Renovation Project Public Meeting

February 5, 2014

Mark Haefele-Library Board President Jim Donahue-Library Board Member Betsy Gilbert-Library Director Jeff Hoover-Architect, Tappé Associates Dave Beinetti and Randy Sickler-Architects,

SWBR Architects

Mark Haefele, Library Board President

Meeting Purpose Format Perspective

1978 – Library Moves to Village Landing 1991 – Library Renovation – carpeting, wall

covering, reupholstered furniture, electrical upgrades

1996 – Library Expands – Children’s Room

No renovations have taken place since 1996.

2010 –$16.2 million proposal to purchase part of the Village Landing & relocate was defeated by voters

2012-13 – Library’s Future Needs identified in Long Range Plan developed with community leaders input

2013 ◦ Lease renewed with options to 2028 ◦ Engineering Study of “Existing Conditions” identifies

infrastructure issues, repairs needed, mechanicals replacement ◦ Architectural Firm SWBR hired for Space Planning and Proposal

Preparation ◦ Community Meetings: September - October

2014 ◦ Proposal Finalized: January – February ◦ Public Vote: Tuesday, May 20th, annual budget vote date ◦ Implementation if approved – Fall 2014

Equal Access to Educational, Informational & Recreational Resources

Professional, Courteous & Friendly Service Integral & Cooperative Part of the Community

Promoting Life Long Learning while maintaining Sound Fiscal Management

Facilities and Services Committee (two board members and staff) met constantly for the past four months.

Analyzed input from past project plans, the long range plan, public meetings, online survey, and daily feedback between staff and patrons.

Reviewed recommendations from the “Existing Conditions” report completed earlier this year.

Worked with the architects to develop a renovation plan (staying within the existing footprint) that will meet today’s needs and provide flexibility for the future.

We believe renovating the existing library will provide the community the best service to our residents and patrons and return on investment for the foreseeable future.

The last renovation of the library was in 1996. Mechanical systems are at or near end of life. Electrical and computer network infrastructure needs

upgrade to accommodate changing technologies and additional portable electronic devices.

Better accessibility is needed. Carpeting is worn out. Furniture is old. Finishes have deteriorated and are showing wear and

tear. Lighting fixtures are outdated and inefficient. Need to

bring in natural lighting. Book security system is aged and difficult to support. Most book stacks are original equipment, now over

35 years old.

Space Shortage ◦ Staff & Public for Tutoring, Programs & Meetings ◦ Community Use

Updates Needed ◦ Carpeting, Furniture, General Appearance

Infrastructure Problems ◦ Mechanicals ◦ Wiring for technology expansion ◦ ADA Accessibility Compliance & Noise Abatement

2013 Circulation: 688,224 Facility Utilized 65 / 68 hours per week 297,040 Visitors in 2013 94,990 Website Visits 28,812 Registered Borrowers 40,354 Reference Questions Answered 137,712 Items in our Collection 937 Public Programs – Attendance 25,252 ◦ Outreach Programs to Community Groups; Schools & Day

Care Centers; Job Search Programs

Initial Conceptual Options

Subsequent Concept Development

Book drop(s) • at main entrances • in garage

Renovated Children’s Library • More space • More windows for kids • Flexible storyhour space

Staff Spaces • Improved staff

efficiency • Staff break

upstairs • efficient use of

upstairs space

Community Room • Separate

kitchenette • More efficient

layout of toilets

Adult Services • More (& better) seating places

for Adults • More designated quiet places • Expanded computer resources

in Reference • Study/Computer Lab • Consolidated Collections

(Fiction & Non-Fiction)

Renovated Teen’s Place • More (& varied) seating places • Reconfigurable mobile furniture • Homework Center

Access & Entrance • Improved both entrances • New accessible entrance

focuses on the park & canal • Relocated & improved the

entrance off interior lobby downstairs

• Elevator access upstairs

More Study Rooms • Acoustically separated

study rooms for groups &tutoring

• Comprehensive HVAC upgrade

• Added Exterior Windows • Upgraded Lighting Throughout

• “Tired” Finishes Updated • Demountable partitions Incorporated

• Incorporated Bookstack Mounted lights

• Comprehensive Electrical upgrade

• Improved garage access corridor

• Updated technology infrastructure throughout

upgrade fiber, additional computer workstations, mobile device accommodations, displays

• Enhanced sound-proofing of doors & ceilings

• Closed circuit security system to monitor key areas

• New phone system • Self check out system • RFID book security system

Adult Non-Fiction Shrinks? • Children’s Services grows

• Bookstacks Mobile • Mobile partitions • Desks Modular &

Repositionable • Walls Demountable • Furnishings Repositionable • Anticipatory Power/Data

Infrastructure • Many Improvements

Portable

Adult Fiction Shrinks? • Adult Seating increases

Media transitions to streaming? • Computer capacity increases

What if??

Areas that have planned increase in square footage

Children’s-increased space and flexible space Teens-added teen study room Added space for adult comfortable seating

near windows Added study spaces Better use of upstairs space Enlarged and improved bathrooms

Required Bond Amount: 4,233,564 Interest Rate 0.04 Period 13 years Annual Payment: $423,964.88 Calculated Tax Rate: 0.14015 per thousand

Annual Tax for $200,000 home: $28.03 Monthly Tax Payment: for Average Homeowner: $2.34

If approved detailed project plans will be developed and bids let. Renovations could start as early as Fall 2014. The length of the renovation time will be dependent on the extent of the renovations. It is anticipated the library will be closed during the majority of the renovation time period. Contingency plans are being developed for temporarily relocating library services.

We will conduct public meetings and outreach in the upcoming months.

We welcome your feedback. We anticipate the Library Board will vote on a final

plan at our March board meeting. If this changes, information will be posted to the library website.

Once the board approves a plan the school district will be notified to place a referendum on the May ballot.

A vote will take place at the regular school district/library vote on Tuesday, May 20th.

We will keep the community up-to-date as we proceed with this planning process through the library website, email and print newsletters, and other media.

The library mechanicals will continue to deteriorate resulting in downtime for repairs.

Library finishes will continue to deteriorate resulting in potentially unsafe and unsightly conditions.

More money will need to be spent on upkeep and maintenance.

Library patrons will continue to express their displeasure with the condition of the library.

Library patrons and residents will be inconvenienced and must go outside our community to obtain a quality library experience.

Construction costs will continue to escalate. Delaying improvements may results in higher costs in the future.

We welcome your questions. Please be courteous and allow everyone to ask their questions without comment or interruption.

The Board President will recognize those who wish to ask a question.

We encourage you to complete and return a comment card (as stated earlier).

Fairport Public Library - Renovation Study February 2, 2014SWBR Architects Project No. 13480

Gross SF: 24,590

Concept Project Costs Summary - DRAFT

A Architectural /Structural SF or Unit $/SF or LS TotalSelective demolition & disposal 24,590 $7.50 $184,425Carpet Tile 23,800 $6.80 $161,840Other Flooring (excluding public Toilet Rooms) 285 $13.10 $3,734Partitions, gypsum board on metal studs, w/ acoustic insulation 14,730 $6.65 $97,955Painting/Wall Finishes 13,840 $1.35 $18,684Acoustical Ceilings 22,200 $5.50 $122,100Circulation & Reference Desks; other millwork 1 $25,000.00 $25,000Interior windows and glass partitions 1 $121,900.00 $121,900Additional fire-rated windows along garage access corridor 3 @ 48 SF 144 $210.00 $30,2408 Additional exterior windows in masonry walls, incl. openings - 192 SF 192 $165.00 $31,680Book drops: (3), incl. wall openings and interior enclosure rooms 1 $41,500.00 $41,500Media Stacks; full height & partial height; allowance 1 $285,000.00 $285,000Public toilet rooms incl. fixtures, accessories, finishes, & services 405 $215.00 $87,075New entrance off of Park, including vestibule, canopy, & assoc. sitework 1 $155,000.00 $155,000Relocate entrance from Atrium to west of elevator 1 $39,750.00 $39,750Construct new server room remote from overhead condensation issues 1 $12,500.00 $12,500Renovation of 2nd floor area 1,425 $95.00 $135,3752-stop passenger elevator, including shaft and pit 1 $113,000.00 $113,000Miscellaneous General Construction not included in above items 24,590 $4.75 $116,803

Subtotal of Architectural/Structural Construction $1,783,560

B Infrastructure - MEP systemsAir Handling Units - Replace 5 Units 1 $150,000.00 $150,000Air Cooled Condensing Units - Replace 5 Rooftop Units 1 $45,000.00 $45,000New ductwork/distribution 22,760 $8.95 $203,702New Lighting 24,590 $8.50 $209,015Electrical power distribution 24,590 $1.15 $28,279Data distribution 24,590 $1.05 $25,820Fire Detection & Alarm System 24,590 $1.05 $25,820Building Security System/Access Control 1 $15,000.00 $15,000Closed Circuit Television (CCTV) System 1 $40,000.00 $40,000Telephone System, assume VOIP-type, incl. paging capability 1 $35,000.00 $35,000Community Room P.A. system 1 $10,000.00 $10,000Community Room Assisted Listening system 1 $5,000.00 $5,000Community Room A/V system 1 $15,000.00 $15,000Plumbing; assumes 10 fixtures & supply, drainage 1 $66,000.00 $66,000Fire Protection revisions 24,590 $1.05 $25,820

Subtotal of MEP Systems Construction $807,635

Subtotal of Demolition and New Construction Costs 2,591,194$ Design Contingency: 10.0% 259,119$

6-Month Construction Cost Escalation Allowance 1.5% 38,868$ "Hard" Construction Costs Subtotal: 2,889,181$

C Project ("Soft") Cost AllowancesA/E Fees budget 8.8% 254,248$ Construction Testing/Special Inspections 7,500$ Hazardous Materials Survey allowance 9,000$ Printing & Reimbursable allowance 10,000$ Construction Contingency 5.0% 144,459$ Moving & Temporary Relocation and Storage Expenses 340,000$ Furniture allowance 450,000$ New Book Security/ID System allowance 150,000$ Equipment (including appliances) 35,000$ IT/Computer equipment 25,000$ Exterior building signage 12,500$ Owner's costs - allowance 20,000$ Construction Manager or Clerk-Of-The-Works Fee 3.0% 86,675$

Soft Construction Costs Subtotal: $63 1,544,382$

Total Estimated Project Costs: $63 4,433,564$

Capital reserve offset (200,000)$

Net estimated project cost 4,233,564$