 Research Fellow Postdoctoral Fellow Research Associate Research Assistant Research Officer

Phase 2 Manpower Sub-total:

Phase 3: Data analysis and communication of results Manpower Qualifications No. Man-hour (total) SGD (exclusive of GST) Principal Researcher 1 Research Fellow Postdoctoral Fellow Research Associate Research Assistant Research Officer

Phase 3 Manpower Sub-total:

Others (please state) SGD (exclusive of GST)

Others Sub-total

GRAND TOTAL

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DETAILS OF PROPOSED PRICE Provide the details for all categories listed in the above proposal price schedule table. Add in more pages to this section if the space provided is insufficient.

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PART 2 – SECTION C

ANNEX A

WORKPLACE SAFETY AND HEALTH INSTITUTE

REQUEST FOR PROPOSAL

PROPOSAL DETAILS

Proposal Title:

Principal Proposer:

Deadline 28

th October 2011, 4pm

IMPORTANT: EVERY SECTION AND FIELD MUST BE COMPLETED. PLEASE INDICATE ‘NA’ WHERE A PARTICULAR SECTION OR FIELD IS NOT APPLICABLE. INCOMPLETE PROPOSALS WILL NOT BE ACCEPTED.

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CONTENTS

This document contains 4 sections. Please complete ALL sections SECTION DESCRIPTION

1. PROJECT OVERVIEW

2. DETAILS OF RESEARCH PROPOSAL

3. MANPOWER

4. MILESTONES AND PERFORMANCE INDICATORS

Important! : Relevant privileged or confidential information should be disclosed to help convey a better understanding of the project. However, such information must be clearly marked in the proposal.

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1. PROJECT OVERVIEW

1.1 TITLE OF PROJECT In no more than 30 words; be descriptive rather than general.

1.2a PROPOSED SUM FOR PROJECT (S$): ____________

1.2b DURATION OF PROJECT (YEARS):______________ (maximum of 2 years)

1.3a ORGANISATION:________________________________________________

1.3b PRINCIPAL RESEARCHER (Please note that only one PR per application allowed) Name:

Organisation:

E-mail:

Relevant industry partner(s)1:

1.3c RESEARCH TEAM (Please add additional lines if necessary. Any changes made after the

award of RFP requires the approval of the WSH Institute)

Name:

Organisation:

Role:

E-mail:

Name:

Organisation:

Role:

E-mail:

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1.4 DECLARATION OF ETHICS CONSIDERATION Note that award of RFP is subject to ethics approval.

Tick, where appropriate, if your study involves the following:

Human subjects

A copy of the ethics approval is attached: Yes No NA

1PR to provide relevant/suitable industry partner(s) for this project. The industry partner(s) can be

for industry input, test bed, pilot study etc. Consent for the collaboration must be given by the industry partner(s).

1.5 SCIENTIFIC ABSTRACT OF PROPOSAL In no more than 300 words, please provide a succinct and accurate scientific description of the proposal to include the specific aims, hypotheses, methodology and approach of the research proposal.

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1.6 INDUSTRY FOCUSED ABSTRACT OF THE PROPOSAL In no more than 300 words, provide a succinct and accurate lay description of the proposal to include the specific aims, approach and significance of the research proposal, including its importance to addressing the industry’s WSH problems. Note that this abstract may be released to the media for the purpose of the announcement of the RFP results.

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1.7 SIGNIFICANCE / APPLICATION / COMMERCIALISATION State the relevance and the significance of the research proposal to WSH (include local and/or international impact), highlighting the potential for commercialisation of results, if any. Do not exceed one and a half pages for this section.

1.7a ALIGNMENT TO THE NATIONAL WSH RESEARCH AGENDA

1.7b RELEVANCE AND SIGNIFICANCE

1.7c POSSIBLE APPLICATIONS

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1.7d POSSIBLE EXPLOITATION / COMMERCIALISATION

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2. DETAILS OF RESEARCH PROPOSAL

Instruction and Guide for details of research proposal. Give a description of the project in no more than 12 pages. Information SHOULD include specific aim(s) of the project, significance of results, preliminary studies/progress reports, methods, contribution of Principal Researcher (PR) and research team as well as publications/patents related to the research proposal. Please emphasise on the novelty and innovative aspects of the proposed work. References should be provided on a separate page. a) Alignment to the national WSH research agenda State how the research proposal is aligned to the research priorities listed in the Singapore WSH Research Agenda 2011-2016. b) Specific Aims State concisely the aims of the research project. Since the duration of the research is capped at 2 years, your aims and proposed research work should be achievable within this period. c) Significance of Results Express clearly the relevance of your proposal and its contributions to workplace safety and health. Briefly sketch the background to the current proposal, critically evaluate existing knowledge and specifically identify the gaps which the project is intended to fill. Describe how your research will contribute to (i) solving the WSH problem; (ii) develop new knowledge; (iii) provide tangible improvements in WSH. You should include both short term (3-5 years) and possible long term implications. Append relevant references. d) Preliminary Studies/Progress Reports Please provide an account of the PR’s preliminary studies (if any) pertinent to the applications and/or any other information that will help to establish the experience and competence of the investigator pursuing the proposed project. e) Methods Describe in detail the experimental design and the procedure to be used to accomplish the specific aims of the project. Describe in detail the protocols to be used and the tentative sequence of the investigation. Include statistical justification and the means by which data will be analysed and interpreted. Where appropriate, describe sample recruitment and characteristics such as number, gender, ethnicity, etc and provide an estimate of the likely effect size and the sample size required to detect this (power analysis). Describe any new methodology and its advantage over existing methodologies. Discuss the potential difficulties and limitations of the proposed procedures and alternative approaches to achieve the aims. Point out any procedures, situations or materials that may be hazardous to personnel and the precautions to be exercised. PR should also mention who else in the world are working in similar areas and highlight the key/main competitors. Make every attempt to be succinct.

f) Expertise, roles and contributions of PR and research team Describe the roles of PR and research team involved in the project. Specify the research background, technical competencies, role and contribution to specific deliverables and achievements that are relevant and necessary to ensure success for the proposed research. State the applicants’ publications and patents held related to this research proposal. Please provide letters of support or equivalent from Collaborators for this section. g) References List in chronological order the full titles and complete references to recent representative publications pertinent to this research proposal.

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2.1 Details of Research Proposal Please use Arial Font 10, single-spaced, and not exceeding 12 pages.

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3. MANPOWER

3.1 WORK CONTRIBUTION OF TEAM MEMBERS Provide the expected percentage effort within the project, as well as within his/her other work commitments for each member of the research team.

Name Role in project (e.g. PR, Researcher, Collaborator

etc.)

Institution / organization

% effort within project

Total 100%

3.2 CURRICULUM VITAE In no more than 1 page per applicant, please provide the following information on the PR and

research team.

• Name

• Current position and past employment history (Please provide full details, e.g., joint appointments, percentage of time spent in Singapore every year, if applicable)

• Academic qualifications (indicate institution’s name and year degree awarded)

• Selected publications (not more than 10 publications, stating impact factors where applicable.)

• Research interests

• Patents held (related or unrelated to study)

• Recent awards (scientific awards)

• Research outcomes from other grants (e.g. publications, patents, awards, etc.)

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Curriculum Vitae Please use Arial Font 10, single-spaced, and limit to 1-page per applicant.

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4. MILESTONES AND PERFORMANCE INDICATORS

4.1 MILESTONES

Propose detailed scientific milestones for the research proposal. These will be used to assess the progress of the study.

Milestones

Targeted Duration / Date of Fulfilment

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4.2 PERFORMANCE INDICATORS

Indicate the final expected targets. Please state ‘NA’ where indicator is not applicable.

Performance Indicators

Number / value

Capability Indicators

Training WSH research & innovation manpower for industry

Master’s research students trained

PhD students trained

Master’s research and PhD students trained and spun out to local industry as RSEs7

Research staff spun out to local industry as RSEs

Post-doctoral (within 3 years of the PhD award) researchers hired

Developing long term WSH research & innovation capability

Joint programs/projects with prestigious international research organisations

Joint programs/projects with local universities

Invention disclosures

Patents filed

Patents granted

Patents licensed/commercialised

Papers published in international journals (To state impact factor)

Presentations at international conferences

External awards for research at international level

Industry Relevance Indicators

Research & Innovation collaboration

Number of industry sectors partnered

Number of companies collaborated

Outcomes New solutions or processes adopted by industry

Number of companies with WSH improvement

Number of workers benefited

7 RSE: Research Scientist and Engineer

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ANNEX B

Description of Research Priority Areas, Research Categories, and Research Topics of Interest

Research Theme 1: Research on Business and Organizational Aspects of WSH

Research priority area: Enhancing WSH Leadership and Culture

Research categories

Description of research categories and examples of possible research topics

Characteristics of

effective WSH

leadership

To study and develop suitable models for effective WSH leadership and examine how effective WSH leaders can enhance WSH; to develop and verify appropriate strategies to strengthen under-performed WSH leadership; and to explore useful ways of measuring such effectiveness. Examples of the research topics include:

• Study the profile of effective WSH leaders and how their leadership style enhance WSH

• Develop appropriate improvement strategies for poor WSH leadership

• Study on models of effective WSH leadership and its measurement

Roles of leaders in

instilling strong

WSH culture

To develop business cases of local companies with good WSH culture; to understand the factors behind why senior management of good WSH companies takes an active interest in WSH; and to develop practical tools and strategies to help companies achieve good WSH culture. Examples of the research topics include:

• Study the factors that influence senior management to take an active interest in WSH (e.g. insurance premium, Corporate Social Responsibility, etc.)

• Business cases of companies with good WSH culture.

• Develop tools/strategies/roadmaps/action plans for companies to achieve good safety culture/mindset (including element of reward/recognition)

Strategies for

building WSH

leadership

capabilities

To explore, understand and develop useful means and tools to help Small and Medium Enterprises (SMEs) to raise their WSH leadership capabilities. Examples of the research topics include:

• Means and tools to raise capabilities of leaders in Small and Medium Enterprises (SMEs) to improve safety & health

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Research Theme 1: Research on Business and Organizational Aspects of WSH

Research priority area: Enhancing WSH Leadership and Culture (continued)

Research categories

Description of research categories and examples of possible research topics

Communication of

WSH to workforce

and enterprise

To study effective methods for communicating WSH messages, including feedback mechanism, taking into account the differences in workforce size, cultural background and other relevant influencing factors, so as to create greater WSH awareness and inculcate WSH mindset and culture in the workforce and enterprise. Examples of the research topics include:

• Study the effectiveness and reach of various outreach tools to engage companies and SMEs (including awareness of WSH)

• Study the effectiveness of different communication methods, taking into account factors such as size of workforce, cultural background differences, etc

• Methods for inculcating WSH mindset and culture to enable people to have a deeper understanding and commitment with regards to WSH

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Research Theme 1: Research on Business and Organizational Aspects of WSH Research priority area: Linking WSH to Business

Research categories

Description of research categories and examples of possible research topics

Correlation of WSH

to profits and

productivity

To quantify and correlate WSH to productivity and profits through case studies, statistical analyses and business cases; and to understand the intricacies of Return of Investment in WSH. Examples of the research topics include:

• Business case studies & statistics to demonstrate, quantify and correlate good safety and greater productivity (focusing on SMEs)

• Research on costs, benefits and Return of Investment (ROI) in WSH

• Analysis of total cost incurred from accidents (including property damage)

Studies on

companies with

successful WSH

programmes

To develop business cases linking WSH and business and to encourage SMEs to focus on WSH. Examples of the research topics include:

• Business case to encourage smaller companies or SMEs to focus on WSH

• Business case in quantifying (in monetary terms) the relationship between productivity and ageing workforce, WSH, foreign workers etc

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Research Theme 1: Research on Business and Organizational Aspects of WSH

Research priority area: Measuring WSH Performance

Research categories

Description of research categories and examples of possible research topics

WSH performance

and statistics

To explore and develop accurate representation of WSH performance information; to develop novel methods of examining losses and accidents; and to benchmark WSH across countries/sectors. Examples of the research topics include:

• Develop statistics and information for a more accurate representation of WSH landscape for various sectors

• Analysis of on-the-job versus off-the-job losses or accidents

• Benchmarking of WSH across countries/sectors

Leading Indicators To study and develop leading indicators for various WSH issues. Examples of the research topics include:

• Research on data and statistics to predict likelihood of accidents

• Leading indicators to ascertain the effectiveness of WSH system.

Near Miss and

Minor Injury

Reporting

To explore and develop effective methods of analysing near misses and minor injuries; and to understand for the under-reporting behaviour so as to develop effective methods to track incident reporting and analyse accidents. Examples of the research topics include:

• Analysis of near miss and minor injury incidents

• Study on effective methods to track incident reporting and analyze accidents

• Study the reasons for under-reporting behaviour

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Research Priorities with Greater Focus for 2011-2013

A consolidated list of research priorities that our stakeholders identified for greater emphasis in the near term is given below:

Research on Business and Organizational Aspects of WSH

• Correlation of WSH performance to business and productivity

• Behavioural economics for WSH performance

• Business case studies on corporations/companies with good WSH performance

• Development of databases for WSH performance analysis

• Leading indicators for monitoring or predicting WSH performance (with respect to

corporation, sectoral, or national level)

• Characteristics of effective WSH leadership, with local or Asian emphasis

• Strategies for building up capabilities of WSH leadership

• Roles of leaders in instilling strong WSH culture

• Roles of second level leadership or middle management in WSH performance

• Methods and tools for senior management to implement WSH

Please note that the publication of the above list of priorities with greater focus is to assist the research community in identifying research topics and drafting of their research proposals to the WSH Institute. It does not imply that only these projects will be exclusively supported. All relevant research topics within the scope of research priorities as described in Annex B will be considered fairly and evaluated competitively.

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Part 3 – EVALUATION CRITERIA

EVALUATION CRITERIA 1. Your proposal will be evaluated based on the following criteria:

(a) Debarment

Proposal offers from Proposers who are debarred on or after the closing date of RFP shall be rejected.

(b) Registration with GRA A copy of registration with the appropriate Government Registration Authority (“GRAs”) namely the Expenditure and Procurement Policies Unit of the Ministry of Finance (Budget Division), the Building and Construction Authority or the Pharmaceutical Department of the Ministry of Health (as the case may be) is strongly preferred. If by the closing date of the RFP the Proposer’s registration with the GRA(s) is still pending, the Proposer should enclose a copy of the receipt for registration fees paid (and not receipt for application form fee, if any, paid) issued by the GRA(s) with their RFP. Alternatively, Proposers may submit their proposal with a completed application in the prescribed form for evaluation by the relevant GRA. Proposers without the required GRA registration may be considered if they can show financial standing and performance track record, in lieu of the GRA certification.

(c) Completeness of submission

Proposers shall submit all the required documents specified in the RFP document.

(d) Compliance with the RFP specifications, and the terms and conditions of the

RFP document

Proposer’s proposal shall conform to the requirement specifications and comply with the conditions stated in the proposal document.

(f) Proposal price

The price quoted shall be reasonable and cost effective. Pricing must be in Singapore Dollars, excluding GST.

(g) Ability to meet project schedule

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Proposers must be able to allocate sufficient resources and commitment to this study so as to meet the project schedule.

(h) Strength of study Proposal

This RFP will consider both large (of maximum 2 year duration) and medium (of around 6 month duration) projects. Proposals will be evaluated based on the following criteria:

(i) Alignment to the WSH research priorities described in the Singapore WSH Research Agenda 2011-6 (Part 2, Annex B of RFP documents).

(ii) Sound concept, with well thought out objectives and execution plan

(iii) Level of critical analysis of the WSH issue of interest and the effectiveness of the proposed approach / solution to resolve the issue.

(iv) Innovative merit of the scientific approach.

(v) Clear outcomes and deliverables.

(vi) Cost effectiveness of proposal.

(vii) Likelihood that the proposed solution will be adopted by the industry for use.

(viii) Scalability of proposed solution for different segments of the industry. (ix) Cross-industrial applicability of the proposed solution.

(x) Potential impact of the project on improving WSH standards in Singapore.

(xi) Track record of the Proposer.

(xii) Scientific/technical capabilities of research team.