regular council - 27 jul 2020

AGENDA

Peace River Town Council

Regular Meeting

Monday, July 27, 2020

5:00 pm.

I CALL TO ORDER

II ADOPTION OF AGENDA

1. Additions:

2.

Deletions:

1. XlV.1 FOIP Division 2, Exceptions to Disclosure, 17 Disclosure harmful to personal privacy

III ADOPTION OF MINUTES

1. Minutes of the July 13, 2020 Regular Council Meeting

IV PUBLIC HEARINGS

1. None

V PRESENTATIONS

1. Darren Boyer - Lightcatch

VI BYLAWS

1. None

VII UNFINISHED BUSINESS

1. None

VIII NEW BUSINESS

1. Request for Decision re: PREDA Funding

2. Request for Decision re: Peace River Museum, Archives and Mackenzie Centre Vision Mission and Mandates Policy

IX REPORTS

1. Mighty Peace Watershed Alliance Membership and Annual General Meeting

2. RCMP Community Engagement

3. Briefing Note from Northern Alberta Elected Leaders (NAEL) re: Caribou Range Planning

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Peace River Town Regular Council Meeting

Monday, July 27, 2020

X INFORMATION

1. AUMA Police Advisory Board

XI NOTICE OF MOTION

1. None

XII COMMENTS FROM THE PUBLIC

1. To be determined at meeting

XIII KEY COMMUNICATION ITEMS

1. To be determined at meeting

XIV CLOSED SESSION

1.

None

XV ADJOURNMENT

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MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON JULY 13, 2020 IN THE COUNCIL CHAMBERS

PRESENT: (meeting conducted via video conference) Elaine Manzer–Deputy Mayor Don Good–Councillor Johanna Downing–Councillor Orren Ford–Councillor Byron Schamehorn–Councillor Colin Needham–Councillor

REGRETS: Thomas Tarpey–Mayor

STAFF PRESENT: Greg Towne–Director of Corporate Services and

Economic Development (Acting CAO) Ruth McCuaig–Executive Assistant Jim McCuaig–Director of Engineering and

Infrastructure Tanya Bell- Director of Community Services Allan Schramm - Finance Manager Alisha Mody - Manager of Planning and

Development Autumn Hulme–Communications Coordinator

I CALL TO ORDER

Deputy Mayor Manzer called the meeting to order at 5:00 pm

II ADOPTION OF AGENDA

1 Additions:

2 Deletions:

MOTION-20-07-205 Councillor Ford moved to accept the Agenda of the July 13, 2020 Regular Council Meeting as presented.

MOTION CARRIED

III ADOPTION OF MINUTES

1 Minutes of July 7, 2020 Hearing under s. 545 and 546 of the Municipal Government Act

MOTION-20-07-206

Councillor Good moved to accept the minutes of July 7, 2020 Hearing under s. 545 and s. 546 of the Municipal Government Act as presented.

MOTION CARRIED

2 Minutes of the June 22, 2020 Regular Council Meeting

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MOTION-20-07-207

Councillor Needham moved to accept the Minutes of the June 22, 2020 Regular Council Meeting as presented.

MOTION CARRIED

IV PUBLIC HEARINGS

1 None

V PRESENTATIONS

1 Voices of Albertans with Disabilities Accessibility Presentation Sam Mason provided a presentation on various forms of disability and how a community can improve accessibility

VI BYLAWS

1 Request for Decision re: 2075 Assessment Review Board Bylaw

MOTION-20-07-208 Councillor Good moved that Council provide first reading to 2075 Regional Assessment Review Board Bylaw.

MOTION CARRIED

MOTION-20-07-209

Councillor Needham moved that Council provide second reading to 2075 Regional Assessment Review Board Bylaw.

MOTION CARRIED

MOTION-20-07-210

Councillor Ford moved that Council consider providing third reading to 2075 Regional Assessment Review Board Bylaw.

MOTION CARRIED UNANIMOUSLY

MOTION-20-07-211

Councillor Downing moved that Council provide third reading to 2075 Regional Assessment Review Board Bylaw.

MOTION CARRIED

VII UNFINISHED BUSINESS

1 Request for Decision re: 2074 Debenture Bylaw for Shaftesbury Sewer Main Pt 1.

MOTION-20-07-212 Councillor Good moved that Council provide second reading to Bylaw 2074, a Bylaw authorizing the Council of the Municipality to incur indebtedness by the issuance of a debenture in the amount of $630,000 for Shaftesbury Sewer Main – Pt 1.

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MOTION CARRIED

MOTION-20-07-213

Councillor Schamehorn moved that Council provide third reading to Bylaw 2074, a Bylaw authorizing the Council of the Municipality to incur indebtedness by the issuance of a debenture in the amount of $630,000 for Shaftesbury Sewer Main – Pt 1.

MOTION CARRIED

VIII NEW BUSINESS

1 Briefing Note re: Operating Variance Report

MOTION-20-07-214 Councillor Good moved to accept the report for information.

MOTION CARRIED

2 Request for Direction re: Proclamation Policy

MOTION-20-07-215 Councillor Downing moved that Administration present the proposed Policy to the Community Services Board for input.

MOTION CARRIED

Councillor Good left the meeting at 6:04 pm He returned to the meeting at 6:08 pm

3 Request for Decision re: Citizen Appointment Remuneration Policy

MOTION-20-07-216 Councillor Schamehorn moved that Council approve the Citizen Training Reimbursement for Agencies, Boards and Committees Policy.

MOTION CARRIED

4 Request for Decision re: Subdivision and Appeal Board Appointments

MOTION-20-07-217 Councillor Needham moved that Council approve the appointment of Dave van Tamelen, Corrina Williams, Orren Ford, Peter Gunning, Guy Beaudoin, Quinton Bulford and Theresa Hrab as members of the Peace Regional Subdivision and Development Appeal Board; and that Council approve the appointment of Fiona Ness as a clerk to the Peace Regional Subdivision and Development Appeal Board.

MOTION CARRIED

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IX REPORTS

1 Community Services Monthly Report

2 Engineering and Infrastructure Monthly Report

3 Corporate Services - CAO Monthly Report

4 Draft Minutes of June 22, 2020 Mighty Peace Tourism Association Board Meeting

5 Briefing Note re: MPC Minutes for October 28, 2019

MOTION-20-07-218 Councillor Downing moved to accept items lX.1 to lX.5 for information.

MOTION CARRIED

X INFORMATION

1 Response Letter for Ministry of Children's Services re Funding of Peace Outreach Campus

2 Letter from AMISK re Peace River Hydroelectric project

3 Forest Products Association of Canada Green Dream Blogger Award

MOTION-20-07-219 Councillor Needham moved to accept items X.1 to X.3 for information.

MOTION CARRIED

XI NOTICE OF MOTION

1 None

XII COMMENTS FROM THE PUBLIC

1 None

XIII KEY COMMUNICATION ITEMS

1 1. Accessibility presentation

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Meeting recessed at 6:37 pm Meeting reconvened at 6:44 pm

MOTION-20-07-220 Councillor Ford moved that Council close the meeting to the public at 6:45 pm to discuss FOIP, Division 2, Exceptions to Disclosure, s.21 Disclosure harmful to intergovernmental relations.

MOTION CARRIED

XIV CLOSED SESSION

1 FOIP, Division 2, Exceptions to Disclosure, s.21 Disclosure harmful to intergovernmental relations

Councillor Good left the meeting at 8:07 pm

MOTION-20-07-221 Councillor Ford moved that Council open the meeting to the public at 8:15 pm.

MOTION CARRIED

MOTION-20-07-222

Councillor Schamehorn moved to adjourn the meeting.

MOTION CARRIED

XV ADJOURNMENT

Meeting adjourned at 8:16 pm

Elaine Manzer, Deputy Mayor

Greg Towne, Director of Corporate Services and Economic Development - Acting CAO

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July 2020

Four ways Municipalities can transform crime prevention, increase citizen safety, and likely

reduce overall crime levels.

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THE PROBLEM

Each year, over 6.5 million people in the USA suffer reported crimes over $14 Billion in value.2

The number is much larger when unreported crimes(like bicycles at only 131,777 reported stolen)are considered.

Each year, over 1.2 million people in Canada suffer property crimes.3

23 of the 30 Most Dangerous Cities in Canada are in the western part of the Country.

Jurisdictional boundaries are a systemic weakness criminals are exploiting.

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Our vision is to give everyone in the worldthe ability to stop trouble

This service unites property owners and municipalities so that together we can safely end the cycle of crime around us.

The Lightcatch solution is 10 times faster and 100 times cheaper1 than current methods.

INTRODUCTION

1See Appendix for more information.

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LIGHTCATCH

Lightcatch lets everyone nearby helpcrowdsource evidence for the police

Witnesses can update the location of the culprit on a map all while being anonymous and protected from harm’s way.

The app is free to download and use.

Take a photoor a video

Post itfor review

The mapis updated

< 20% SUCCESS*

* See footnote 5.

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Safe | Legal

An operations team triages all inputs for legality and quality 24x7.

Before a suspect is identified there must be evidence of a crime.

The real time nature of reporting and exposure issocial deterrence against abuse.

Our evidence overwhelmingly points to the public wanting the police to resolve criminal issues. Users can self report abuse instantly by creating a new alert of the abuse.

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RESULTS

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SUBSCRIPTION | SITESAFE

METHOD #1 - SiteSafe unlocks the information in security camera systems

Step 1Alarm is tripped

Step 2Security camerarecords incident

Step 3Reviewing

footage5 min.

Step 4Downloading

footage5 min.

Step 5Posting the incident

description5 min.

Step 1Alarm is tripped

Step 2Security camerarecords incident

Step 3Reviewing

footage2 min.

Step 4Pushing footage

to Lightcatch users

FREE | LIGHTCATCH20-30% SUCCESS 5

>50% SUCCESS 5

1 min.

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Method #2 – Reinforce message of deterrence by engaging all staff

Logo of Town or County appears when staff or contractor make a

contribution.

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METHOD #3 – Have a Continuous Feedback Loop + Benchmarks

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METHOD #3 – Have a Continuous Feedback Loop + Benchmarks

Clear actionable steps and why. Here Swanavon

residents are given data they need to

alert faster.

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METHOD #4 – Communicate to Citizens

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TEAM

Founder and PresidentDarren Boyer

12 years’ experience as a CEO and owner of an IT company where he delivered world class operational results for security, uptime, and cost. He also innovated business models and services. Delivered 2-3 patentable innovations to Lightcatch and brought them to market.

BOARD OF ADVISORS

Retired Homicide InvestigatorTom Barrow

30 years experience in the Calgarypolice force. Currently in private practice.

Retired CPA, Angel InvestorFred Estlin

Fred lends a lot of experience aroundrisk management and fiscal responsibility.

Lawyer, Deal MakerDavid Robinson

David acts as a strategic advisorregarding partnerships and financing.

Former co-owner of Rosko DBOBrad Welsh

Brad advises on developing energy industry clients and rural community partnerships.

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FOUNDER AND PRESIDENT

DARREN BOYER

[email protected] 780.306.2000

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APPENDIX

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A victim of a stolen vehicle or property asked to go to the detachment during business

hours to report can wait 8-30 hours. Posting on Lightcatch to get a real time

crowdsourced answer and thereby qualify for a 911 call (5 minutes). We use 10 times

faster as a blended average.

100 times cheaper comes from a specific use case where a $90,000 Denali truck was

recovered in 60 minutes undamaged. The suspect had a long criminal record and the

vehicle would likely have been destroyed and or

not recovered for 30+ days. From a cost of zero to a potential cost of $90,000 plus the

full legal burden, full insurance burden, and full court burden of a destroyed vehicle we

use the round number of 100 times.

APPENDIX

1We deliver a solution that is 10 times faster and 100 times cheaper

than the current methods.

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https://ucr.fbi.gov/crime-in-the-u.s/2018/crime-in-the-u.s.-2018/topic-pages/burglary

https://ucr.fbi.gov/crime-in-the-u.s/2018/crime-in-the-u.s.-2018/tables/table-23

Burglaries 1,230,149*$2799 average value = $4,443,187,051Larceny Theft 4,390,400 $1153 average value =$5,062,131,200Vehicle Theft 660,438 * 8407 = $5,552,302,266Robbery 230,621* 2,119 = 488,685,8996,511,608 victims$14,546,306,416 is value of all crime.

APPENDIX

Each year, over 6.5 million people in the USA suffer reported crimes over $14 Billion in value.2

https://www150.statcan.gc.ca/n1/daily-quotidien/190722/t001a-eng.htm

Each year, over 1.2 million people in Canada suffer property crimes.3

Total property crime 1,237,324

Breaking and entering 159,812

Possess stolen property 23,898

Theft of motor vehicle 86,132

Theft over $5,000 (non-motor vehicle) 20,113

Shoplifting under $5,000 124,933

Theft of $5,000 or under (non-motor vehicle) 406,379

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https://ucr.fbi.gov/crime-in-the-u.s/2018/crime-in-the-u.s.-2018/topic-pages/burglary

https://ucr.fbi.gov/crime-in-the-u.s/2018/crime-in-the-u.s.-2018/tables/table-23

https://www150.statcan.gc.ca/n1/daily-quotidien/190722/t001a-eng.htm

https://www.usnews.com/360-reviews/home-security

http://www.securitysystemsnews.com/article/parks-associates-predicts-about-27-percent-us-households-have-security-2021“Overall, Parks Associates estimates that adoption of security systems among all U.S. households will be roughly 27 percent, or 30 percent of broadband households, by 2021. This will leave 70 percent of broadband households untapped by the security industry,”Dina Abdelrazik, research analyst for Parks Associates, told Security Systems News in an email interview. This figure does not exclude self-monitored systems, Abdelrazik said, which could be in 1.8 million U.S. broadband homes by 2021.“Our 2017 estimate for professionally monitored systems is 22% of broadband households, while roughly 2% of broadband householdshave a self-monitored security system,” said Abdelrazik.

APPENDIX

20-30% of homes in North America have security cameras4.

5Free Service has 20-30% success rate – SiteSafe has an estimated 50% Success rate.In 2018 and 2019 we analyzed hundreds of posts across our private 13,000 member group Theft Net Grande Prairie Lightcatch on Facebook and

10,000 member network of Lightcatch. We found that once 3% of the population in any area was involved there were key factors that contributed to a

successful outcome. All three should be present. They were a video under 2 minutes long, clear photos of what to look for, and a clear description of

what took place and what to look for. Even when this was posted 24 hours after the incident we seen a 50% success rate on a small sample size. Most

consumers don’t understand it takes all 3 to really increase the likelihood of results. With SiteSafe we remove the responsibility of the camera owner to

follow our guidelines and our Operations team uses the video uploaded to complete the remaining two steps. Initial results since the launch of SiteSafe

Jan 2020 show this is working as expected.

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https://www.usnews.com/360-reviews/home-security

http://www.securitysystemsnews.com/article/parks-associates-predicts-about-27-percent-us-households-have-security-2021

To: Mayor & Council Date: July 23, 2020 Presenter: Christopher Parker, CAO Prepared By: G Towne Topic: Proposed PREDA Membership Fee Change File No.: 64/111 Attachments: PREDA Resolution #1 – PREDA Municipal Membership Fee at .75 Per Capita Issue Peace Regional Economic Development Alliance (PREDA) is asking for member feedback on a proposed change to their membership fee structure. Background The attached document from PREDA provides the relevant background information. In short, PREDA received verbal notice from the Province that funding will be cut by 50% - or $50,000 – for the 2021 year, and PREDA is looking at options to recoup the funding. The idea to increase membership fees from 50¢ per capital to 75¢ was raised at PREDA’s AGM in June, and PREDA is soliciting feedback from its members. A 25¢ increase would raise up to $18,990 in additional funding for PREDA based on current population figures. PREDA also sent the following information within an email to us (edited to remove website links):

Good day PREDA Member – CAO; Attached is a Resolution to increase PREDA Municipal membership fees from .50 per capita to .75 per capita. This resolution was reviewed at the PREDA Annual General Meeting on June 19, 2020. As per the membership request from the AGM, PREDA Municipal members were to bring the resolution to their Councils / CAO for feedback and decision. Could you please bring this request to your Council and then complete the outcome “XXXXXXXXX XXXXXXXXXX” to submit the decision of your Council. https://www.xxxxxxxxxxxxxxxxxxxxxx The overall outcome of the Resolution to increase PREDA Municipal membership fees to .75 per capita will be presented to the membership at our next meeting on September 18th (to be hosted by the MD of Spirit River). If you have any questions please do not hesitate to contact me,

TOWN OF PEACE RIVER Request for Decision

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Discussion Establishing fees for an organization with such a diverse membership is always difficult – PREDA covers a huge geographic area and its members cover a broad spectrum when compared from a population, economic ability or ability/need perspective. There is always the possibility that significant changes to any funding may disproportionately affect smaller or larger municipalities and potential lead to losses of memberships. From the Town’s perspective, while we are an active member, we haven’t utilized the full resources of PREDA. PREDA’s primary – though not exclusive – focus tends to support rural growth and development such as broadband initiatives, water servicing or transportation links, something that urbans generally don’t have to deal with. As such, our participation through PREDA has been minor over the past several years. But supporting PREDA does assist in our goals of facilitating economic development within the Town and region. The question of funding is complicated, but staff believe that the current per capita model of funding puts a higher funding burden on municipalities – typically urban – that don’t require or receive a commensurate level of support from PREDA, and would suggest that PREDA consider other funding models such as:

• including a base rate as part of a funding formula, • consider other elements into a funding formula such as assessment or total budget (ties into

ability to pay), • consider a menu-approach or services that members could buy into or purchase, • a blend of the above.

Option 1: That Council agree with the concept of the proposed PREDA Resolution #1 and inform

PREDA of this approval. Advantages:

Simple for PREDA. Our PREDA representative would vote in support at the PREDA meeting on September 18th. Disadvantages: Approval of a formula that the Town may not find equitable as member or PREDA. Financial Implications:

Would be an additional annual cost of $1,700. Option 2: That Council request PREDA consider additional funding options – instead of a singular

per capita option – to be presented to the PREDA members to vote on. Advantages:

Gives the PREDA members additional options to consider. May bring to light other funding options or formulas at PREDA. Disadvantages: May delay approval of new funding formula at PREDA. Financial Implications:

Unknown – depends on the actions of PREDA.

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Option 3: That Council declines to endorse with the per capital funding increase to 75 cents. Advantages:

Simple – our representative would speak against and vote against the motion. Disadvantages: May not change the result – depends on the majority of the members during the vote. Financial Implications:

Unknown – depends on the results of a vote or the actions of PREDA. Recommendation Administration recommends option 2, that Council request PREDA consider additional funding options – instead of a singular per capita option – to be presented to the PREDA members to vote on. ________________________________ _______________________________________ Submitted by: Approved By: Christopher J. Parker, CLGM, CAO July 23, 2020 July 23, 2020 ________________________________ _______________________________________ Date Submitted Date Approved

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2020 Annual General Meeting RESOLUTIONS

Date: June 19, 2020

PREDA 2020 Annual General Meeting Resolution 1 1 of 3

Resolution 1

PREDA Municipal Membership Fee at .75 Per Capita

Resolution 1: PREDA municipal membership will be based upon .75 per capita; effective

April 1st, 2021. Background: In March 2020, PREDA received verbal notice it will lose 50% of its Government of Alberta –

Department of Economic Development operational grant; reflecting a decrease of $50,000 in PREDA’s operational

budget (~145,000 annually). PREDA has not increased its membership fees since its original membership fees

which were set twenty years ago in 2000.

Rational: Value of PREDA Membership

1) PREDA organizes four quarterly membership meetings a year that are research and regional focused. Research,

speakers, venues, catering, and coordination time for these membership meetings are incurred under PREDA’s

operational budget in partnership with host members. Baseline local data is frequently the outcome these

meetings that is accessible to all members through the PREDA website. This information can be utilized by PREDA

members to build Economic Development Strategies, Business Feasibility Cases, Investor Profile Sheets, and data

for Marketing and Advocacy. Examples of data collected and made available through PREDA are: Vacancy Rates,

Traffic Counts, Community Health Profiles, Seniors Housing, Population Profiles, and Commodity Production.

2) PREDA provides in-camera economic development discussion sessions at no charge to our municipal members.

Since beginning to offer this service in 2014, PREDA has hosted 26 of these in-camera sessions. The costs of

travel, PREDA staff time, and summary briefings, is incurred under PREDA’s operational budget.

3) PREDA maintains a membership in AUMA and RMA. PREDA’s Executive Director attends all annual

conventions; actively coordinating municipal meetings with GOA Ministers during these conventions; meeting in-

camera with PREDA municipal members during these conventions; and actively promoting the PREDA region to

GOA and industry representatives during these conventions. The costs of attending these conventions is incurred

under PREDA’s operational budget.

4) PREDA maintains an active membership in the Economic Developers of Alberta (EDA); the Economic

Developers Association of Canada (EDAC); and the REDA Provincial mangers team of the Government of Alberta.

Through a combination of strategy meetings, trade booth sharing, sponsoring promotional materials, and/or

advertorials the costs of maintaining these professional networks is incurred within PREDA’s operational budget.

5) PREDA offers numerous municipal leader networking and contact opportunities to non-municipal members.

Costs of hosting opportunities are incurred by PREDA and the host municipality.

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Date: June 19, 2020


Resolution 1

PREDA Municipal Membership Fee at .75 Per Capita

4) Impacted by Resolution 1: Current PREDA municipal members impacted by the Resolution are listed below:

PREDA Membership Fees

Resolution 1 CURRENT Proposed

Municipal Membership Population 0.50 0.75

Big Lakes County 4,103 2,051.50 3,077.25

Birch Hills County 1,553 776.50 1,164.75

Clear Hills County 3,023 1,511.50 2,267.25

County of Grande Prairie 22,303 11,151.50 16,727.25

County of Northern Lights #22 3,656 1,828.00 2,742.00

MD of Fairview #136 1,604 802.00 1,203.00

MD of Greenview #16 5,583 2,791.50 4,187.25

MD of Peace #135 1,747 873.50 1,310.25

MD of Smoky River #130 2,023 1,011.50 1,517.25

MD of Spirit River #133 700 350.00 525.00

Northern Sunrise County 1,891 945.50 1,418.25

Saddle Hills County 2,225 1,112.50 1,668.75

Town of Fairview 2,998 1,499.00 2,248.50

Town of Falher 1,047 523.50 785.25

Town of Fox CReek 1,971 985.50 1,478.25

Town of Grimshaw 2,718 1,359.00 2,038.50

Town of Manning 1,183 591.50 887.25

Town of Mclennan 791 350.50 593.25

Town of Peace River 6,842 3,421.00 5,131.50

Town of Sexsmith 2,620 1,310.00 1,965.00

Town of Spirit River 995 497.50 746.25

Town of Valleyview 1,863 931.50 1,397.25

Village of Berwyn 538 269.00 403.50

Village of Hythe 827 413.50 620.25

Village of Nampa 364 182.00 273.00

Village of Rycroft 612 306.00 459.00

Member Municipalities 37,845.00 56,835.00

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Date: June 19, 2020


5) Impact on PREDA :

Maximum Positive Impact: If all municipal members above pay the increased PREDA membership fee PREDA will add $18,990.00 to its operational budget; effective April 1st, 2021. Maximum Negative Impact: If all municipal members listed above discontinue their membership in PREDA effective April 1st, 2021; PREDA will lose $37,845.00 from its operational budget; effective 2021.

Submitted for Resolution By: PREDA 2019-2020 Board of Directors

Elaine Garrow – MD of Spirit River #33 Elaine Manzer – Town of Peace River Daryl Beeston – County of Grande Praire #1

Brianne Nettelfield – Village of Berwyn Deanne Wendland – Birch Hills County Carolyn Kolebaba – Northern Sunrise County

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To: Mayor & Council Date: July 22, 2020 Presenter: Daniel Stewart, Heritage Coordinator

Prepared By: D. Stewart Topic: Review of Vision, Mission and Mandate Policy File No.: 75/200 Attachments: Peace River Museum, Archives and Mackenzie Centre: Vision, Mission and

Mandates Policy Issue Review and update of the Peace River Museum, Archives and Mackenzie Centre’s Vision, Mission and Mandates Policy for submission to Archive Society of Alberta for their Institutional Membership Renewal program. Background Every 5 years the Archives need to reapply for their Institutional Membership Renewal from the Archives Society of Alberta. Updating of policies and directives is a large part of this renewal process. Other than a few grammatical and spelling errors, there is no change to this policy from its previous version. The current version was approved by the Peace River Museum Board on March 3, 2020. (Motion: M-2020-03-10) Option 1: That Council adopt the proposed updated Peace River Museum, Archives and

Mackenzie Centre: Vision, Mission and Mandates Policy as presented. Advantages: The Peace River Museum, Archives and Mackenzie Centre retains its accreditation with the Archives Society of Alberta

Disadvantages: None. Financial Implications None. Option 2: That Council declines to adopt the proposed updated Peace River Museum, Archives

and Mackenzie Centre: Vision, Mission and Mandates Policy as presented. Advantages: None.

Disadvantages: The Peace River Museum, Archives and Mackenzie Centre no longer is accredited with the Archives Association of Alberta Financial Implications None.

TOWN OF PEACE RIVER Request for Decision

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Recommendation That Council adopt the proposed updated Peace River Museum, Archives and Mackenzie Centre: Vision, Mission and Mandates Policy. ___________________________ _______________________________________ Submitted by: Approved By: Christopher J. Parker, CLGM, CAO July 22, 2020 July 22, 2020 ________________________________ _______________________________________ Date Submitted Date Approved

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Peace River Museum, Archives and Mackenzie Centre: Vision, Mission and Mandates Policy Page 1 of 3

POLICY

Purpose The purpose of this policy is to state the Vision, Mission and Mandates which act as overarching principles that guide the staff, Board and volunteers of the Peace River Museum, Archives and Mackenzie Centre (PRMAMC) in the tasks that make up the day-to-day operations of the museum. Definitions "Archives" is described as "the past records of an individual, organization or institution retained for their continuing value; the agency or organization responsible for the care of archival materials." "Artifact" is described as "an object created or produced by humans; a product of human art, craft or workmanship." "Mandate" is defined as "the specific area of authority or responsibility that the museum creates for itself ... [including] the audience for whom the museum's services and programs are intended, [and] the geographic area served by the museum." "Mission" is defined as "a governance, management, and communications tool to help the museum's board, staff, and public understand the museum's purpose and what it hopes to achieve as an organization. The statement should describe the market or audience that the institution wants to serve; an end goal that the museum hopes to achieve ...; [and] the services that will be provided to the identified audience in support of the end goal." "Public Trust" is defined as "a term that describes the obligation shared by the museum's governing authority and its staff to serve the public interest... Their actions must consistently build public confidence in the museum, and at the same time consistently support the museum's mission." "Vision" is defined as "a statement of why the museum does what it does. Vision statements provide an overall vision of what the museum can accomplish, rather than a list of the functions it undertakes."

Approval Date: Motion:

Policy Number:

Supersedes: P-75-14-A

Title: Peace River Museum, Archives and Mackenzie Centre: Vision, Mission and Mandates Policy

Board Review: Approved by the Peace River Museum Board on March 3, 2020. Motion: M-2020-03-10

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All definitions are taken from the Standard Practices Handbook for Museums Third Edition, Alberta Museums Association, 2014 Policy Vision Our Vision statement is reflective and mindful of the future direction charted by the PRMAMC. Rivers of Challenge, Bridges of Unity. Where Past and Present are linked. Mission A mission statement is an active tool that drives the plans and activities of the museum in alignment with the museum's vision and mandates. The Peace River Museum, Archives and Mackenzie Centre is a well-integrated community resource that promotes awareness of past and present life in the Peace River area through public access and community engagement with our collections and resources. Artifact Collections Mandate 1. The Artifact Collections Mandate of the Peace River Museum, Archives and Mackenzie Centre

(PRMA) is to collect, preserve and make publicly accessible tangible objects that are considered to be significant to, and representative of, the human and natural history of the Town of Peace River and Shaftesbury Settlement.

2. Artifacts of human history include those representative of traditional and post-traditional First Nations and Metis Peoples, the fur trade and succeeding immigrants, from the distant past up to contemporary times.

3. Artifacts of natural history include items of a geological and/or paleontological nature and will be

collected from the region.

4. In order for objects to be accepted as donations, they must: 4.1. Be within the PRMA's capacity to preserve and conserve and not compromise the integrity of

existing collections, and 4.2. Be of a size that can be stored and exhibited according to conventional museum standards

5. When an object is a duplicate, acceptance will be conditional on the historical significance of the

object and on the museum's capacity to store and exhibit the object.

6. When a prospective donation to the PRMA is outside this Mandate, referrals to other appropriate museums will be made. When no other museum collection can accept this donation, and if the PRMA has the capacity to care for and preserve this object, it will be considered for acquisition.

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Archival Collections Mandate 7. The Town of Peace River Archives is a facility of the Town of Peace River. It exists to collect, preserve

and make publicly accessible the documentary history of the Town of Peace River and the North Peace Region. To this end, we will accept material from within the following Municipalities: Town of Peace River, County of Northern Lights, Clear Hills County, Northern Sunrise County, Municipal District of Peace No. 135 and Municipal District of Fairview No. 136. At this time, we will collect all types of archival material. This can include photographic and audio-visual materials, monographs, textual materials, cartographic materials and works of art.

8. In order for archival items to be accepted as donations, they must: 8.1. Be within the PRMA's capacity to preserve and conserve and not compromise the integrity of

existing collections, and 8.2. Be of a size that can be stored and exhibited according to conventional museum standards

9. When an object is a duplicate, acceptance will be conditional on the historical significance of the

object and on the museum's capacity to store and exhibit the object.

10. When a prospective donation to the PRMA is outside this Mandate, referrals to other appropriate museums will be made. When no other museum or archival collection can accept this donation, and if the PRMA has the capacity to care for and preserve this object, it will be considered for acquisition.

________________________________ Thomas Tarpey, Mayor

________________________________ Christopher J. Parker, CAO

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You are invited to attend the AGM for the Mighty Peace Watershed Alliance

(Watershed Planning & Advisory Council for the Peace River & Slave River Watersheds)

12:30 pm – 1:00 pm – Coffee & Networking 1:00 pm - AGM will include Project and Organization updates, election of new directors and guest speakers

Election of Directors – If you have interest in any of these seats on the Board of Directors, please view our website for Nomination information and responsibilities of Directors. **Nominations accepted up to August 1 by email or fax. -2 year terms (May 2020– May 2022): Provincial Government, Small Urban Municipalities, Rural Municipalities, Agriculture, Oil & Gas, Utilities, Conservation/Environment, Research/Education, Metis Nation of Alberta, Lower Watershed First Nation. -1 year term (May 2019– May 2021 to fulfill the second year of a 2 year term) – Federal -Transboundary Relations, Large Urban Municipality, Forestry, Mining, Tourism/Fisheries/Recreation, Métis Settlement General Council, Upper Watershed First Nation, Middle Watershed First Nation.

We are pleased to welcome two Guest Speakers to our AGM:

❖ Axel Anderson, University of Alberta, fRi Water Program Lead

‘Watercourse Crossings and the Relationship to Watershed Function’

❖ TBC, ‘2020 Flooding of the Peace’

For More Information, membership forms & Nomination forms please go to our website:

www.mightypeacewatershedalliance.org or call 780-837-3355 and leave message

Please Register for AGM by August 6, 2020: Submit form by email or fax

Email: [email protected]

Notice of Meeting Annual General Meeting August 13th, 2020

1:00 pm – 5:00 pm Sawridge Inn & Conference

Centre, Peace River, AB

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http://www.mightypeacewatershedalliance.org/

12:30 pm - Coffee and Registration 1:00 pm – 5:00 pm

Annual General Meeting – including: Minutes of previous meeting, organization reports and updates, Financial Report, and Election of Board of Directors.

2 Guest Speakers with Topics including: ‘Watershed Crossings and the Relationship to Watershed Function’ and ‘2020 Flooding of the Peace’

Note: the Board of Directors will have a short meeting immediately after the AGM.

Each year the Membership elects half of the Directors for a 2 year term. The following seats up for election this year:

Second year of a 2 year term (2019-2021) 2 year term (2020-2022)

Industry

Forestry

Mining Government

Federal Transboundary Relations

Large Urban Non-government Organizations

Tourism/ Fisheries/ Recreation Aboriginal Communities

Upper Watershed First Nation

Lower Watershed First Nation

Metis Settlement General Council

Industry

Agriculture

Oil & Gas

Utilities Government

Provincial

Small Urban Municipalities

Rural Municipalities Non-government Organizations

Conservation/Environment

Research/Education Aboriginal Communities

Metis Nation of Alberta

Lower Watershed First Nation

Nomination forms are on the website www.mightypeacewatershedalliance.org and are to be submitted to the MPWA office two weeks (14 days) prior to the AGM. Nominations from the floor will be accepted at the AGM (providing nominee, letter of support, nomination form, and membership form are in order).

All are welcome to this Public meeting. Only those with ‘resident individual’ and ‘resident organization’ memberships may vote. Please complete and submit a membership form that is available on the

website.

Name Phone #

Address Town

Postal

Code

Organization

(if applicable)

Email

To register for the AGM, please return this form to the MPWA office by August 6th

via email to [email protected] or Fax to 780-324-3377.

ANNUAL GENERAL MEETING August 13, 2020 Sawridge Inn & Conference Centre Peace River, AB

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http://www.mightypeacewatershedalliance.org/

mailto:[email protected]

MIGHTY PEACE WATERSHED ALLIANCE MEMBERSHIP FORM

Membership in the Mighty Peace Watershed Alliance (MPWA) is open to all individuals and organizations whose interests are consistent with the Vision and Mission of the Alliance.

Vision - The Peace is a healthy, sustainable watershed that supports our social, environmental and economic objectives.

Mission - To promote watershed excellence, the Mighty Peace Watershed Alliance will monitor cumulative effects from land use practices, industry and other activities in the watershed and work to address issues through science, education, communication, policy and by supporting watershed stewardship.

Any person or organization may become a Member in the appropriate class by meeting the category requirements listed below and filling out a membership form. All Memberships must be ratified by the Board of Directors or designate. The Member will then be entered in the Register of Members.

All members are entitled to receive all MPWA publications and can put forth information or express concerns in writing to the Board of Directors. Membership categories include:

a) Resident Individual (voting member) – an individual who lives (has a primary residence) in the Alberta portion of the Peace watershed.

b) Resident Organization (voting member) – an organization that carries out its work or has business interests/assets in the Alberta portion of the Peace watershed.

c) Non-resident Individual (non-voting member) – an individual who does not live (does not have a primary residence) in the Alberta portion of the Peace watershed.

d) Non-resident Organization (non-voting member) – an organization that does not work or have business interests/assets in the Alberta portion of the Peace watershed.

Currently, there is no membership fee, although donations are always appreciated. To complete your membership application, please fill out the opposite side of this document and submit the completed form to:

Return to: Mighty Peace Watershed Alliance Phone: 780-324-3355 Fax: 780-324-3377 Email: [email protected] Mail: Mighty Peace Watershed Alliance

Box 217 McLennan, Alberta T0H 2L0

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PLEASE FILL OUT THE FOLLOWING INFORMATION:

NAME:

ORGANIZATION (IF APPLICABLE):

MAILING ADDRESS:

PHONE: EMAIL:

MEMBERSHIP TYPE :

Resident Individual

Resident Organization (Please include a letter from your organization.)

Non-resident Individual

Non-resident Organization (Please include a letter from your organization.)

AREA(S) OF INTEREST WHERE I COULD CONTRIBUTE TO THE ALLIANCE:

I, _________________________________(print name) have read the Membership Information and agree with the Vision and Mission of the Mighty Peace Watershed Alliance. I understand that membership comes with privileges and also responsibilities. I will strive to be an active member and support the Alliance by participating in its activities and operations (e.g. projects, events, fundraising, communications, and administration).

SIGNATURE: DATE:

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2020 Peace Regional RCMP Community Engagement

Staff Sergeant Jesse Onaissi of the Peace Regional RCMP Detachment would like to hear from local community members in the Peace Regional RCMP Detachment area who may have any comments and/or concerns about policing issues in the following geographic areas:

Town of Peace River, Town of Grimshaw, Northern Sunrise County, Woodland Cree First Nation, Duncan's First Nation, Lubicon Lake Band, Village of Nampa, Village of Berwyn, Hamlet of Dixonville, Hamlet of Brownvale, MD of Peace No. 135 and the County of Northern Lights.

Normally, a series of Town Hall Meetings would have been held in local community halls; however, due to the current state of the pandemic, public gatherings are not an option. As a result, for a two week period from Monday, July 20, 2020, until Friday, July 31, 2020, S/Sgt. Onaissi will be accepting input from community members through either regular mail or email. If you are interested in participating, please reach out to S/Sgt. Onaissi at:

NCO I/C RCMP, Attention: Bag #500, 9200 99 Street, Peace River, Alberta T8S 2A4 or

email: [email protected]

Once the date closes, S/Sgt. Onaissi will review all of the correspondence received. Later in August 2020, S/Sgt. Onaissi will respond to the top 10 issues and concerns as presented and publish responses in the aforementioned communities’ web pages and mail outs.

S/Sgt. Onaissi would like to thank everyone in advance for sharing your valuable insight as the community are our eyes and ears that help shape our policing priorities.

Sincerely,

Jesse Onaissi Staff Sergeant Jesse Onaissi Detachment Commander Peace Regional RCMP Detachment 780-624-6677

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BRIEFING NOTE

Date: June 8th, 2020 Topic: Caribou Range Planning and Municipal Engagement – Upper Smoky Background: Provincial governments going back decades have been working with stakeholders to approve a caribou range plan that would satisfy the federal Species at Risk Act and meet the criteria outlined in the federal caribou recovery strategy. This has been attempted through Multi-Stakeholder Advisory Groups in 2013, Ministerial Task Force in 2015, 2016-17 provincial working group sessions, and now the Caribou Task Forces. The current process was initiated for the Cold Lake, Bistcho and Upper Smoky herds and as each task force wraps up a new herd will be introduced and a task force created. Within the Upper Smoky Task Force, there are 16 members that include representatives from the Alberta Trappers Association, Alberta Wilderness Association, Alberta Snowmobile Association, Treaty 8 Trappers Association, Canadian Energy Pipelines Association, Canadian Parks and Wilderness Association, Canadian Association of Petroleum Producers, Alberta Urban Municipalities Association, Alberta Forest Products Association, Rural Municipalities Association, Metis Settlement General Council, Coal Association of Alberta, Aseniwuche Winewak Nation, and the Metis Nation of Alberta. These task forces were created to provide recommendations to the Minister of Alberta Environment and Parks that would include a working landscape that provides for a habitat that will sustain caribou, will reduce disturbance on the land base, and accomplish this with minimal socio/economic consequences. The provincial government has committed to the federal government that all 15 caribou range plans will be in place by 2023 and recommendations from the Upper Smoky Task force are to be in front of the Minister by the fall of 2020. The task forces, created in the fall of 2019 have had approximately 12 days of meetings and this time has been utilized to gather and review information on the state of the Ranges. Some of the information that was reviewed included caribou population trends, overall disturbance values within the ranges and descriptions of current caribou habitat. These review sessions also provided opportunities to ask questions of other stakeholders and to start to forumulate ideas for recommendations and desired outcomes to share with the group. The Upper Smoky Task Force encompasses the Narraway, Prairie Creek/Redrock herds and is more complex than the other two task forces (Bistcho and Cold Lake) as this area is currently defined as being in excess of 85% disturbed and supports a significant Energy, Foresty and Mining presence. . Each task force has been asked to utilize the recommendations put forward in the 2017 “DRAFT” Provincial Woodland Caribou Range Plan (draft agreement) to help guide our

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recommendations. To date our group has received presentations on forestry activity (4 days total), energy and mining (1/2 day each) and tourism (1/2 day). Some of the recommended actions outlined in the draft 2017 Range Plan to be considered for these ranges include the following:

- Restoration of old seismic lines and other linear disturbances, - Regional Access Management plans (ILM) - Reduction of pine harvesting in some areas, - Appended development for Energy - Primary predator/prey management - Forest harvesting as a surrogate for disturbance to reduce wildfire and MPB risk in

caribou habitat - Restricted access for industry and other stakeholders to the caribou range, especially in

areas deemed currently ‘important’ - Mountain pine beetle, forest fires and climate change management - Possibility of maternal penning

Some of the challenges and threats associated with the planning in these ranges that have been identified in discussions with other stakeholders include:

- The Environmental Non-Government Organizations (ENGO’s) want to strictly adhere to the federal regulations that suggests an immediate trend that results in 65% undisturbed habitat within 100 years. This may be difficult to attain in this range without removing industry entirely from the land base in the short term and potentially the long term. .

- Little recognition that these forests inside these caribou ranges are currently over mature/over age and are at risk of being lost to MPB and fire. Past caribou strategies in these ranges has been to push limited industrial and stakeholder activity to the periphery of the ranges. Continuing to restricting or deny access, even in the short term, exacerbates these issues and may not actually help caribou.

- Unwillingness to talk about prioritizing how to best utilize limited resources and acknowledge that the Province is in a very difficult economic situation. Applying these limited resources to ranges where you will get the ‘biggest bang for your buck’ first.

- This is little regard by the ENGO’s for continuing on with a healthy pine strategy that would include Level II options for removal of mountain pine beetle.

- Lack of acknowledgement of forest fire potential and risk to communities (see point above re overmature forests). This needs to be identified and acknowledged, given that forestry practices today preserve healthy forests that do mimic forest fires through harvesting.

- There have been comments made around the table that people employed in forestry and energy can go plant trees or retrain to replace job losses resulting from caribou range planning strategies.

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- There is the threat of an emergency protection order being imposed by the federal government if Provincial range plans are not demonstrating progress towards or meeting Federal Recovery Plan criteria..

- The recommendations being put forward will be tested by Nichols Applied Management (a firm hired by the province) to establish what the socio/economic consequences would be. Their report is dependent on a good set of data being provided to them by municipalities when they are approached. It is also important to push for regional and community level data as an input to the Socio Economic analysis. Without this, there is a risk that some communities that are more dependent on these ranges as a ‘working landscape’, will get lost in a Provincial level data roll up.

Next Steps for Municipalities It is important that when contacted by Nichols Applied Management that municipalities are prepared with the information they require, it is updated and that the right person is relaying the information and answering questions. Enclosed with this briefing note is the supplementary information received from Nichols Applied Management that identifies the baseline metrics, data sources utilized, stakeholder interview engagement, assessment indicators and analytical methods utilized. Baseline data Some members of these Task Forces have suggested that the baseline with which to compare impacts should be taken as far back as 2012. The rational for choosing 2012 is as follows:

• 2012 was the year that the first iteration of the Boreal Caribou Recovery Strategy was released by the Federal government (Environment and Climate Change Canada)

• Since 2012, Provincial bureaucrats have enacted ‘de facto’ constraints associated with activities in caribou ranges. This includes limited sales in the range for Energy, and very little forest harvesting in the range, except for on the very outskirst of the areas.

• Although these constraints were not required be the Feds (not until a Range Plan is accepted by ECCC), they were put in place and have had a material affect on industry and other stakeholders. When you combine this with the recent downturn in the economy, using anything but 2012 as your baseline for a socio economic analysis does not acknowledge the impacts to industry and communities over the last 8 years.

The information provided by municipalities will be measured against the recommendations put forward by the task force to determine the socio and economic consequences generated from these.

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If further information is required, please contact the following for further information: AUMA Representative RMA Representative Maryann Chichak Paul McLauchlin (780) 706-1350 (780) 995-7339 [email protected] [email protected] Enclosures:

1. Nicols Applied Management Socio-Economic Supplementary Information 2. Denhoff Report 3. Link to the 2017 “DRAFT” Provincial Woodland Caribou Range Plan

https://open.alberta.ca/dataset/932d6c22-a32a-4b4e-a3f5-cb2703c53280/resource/3fc3f63a-0924-44d0-b178-82da34db1f37/download/draft-caribourangeplanandappendices-dec2017.pdf

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July 17, 2020 Dear Mayors, Reeves, and CAOs: We are writing to introduce ourselves as members of the newly appointed Alberta Police Advisory Board. This Board was established by the Minister of Justice and Solicitor General to give municipalities served under the Provincial Police Service Agreement a strong voice in setting RCMP policing priorities. We believe that the Board offers a tremendous opportunity to help ensure that policing in our communities reflects the local needs and concerns of our citizens. As you may be aware, the Board is being implemented in two phases. In the first year, an Interim Board will develop the Board’s structure and scope. On completion of the Interim Board’s mandate, the work of the operational Alberta Police Advisory Board will begin for a four-year term. As per the Board’s Terms of Reference (attached), the Interim Board has been mandated to work with the Ministry of Justice and Solicitor General (JSG) and those municipalities served under the Provincial Police Service Agreement to:

• Develop the scope and terms of reference for the operational Board; • Develop a recruitment and selection process for operational Board members; • Develop governance documents for the operational Board, including at minimum, a

Competency Matrix for Board member appointments and review, a Code of Conduct, and a Mandate and Roles Document;

• Provide input, advice, and recommendations to the government and RCMP “K” Division on the buildup of the provincial police service related to funds raised by the Police Funding Model; and

• Provide input into discussions respecting the provincial policing priorities for the 2021/22 fiscal year to facilitate engagement during transition to the operational Board.

As we are cognisant of the timing of the municipal elections, we have requested some changes to the timing of the transition to the permanent Board due to the likelihood that the permanent Board will have representation from municipal elected officials. We will advise the membership on the transition to the permanent Board when we have more details of what that process will entail. The Board has held two meetings to date and will continue to meet approximately twice a month. We are currently developing a work plan for our deliverables, as well as an engagement strategy that will enable us to collect input from you and other community stakeholders and report back to you regularly on our progress.

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If you have any questions or suggestions at this time please feel free to contact us at [email protected] or call any of the members of the Board directly. We look forward to engaging with you soon! Sincerely, Tanya Thorn Board Chair Councillor, Town of Okotoks Kara Westerlund Alternate Chair Councillor, Brazeau County Brian Brewin Board Member Councillor, Municipal District of Taber Tom Burton Board Member Councillor, Municipal District of Greenview Terry Coleman Board Member Board Chair, Alberta Association of Police Governance Angela Duncan Board Member Deputy Mayor, Village of Alberta Beach Bill Given Board Member Mayor, City of Grande Prairie Trina Jones Board Member Councillor, Town of Legal Kathy Rooyakkers Board Member Councillor, County of Wetaskiwin cc: Al Kemmere, President, Rural Municipalities of Alberta

Barry Morishita, President, Alberta Urban Municipalities Association Terry Coleman, Chair, Alberta Association of Police Governance

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March 2020

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ALBERTA POLICE INTERIM ADVISORY BOARD

TERMS OF REFERENCE

BACKGROUND The Minister heard that Albertans wanted more of a voice into the setting of provincial policing priorities. The Minister of Justice and Solicitor General (Minister) is establishing the Alberta Police Advisory Board (Board) in support of the provincial government and Minister’s mandate and responsibilities respecting the provision of adequate and effective policing in Alberta and in support of the participation and input of Albertans. The Board will be implemented in two phases:

1. Within the first year, an Interim Board will develop the structure and scope of the Advisory Board (Phase One).

2. On completion of the Interim Board’s mandate, the work of the Advisory Board will then commence for a four-year term (Phase Two).

MANDATE / RESPONSIBILITIES On behalf of all provincial police service (PPS) municipalities and Albertans, the Interim Board will collaborate with the Ministry of Justice and Solicitor General (JSG) and those PPS municipalities to:

develop the scope and terms of reference for the operational Board;

develop a recruitment and selection process for operational Board members;

develop governance documents for the operational Board, including at minimum, a Competency Matrix for Board member appointments and review, a Code of Conduct, and a Mandate and Roles Document;

provide input, advice and recommendations to the government and Royal Canadian Mounted Police (RCMP) “K” Division on the buildup of the provincial police service related to funds raised by the Police Funding Model; and

provide input into discussions respecting the provincial policing priorities for the 2021/22 fiscal year to facilitate engagement during transition to the operational Board.

SCOPE While the Interim Board will provide input to the buildup of the PPS and to the development of provincial policing priorities during Phase One, the interim Board will be primarily development-focussed to ensure the efficient and effective, structure, participation and contribution of an Advisory Board.

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March 2020

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In relation to the development of provincial policing priorities during Phase One of the Board, the Interim Board will conduct the necessary consultation, research, and analysis of current and anticipated policing issues as well as the priorities of significance and importance to Albertans and Alberta municipalities to support their role. Priorities and issues identified by the Board might include, but are not limited to:

Community Safety and Well-being;

Crime Reduction and Prevention; and

Cross Jurisdictional Crime.

The Interim Board may also make recommendations and provide advice to the Minister with respect to the JSG/RCMP joint business plan, annual performance plans and multi-year financial plan as appropriate during the interim year, and ensuring the input is reflective of all PPS municipalities.

MEMBERSHIP The Interim Board is comprised of:

Four representatives from the Executive or Board of the Rural Municipalities of Alberta (RMA);

Four representative from the Executive or Board of the Alberta Urban Municipality Association members (AUMA); and

One representative from the Executive of the Alberta Association of Police Governance (AAPG).

Non-voting members of the Interim Board include:

Executive Director, Law Enforcement and Oversight Branch, JSG

Director, Contract Policing and Policing Oversight, JSG

Manager, Policing Oversight and Contract Policing, JSG

One administrative representative from RMA

One administrative representative from AUMA Interim Board Representation

Interim Board voting members have been selected to ensure broad representation, perspectives and diversity from all PPS municipalities and, where possible, representation aligns with each of the four RCMP districts (i.e. Central Alberta District, Eastern Alberta District, Southern Alberta District, and Western Alberta District). Voting members of the Interim Board represent the broadest possible municipal and public interests across the PPS municipalities. A preference has been given to those who are engaged in or knowledgeable in matters related to policing. Voting members are not currently employed in law enforcement and policing. The organizations have determined voting members of the Interim Board having regard to any personal, professional or business interests or relationships that could reasonably be considered to represent an actual or perceived conflict of interest in relation to Interim Board work.

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Any concerns respecting the selection and representation of an Interim Board member or of an Interim Board member’s failure to conduct member duties and responsibilities in a manner consistent with this Terms of Reference will be addressed in a timely manner as appropriate, up to and including, the replacement of the Interim Board member. It is important that all Interim Board voting members attend the meetings to ensure continuity and to maximize the efficiency and productivity of the Interim Board. Non-voting members of the Interim Board will be in attendance at Interim Board meetings in an advisory, observational, and support capacity to the work of the Interim Board and to share information. Chair

An Interim Board Chair (Chair) will be elected by the Interim Board using voting procedures of this Terms of Reference. The Chair is responsible for the overall leadership of the Interim Board, management of Interim Board meetings, sharing of information, and communication of Interim Board matters with the JSG. The Chair will collaborate and consult with Interim Board members to establish Agendas, Work Plans, Records of Discussions and other materials, as required. The Interim Board will also elect an Alternate Chair from the Interim Board to act as Chair if the Chair is unable to attend Interim Board meetings. Secretary

An Interim Board Secretary will be elected by the Interim Board using voting procedures of this Terms of Reference. The Secretary will ensure that a record of meeting agendas, meeting attendees, and any recommendations made by the Interim Board are kept. Copies of these records will be provided to JSG, and the respective organization’s Chairs, Presidents and Executive Directors.

RESPONSIBILITIES Conduct

The members of the Interim Board must, at all times, observe the highest standards of integrity and objectivity in their duties. Interim Board members must declare any direct or indirect personal, professional or business interests or relationships which could reasonably be considered to represent an actual or perceived conflict of interest in relation to Interim Board work. If a conflict of interest declaration is made by a member, the Interim Board must decide, having regard to the nature of the relationship, if the member must withdraw from membership on the Board. Duties

Members of the Interim Board are required to consult and liaise with the PPS municipalities (councils and local policing committees/advisory committees) in order to bring those perspectives to discussions by the Interim Board and to determine the most efficient and effective Advisory Board structure. Engagement and work conducted as an Interim Board will be conducted in a transparent manner with the organizations and JSG to enable accountability of the Interim Board.

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The Interim Board will engage with the Minister, JSG, and the Commanding Officer of RCMP “K” Division as necessary and required to discuss matters related to the Interim Board’s mandate, ongoing policing issues and concerns, to receive updates on the progress of policing initiatives, and to provide updates on the Interim Board’s work. Meetings

Meetings are expected to be held monthly, at minimum, either through face-to-face meetings or teleconference to ensure the Interim Board is prepared to transition to the Advisory Board by April 1, 2021. Meeting agendas will be distributed at least one week in advance of each meeting by the Chair. Copies will be maintained as records. Reporting

Municipalities

Within the context of the Terms of Reference Confidentiality provisions, the Interim Board:

will report to their respective organizational members following any Interim Board decisions; and

will keep their organizational members and municipalities (councils and local policing committees/advisory committees) apprised of government policing priorities and initiatives respecting policing priorities and Interim Board mandate matters.

Minister and JSG

The Interim Board is accountable to the Minister and is required to report in writing to the Assistant Deputy Minister, Public Security Division, as follows:

1. To provide a final, Interim Board approved, Terms of Reference for the Advisory Board by

January 1, 2021; 2. To provide a report detailing the Interim Board’s recommendations and advice on the

buildup of PPS resources from Police Funding Model revenue by the end of Interim Board term;

3. To provide a report detailing the Interim Board’s recommendations and advice on the JSG/RCMP “K” Division Multi-year Financial Plan by January 31, 2021; and

4. To provide a report detailing the Interim Board’s recommendations and advice on provincial policing priorities by January 31, 2021.

5. To provide any other report or document as determined necessary and appropriate by the Minister, JSG, or in consultation with the Minister and JSG.

A record of meeting agendas, meeting attendees, and of any recommendations made by the Interim Board will be provided to JSG, and the respective organization’s Chairs, Presidents and Executive Directors.

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Quorum

Quorum is required to conduct a meeting and for any Interim Board business. Quorum must include the Chair or Alternate Chair. Quorum is set at a minimum of 60 per cent of Interim Board members. Interim Board business does not include the operational work necessary for Interim Board members to consult with their respective organizations or municipalities. Voting

Elections and votes taken respecting any Interim Board business requires a majority vote by those Interim Board members in attendance to pass. EXPENSES Expenses necessarily incurred in the performance of duties as a member of the Interim Board will be reimbursed in accordance with the rates set out in the Travel, Meal and Hospitality Expenses Directive (Treasury Board Directive 1/2015) as amended from time to time, or any directive made in substitution, as if they were employees of the Government of Alberta. CONFIDENTIALITY The members of the Interim Board must maintain as confidential any information brought before them in the conduct of their work. Any information and knowledge learned, acquired or shared with by the Interim Board from the Minister, JSG, the RCMP “K” Division, or the RCMP generally, as a result of membership on the Interim Board or in relation to Interim Board work and its mandate will not be further communicated, disseminated or shared beyond the Interim Board without express permission from the originator of the information. Any information and knowledge shared by the Interim Board to its respective organization’s Chairs, Presidents and Executive Directors will be governed by the same confidentiality provisions as noted the interim Board and its members. Members of the Interim Board must sign a confidentiality agreement as a condition of their appointment and participation on the Interim Board. RMA, AUMA, and AAPG Chairs, Presidents and Executive Directors must also sign a confidentiality agreement in respect of any information and knowledge learned or acquired from the Interim Board and Interim Board members.

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regular council - 27 jul 2020

Documents