Regularly Scheduled Meeting May 10, 2016

Town Office – 6:30 p.m.

Attendance: Roy Drake Georgina Ollerhead Dan Jackman Lloyd Jensen Donald Stewart Gerald Pittman Absent: Fabian Manning Also Attending: Palmer Strowbridge, Bernice Herritt & Tanya Rogers The meeting was called to at 6:30 p.m. by Mayor Roy Drake & the Minutes of April 26, 2016 were presented for adoption. Motion 16-054:D. Stewart/G. Ollerhead Resolved that the Agenda be adopted as presented, with 4 additional items. In Favour: 6 Opposed: 0 Abstained 0 Carried. Errors/Omissions: Minutes of April26, 2016: N/A;

Motion #16-055:G. Ollerhead/D. Jackman Resolved that the Minutes of April 26, 2016 be adopted as presented, as circulated. In Favour: 6 Opposed: 0 Abstained: 0 Carried. Business Arising – Minutes of April 26, 2016: Updates on the following outstanding issues:

1. Property on 12-14 Canada Drive:

On hold until we hear back from Crown Lands;

2. Non-Unionized Contract: Meeting to be scheduled for Tues., May 17th at 6:30 p.m.

3. Local Project Tenders: Motion #16:056:D. Stewart/D. Jackman

Resolved to accept the tender quote from Dynamic Construction Ltd. in the amount of $2,062.25, taxes included for the Bay View Road Guiderail Project. Project to be completed on or before June 30, 2016. In Favour: 6 Opposed: 0 Abstained:0 Carried.

Motion #16:057: G. Pittman/L. Jensen Resolved to accept the tender quote from Dynamic Construction Ltd. in the amount of $14,057.20, taxes included for the Man O War Brook Project In Favour: 6 Opposed: 0 Abstained: 0 Carried. Guiderail Project ( Canada Drive): Cost of all materials to be obtained and reviewed prior to making a decision on this project & the Man O War Brook Culvert Installation & Road Tender deferred;

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4. Area on 5 Mulberry Crescent:

Motion #16-058: G. Ollerhead/D. Stewart Resolved to proceed to hire someone to clean up this area on Mon., May 16, 2016. In Favour: 6 Opposed: 0 Abstained:0 Carried.

5.Cecon Ltd - Change Orders: No further update; 6. Man O War Brook Culvert Project: Recommends to apply for Emergency Funding and 90/10 funding to assist with this project. Town Super to contact Cecon Ltd. to visit site to prepare a revised cost estimate; 7. Change In Committees: Deferred; 8. Tax Sales for Vacant Properties: In the process of being started; CORRESPONDENCE REPORT: 1. Temporary Position: Advertise for a temporary position for a period of sixteen (16) weeks. Deadline: May 20, 2016; 2. Exploits Valley Paving: Letter has been sent regarding the condition of the asphalt in several areas around town. Follow up with phone call, if no response received; 3. Resident on 82 South Side Drive: Requesting confirmation that the only way that the water/sewer could have been installed to property located on 11 Newman’s Look Out was through their property. Town unable to provide this confirmation, this is a matter between the two homeowners; 4. Fire Works Tender Quotes: Recommends that Councillors Jensen, Pittman & Ollerhead review and make recommendation to Council; 5. Resident on 100 Bay d’ Leau Drive: Letter asking if the Town is interested in purchasing a parcel of land on Bay d’ Leau Drive. Town is not interested at this time; 6. Resident on 8 Mulberry Crescent: Requesting permission to operate a home based and mobile business from her residence. (Upholstery and auto detailing); Motion #16:059:D. Stewart/D. Jackman Resolved that permission be granted for the home based & mobile business, subject to the conditions that the area will not be congested by vehicles, only one car per visit, vehicles must be on their property, and applicable water and business taxes will apply. In Favour: 6 Opposed: 0 Abstained: 0 Carried.

Councillor Gerald Pittman left the meeting at 8:45 p.m.

Page 3 May 10, 2016 7. NL 911: Agreed to post an ad on the town’s fb page informing residents that is very important to know their civic addresses for the Emergency 911 calls. Also suggests to have a student go door to door to inform the residents what their civic addresses are; 8. Marine Atlantic Rates: Agreed that a letter be written to the Minister of the Dept. of Works, Services & Transportation concerning the proposed rate increases , if the subsidy is removed. Also a letter to MP, Scott Simms; 9. C. Collier: Follow up with Mr. Collier for contact for the two new St. Pierre Ferries; 10. Cal Le Grow: Informing that they are unsure how the 15% fee will be applied on insurance policies; 11. Table Top Exercise – Emergency Preparedness Plan: Notes taken at the session to be emailed to Councillors for their information; 12. UBIMET – North America Inc. Approval for their request to have the Town as a host site for their lighting detection equipment; COMMITTEE REPORTS:

Public Works/Town Superintendent: Part of the PWC Report is attached to the Minutes.

Applications to Build: 1. Resident on 26 Magistrate’s Hill Rd:

Application for a permit to construct a storage shed (24’x30’) and retaining wall. Recommends Approval;

Councillor D. Jackman left the meeting at 8:35 p.m. & returned at 8:40 p.m.

2. Resident on 7 Bay View Road Application for a permit to construct a house (40’x30’) on 6 Connaigre Road. Recommends Approval;

Councillor D. Jackman left the meeting at 8:35 p.m. & returned at 8:40 p.m.

3. Resident on 2 Connaigre Road: Application for a permit to construct a house (31’x50’). Recommends Approval;

Palmer Strowbridge left the meeting at 9:25 p.m.

Finance Committee Report: No Report;

☞EDO:

1. MMSB Funding: 2016 Community Waste Diversion Fund for Recycling Facility;

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☞Public Relations:

1. M.P., Scott Simms will be meeting with Council on May 24th at 6:30 p.m.; 2. Request from King Academy for place to store their recycles. Check out further;

3. Rally held at the Connaige Peninsula grounds on May 1, 2016 was well attended;

☞Sunny Cottage Corp: No Report;

☞Beautification Committee:

1. Check with M.P., Scott Simm’s office regarding the Tulips to Celebrate 150 Years of Confederation;

2. Advertise for names of individuals who worked at the Cottage Hospital from surrounding communities;

☞Fire Dept:

1. Fire Protection – Cabin Owners in Barachoix Area: Meeting held with Fire Chief on May 3, 2016 . It was agreed that the Town’s Fire Department would provide the cabin owners in the Barachoix Area with minimum fire protection (unit 3, with hand held fire extinguishers). Advise cabin owners of this;

2. Mutual Aid Agreement – Fire Protection: Motion #16:060:D. Stewart/G. Ollerhead Resolved that the Town of Harbour Breton would enter into a Mutual Aid Agreement for Fire Protection with the Town of Hermitage/Sandyville. The following resources would be available (six (6) fire fighters & a portable pump, vehicle unit, whichever is available at time of call). In Favour: 6 Opposed: 0 Abstained:0 Carried. Mutual Aid Agreement – Motor Vehicle Accidents: Motion #16:061: G. Ollerhead/D. Jackman Resolved that the Town of Harbour Breton would enter into a Mutual Aid Agreement for Motor Vehicle Accidents in our Zone. The following resources would be made available (five (5) fire fighters and the Jaws Of Life. In Favour: 6 Opposed: 0 Abstained: 0 Carried.

☞ Arena/Recreation:

1. New Minor Hockey Board is now in place; 2. Discussion on the 50/50 Blue Card and the cost for the registration fees;

☞EPMC:

1. Agreed to purchase insurance coverage for the floating docks. Town agreed to pay 50% of cost;

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2. Individuals using the floating docks in the off season and unable to determine who they

are. Put an ad on the town’s fb page; 3. Coordinator will be returning again this season;

☞HBIC:

1. Effective July 1, 2016 there will be an increase in the monthly rent for the Affordable Housing Units;

☞OH&S: No Report;

Other:

1. Proposed location of the boat launch in area of fish plant discussed. Mayor to forward plan to Barry Group for their review;

With no further business, the meeting adjourned at 10:30 p.m. Motion for adjournment by Councillor Gerald Pittman and seconded by Councillor Georgina Ollerhead.

___________________________ __________________________ Roy Drake Bernice Herritt Mayor Clerk/Manager