Regular Business Meeting

August 16, 2021

Roll Call

Pledge of Allegiance

Margaret Kleber will lead the Pledge of Allegiance

Executive Session

May I have a motion to adjourn into Executive Session to discuss Perspnnel, Negotiations and

Litigation ?

Regular Business Meeting

Action Items

A. Start of the Year Plan

B. Policy Review - Approval for Public

Display

C. Policy Adoption

D. Board Committees

Informational Items

A. Safety & Crisis Update

Return to Open Session

Roll Call

Public Comments

Action Items

Start of the Year Plan

New Teacher Orientation

● Welcomed 20 teachers● Two days of professional

development

Neat Bar Training

5 Summer Programs: Summer Learning, Math Bridge, Time to Shine, Extended School Year, and Math Camp

● 1,100 students ● 110 staff members

Start of the Year Plan - Celebrations

Start of the Year Plan - CelebrationsAcademic Success

● Similar school report for 2020-21● 8 of 9 schools high growth and achievement

Summer Building Projects

● Monroe: Fire panel and device replacement, gym floor replacement

● Prospect: Stormwater detention site work, gym floor replacement and MRC remodel

● The Lane Sitework: MRC remodel, tuckpointing and gym floor replacement

● CHMS: Flooring replacement, sound system and security cameras

● Madison: Tuckpointing, LED retrofit and replacement, gym floor replacement

● Walker: Security upgrades● Elm: LED retrofit and replacement, tuckpointing and paving ● Oak: LED retrofit and replacement and gym floor

replacement

2021-22 Start of the Year Plan

Summer of 2021● CDC Guidance for COVID-19 Prevention in

K-12 Schools● IDPH and DCHD adopts CDC COVID-19

Prevention Guidance● IDPH and ISBE - Issue Guidance for Schools● Governor’s Executive Order - Mask requirement

Start of the year efforts for 2021-22● Ensure in-person learning● Institute safety measures and protocols to limit

interruptions (i.e. close contacts & quarantines) to in-person learning

Start of the Year Plan: Mitigation Efforts CDC’s Prevention Strategies to Reduce COVID

Transmission

1. Promoting Vaccination2. Consistent and Correct Mask Use3. Physical Distancing4. Screening Testing5. Ventilation6. Handwashing and Respiratory Etiquette7. Staying home when sick and getting tested8. Contact tracing - Isolation and Quarantine9. Cleaning and disinfection

Additional considerations

Classrooms - Elementary and Middle School● 3’ - 4.5’ between students

Lunchroom - Elementary and Middle School● 6’ minimum between students● Lunch supervisors

Lunchroom Safety measures● Hand sanitizers● Social distancing

Continue to Monitor● FAMP guidelines ● Universal use of masks indoors● Social distancing in the classroom and during lunch● Elementary students will be able to go home.

Safety Measures:Social Distancing

Safety Measures: Screening Tests Provider

● LOOP Medical Center● Utilized as a PCR test (EUA) option last Spring● No cost to the district or parent

○ Noninvasive nasal swab PCR test ○ Sample is collected at home under the

supervision of a parent○ Results in less than 12 hours

Scenarios:● Surveillance testing

○ Optional for students and staff members○ Available at every school in the district

● Pending IDPH/ DCHD approval○ Symptoms○ Close contact - Quarantine period <10 days

Safety Measures: Quarantine

CDC / IDPH Options● Option 1: Quarantine at home for 14 calendar days. ● Option 2: Quarantine for 10 calendar days after the close

contact’s last exposure to the COVID-19 case if no symptoms develop.*

Currently not available in DuPage● Option 3: Quarantine period is for 7 calendar days after the

last exposure if: No symptoms developed AND the individual has a negative PCR test that was collected within 48 hours of exposure day 7.*

● Test-to-stay: IDPH allows a modified quarantine approach for

close contacts through a Test to Stay protocol. Following a school exposure, if schools test close contacts on days 1, 3, 5, and 7 from date of exposure by a PCR or rapid EUA-approved test, close contacts are permitted to remain in the classroom as long as the results are negative.*

* The individual can maintain physical distancing and masking at all times when returning to school

Safety Measures:D181 Efforts

Vaccinated Individuals● CDC guidance provides that people who are fully vaccinated do not

need to participate in screening testing and do not need to quarantine if they do not have any symptoms

Additional Safety measures

● Hand sanitizer will be available in every classroom and hallway.● Buildings will be sanitized daily. All classrooms have HEPA air purifiers.

All schools have operable windows.● District COVID nurse will coordinate the testing and quarantine efforts

Extracurricular activities

● Teacher-run before and after school activities will be available with safety protocols in place.

● Middle School Sports ○ Cross Country will start on time○ Indoor sports will follow IDPH guidance (Details in September)

● Music○ MS Band will continue with the Spring 2021 safety measures○ MS Choir will follow the safety measures and sing with masks

● Full in-person learning with a limited homebound option ○ Homebound Students: Application with approval needed

● Revert back to instructional minutes from pre-pandemic schedules● Social Emotional Learning - Use of Big Life Journals ● Educators will utilize pacing guides and assessment schedules as

initially implemented during the 2019-2020 school year. We will not be abbreviating or prioritizing standards differently than what is planned in our grade-level and content-specific pacing guides.

● Content committees will resume a regular schedule of meeting during the course of the school year.

● The math pilot (paused during 2020-2021) will be fully implemented during the 2021-2022 school year. Resources will be piloted at the elementary as well as the middle school level.

● All digital resources that were available during the 2020-2021 are still available for classroom use.

Start of the Year Plan - Curriculum

All District common assessments will be administered in Mastery Manager for in-person students (both paper and online). Either administration model is appropriate for in-person students/administrations.

○ Paper administrations: teachers may scan or input student results into the platform. ○ Students who are full remote/in quarantine will continue to take district common

assessments online through SeeSaw (K-1) and Mastery Manager (2-8).

Communication about student results will come via email from Exam Login (Mastery Manager), a cover sheet, state-created family reports (IAR, ISA, DLM), or through District printing of reports (NWEA). Results from local and state assessments will also be added to Skyward.

Start of the Year Plan - Assessments

All local assessments & state assessments will be administered in-person during approved 2021-22 assessment calendar windows.

All District unit & District common assessments will be administered per grade and content-appropriate D181 pacing guides.

2021-2022● Full in-person instruction with full

academic scope and sequence

---------------------------------------------------------

● Remote Students ○ Quarantined students

■ Livestream core instruction■ Classroom teacher

○ Homebound students - A student who is

absent from school due to a medical condition

■ Livestream core instruction■ Districtwide assigned teacher

Start of the Year: Curriculum

Communication efforts○ Staff/Parent Guidebook○ Website & Email Updates

Vaccination Card Collection

Monitor Health Conditions● External indicators - Community

○ Positivity rate○ Cases

● Internal indicators○ Cases

Start of the Year - Communication

Policy for Review - Approval for Public Display

Action Item

Policy Process: Background

Minor changes:

● Footnotes - “The policy and footnote 4 are updated to reflect changes to 5 ILCS 120/7 (e), amended by P.A. 101-640, permitting public bodies to meet without a quorum physically present during a public health emergency. “

● Legal References - “105 ILCS 5/10-20.14b, 5/10-22.21b, and 5/22-30, and 5/22-33.”

● Other - “The policy, Legal References, Cross References, Administrative Procedure references, and footnotes are updated in response to the expanded use of educational technologies in schools and for other continuous improvements.”

● Substantial - “2:265 – Title IX Sexual Harassment Grievance Procedure - Title IX Compliance, which prohibits sex-based discrimination, including sexual harassment. New Title IX rules and procedures that become effective on August 14, 2020”

● New Policy - 6:185: Remote Educational Program

District Review Process:

● Committee review - ○ Board Members review policies

■ Sarah Jakobsen■ Michael Martin

○ Recommendations

● Board of Ed discussion / Vote

Policy update - August ‘21

Minor Changes Substantive Changes

New policy

Footnotes Legal References Other(Review)

1:10: School District Legal Status X

1:20: District Organization, Operations, and Cooperative Agreements

X

1:30: School District Philosophy x

3:30: Chain of Command X

6:100: Using Animals in the Educational Program

X

6:170: Title I Programs X

Policy update - August ‘21

Minor Changes Substantive Changes

New policy

Footnotes Legal References

Other(Review)

7:220: Bus Conduct X

7:230: Misconduct by Students with Disabilities x

2:10: School District Governance x

2:130: Board-Superintendent Relationship x

2:240: Board Policy Development x

2:30: School District Elections x

5:10: Equal Employment Opportunity and Minority Recruitment

x

Policy update - August ‘21Minor Changes Substantive

ChangesNew policy

Footnotes Legal References Other(Review)

6:145: Migrant Students x

6:160: English Learners x

6:235: Access to Electronic Networks x

6:255: Assemblies and Ceremonies x

6:260: Complaints About Curriculum, Instructional Materials, and Programs

x

7:280: Communicable, and Chronic Infectious Disease

x

8:90: Parent Organization and Booster Clubs x

Recommendation: To approve the policies for public display.

Policy Adoption

Action Item

Policy AdoptionPolicy Minor Changes / Notes Substantive

6:185 - Remote Educational Program

The Superintendent shall develop, maintain, and supervise a remote educational program consistent with 105 ILCS 5/10-29. The remote educational program shall provide an opportunity for students who live with an individual with a medical condition causing them to be at higher risk of severe, life threatening illness if they contract COVID-19, to participate in a remote educational program delivered by the District in a location outside of a school

New

Recommendation: To approve policy 6.185 - Remote Educational Program.

Board Committees

ASC Finance Facilities

1. Virginia Malinas2. Ryan Trombly, M.D.3. Lois Mejdrich4. Ronne Malham

1. Nathan Lucht2. Rich Giltner3. Asim Aleem4. Chris White5. Jerry Mejdrich

1. Lois Mejdrich

Board Committees: Members Per Policy 2:150 Committees the Board President and

Committee Chair will co-present the member(s) selected for open committee seats. The members be appointed based on consensus (e.g. majority vote) of the Board.

Informational Items

Safety & Crisis Update

Safety & Crisis Update

As part of the District’s ongoing commitment to student and staff safety, another safety layer, ALICE, is being implemented.

Goal: To train staff and students on strategies that will increase their chance of survival in the unlikely event that a school intruder enters the building with intent to do harm.

Why? There will be certain instances where the traditional lockdown strategies may be best, but in some cases, the teacher and students may take extra precautions to barricade the entrance of the classroom and/or to evacuate the building.

ALICE

AlertLockdown

InformCounterEvacuate

Consent Agenda

Action Item

Consent Agenda

A. Personnel

B. Approval of Minutes

C. Approval of Food Service Contract (Quest)

D. Crossing Guard Contract

E. Memorandum of Understanding with HCHTA

F.. Succession of Authority Plan for 2021-22

G. Destruction of Verbatim Record of Closed Session Minutes

H. Release of Closed Session Minutes

I. FOIA Update

J. Gifts and Contributions

IK. Payment of Bills & Reimbursements

Adjournment