Regular Council - 08 Jun 20201. Minutes of the May 25, 2020 Regular Council Meeting
IV PUBLIC HEARINGS
1. 2072 Amend Land Use Bylaw 1891 to enable secondary stage housing at 10011 98 St
V PRESENTATIONS
1. None
VI BYLAWS
1. Request for Decision re: 2072 Amend Land Use Bylaw 1891 to enable secondary stage housing at 10011 98 St
VII UNFINISHED BUSINESS
1. Request for Decision re: Update Taxi Pass Program Policy
VIII NEW BUSINESS
2. Briefing Note re: Athabasca Hall Mural Project
IX REPORTS
1. None
X INFORMATION
1. None
Monday, June 8, 2020
1. To be determined at meeting
XIII KEY COMMUNICATION ITEMS
XIV CLOSED SESSION
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MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON MAY 25, 2020 IN THE COUNCIL CHAMBERS
PRESENT: (meeting conducted via video-conference) Thomas Tarpey–Mayor (present in chambers) Elaine Manzer–Deputy Mayor Don Good–Councillor Johanna Downing–Councillor Orren Ford–Councillor Byron Schamehorn–Councillor (present in
chambers) Colin Needham–Councillor
Economic Development Ruth McCuaig–Executive Assistant Jim McCuaig–Director of Engineering and
Infrastructure Tanya Bell- Director of Community Services Allan Schramm - Finance Manager Autumn Hulme–Communications Coordinator
I CALL TO ORDER
Mayor Tarpey called the meeting to order at 5:01 pm
II ADOPTION OF AGENDA
1 Additions:
2 Deletions:
MOTION-20-05-167 Councillor Good moved to accept the Agenda of the May 25, 2020 Regular Council Meeting as presented.
MOTION CARRIED
1 Minutes of the May 11, 2020 Regular Council Meeting
MOTION-20-05-168 Councillor Ford moved to accept the Minutes of the May 11, 2020 Regular Council Meeting as presented.
MOTION CARRIED
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MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON MAY 25, 2020 IN THE COUNCIL CHAMBERS
1 None
V PRESENTATIONS
1 None
VI BYLAWS
MOTION-20-05-169 Councillor Good moved that Council provide first reading to 2074 Debenture Bylaw - Shaftesbury Sewer Main Pt. 1.
MOTION CARRIED
MOTION-20-05-170 Councillor Needham moved that Council accept the Briefing Note for information.
MOTION CARRIED
IX REPORTS
1 Peace River Aboriginal Interagency Committee Minutes of April 21, 2020
MOTION-20-05-171 Deputy Mayor Manzer moved to accept the PRAIC minutes for information.
MOTION CARRIED
X INFORMATION
1 Northern Sunrise County Letter re: Termination of Joint Capital Account
2 Northern Sunrise County Letter re: Rural Healthcare
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MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON MAY 25, 2020 IN THE COUNCIL CHAMBERS
MOTION-20-05-172 Councillor Good moved to accept items X.1 to X.2 for information.
MOTION CARRIED
1 None
XIV CLOSED SESSION
MOTION CARRIED
XV ADJOURNMENT
Thomas Tarpey, Mayor
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To: Mayor & Council Date: June 4, 2020 Presenter: Alisha Mody, Manager of Planning and Development Prepared By: A Mody Topic: Redistricting to enable Secondary Stage Housing in the
Downtown File No.: BWF 2072
Attachments: Bylaw 2072 Amendment application - received April 14, 2020 Land Use Bylaw districts – Mixed Commercial-Residential District and Community Development District General Notice of Bylaw Feedback from Northern Sunrise County
Issue An application has been received to amend the Land Use Bylaw to enable secondary stage housing, an extension of the Women’s Shelter services, at 10011 - 98 Street. Background An application has been received to amend the Land Use Bylaw to enable secondary stage housing, an extension of the Peace River Regional Women’s Shelter services, at 10011 - 98 Street (see Figure 1).
Figure 1 Subject parcel, taken on June 4, 2020 from 98 street and the laneway. Source: Manager of Planning and Development
Secondary stage shelters “are designed to be safe, longer term (3 months to 2 years), apartment-style residences that are part of the spectrum of domestic violence support and housing services that includes emergency and second-stage shelters, outreach services, and domestic violence housing first services. Second-stage shelters bridge the transition between an emergency shelter and a woman living on her own” (Source: amendment application). There is currently no secondary stage shelter within the Peace Region (see Figure 2).
TOWN OF PEACE RIVER Request for Decision
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Figure 2 Secondary stage housing locations (yellow dots) in the Province of Alberta. Source: Alberta Council of Women's Shelters. Accessed June 4, 2020.
The proposed development is within the “emergency shelter” use class of the Land Use Bylaw. Emergency shelter is defined as follows:
Emergency Shelter means a development operated by a government or not-for-profit organization for the primary purpose of providing temporary, emergency accommodation for persons requiring immediate shelter and assistance. This use may include, but is not limited to, accessory office functions and the provision of related programs and services. Typical uses include a women’s shelter and a youth emergency shelter.
Specifically, the applicant proposes to convert an existing single detached dwelling to four 2-bedroom suites. Each unit would have two bedrooms, a kitchen, a ¾ bath and a living area. Offices for Women’s Shelter outreach workers will also be developed to provide services to the occupants of the units and to act as superintendents of the space. Additional security will be installed and monitored at the location. The subject property is currently in the Mixed Commercial-Residential (C-R) District of the Land Use Bylaw. The “emergency shelter” use class is enabled in the Community Development District only. It is listed as a discretionary use. The location of the Community Development District, including the location of the existing Women’s Shelter and the proposed redistricting, are shown in Figure 3. The Community District is applied to a wide variety of lands within the Town, including schools, public health, parks and the existing Women’s shelter in the north end. The “emergency shelter” use may be enabled at this location in the downtown either by: 1. Adding “emergency shelter” as a listed use in the C-R district, or 2. Spot redistricting the subject property to the COM district. Bylaw 2072 is drafted based on the amendment application (attached) and Administration’s recommended approach. The Bylaw redistricts the subject property to the COM district.
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Figure 3 Location of Community Development District in Town of Peace River
When considering the proposed rezoning of the subject parcel for the purpose of the development of an Emergency Shelter, the primary planning considerations relate:
• To the density of the proposal, • To the appropriateness with surrounding land uses, • to the safety and security of the clients, staff, adjacent landowners, the neighbourhood in
general, and • to nuisance impacts such as noise and traffic and parking.
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Figure 4 Subject Parcel, Source: Peace River Web Map, aerial from April 2019.
The existing building has 2598 square feet of livable floor area. An apartment building, which is typically the land use class that a building with four dwellings would be classified as, is a discretionary use in the Mixed Commercial-Residential District, which will continue to be the districting on the adjacent lands. Additional four-plex apartment buildings exist on the south end of this block, on a smaller parcel of land. The proposed shelter development will combine both offices and residential units into a single structure, which is consistent with the existing surrounding uses and the possible mix of uses with the C-R District on the adjacent lands. The surrounding adjacent uses are a mix of offices, residential dwellings, and hotel rooms. The site requirements of the Community Development district are at the discretion of the Development Authority, which in the case of an Emergency Shelter, will be Municipal Planning Commission. The subject parcel is 15.24 metres wide and 36 metres deep, for a total parcel area of 557 metres square. The rear yard is 16.28 metres deep. The subject parcel has access both from the street into the front yard and from a lane into the rear yard. Parking currently exists within the rear yard. The minimum width of a parking stall is 3 metres pursuant to the Town’s Municipal Servicing Standards. Given the 15.24-metre-wide parcel, a minimum of 4 parking stalls can be provided on site at a 90-degree angle. Additional stalls may be accommodated through the provision of angled or tandem parking. Parallel on- street parking is also available on 98th Street. Parking requirements for an apartment dwelling1 require 1.5 parking spaces / unit. With four dwelling units as well as two staff offices, typical minimum parking requirements for this space would be eight parking spaces. However, it is reasonable to assume that the clients living at this location will have a reduced number of vehicles as compared to the general population and a lower number of parking stalls may be acceptable. The Peace River Regional Women’s Shelter has proven operational practices within the Town of Peace River. The existing operations in the north end, which are adjacent to both residential and public schools have no known nuisance complaints. The Women’s Shelter participates in the Aboriginal Interagency, the Family and Youth Interagency and most recently in the Town’s Poverty Reduction Committee. The Shelter has security practices to provide a safe environment to clients. These include limiting access to the building and communicating with building visitors through an intercom system, rather than an open door, and cameras to monitor activity on the property. At the proposed development site, cameras will be installed and monitored by Shelter staff at the north end location, where staffing is 24 hours a day, 7 days a week. Subsequent to the Land Use Bylaw amendment being adopted, the Women’s Shelter will be required to apply for a development permit, as well as safety codes permits in support of the proposed building
1 If the proposal to convert this single detached dwelling to a four dwelling unit building was not for the purpose of providing secondary stage housing and associated supports from the Women’s Shelter, a conversion to four units would be considered an apartment building within the Land Use Bylaw.
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renovations. The proposed change of use and occupancy type may alter the safety codes requirements for the building and may necessitate additional building upgrades. The proposed Bylaw has been advertised in compliance with the Advertising Bylaw No. 2034. Notice of Bylaw No. 2072 was:
• Advertised in the Record Gazette on May 27, 2020 and June 3, 2020. • Published on the Town’s website beginning on May 20, 2020. • Posted on the Town’s Facebook page on May 20, 2020 and May 27, 2020. • Posted on a public bulletin board at the Town office on May 21, 2020. • Sent to all adjacent landowners on May 19, 2020. • Sent to Northern Sunrise County on May 19, 2020 pursuant to Intermunicipal Development Plan
Bylaw No. 2046. At the time of drafting, Northern Sunrise County had responded that the County has no comments or concerns (attached). No other feedback has been received. On the Town website the notice had 307 total page views. The May 20, 2020 social media post had a reach of 1646 and 129 engagements. The May 27, 2020 social media post had a reach of 1175 and 41 engagements. Option 1: That Council provides second and third reading to Bylaw No 2072.
Advantages: Enables the applicant to apply for a development permit. Provides discretion to Administration in making the development decision. Allows the applicant to apply for a development permit. Allows for the development of a second-stage shelter, which extends the services available to victims of domestic violence within the Town and the Peace region. Disadvantages: None. Financial Implications: None.
Option 2: That Council provides second reading to Bylaw No 2072.
Advantages: Allows additional time for Council to consider the decision. Disadvantages: Third reading will be required another meeting, this may delay a subsequent development permit application. Financial Implications: None.
Option 3: That Council declines to provide or defeats second reading to Bylaw No 2072.
Advantages: None.
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Disadvantages: Does not allow for the expansion of the Women’s Shelter at this location, to provide secondary stage housing within the Town and the Peace region. Financial Implications: None.
Recommendation That Council provides second and third reading to Bylaw No 2072. Alisha Mody_____________________ _______________________________________ Submitted by: Approved By: Christopher J. Parker, CLGM, CAO June 4, 2020______________________ June 4, 2020_____________________________ Date Submitted Date Approved
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TOWN OF PEACE RIVER BYLAW NO. 2072
BEING A BYLAW OF THE TOWN OF PEACE RIVER IN THE PROVINCE OF ALBERTA TO AMEND BYLAW 1891 WHEREAS, the Council of the Town of Peace River has adopted Bylaw No. 1891, being the Land Use Bylaw; WHEREAS, the Council of the Town of Peace River deems it advisable to amend the said Bylaw for the purposes of enabling a secondary stage shelter within the downtown; NOW THEREFORE, the Council of the Town of Peace River, in the Province of Alberta, duly assembled, enacts as follows: 1. Redistrict Plan 5255BD, Block 2, Lot 5 from the Mixed Commercial-
Residential District (C-R) to the Community Development District (COM) as shown in Schedule “A”.
SEVERABILITY 2. If any portion of this Bylaw is declared invalid by a court of
competent jurisdiction, then the invalid portion shall be severed. SCHEDULES 3. This Bylaw contains Schedule “A”, which forms a part of this Bylaw. EFFECTIVE DATE 4. This Bylaw shall come into force and have effect on the date of third
and final reading. READ a first time this _____ day of _______________, 20____. READ a second time this _____ day of _______________, 20____. READ a third and final time this _____ day of _______________, 20____. SIGNED by the Mayor and Chief Administrative Officer this _____ day of _______________, 20____.
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±
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NOTICE OF BYLAW AMENDMENT
BYLAW TO AMEND THE TOWN OF PEACE RIVER LAND USE BYLAW NO. 1891 Pursuant to Section 606 of the Municipal Government Act, being Chapter M-26 of the Statutes of Alberta, notice is hereby given that the Council of the Town of Peace River will hold a Public Hearing before the second reading of Bylaw No. 2072 to amend the Town of Peace River Land Use Bylaw for the purposes of enabling secondary stage housing, an extension of the Women’s Shelter services, at 10011 - 98 Street. Bylaw No. 2072 includes the following amendments to the Land Use Bylaw: Redistrict Plan 5255BD, Block 2, Lot 5 from the Mixed Commercial-Residential District (C-R) to the Community Development District (COM) District.
The Council of the Town of Peace River has given first reading to Bylaw No. 2072 and will hold a public hearing as follows: 5:00 pm, Monday, June 8, 2020 Council Chambers 9911-100 St Peace River, AB Due to COVID-19, procedures for Public Hearings have been adjusted. Please visit peaceriver.ca/bylaws for more details. The proposed bylaws may be viewed at the Town Office by appointment or on the Town website at peaceriver.ca/bylaws. To book an appointment please contact the Alisha Mody, Manager of Planning and Development. If you would like to submit written comments, file a petition against the bylaw, or require further information on this proposed bylaw please contact:
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191
SECTION 33 MIXED COMMERCIAL-RESIDENTIAL DISTRICT (C-R) (1) PURPOSE
The purpose of this land use district is to provide for the commercial and residential development of areas adjacent to the Town of Peace River's central business district. An intermixing of commercial and residential use is intended to strengthen the role of the downtown area as the business and cultural center of Peace River.
(2) USES
No person shall use any lot or erect, alter or use any building or structure for any purpose except one or more of the following:
(a) Permitted Uses
(b) Discretionary Uses
- amusement facility - animal hospital or shelter
- apartment building - bed and breakfast - brewery, winery and/or distillery - bus depot - carnival - casino and other gaming establishments - child care facility - cultural exhibits - commercial school - community service facility - duplex - dwelling group
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TOWN OF PEACE RIVER LAND USE BYLAW NO. 1891 – OFFICE CONSOLIDATION
192
- funeral services - garage/garden suite - gas bar - greenhouse and plant nursery - group care facility - home occupation - indoor participant recreation services - liquor store - lumber yard - manufactured (mobile) home - modular home - motel - moved in building - nightclub - outdoor amusement establishment - private club - public use - recycling depot - religious uses facility - residential accommodation located above a commercial or
business establishment - residential care facility - residential support home type 2
- row dwelling - secondary suite - semi-detached dwelling - service station - sign - single detached dwelling
- stripping, filling, excavation and grading - veterinary clinic - warehouse and distribution sales (3) SITE PROVISIONS
The following regulations shall apply to every development in this area.
(a) Site Area (minimum):
At the discretion of the Municipal Planning Commission and/or the Development Officer.
(b) Width of Site (minimum):
At the discretion of the Development Officer or the Municipal Planning Commission.
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TOWN OF PEACE RIVER LAND USE BYLAW NO. 1891 – OFFICE CONSOLIDATION
193
(c) Front Yard Depth (minimum): At the discretion of the Development Officer or the Municipal Planning Commission.
(d) Rear Yard Depth (minimum):
6.1 metres (20 feet) or as required by the Development Officer or the Municipal Planning Commission.
(e) Side Yard Width (minimum):
(i) Side yard adjacent to a residential district: A minimum of 3.05 metres (10
feet). (ii) All other sites: At the discretion of the Development Officer or the Municipal
Planning Commission but where no side yard is required a firewall shall be provided and if a side yard is required it shall be a minimum of 1.52 metres (5 feet).
(f) Building Height (maximum):
At the discretion of the Development Officer or the Municipal Planning Commission.
(g) Site Coverage (Maximum)
One hundred (100) percent, subject to provision being made for any required parking, loading, storage and garbage enclosures.
(4) ADDITIONAL REQUIREMENTS (a) Screening and Fencing
(i) All sites abutting a residential district shall be screened from the view of the
residential district to the satisfaction of the Development Officer or the Municipal Planning Commission.
(ii) All apparatus on the roof of any building shall be screened to the satisfaction of the Development Officer or the Municipal Planning Commission.
(iii) Outside storage areas shall be screened from adjacent sites and public highways to the satisfaction of the Development Officer and/or the Municipal Planning Commission and may be required to consist of trees, shrubs/hedges and solid, closed fencing, or a combination of these methods of screening.
(b) Residential Uses
In making a decision on a single detached residential use, the Development Officer or Municipal Planning Commission shall have regard to the site provisions for the Residential 1-A District (R-1A) contained in this Bylaw.
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TOWN OF PEACE RIVER LAND USE BYLAW NO. 1891 – OFFICE CONSOLIDATION
194
In making a decision on a semi-detached dwelling, duplex or row dwelling the Development Officer or Municipal Planning Commission shall have regard to the site provisions for the Residential Two Family District (R-2) contained in this Bylaw.
In making a decision on an apartment building, the Development Officer or Municipal Planning Commission shall have regard to the site provisions for the Residential Medium Density District (R-3) contained in this Bylaw.
(c) Peace River Municipal Development Plan In making a decision on the location of a proposed development, the Development Officer or the Municipal Planning Commission shall refer to the policies contained in the Peace River Municipal Development Plan and any other applicable statutory document.
(d) The Development Officer or the Municipal Planning Commission may decide on such other requirements as are necessary having regard to the nature of a proposed development and the intent of this district.
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TOWN OF PEACE RIVER LAND USE BYLAW NO. 1891 – OFFICE CONSOLIDATION
211
SECTION 38 COMMUNITY DEVELOPMENT DISTRICT (COM) (1) PURPOSE The purpose of this land use district is to provide for the development of community uses, including institutional, cultural, recreational and open space uses. (2) USES
(a) Permitted Uses
- park or playground
(b) Discretionary Uses
- stripping, filling, excavation and grading - tourist campsite (3) SITE PROVISIONS
In addition to the General and Special Land Use Provisions contained within this Bylaw, the Municipal Planning Commission and/or the Development Officer shall establish the minimum development standards to which development must conform.
(4) ADDITIONAL REQUIREMENTS
(a) The design, architectural appearance and landscaping of any building, structure
or lot shall be to the satisfaction of the Municipal Planning Commission and/or the Development Officer.
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TOWN OF PEACE RIVER LAND USE BYLAW NO. 1891 – OFFICE CONSOLIDATION
212
(b) Peace River Municipal Development Plan
In making a decision on a development permit application, the Development Officer or the Municipal Planning Commission shall refer to the policies contained in the Peace River Municipal Development Plan and any other statutory document.
(c) The Development Officer or Municipal Planning Commission may decide on such other requirements as are necessary having regard to the nature of a proposed development and the intent of this district.
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From: Jennifer Regal To: Alisha Mody Cc: Ian Cosh Subject: RE: Notification of LUB amendment Bylaw No. 2072 Date: May 19, 2020 11:47:11 AM Attachments: image001.png
Good morning Alisha, Ian and I have reviewed your notification and the County has no comments or concerns. Thank you, Jennifer
From: Alisha Mody <amody@peaceriver.ca> Sent: May 19, 2020 10:22 AM To: Jennifer Regal <jregal@northernsunrise.net> Subject: Notification of LUB amendment Bylaw No. 2072 Hi Jen, Attached is the notification of Bylaw 2072, an amendment to the Town's LUB. Please let me know if the County has any concerns as soon as possible. Per our previous discussion, I understand that the County will not require the full 20 day review period. The public hearing is scheduled for June 8, 2020. Thanks very much,
Alisha Mody RPP, MCIP | Manager of Planning and Development
Box 6600, 9911 - 100 Street, Peace River, AB T8S 1S4 P (780) 624.2574 Ext. 1027 l F (780) 624.4664 Facebook l Twitter l Instagram | Online
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To: Mayor & Council Date: June 3, 2020 Presenter: Tanya Bell, Director of Community Services Prepared By: Tanya Bell Topic: Taxi Pass Program Policy Update File No.: 51/200 Attachments: Taxi Pass Program Policy
Issue The Taxi Pass Policy requires some administrative updates and is presented for Council’s adoption with proposed amendments.
Background As reviewed during the June 1st, 2020 Governance and Priorities meeting, Administration has proposed changes to the Taxi Pass program. During this meeting Council had no adjustments to the proposed updates.
The Taxi Pass Policy was adopted by Council in September 2018. This new program policy has been effective since November 2018. Over the last year and a half Administration has had the opportunity to operate the new Taxi Pass Program and assess the new policy’s effectiveness.
There are a few minor adjustments that Administration would like to make to the policy to clarify processes within the policy. The general highlights of the proposed changes include the following items.
- Addition of “Income Tax Summary” – Administration has found that an Income Tax Summary will also provide as much information that is required for income verification as a Notice of Assessment, therefore this provides clients an additional source of information that can be used to verify income.
- Clarification the process to obtain additional tickets for medical situations. The proposed changes clarify that the medical need must be of a severe nature and will be assessed on a case by case that requires medical verification.
- Alternate Purchaser – including a stronger format for verification of alternate purchaser, as there was some concern that this section was being exploited where a client would apply and have various others purchasing tickets on their behalf.
- Taxi Drivers – the addition of a section to clarify that Taxi Drivers are not permitted to be a client of the program and they also cannot purchase tickets on behalf of another client as these are direct conflicts of interest.
- Other proposed adjustments to the policy are wording or format updates, all of which are highlighted within the attached document.
The Community Services Board reviewed the proposed policy adjustments at their regular meeting on May 27th, 2020. They recommended to Council to approve the proposed changes to the Taxi Pass Policy.
TOWN OF PEACE RIVER Request for Decision
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Option 1: That Council adopt the proposed updated Taxi Pass Policy as presented. Advantages:
The policy updates address several concerns that Administration has encountered through the last year of operation of the new program. Disadvantages: There are no significant changes to the policy that have an adverse impact to the clientele. Financial Implications
None. Option 2: For Council to choose to maintain the existing policy and not adopt any proposed
changes to the Policy. Advantages:
The policy would remain in its current state and require no changes. Disadvantages: This option does not address a number of process issues that require correction and clarification. Financial Implications
None. Recommendation That Council adopt the proposed updated Taxi Pass Policy as presented. ________________________________ _______________________________________ Submitted by: Approved By: Christopher J. Parker, CLGM, CAO June 3, 2020 ____________________ June 4, 2020 __________________________ Date Submitted Date Approved
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Approval Date: Motion:
Policy Number: P-51-41-C
Title: Taxi Pass Program Policy
Board Review: Approved by the Community Services Board on May 27, 2020. Motion: CS-2020-05-13
Purpose The Town of Peace River is committed to providing an affordable transportation option for members of the community through the Taxi Pass Program. The purpose of this Policy is to establish guidelines and procedures governing the administration of the Taxi Pass Program. Policy The Taxi Pass Program provides subsidized taxi passes to eligible clients who live in the Town of Peace River. Clients can purchase up to 3 booklets of Taxi Passes per month. The passes are sold in books of 20, for $15.00 each, giving the client $100 in taxi rides per book. Eligibility and Term of Approval 1. Clients must be 18 years of age or older. Dependent children are not eligible for the program.
2. Clients must reside within the Town of Peace River and provide proof of residency.
3. Clients must meet one of the following criteria:
3.1. Seniors: Individuals who are 65 or older must provide proof of age and a Notice of Assessment or Income Tax Summary from the Canada Revenue Agency upon initial application and will be reassessed for Income annually.
3.2. Students at Northern Lakes College: Individuals who are at least 18 years of age are eligible for the duration of their enrolment in a program at Northern Lakes College. Applicants must provide documentation verifying dates of enrolment.
3.3. Individual Income: Single individuals with no children residing with them and an annual income below $15,000 are eligible. Applicants must provide a Notice of Assessment or Income Tax Summary. They will be approved until May 31 of the year following the Tax Year on the Notice of Assessment. For example, a 2019 Notice of Assessment would provide approval until May 31, 2021. Clients must provide their Notice of Assessment or Income Tax Summary annually to be renewed.
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Taxi Pass Program Policy Page 2 of 5
3.4. Combined Family Income: Applicants with a combined annual family income below $25,000 in a single- or double-income family are eligible. A family may be a couple with no children, or a couple or single parent with dependent children residing with them. Applicants must provide a Notice of Assessment or Income Tax Summary. They will be approved until May 31 of the year following the Tax Year on the Notice of Assessment. For example, a 2019 Notice of Assessment would provide approval until May 31, 2021. Clients must provide a new Notice of Assessment showing a qualifying income level to be approved for another year.
3.4.1. Referrals for Low Income Clients: Clients who are unable to provide a Notice of Assessment or other Canada Revenue Agency documentation of income may obtain a referral from a Social Services agency verifying that they meet the income requirement. The client will be approved until May 31 of the following tax year and then will be required to provide documentation. A referral will not be accepted for subsequent years, with the exception of Women’s Shelter clients. Clients referred from the Women’s Shelter will be evaluated on a case by case basis. Clients who use the Agency Referral must still provide documents showing Proof of Residency.
3.5. AISH (Assured Income for the Severely Handicapped): AISH Clients are eligible on an annual basis. Applicants must provide an AISH card or statement and will be required to provide a current AISH or statement each year by Jan. 31.
Inactive Clients 4. Clients who do not provide documentation after their term of eligibility has expired will be moved to
Inactive status and will not be permitted to purchase Taxi Passes. They will be eligible to return to Active status and purchase passes after they provide the appropriate documentation of eligibility and Proof of Residency.
5. Clients who have not purchased passes in a calendar year (from Jan. 1 – Dec. 31) will be moved to Inactive status and will not be permitted to purchase Taxi Passes. They will be required to provide documentation of eligibility before purchasing again. This includes documentation that they reside in the Town of Peace River.
Severe Medical Need 6. In the case of severe medical need a client may be approved to purchase a maximum of 4 booklets
per month. The client must have a health care provider fill out the Severe Medical Need Referral form.
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Taxi Pass Program Policy Page 3 of 5
7. Severe medical need is defined as lifesaving medical care that the client must access on a frequent basis. Examples include dialysis, high risk pregnancy that requires regular monitoring or daily IV antibiotics. Length of approval will be based on length of medical condition. If no time frame can be given, clients will be reassessed every 3 months.
Application Process 8. Residents who wish to apply for the Taxi Pass Program must fill out an application form and submit
it to the Town of Peace River Community Services Department with appropriate documentation of residency and eligibility. The application will be reviewed by the Director of Community Services.
9. Applications which are incomplete or do not include the required documentation will not be approved. Applicants will be contacted and informed whether their application has been approved or not.
Authorization of Alternate Purchaser 10. The Taxi Pass Client must purchase his/her own passes unless an Authorization of Alternate
Purchaser form has been signed authorizing one other person to purchase on the Taxi Pass Client’s behalf. 10.1. The Client must fill out the Authorization form in person and have it witnessed by a staff
member. 10.2. Alternate Purchaser Authorization will expire after one year and must be renewed by the
client in person. 10.3. The authorized purchaser will be required to show photo ID before purchasing. 10.4. No other person will be allowed to purchase passes. 10.5. Taxi Drivers may not be named as an alternate purchaser.
Taxi Companies 11. Taxi Companies who wish to participate in the Taxi Pass Program will be required to sign a formal
letter of understanding on an annual basis.
12. Taxi Companies must adhere to the program guidelines. Any breach of the terms of the agreement will constitute removal from the program.
13. Taxi Companies will submit an invoice monthly to the Community Services Department that accounts for all passes received. Passes must accompany the monthly invoice.
14. The Town of Peace River shall reimburse the Taxi Company $5.00 for each ticket.
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Taxi Pass Program Policy Page 4 of 5
Taxi Drivers 15. Taxi Drivers are not eligible for the Taxi Pass Program. If a client becomes licensed as a Taxi Driver
int the Town of Peace River, they will be suspended from the Taxi Pass Program and no longer able to purchase passes while they hold a Town of Peace River Taxi Driver Permit.
16. Taxi Drivers are not permitted to be named as Alternate Purchasers and cannot purchase Taxi Passes for any client.
Client Use 17. The Taxi Pass program is valid within Town Limits. It is not intended to subsidize rides outside of the
Town of Peace River.
18. Eligible clients will be approved to purchase booklets of passes. Each pass will be valued at $5.00. The value of the ticket can be used to partially offset with the use of cash or completely cover the cost of a Taxi ride.
19. The client provides to the cab driver the number of passes that equal the value of the ride, or a combination of passes and cash that equals the value of the ride. The client can make the choice of how to use their passes.
20. The Taxi Driver will receive full remuneration for the posted value of the fare.
21. Clients can purchase 3 booklets per month at a cost of $15.00 per booklet.
22. Booklets will include 20 passes – (worth $100.00)
23. Booklets will only be sold for the current month. Clients cannot purchase passes early for the next month, they must wait until the first business day of that month. If the client didn’t purchase all their books for the previous month, they cannot carry them over and purchase them the next month.
24. Passes do not have an expiry date and will only expire in the case of a major program change. Advance notification will be given in that circumstance.
25. Passes cannot be resold and are not transferable to other individuals.
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Taxi Pass Program Policy Page 5 of 5
Agency Requests 26. The Taxi Pass Program is not available for use by internal Town of Peace River programs or external
agency programs or services other than the Women’s Shelter and the Peace River Community Health Centre as a means of transportation.
27. The program is client based only, for direct client use. Clients must apply on an individual basis.
28. The Women’s Shelter may purchase Taxi Passes for clients residing in the Shelter. Clients may apply for the program once they have transitioned from the Shelter into living in the community but can access passes from the Women’s Shelter while they are residents of the Shelter.
29. Peace River Community Health Centre may purchase Taxi Passes for patients being discharged from Emergency or Acute Care who have no other transportation.
Complaints/Concerns 30. Clients or Taxi Companies and Drivers who have a concern about the Taxi Pass Program may report
their concern to the Community Services Department. These concerns must be documented, including the name and contact information of the complainant. Anonymous complaints will not be received.
31. The Director of Community Services shall review all concerns and assess the requirements for next steps.
32. Taxi Bylaw concerns will be forwarded to the Bylaw Officer. ________________________________ Thomas Tarpey, Mayor
________________________________ Christopher J. Parker, CAO
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To: Mayor & Council Date: June 3, 2020 Presenter: Greg Towne, Director of Corporate Services and
Economic Development Prepared By: G Towne
Topic: Reappointment of SDAB Board Member File No.: 61/212 Attachments: Issue The Town needs to confirm by motion its Council Board Member for the Peace Regional Subdivision and Development Appeal Board (PRSDAB.) Background Although Councillor Ford has been approved during the Town’s Organizational Meeting, per the PRSDAB agreement, Town representatives to the PRSDAB Board must be approved by motion of Council. During the original formation of the PRSDAB, board members were originally appointed to one, two or three-year terms; this would create a natural rotation (or staggering) of members on three-year cycles. As Councillor Ford’s board appointment at the PRSDAB level was only for a single year, PRSDAB is seeking the resolution prior to June 30 for a three-year term to allow him to continue his Board membership. The approval will actually last until November of 2023, as the PRSDAB is moving to November dates to align with municipal organizational meetings. Option 1: That Council confirm Councillor Orren Ford as the councillor representative to the
Peace Regional Subdivision and Development Appeal Board for a three-year term, effective August 1, 2020 until November 30, 2023.
Advantages:
The Town will maintain its council representation on the PRSDAB. Disadvantages: None. Financial Implications
None.
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Page 2 of 2
Option 2: Council declines to confirm Councillor Orren Ford or selects another member to serve on the PRSDAB.
Advantages:
None. Disadvantages: Contradicts decisions made during Organizational Meeting. Would require legislated SDAB training for new member, slowing participation within the Board. Financial Implications
None. Recommendation That Council confirm Councillor Orren Ford as the councillor representative to the Peace Regional Subdivision and Development Appeal Board for a three-year term, effective August 1, 2020 until November 30, 2023. ________________________________ _______________________________________ Submitted by: Approved By: Christopher J. Parker, CLGM, CAO _June 3, 2020 ____________________ _June 3, 2020 ____________________ Date Submitted Date Approved
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Page 1 of 2
To: Mayor and Council Date: June 1, 2020 Presenter: Alisha Mody, Manager of Planning and Development Prepared By: A. Mody Topic: Centennial Project – Athabasca Hall Mural File No.: 74/412.8
61/131 Attachments: None Information As part the 2019 Centennial celebrations, the Centennial committee proposed and budgeted for two mural projects. The first mural replaced the previous DA Thomas/Balloon man mural facing into River Front Park and was completed in June 2019 (see Figure 1).
Figure 1 Centennial Mural no. 1
The second mural concept was intended to be placed on Athabasca Hall. This mural was unable to be completed in 2019, however work has continued. This mural was painted on to aluminum composite panel and is meant to be installed as a “picture wall” that celebrates the many uses of Athabasca Hall over the years. The individual murals include:
• Portraits of Don Weaver and Hal Sisson, founding members of Peace Players • Sorry About That – featuring the production that was performed every year for many years
running. The chorus line in featured in the mural is that of the 2019 production. • New Year’s Eve – showing use of the Hall as a community celebration space, the inspiration
picture was from 1947/48. • Theater Masks mural – the theater masks have been recurring imagery on Peace Players
production posters over the years • Mary Poppins Jr and Peter Pan– both celebrate the annual children’s production. • The Drowsy Chaperone – celebrates the many adult Peace Players productions. • Ukrainian Dancers and Scottish Dancers celebrate the many dance recitals and shows that have
been held at the Hall. • Tea Dance - celebrates the many tea dances that were held at the Hall in the 1950s to 1970s. • The Wedding – shows the many wedding celebrations that were held at the Hall.
The mural panels are now complete and will be installed over the coming months, subject to public works availability. The overall layout of the murals is shown below.
TOWN OF PEACE RIVER Briefing Note
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Figure 3 West facing wall with historical murals
_____Alisha Mody______________ Approved by: June 1, 2020___________________ Date Submitted
Figure 2 South facing wall with theater and dance murals and new conceptual signage that will be finalized at a later date
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III 1. 2020 05 25 Regular Council Meeting Minutes
VI 1. 2020 06 04 RFD re 2nd Reading for Bylaw 2072 to amend 1891
VII 1. 2020 06 03 RFD re Taxi Pass Program Policy
VIII 1. 2020 06 03 RFD re Appointment to PRSDAB