notice of regular business meeting the board of trustees ......dec 15, 2014 · notice of regular...

Notice of Regular Business Meeting The Board of Trustees

Fort Bend Independent School District

December 15, 2014

Notice is hereby given that a Regular Business Meeting of the Board of Trustees will be held on Monday,

December 15, 2014, beginning at 6:00 PM in the Administration Building at 16431 Lexington Blvd., Sugar

Land, Texas.

1. Call to order at 6:00 PM with announcement by the chair as to the presence of a quorum,

that the meeting has been duly called and that notice of the meeting has been posted for the

time and manner required by law

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2. Pledge of Allegiance 4

3. Silent Invocation

4. Recognitions

A. Staff Recognitions 5

5. Audience Items

6. Convene in closed session under Texas Open Meetings Act, Texas Government Code,

Chapter 551 under the following sections: 551.071 - For the purpose of a private

consultation with the Board's attorney on any or all subjects or matters authorized by law;

section 551.072 - consider purchase, exchange, lease, or value of real property, section

551.074 - personnel matters, section 551.076 - security matters, section 551.082 - student

discipline matter or complaint, or section 551.0821 - personally identifiable information

about public school student

A. 551.071 - For the purpose of a private consultation with the Board's attorney on any or

all subjects or matters authorized by law

B. 551.072 - consider purchase, exchange, lease, or value of real property

C. 551.074 - personnel matters

1. Deliberate possible settlement in Lisa Harris v. Fort Bend Independent School

District, Docket No. 028-R8-1011 (Comm’r Educ. 2014)

7. Reconvene in open session

8. Consider Action on Closed Session Items

9. Board Members' Reports

A. Board of Trustee Training Report 6

B. Activity Report

C. Special Reports

10. Consent Agenda

All items under the Consent Agenda are acted upon by one motion. Upon a Board

Member's request, any item on the Consent Agenda shall be moved to the Action portion of

the regular agenda.

A. Consider approval of the 2014-15 Board Self Evaluation Instrument 11

B. Consider approval of a School Improvement Plan for the Improvement Required (IR) 25

campus of Willowridge High School

C. Consider approval of revisions to Board Policy EHDE (Local), regarding Alternative

Methods for Earning Credit and Distance Learning

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D. Consider approval of the selection of a Commissioning Agent for Elementary School

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E. Consider approval of a Drainage Easement with Sienna Plantation Municipal Utility

District (MUD) No. 4, located at Ridge Point High School

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F. Consider approval of a resolution of the Board delegating authority to the Deputy

Superintendent and Chief Human Resources Officer to accept a contract employee’s

resignation during the contract term

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G. Consider approval of an agreement between The Fort Bend Regional Council on

Substance Abuse, Inc. (FBRC) and Fort Bend Independent School District to provide

FBISD students in selected schools with the services of a Prevention Specialist, who

will conduct evidence-based substance use prevention activities for each selected

campus

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H. Consider approval of the ratification of the renewal of the District’s Inter-local

Participation Agreement with TASB/MARSH for stop-loss coverage as it relates to

excess worker’s compensation insurance

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I. Consider approval of donations exceeding $10,000 52

J. Consider approval of purchases exceeding $50,000, specifically for: 53

1. Educational Resource Group 54

2. Police public safety radio system 57

K. Consider approval of minutes from previous meetings 59

1. November 10, 2014 Called Meeting 60

2. November 17, 2014 Regular Board Meeting 84

11. Action

A. Consider approval of the purchase of Color Guard supplies and related items 99

12. Review Future Board Meeting Agenda Items 101

13. Adjournment

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the board will conduct a closed

meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E or Texas Government Code

section 418.183(f). Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act

authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. [See BEC(LEGAL)]

The following Fort Bend ISD Goals may be referenced in agenda items included in this document:

Goal 1: FBISD will provide an educational system that will enable all students to reach their full potential.

Goal 2: FBISD will recruit, develop and retain effective teachers.

Goal 3: FBISD will provide a supportive climate and a safe learning/working environment.

Goal 4: FBISD will provide and promote leadership development at all levels.

Goal 5: FBISD will be a collaborative, efficient and effective learning community.

For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Pledges of Allegiance Reference: District Goal 1 Department: Community Relations Recommendation The administration recommends that the Board recognize five Lexington Creek Elementary School outstanding fifth-grade students who will be leading the Pledges of Allegiance. Summary Tonight, we are proud to recognize five outstanding Lexington Creek Elementary School fifth-grade students who will be leading the Pledges of Allegiance. Sama Hamrahi is a courteous, responsible and cheerful student whose positive demeanor and helpful attitude are appreciated by those around her. Ethan Wasserman has an excellent attitude towards learning and understanding the world around him and a true desire for the highest academic achievement. Autumn Rose always has a positive attitude, works diligently and is always focused on the task at hand. She is respected by her teachers and peers. Joshua Lee has shown incredible perseverance this year through his diligent effort to improve his academics. He is also well respected by classmates and teachers for his responsibility and integrity. Amber Ford is an amazing leader in the classroom due to her exemplary character and dependability. She is always willing to lend her assistance to her peers and her teachers. Please help us recognize and congratulate these outstanding students: Sama Hamrahi, Ethan Wasserman, Autumn Rose, Joshua Lee, and Amber Ford. Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Nancy Porter Chief Communications Officer

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Recognition 4A Reference: District Goal 1 Department: Community Relations Recommendation The administration recommends that the Board recognize and congratulate two Clements High School teachers who are recipients of the 2014 Yale University Educator Award: Summary Tonight, we are proud to recognize two Clements High School teachers who are recipients of the 2014 Yale University Educator Award. Yale recognizes outstanding educators from around the world who support and inspire their students to perform at high levels and achieve excellence. Of this year’s 306 nominees, 53 teachers and 30 counselors were selected to receive the award. Clements Class of 2014 graduate, James Diao, nominated lead counselor Mrs. Doyle and English teacher Mrs. Spradley for this award. Please help us recognize and congratulate Felicia Doyle and Jeanette Spradley. Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Nancy Porter Chief Communications Officer

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: 9A Board Training Report References: Board Policy BBD (Legal) Department: Board of Trustees Summary Board Policy BBD (Legal) requires that the minutes of the last regular meeting of the Board of Trustees for the calendar year reflect whether each Trustee has, or has not met the required training. School Board Members are required to complete specific training hours in three tiers:

• Tier One – Local District Orientation and the Texas Education Code Orientation or Update First-year Board Member requirement: Local District Orientation and

three hours of TEC orientation Experienced Board Member requirement: TEC update following each

legislative session All FBISD Trustees have met Tier One requirements.

• Tier Two – Team Building and Assessment Requirement: Minimum three hours annually

All FBISD Trustees have met this requirement.

• Tier Three – Continuing Education in Assessed Needs First-year Board Member requirement: Minimum ten hours Experienced Board Member requirement: Minimum five hours

All FBISD Trustees have exceeded Tier Three requirements. Board President Grayle James has distributed the Framework for School Board Development, Board Policy BBD (Exhibit), to all Trustees and the Superintendent as a part of this agenda item. The Framework for School Board Development was adopted by the State Board of Education (SBOE) in January 1996 and revised in July 2012.

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Fort Bend ISD 079907 BOARD MEMBERS BBD TRAINING AND ORIENTATION (EXHIBIT)

DATE ISSUED: 1/15/2013 1 of 4 UPDATE 96 BBD(EXHIBIT)-P

FRAMEWORK FOR SCHOOL BOARD DEVELOPMENT

Preamble: The Board is the educational policy-making body for the District. To effectively meet the challenges of public education, the Board and the Superintendent must function together as a leadership team. Each leadership team must annually assess its development needs as a corporate body and individually to gain an understanding of the vision, structure, accountability, advocacy, and unity needed to provide educational programs and services that ensure the equity and excellence in performance of all students. The Framework for School Board Development has been approved by the State Board of Education to provide the critical areas of development for all public school boards.

1. Vision — The Board ensures creation of a shared vision that promotes enhanced stu-dent achievement.

The Board keeps the District focus on the educational welfare of all children.

The Board adopts a shared vision based on community beliefs to guide local edu-cation.

The Board ensures that the vision supports the state’s mission, objectives, and

goals for education established by law and/or rule.

The Board ensures that the District’s vision expresses the present and future

needs of the children and community.

The Board uses the vision to assess the importance of individual issues that come before the Board and demonstrates its commitment to the vision by using the vi-sion to guide all Board deliberations, decisions, and actions.

Individual Board members should not have individual agendas separate and apart from the shared vision.

2. Structure — The Board provides guidance and direction for accomplishing the vision.

The Board recognizes the respective roles of the legislature, the State Board of Education, the Texas Education Agency, and the local Board in the governance of the District.

The Board fulfills the statutory duties of the local Board and upholds all laws, rules, ethical procedures, and court orders pertaining to schools and school employees.

The Board focuses its actions on policy making, planning, and evaluation, and re-stricts its involvement in management to the responsibility of oversight.

The Board adopts a planning and decision-making process consistent with state law and/or rule that uses participation, information, research, and evaluation to help achieve the District’s vision.

The Board ensures that the District’s planning and decision-making process ena-bles all segments of the community, parents, and professional staff to contribute meaningfully to achieving the District’s vision.

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The Board develops and adopts policies that provide guidance for accomplishing the District’s vision, mission, and goals.

The Board adopts a budget that incorporates sound business and fiscal practices and provides resources to achieve the District’s vision, mission, and goals.

The Board adopts goals, approves student performance objectives, and establish-es policies that provide a well-balanced curriculum resulting in improved student learning.

The Board approves goals, policies, and programs that ensure a safe and disci-plined environment conducive to learning.

The Board oversees the management of the District by employing the Superinten-dent and evaluating the Superintendent’s performance in providing education

leadership, managing daily operations, and performing all duties assigned by law and/or rule and in support of the District’s vision.

The Board adopts policies and standards for hiring, assigning, appraising, termi-nating, and compensating District personnel in compliance with state laws and rules.

3. Accountability — The Board measures and communicates how well the vision is being accomplished.

The Board ensures progress toward achievement of District goals through a sys-tematic, timely, and comprehensive review of reports prepared by or at the direc-tion of the Superintendent.

The Board monitors the effectiveness and efficiency of instructional programs by reviewing reports prepared by or at the direction of the Superintendent and directs the Superintendent to make modifications that promote maximum achievement for all students.

The Board ensures that appropriate assessments are used to measure achieve-ment of all students.

The Board reports District progress to parents and community in compliance with state laws and regulations.

The Board reviews District policies for effective support of the District’s vision, mis-sion, and goals.

The Board reviews the efficiency and effectiveness of District operations and use of resources in supporting the District’s vision, mission, and goals.

The Board evaluates the Superintendent’s performance annually in compliance

with state laws and regulations.

The Board annually evaluates its own performance in fulfilling the Board’s duties

and responsibilities, and the Board’s ability to work with the Superintendent as a

team.

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4. Advocacy — The Board promotes the vision.

The Board demonstrates its commitment to the shared vision, mission, and goals by clearly communicating them to the Superintendent, the staff, and community.

The Board ensures an effective two-way communication system between the Dis-trict and its students, parents, employees, media, and the community.

The Board builds partnerships with community, business, and governmental lead-ers to influence and expand educational opportunities and meet the needs of stu-dents.

The Board supports children by establishing partnerships between the District, parents, business leaders, and other community members as an integral part of the District’s educational program.

The Board leads in recognizing the achievements of students, staff, and others in education.

The Board promotes school board service as a meaningful way to make long-term contributions to the local community and society.

The Board provides input and feedback to the legislature, State Board of Educa-tion, and the Texas Education Agency regarding proposed changes to ensure max-imum effectiveness and benefit to the schoolchildren in the District.

5. Unity — The Board works with the Superintendent to lead the District toward the vision.

The Board ensures that its members understand and respect the need to function as a team in governing and overseeing the management of the District.

The Board develops skills in teamwork, problem solving, and decision making.

The Board establishes and follows local policies, procedures, and ethical stand-ards governing the conduct and operations of the Board.

The Board understands and adheres to laws and local policies regarding the Board’s responsibility to set policy and the Superintendent’s responsibility to man-age the District and to direct employees in District and campus matters.

The Board recognizes the leadership role of the Board President and adheres to law and local policies regarding the duties and responsibilities of the Board Presi-dent and other officers.

The Board adopts and adheres to established policies and procedures for receiv-ing and addressing ideas and concerns from students, parents, employees, and the community.

The Board makes decisions as a whole only at properly called meetings and rec-ognizes that individual members have no authority to take individual action in poli-cy or District and campus administrative matters.

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The Board supports decisions of the majority after honoring the right of individual members to express opposing viewpoints and vote their convictions.

Adopted by the State Board of Education, January 1996, as authorized by 19 TAC 61.1; re-vised July 2012.

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10A Consideration and

Approval Department: Board of Trustees Summary The Board will consider proposed revisions to the Board Self Evaluation Matrix. The revisions reflect the Board’s work in developing Policy and incorporate the FBISD Leadership Competencies. These metrics will be used for the Board’s Self Evaluation in the 2014-15 school year.

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Fort Bend ISD Board Self Evaluation

Evaluation Rubric completed by (name)_____________________________

Please mark the most appropriate response (Not Present, Partly Present, or Fully Present) to each of the 25 indicators. For purposes of the Board Self Evaluation discussion, indicate in the comments section an example of something we are doing well and something to change for each item.

Leadership Competencies will be self evaluated on an individual basis.

Not present Partly present Fully present Comments

1. The Board’s primary objective is for all students to achieve to their full potential and the Board acts accordingly.

Not Present

Partly Present

Fully Present

Board members make excuses for poor performance and/or do not demonstrate a commitment to high standards for all students.

Board members may profess a commitment to high standards for all children but do not follow through consistently with action (e.g., policies, programs). Board lacks a sense of urgency about poor performance and the achievement gap.

Board members accept no excuses for poor performance and demonstrate a strong commitment to all children achieving at high levels. Board views the achievement gap with urgency and actively pursues policies, programs, and other actions to eliminate it.

2. The Board has approved core beliefs and commitments for high student achievement and efficient and effective operations.

Not Present

Partly Present

Fully Present

Board has not discussed or articulated core beliefs and commitments.

Board has discussed and perhaps formulated core beliefs and commitments but never formally adopted them.

Board has formulated core beliefs and commitments, formally adopted them and reaffirms them yearly. Board has communicated its core beliefs to staff and community.

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3. The Board monitors the District Strategic Plan and ensures that the plan and Superintendent’s Evaluation Instrument are aligned with the core beliefs and commitments.

Not Present

Partly Present Fully Present

Board has not monitored the District Strategic Plan and does not ensure that the plan and Superintendent’s Evaluation Instrument are aligned with the core beliefs and commitments.

Board sometimes monitors the District Strategic Plan and somtimes ensures that the plan and Superintendent’s Evaluation Instrument are aligned with the core beliefs and commitments

Board has ensured that the District Strategic Plan is in place and that the plan and Superintendent’s Evaluation Instrument are aligned with the core beliefs and commitments.

4. The Board annually evaluates the Superintendent based on the goals and performance of the district.

Not Present Partly Present Fully Present

Board does not set annual measurable goals for the superintendent or district.

Board sets annual goals for the superintendent or district, but they are not closely linked; or, the goals are subjective and difficult to measure.

Board sets annual measurable goals for the Superintendent and District and uses these to evaluate the Superintendent.

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5. The Board has a stated clear theory of action* that provides an overarching strategy for achieving its goals

* A theory of action states

how the district will manage curriculum and instruction and hold schools accountable.


Board has no clear theory of action for reform and minimal understanding of current reform strategies underway in district.

Board is somewhat knowledgeable about the district’s reform strategies but lacks an explicit theory of action. There may be an implicit theory of action, but it is incomplete or poorly aligned with district policies.

Board has, and can articulate, a clear theory of action that is reasonably complete and well aligned with other district reform strategies. Board is deeply knowledgeable about district reforms.

6. The Board has adopted a comprehensive and aligned district curriculum and monitors its successful implementation.


Board has not approved a comprehensive, aligned district curriculum. Curricular decisions are left to individual schools or teachers. Board has no formal way to monitor system or school progress. Data reviewed by the Board are not disaggregated.

Board has adopted a district curriculum, but it is not well aligned with state standards and assessments. Board reviews data but disaggregation is limited.

Board has adopted a uniform district curriculum that is aligned with state standards and assessments. Board regularly monitors system and school progress using disaggregated data.

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7. The Board monitors disaggregated student performance data by grade and school.


Board does not monitor disaggregated student performance data by grade and school.

Board does not consistently monitor disaggregated student performance data by grade and school.

Board consistently monitors disaggregated student performance data by grade and school.

8. The Board is active in policy development and ensures that its reform priorities are codified in policy.


Board spends most of its time dealing with operational issues or reacting to problems rather than developing and overseeing policies to help achieve district goals.

Board spends some time on policy development and oversight, but this is not its primary focus.

Board spends most of its time developing and overseeing the implementation of policies designed to achieve district goals.

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9. The Board is diligent about monitoring the implementation of its policies to determine whether or not they are achieving their intended objectives.


Board does not have a formal process for monitoring the implementation of the policies it approves.

Board does not build in sufficient oversight mechanisms into its policies. Or, it relies too much on informal feedback rather than regular, formal reporting on policy implementation.

Board has strong mechanisms in place to monitor the implementation of the policies it approves. Board receives regular reports from the superintendent and staff that allow members to determine whether policies are having desired impact / results.

10. The Board makes decisions based on relevant research and data.


Board often makes decisions or policies without first analyzing data or considering relevant research.

Board sometimes makes decisions or policies without first analyzing data or considering relevant research.

Board, with superintendent, analyzes data and relevant research before making policies or decisions.

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11. Board meetings are efficient and effective and focus primarily on student achievement and other district priorities.


Board meetings are often long, inefficient, chaotic, or disorganized. Board spends most of its time discussing non-academic, non-priority issues.

Board meetings are sometime long and/or not highly efficient. Board spends considerable time discussing academic and other priority issues, but too much time is wasted on secondary matters.

Board meetings are usually efficient and tightly run. Board spends the vast majority of its time discussing academic and priority issues.

12. Board members attend all regularly scheduled Board meetings and workshops to become informed about the items to be considered at those meetings and future meetings.


Most Board members miss meetings and workshops and are less informed to make decisions based on analysis and assessment about agenda items at those meetings or future meetings. Board Board members often try to take actions as individuals and violate confidentiality.

A few Board members miss meetings and workshops and are less informed to make decisions based on analysis and assessment about agenda items at those meetings or future meetings. A few Board members violate confidential information that is privileged under law.

All Board members usually attend scheduled meetings and workshops so their votes are based on analysis and assessment about all agenda items at those meetings or future meetings. All Board members keep confidentiality of information that is privileged under law.

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13. The Board members take no private action that compromises the Board or District and respect the confidentiality of information that is privileged under law.


Board members often take private action that compromises the Board or District and respect the confidentiality of information that is privileged under law.

Board members occasionally take private action that compromises the Board or District and respect the confidentiality of information that is privileged under law.

Board members never take private action that compromises the Board or District and respect the confidentiality of information that is privileged under law.

14. Board members treat each other, the superintendent, staff, and members of the public with respect.


Board members clearly dislike and/or distrust each other, the superintendent, or staff; and this is made public during Board meetings, in media comments, etc.

Some Board members may dislike and/or distrust each other, the superintendent, or staff. Disagreements are sometimes aired publicly.

Board members respect each other, the superintendent, and staff, and relate in an honest and trustworthy manner. Conflicts are handled discreetly.

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15. The Board is generally cohesive, rendering decisions based on available facts and independent judgment and does not surrender that judgment to other individuals or special-interest groups; not all votes are unanimous, but there are no “fixed factions.”


Board is fractured. Most decisions are made on split votes or votes are influenced by special-interest groups.

Board is not deeply divided, but neither is it cohesive. Decisions and policies about student achievement and other priority issues are sometimes approved on split votes and sometimes influenced by special-interest groups.

Board is cohesive and works to build consensus to make decisions. Decisions and policies about student achievement and other priority issues are usually supported by the full Board. Decisions are based on available facts and independent judgment and not surrendered to the judgment of other individuals or special-interest groups.

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16. The Board maintains a close relationship of trust with the superintendent/CEO and strives to facilitate his or her success. The Board clearly defines and communicates its position on all matters thereby enabling the Superintendent to properly carry out the wishes of the Board.


Board members often show a lack of support for the superintendent. Some Board members actively undermine the superintendent. Disagreements or concerns are often voiced publicly rather than discreetly. The Board’s direction to the Superintendent is not clear.

Most Board members work well with the superintendent. But Board members sometimes act in ways that undermine the Superintendent. Sometimes the Board’s direction to the Superintendent is not clear.

Board actively supports the superintendent. Concerns are handled discreetly and constructively. The Board’s direction to the Superintendent is clear.

17. The Board encourages community input from across the district to inform Board deliberations and decisions.


Community input is not considered by the Board when making decisions

Community input is sometimes considered by the Board when making decisions

Community input is considered by the Board when making decisions.

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18. The Board ensures effective communication of its goals, plans, and policies, including the financial status of the District, to the community to build public understanding and support.


Board does not ensure communication of its goals, plans, or policies to the community. Public knowledge of Board actions is limited to meetings and media coverage. When the Board communicates about its actions publicly, it is often doing so in reaction to criticism. No effort is made to communicate the financial status of the District to the public.

Board sometimes ensures communication of its goals, plans, or policies to the community. But much of this communication is reactive rather than proactive, and public understanding of the Board’s work is limited. Some or sporadic effort is made to communicate the financial status of the District to the public.

Board proactively uses its meetings and a variety of other means (area meetings, newsletters, etc.) to ensure communication with the public and build support for its goals, plans, and policies. Board consistently strives to be proactive with communication. The Board communicates the financial status of the District to the public.

19. Board members understand their role is to govern, not manage, and act accordingly.


Most or all Board members frequently cross the line between governance and management and involve themselves extensively in the day-to-day operation of the district.

Board generally respects the line between governance and management, but sometimes crosses over and becomes overly involved in management decisions.

Board consistently respects the line between governance and management and avoids interfering with the superintendent’s management of the district.

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20. Board members interact with community members without attempting to solve problems or otherwise cross the line into management.


Board members frequently try to solve constituent problems themselves or influence management decisions. Procedures for Board to manage constituent complaints are not clearly articulated or agreed upon.

Board members generally avoid trying to solve constituent problems themselves or influence management decisions. Procedures for the Board to manage constituent complaints may be developed, but are not used consistently.

Board has established effective protocols for handling constituent complaints, uses them consistenly, and has and communicated them to the public. Board receives regular reports from administration providing analysis of patterns of constituent complaints. This information is then used to improve system performance.

21. The Board exercises its management oversight responsibilities through audits, workshops, reports, and other methods to assure the integrity and performance of the district’s management systems.


Board does not exercise any management oversight and/or has become, in effect, part of the district’s management.

Board exercises some management oversight from time to time, via questions or requests for information, but these efforts tend to be sporadic, reactive, or superficial.

Board has developed a systematic approach to management oversight that enables the Board to periodically review all major business systems for integrity and performance (using reports, workshops, audits, reviews by external parties, or other methods) without crossing the line into management.

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22. The Board adopts a fiscally responsible budget based on the district’s vision and goals and regularly monitors the fiscal health of the district.


Board has abandoned its fiduciary responsibility. There are no regular budget updates or internal/external audit reviews.

Board and/or community has insufficient information to determine whether the district budget is fiscally responsible. Board exercises some oversight, but these efforts are not sufficient to provide confidence that the Board is adequately monitoring the fiscal health of the district. Board seldom uses internal or external audits to review district finances.

Board adopts a fiscally responsible budget that is closely aligned with the district’s vision and goals. Board regularly monitors the fiscal health of the district and integrity of its finances through internal and external audits and regular budget updates for revenue and expenditures based on budget-to-actual and 3-year projections.

23. The Board strives to provide adequate resources, allocate them equitably and monitor their effectiveness in meeting the needs of all children in the district.


Board does not provide adequate resources, allocate resources equitably or monitor the effectiveness of the resources in meeting the needs of all children.

Board has made some effort to allocate funds more equitably and adequately though inadequacies and inequities still dominate. The Board doesn’t regularly monitor the effectiveness of its resouces in meeting the needs of all children.

Board is actively driving a policy agenda to allocate funds more equitably and provide adequate resources to meet the needs of all students. The Board regularly monitors the effectiveness of its resources.

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24. The Board annually evaluates its own effectiveness.


Board seldom or never evaluates its effectiveness or holds retreats to improve its effectiveness.

Board occasionally reflects on or informally evaluates its effectiveness, but it appears that the Board is not highly motivated to improve itself or its governance.

Board annually reflects on and evaluates its effectiveness and appears motivated to continuously improve itself and its governance.

25. The Board adheres to the Board adopted Board Operating Procedures.


The Board inconsistently follows its own operating procedures.

The Board follows its own operating procedures some of the time.

The Board follows its own operating procedures consistently.

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10B Consideration and

Approval References: Board Policy AIB (Legal) District Goal 1 Department: Deputy Superintendent Recommendation The Administration recommends that the Board approve the School Improvement Plan for the Improvement Required (IR) campus of Willowridge High School. The Administration further recommends that the board authorize the superintendent or his designee to amend the plan as necessary during the implementation. Summary State and federal accountability systems require that schools and districts in improvement status develop 2-year improvement plans, which are designed to address priority needs and to close achievement gaps. Willowridge High School has established a campus leadership team as required to collect and analyze data to determine the factors contributing to the performance rating and to develop this plan. This team will also monitor the implementation of the plan and make adjustments as needed. The plan requires board approval and submission to the Texas Education Agency. A public hearing on these plans occurred on December 8, 2014 and the plan was posted on the FBISD website for public review. Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Christie Whitbeck Deputy Superintendent

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10C Consideration and

Approval References: Board Policy EHDE (Local) District Goal 1 Department: Deputy Superintendent Recommendation Consideration and possible approval of revisions to EHDE (Local). Summary During the past year district leaders have fielded several concerns related to distance learning or online learning courses. The revisions represent a collaborative effort to maintain consistency across campuses. Key components to the revision include:

1. The Curriculum and Instruction department will maintain a list of approved vendors. Only those vendors providing services will be accepted for credit.

2. Students in grades 9-12 shall be eligible to take district approved distance learning courses to earn credit toward graduation.

3. Students continue to submit an application to gain approval to enroll in the course prior to beginning.

4. Students may take courses for original credit through E-learning or distance learning. A maximum of two credits may be earned from distance learning courses that are not provided at a student’s FBISD campus.

5. A student may be enrolled in only one distance learning course at a time unless there are extenuating circumstances approved by the principal or designee.

6. Final examinations or assessments will be proctored at a FBISD campus by an FBISD employee.

7. The student and/or his parents will be responsible for all fees, materials, textbooks, etc. for the distance learning class.

8. All semester or full year courses taken by correspondence or online learning must be completed by the end of the first semester of a student’s senior year. If a course that is required for graduation has not been completed by the first day upon return from winter break, the student will automatically be enrolled in the course on campus for the second semester.

Administration requests approval of EHDE (Local) reflecting revisions highlighted in the revised recommendation. Recommended by: Charles E. Dupre Superintendent of Schools

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Submitted by: Christie Whitbeck Deputy Superintendent

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Fort Bend ISD 079907 ALTERNATIVE METHODS FOR EARNING CREDIT EHDE DISTANCE LEARNING (LOCAL)

DATE ISSUED: 5/16/2011 12/3/14 1 of 3 LDU 2011.02 EHDE(LOCAL)-X

The Superintendent or designee shall establish procedures for stu-

dents to enroll in courses provided by the Texas Virtual School

Network (TxVSN).

Enrollment in courses through the TxVSN shall not be subject to

limitations the District may impose for other distance learning

courses.

The Superintendent or designee shall establish procedures gov-

erning the use of other distance learning courses, including corre-

spondence courses, as a means of earning credit in a subject or

course. In order to receive credit, a student shall obtain approval

from the principal or designee prior to enrollment in the course.

“Distance learning” is defined by the District as coursework offered

from off-campus through distance learning or on-line learning tech-

nologies, such as satellite, Internet, two-way video conferencing, or

instructional television. The term shall not apply to in-District

coursework such as Region 4 Interactive TV (ITV) or in-District

electronic courses.

The Superintendent or designee shall establish and publish infor-

mation governing the use of distance learning courses.

The curriculum and instructional technology departments shall

maintain the list of District-approved distance learning courses.

The list shall be subject to review annually to ensure that the

courses remain in accordance with District policy. Those courses

that no longer adhere to District policy shall be removed. Those

courses that have changed significantly from their originally ac-

cepted format shall also be subject to removal.

A student may request that a course be approved and added to the

curriculum department’s list of approved courses. Request for in-

dividual course approvals must be submitted in writing to the Dis-

trict’s curriculum department on the appropriate District form [see

EHDE-E-1] and must include all documentation of course content.

The curriculum department shall review requests for course ap-

proval two times each school year. Requests must be submitted

between August 15 and September 15 for the spring semester or

between January 15 and February 15 for the fall semester.

The curriculum department shall provide written notification to the

student as to approval or nonapproval of courses within six weeks

of submission of all documents.

Students in grades 89–12 shall be eligible to take District-approved

distance learning courses and earn credit toward graduation.

TEXAS VIRTUAL

SCHOOL NETWORK

OTHER DISTANCE

LEARNING

DISTANCE LEARNING

COURSE APPROVAL

ELIGIBILITY

27


DATE ISSUED: 5/16/2011 12/3/14 2 of 3 LDU 2011.02 EHDE(LOCAL)-X

Prior to enrollment in a District-approved distance learning course,

a student shall submit an application to the principal or designee

for approval to enroll in the course. Applications must be submitted

and approved on the appropriate District form [EHDE-E-1].

If approval is not granted prior to enrollment, the student shall not

be awarded credit.

No distance learning course shall receive credit higher than ad-

vanced Exception to this rule is students who take preAP and AP

courses that are offered in the district but not offered at their cam-

pus. level unless the course is only offered at a higher level in the

District.

Students shall receive the grade assigned by the instructional insti-

tution. If the instructional institution assigns grades of “pass/fail”

only, a student shall receive a grade of 78 for “pass” and 60 for

“fail.”

A student may earn a maximum of eighttwo high school state-

required credits through distance learning and/or correspondence

course-work for original credit. This limitation does not apply to dis-

tance learning courses offered on campus. Seniors may earn addi-

tional credits for credit recovery if approved by the Principal and/or

designee. Students may not take the on-line course that requires

an end of course (EOC) exam (English I, English II, Algebra I, U.S.

History, Biology).

A maximum of two state-required credits in any core content areas

shall be allowedPreAP or .

A student may be enrolled in only twoone distance learning and/or

correspondence courses simultaneously at a time unless there are

extenuating circumstances approved by the campus Principal

and/or designee.

Scholarships shall not be available for distance learning course-

work. The student shall assume responsibility for all fees and/or

access to equipment. The Superintendent or designee may waive

limitations on an individual basis for extenuating circumstances.

A student may request a maximum of two periods off campus to

take college courses during regular school hours.

Final culminating assessment (final exam) for correspond-

ence/distance learning courses may shall be required to be taken

on District premises in the presence of a District administrator or

designee.

APPLICATION

LEVEL

GRADING

LIMITATIONS

28


DATE ISSUED: 5/16/2011 12/3/14 ADOPTED: 3 of 3 LDU 2011.02 EHDE(LOCAL)-X

All supplies, materials, textbooks, fees, and transportation for dis-

tance learning courses shall be the responsibility of the student

and his or her parent.

The District may offer electronic courses through a designated

campus or through a full-time program serving students throughout

the District. The same course approval process shall be followed.

The District may not require a student to enroll in an electronic

course.

All correspondence or online learning courses must be completed

by the end of the fall semester of the senior year. If a course re-

quired for graduation has not been completed by the first day upon

return from winter break, the student shall automatically be en-

rolled in the course on campus.

IN-DISTRICT

ELECTRONIC

COURSES

29

For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10D Consideration and

Approval References: Board Policy CV (Legal) District Goal 5 Department: Operations Recommendation Consideration and possible approval of a Professional Services Agreement with Wylie Commissioning for commissioning services related to Elementary School 47, and authorization for the Superintendent to execute the agreement. Summary Building commissioning is a prerequisite for LEED (Leadership in Energy and Environmental Design) Certification, and it is a good practice for building owners to follow to ensure they get what they pay for and to understand how to maintain their building systems. Wylie Commissioning will provide fundamental & enhanced commissioning services, per LEED 2009 for New Construction requirements, for Elementary School 47. Wylie’s fundamental commissioning proposal includes an assessment of the owner’s project requirements (OPR) and the designer’s basis of design (BOD) to gain an understanding of the project, preparation of the written commissioning requirements and the commissioning plan for incorporation into the construction documents, inspection of system installation, and functional performance testing of system components. Their enhanced commissioning proposal includes commissioning design reviews, a review of contractor submittals for the systems being commissioned, a review of the owner’s manuals for systems being commissioned, and a 10 month review of the systems being commissioned. The estimated cost of these services is as follows:

Fundamental Services $50,750 Enhanced Commissioning $16,250 Reimbursables $1,950 Total $68,950

Wylie Commissioning was selected from a pool of service providers who responded to RFQ 12-023ML, Building Commissioning Services, in November 2011.

30

Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Max Cleaver Chief Operations Officer Thomas Cooper Director of Design and Construction

31

For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10E Consideration and

Approval References: Board Policy CV (Legal) District Goal 5 Department: Operations Recommendation Consideration and possible approval of a drainage easement with Sienna Municipal Utility (MUD) District No. 4 at Ridge Point High School, and authorization for the Superintendent to execute the easement. Summary A 0.611 acre drainage easement is requested on the south side of the Ridge Point High School site due to residential development in the area. Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Max Cleaver Chief Operations Officer

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DRAINAGE EASEMENT (0.611 Acre)

NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER’S LICENSE NUMBER.

THE STATE OF TEXAS § § KNOW ALL BY THESE PRESENTS:

COUNTY OF FORT BEND §

THAT FORT BEND INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas (“Grantor”), for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, has GRANTED, SOLD, AND CONVEYED and, by these presents, does GRANT, SELL, AND CONVEY unto SIENNA PLANTATION MUNICIPAL UTILITY DISTRICT NO. 4, a political subdivision of the State of Texas, its successors and assigns (“Grantee”), a permanent and perpetual non-exclusive easement and right-of-way (the “Easement”) for the laying, construction, installation, maintenance, repair, relocation, replacement, removal, modification and operation of drainage facilities and all related connections and appurtenances (collectively, the “Facilities”) across, along, under, over, upon and through that certain tract of land located in Fort Bend County, Texas, containing 0.611, as more particularly described in and shown on Exhibit A attached hereto and incorporated herein for all purposes (the “Easement Tract”).

Grantee may lay, construct, install, maintain, repair, relocate, replace, remove, modify and operate the Facilities across, along, under, over, upon and through the Easement Tract, and may enter upon the Easement Tract to engage in all activities as may be necessary, requisite, convenient, or appropriate in connection therewith. Grantee’s rights shall include, without limitation, the right to clear and remove trees, undergrowth, shrubbery, and other improvements from within the Easement Tract and the right to bring and operate such equipment on the Easement Tract as may be necessary, requisite, convenient, or appropriate to effectuate the purposes for which the Easement is granted. Subject to the rights granted to Grantee herein, Grantee will, at all times after doing any work in connection with the Easement, restore the surface of the Easement Tract as nearly as reasonably practicable to substantially the condition prior to the undertaking of such work; provided, however, Grantee shall not be obligated to replace or restore any trees, growth, shrubbery, plants, or other vegetation, or other

33

-2- 513958.doc Rev 060513

improvements or obstructions removed from within the Easement Tract in connection with the construction, installation, repair, maintenance, relocation, replacement, removal, upgrade, change in the size of, operation, placement, inspection, protection, or alteration of the Facilities. Grantee shall remove, at Grantee’s expense, any dirt, earth, or other material excavated from the Easement Tract in connection with Grantee’s construction, operation, or maintenance of the Facilities that is not used in connection with Grantee’s activities hereunder. Grantee shall not be obligated to maintain the surface of the Easement Tract, by mowing or otherwise (except for the surface restoration requirement set forth above in connection with its Facilities work in the Easement Tract), such regular maintenance of said surface being the responsibility of Grantor at its cost and expense.

Subject to the limitations set forth herein, Grantor expressly reserves the right to the use and enjoyment of the surface of the Easement Tract for any and all purposes, provided, however, that such use and enjoyment of the surface of the Easement Tract shall not interfere with or restrict the full and complete use and enjoyment of the Easement for the purposes set forth herein. Notwithstanding anything in this instrument to the contrary, Grantor shall not, without the prior written consent of Grantee, (i) construct or place, or allow to be constructed or placed, any fences, houses, buildings, structures, pavement, or other above-ground improvements, whether temporary or permanent, or plant or locate, or allow to be planted or located, any trees, growth, shrubbery, plants, or other vegetation on the Easement Tract; (ii) install or permit the installation of pipelines or other underground facilities within the Easement Tract; (iii) dedicate other easements within the Easement Tract; or (iv) change the grade over the Facilities constructed under the Easement Tract. If Grantor constructs, places, installs, or permits any construction, placement, or installation that impairs, obstructs, restricts, or interferes with Grantee’s full and complete use and enjoyment of the Easement for the purposes set forth herein, Grantee shall have the right to prevent or remove such impairments, obstructions, restrictions, or interference at Grantor’s sole cost and expense.

Grantor reserves all oil, gas, and other minerals in, on, or under the Easement Tract, but waives all right to use the surface of the Easement Tract for, and all rights of ingress and egress for, the purpose of exploring, developing, mining, or drilling for the same; provided, however, that nothing herein shall prohibit or in any manner restrict the right of Grantor to extract oil, gas, or other minerals from and under the Easement Tract by directional drilling or other means that does not interfere with or disturb the surface of the Easement Tract or the use of the Easement Tract for the purposes set forth herein.

This conveyance is further made subject to any and all restrictions, covenants, easements, rights-of-way, encumbrances, and mineral or royalty reservations or interests affecting the Easement Tract and appearing of record in the Official Public Records of Fort Bend County, Texas, to the extent the same are in effect and validly

34

-3- 513958.doc Rev 060513

enforceable against the Easement Tract (the “Permitted Encumbrances”); provided, however, to the extent that Grantor has the ability to enforce any of the Permitted Encumbrances, Grantor will not do so in a manner that would unreasonably prejudice or interfere with the exercise of the rights in the Easement and use of the Easement Tract for the purposes set forth herein.

TO HAVE AND TO HOLD the Easement, together with, all and singular, the rights and appurtenances thereto in any wise belonging, including all necessary rights to ingress, egress, and regress, unto Grantee, its successors and assigns, forever. Grantor does hereby bind itself and its successors and assigns to WARRANT AND FOREVER DEFEND, all and singular, the Easement and right-of-way and other rights described herein unto Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but not otherwise, subject only to the Permitted Encumbrances.

Except for the express written terms and provisions set forth in this instrument, Grantor acknowledges and agrees that neither Grantee, nor any of its agents or representatives, has made any representations, agreements, inducements, or statements to Grantor to induce Grantor into granting the Easement or executing this instrument. This instrument constitutes the entire agreement between Grantor and Grantee, and supersedes any and all prior agreements between the parties, if any, written or oral, with respect to the subject matter hereof.

The covenants and agreements contained herein shall run with the land and shall inure to the benefit of and shall be binding upon Grantor and Grantee and their respective successors and assigns.

The prevailing party in any suit, action, or other proceeding instituted in connection with any controversy arising out of this instrument or the Easement shall be entitled to recover its reasonable attorneys’ fees from the other party.

Each of Grantor and the individual executing this instrument on behalf of Grantor represents and warrants to Grantee that such individual has full capacity and authority to execute this instrument on behalf of Grantor and that Grantor has the right and authority to grant the Easement and deliver this instrument to Grantee.

Neither party’s failure to insist on strict performance of any part of this instrument shall be construed as a waiver of the performance in any other instance.

This instrument and the provisions contained herein shall be interpreted and construed in accordance with the laws of the State of Texas, without regard to conflict of laws principles, and venue for any suit, action, or proceeding instituted in connection with any controversy arising out of this instrument or the Easement shall be the state courts situated in Fort Bend County, Texas.

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-4- 513958.doc Rev 060513

This instrument may be executed in multiple counterparts, each of which shall be deemed an original, and all of which, taken together, shall constitute one instrument.

Grantee’s address is c/o Allen Boone Humphries Robinson LLP, 3200 Southwest Freeway, Suite 2600, Houston, TX 77027.

[Signature pages follow this page.]

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-5- 513958.doc Rev 060513

EXECUTED this _____ day of _______________, 2014.

GRANTOR:

FORT BEND INDEPENDENT SCHOOL DISTRICT By: ______________________________

Name: ______________________________ Title: ______________________________

ATTEST: By: __________________________ Name: __________________________ Title: __________________________ THE STATE OF TEXAS § § COUNTY OF ___________________ § This instrument was acknowledged before me on the ____ day of ________________, 2014, by ______________________________, the __________________, and by ______________________________, the __________________, of the Board of Trustees of FORT BEND INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas, on behalf of said political subdivision. ____________________________________ (NOTARY SEAL) Notary Public, State of Texas

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-6- 513958.doc Rev 060513

Executed by Grantee on the date set forth in the acknowledgment below, but AGREED to, ACCEPTED and EFFECTIVE as of the date executed by Grantor.

GRANTEE: SIENNA PLANTATION MUNICIPAL UTILITY DISTRICT NO. 4

By: ______________________________ Name: ______________________________

Title: ______________________________ ATTEST: By: __________________________ Name: __________________________ Title: __________________________ THE STATE OF TEXAS § § COUNTY OF ___________________ § This instrument was acknowledged before me on the ____ day of ________________, 2014, by ______________________________, the __________________, and by ______________________________, the __________________, of the Board of Directors of SIENNA PLANTATION MUNICIPAL UTILITY DISTRICT NO. 4, a political subdivision of the State of Texas, on behalf of said political subdivision. ____________________________________ (NOTARY SEAL) Notary Public, State of Texas Attachment: Exhibit A – Description and Sketch of the Easement Tract After recording, please return to: Jeanette Harris Allen Boone Humphries Robinson LLP 3200 Southwest Freeway, Suite 2600 Houston, Texas 77027

38

39

lmedina

Typewritten Text

A

40

lmedina

Typewritten Text

A

For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10F Consideration and

Approval References: Board Policy DFE (Local) District Goal 5 Department: Human Resources Recommendation Consideration and possible approval of resolution of the Board delegating authority to the Deputy Superintendent and Chief Human Resources Officer to accept a contract employee’s resignation during the contract term.

Summary Texas Education Code 21.105(b), .160(b), and .210(b) provide that an educator may resign effective before the end of the school year, with the consent of the Board or the Board’s designee. Currently, as provided in district policy DFE (Local), the Superintendent is the only Board authorized designee to accept such resignations. The Education Code allows the Board to delegate such authority to one or more individuals, but this delegation requires Board action.

In an effort to ensure there is an authorized designee available to accept such resignations in the Superintendent’s absence, the Administration recommends the Board also delegate to the Deputy Superintendent and the Chief Officer of Human Resources authority to accept a contract employee’s resignation when the resignation is effective before the end of the school year.

Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Kermit Spears Chief Human Resources Officer

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RESOLUTION OF THE FORT BEND INDEPENDENT SCHOOL DISTRICT BOARD

DELEGATING AUTHORITY TO ACCEPT A CONTRACT EMPLOYEE’S RESIGNATION

WHEREAS, Education Code 21.105(b), .160(b), and .210(b) provide that an educator may resign effective before the end of the school year, with the consent of the Board or the Board’s designee; and

WHEREAS, in addition to the delegation of authority to the Superintendent in DFE(LOCAL), the Board seeks to also delegate authority to the Deputy Superintendent and the Chief Officer of Human Resources to accept a contract employee’s resignation when the resignation is effective before the end of the school year;

NOW, THEREFORE, be it resolved that:

In addition to the delegation of authority to the Superintendent in DFE(LOCAL), the Board of Fort Bend Independent School District also delegates to the Deputy Superintendent and the Chief Officer of Human Resources authority to accept a contract employee’s resignation when the resignation is effective before the end of the school year.

The authority granted by this resolution is effective until the Board revokes such authority by further action.

ADOPTED THIS ______ DAY OF DECEMBER 2014.

FORT BEND INDEPENDENT SCHOOL

DISTRICT

By:

President, Board of Trustees

Attest: Secretary, Board of Trustees

46

For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10G Consideration and

Approval References: Board Policy FFB (LEGAL) District Goal 1 Department: Chief Academic Officer Recommendation Consideration and possible approval of the agreement between The Fort Bend Regional Council on Substance Abuse, Inc. (FBRC) and Fort Bend Independent School District to provide FBISD students with the services of a Prevention Specialist, who will conduct evidence-based substance use prevention activities as requested by the campus. Summary FBRC is a non-profit agency funded by the Department of State Health Services and the United Way to provide prevention, education and treatment services to anyone seeking assistance in Fort Bend County and the surrounding area. FBRC’s primary population focus is the youth of Fort Bend County. FBRC offers prevention programs on school campuses. Recently, FBRC enhanced community summer leadership initiatives for school aged children. FBRC and FBISD are the founding partners in this community’s Fort Bend Community Prevention Coalition. The mission of this coalition is to prevent and reduce youth substance abuse by building healthy school and community environments. All services provided by FBRC to FBISD are at no cost to the district or any participating student. Services are contingent upon FBRC’s available funding. Botvin’s Life Skills Training Program, a nationally recognized substance abuse and violence prevention curriculum proven to reduce risk factors and increase protective factors among youth. It is endorsed by the Center for Substance Abuse Prevention as effective in the prevention of alcohol, tobacco and other drug use. This program is universal in nature and may be provided to all youth. The structure of this prevention series is eight 45-minute sessions conducted either on either weekly or bi-weekly basis. FBRC Prevention Specialists will meet with elementary and/or middle school students until the series concludes. The Curriculum Based Support Group Program (CBSG), also known as “Youth Connection,” is a nationally recognized program designed to increase resiliency and reduce risk factors among children and youth ages 4-17 who are identified as being at elevated risk for substance use, or delinquency and violence (e.g., they are living in adverse family situations, displaying observable gaps in coping and social skills, or displaying early indicators of antisocial attitudes and behaviors). Based on cognitive-behavioral and competence-enhancement models of prevention, the CBSG Program teaches essential life skills and offers emotional support to help

47

children and youth cope with difficult family situations; resist peer pressure; set and achieve goals; refuse alcohol, tobacco, and other drugs; and reduce antisocial attitudes and rebellious behavior. Delivered in 10, 45 minute group sessions, the curriculum addresses topics such as self-concept, feelings, goal setting, healthy choices, friends, peer pressure, life challenges, family problems and making a includes making a commitment to stay drug free. Through the use of curriculum based support groups students elevate self-esteem, learn resistance skills, stress management, conflict resolution and communication skills. Since 1991 the community partnership between FBISD and FBRC has reached thousands of students and families. Evaluations indicate that participants show improved grades, attendance, family relationships and pride in their ability to refuse drugs and alcohol. Through this agreement, FBRC Prevention Specialists will provide The Curriculum Based Support Group Education Series- Youth Connection to students at selected campuses for ten sessions, once each week or tailored to the individual school’s schedule. FBRC’s goal is to assist the FBISD staff in reducing the incidence of alcohol and drug use within the district through the use of Botvin’s Life Skills Training Program and CBSG-Youth Connection. Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Phyllis Hill Chief Academic Officer Steven Shiels Director of College & Career Readiness Terry L. Sheneman District Coordinator of College and Career Readiness/Safe and Drug Free Schools

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10H Consideration and

Approval References: Board Policy CV (Legal) District Goal 6 Department: Operations Recommendation Administration recommends that the Board of Trustees ratify the renewal of the District’s Inter-local Participation Agreement with TASB/MARSH for stop-loss coverage as it relates to excess worker’s compensation insurance. Administration learned of the December 1, 2014 renewal the week before Thanksgiving. Our coverage would have lapsed December 1 if we had not committed to renewing the agreement with TASB. Summary Excess workers compensation insurance pays for workers compensation claims that exceed a $350,000 Self-Insured Retention (SIR), which is the district’s “per claim” deductible. Fort Bend ISD is self-insured for Workers Compensation up to the point of the SIR. Based on a peer review conducted by our Risk Management consultant, McGriff, the renewal premium rate offered (.0525 per $100 of payroll) is reasonable for this SIR level. The District’s premium for 2015 will increase by 16.1 percent although the district’s payroll for 2015 will only increase by 7.5 percent. TASB/MARSH has cited “medical inflation” and “adverse claims experience” as the reasons for this disproportionate premium rate increase. Staff will work with McGriff and our new Risk Manager to address the recent claims experience. We are recommending staying with the $350,000 SIR. The premiums saved by increasing the SIR can be wiped out with one extenuating circumstance. The 2013-14 expenditures were $184,586. The amount of $214,402 for this policy is included in the Worker’s Compensation Internal Fund budget for 2014-15. This is an annual contract with renewal options available. This coverage was last approved by the district Board of Trustees in 2010. We will bid this coverage again in September 2015. Recommended by: Charles E. Dupre Superintendent of Schools

49

Submitted by: Steve Bassett Chief Financial Officer

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10I Consideration and

Approval References: Board Policy CDC (Legal) District Goal 5 Department: Finance Recommendation Consideration and possible approval and acknowledgement of cash and non-cash donations. Summary Per Board Policy, the Board of Trustees will approve all district donations valued at $10,000 or more. Cash Donations to District in Excess of $10,000 for Acceptance by the Board of Trustees D15-008 – Settlers Way Elementary PTA donated $10,600 to Settlers Way Elementary to assist with costs associated with science programs, field trip transportation and technology needs. Non-Cash Donations in Excess of $10,000 for Acceptance by the Board of Trustees NONE Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Steven Bassett Chief Financial Officer Dina Edgar Executive Director of Business and Finance Sean Bogle District Budget Manager

51

For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10J Consideration and

Approval References: Board Policy CH (Legal) District Goal 5 Department: Finance Recommendation Consideration and possible approval of purchases in excess of $50,000 and authorization for the Superintendent or his designee to execute a contract and to exercise the option to execute subsequent contract renewals, according to the terms and conditions for the attached procurement documents. Summary According to Policy CH (Local), purchases that cost or aggregate to a cost of $50,000 or greater shall require Board approval. Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Steven Bassett Chief Financial Officer Rick Coulter Interim Director of Materials Management

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Solicitation No.: Sole Source Description: Education Resource Group:

The Administration recommends the purchase of a program evaluation model and professional services from Education Resource Group (ERG) via a Sole Source procurement method. ERG will provide the ERGAnalytics Program Evaluation Model (PEM) that is designed to assist in two areas: • Evaluation of the quality of personnel, particularly teachers • Evaluation of the effectiveness of internal programs. We currently use the ERG District Analyst to assist with benchmarking analysis of expenses and staffing. As we develop plans to support district priorities, we are confident that the PEM will be a useful tool as we strive to use multiple measures of success to evaluate district, campus, and staff performance. ERGAnalytics has the capability to tie program costs to academic outcomes based on state assessments. Examples include measuring the effectiveness of professional development programs, and specialized programs that are implemented in a limited number of campuses or for a subpopulation within the district. Using ERGAnalytics Program Evaluation Model (PEM) also identifies teacher performance to provide feedback for the hiring process in order to improve the effectiveness of the selection process. PEM can address question such as:

• What is the average performance of newly hired teachers? Same teachers after 5 years? After 10 years? What is the range of performance with the same group of teachers?

• From which sources do we hire our most successful teachers?

• How do our elementary school hires compare to those in middle and high schools? Same analysis by subject.

• Are some teachers effective in their first two years? • Which campuses are more successful than others in

making teachers more effective? • Do incentives increase teacher effectiveness? • Which of our professional development programs is most

effective in improving teacher performance? This tool will be part of our plan to achieve multiple district goals and evaluation metrics including:

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Goal 1: FBISD will provide an educational system that will enable all students to reach their full potential.

• Metric: Develop a district scorecard and data dashboards that will be used by campus leaders, district leaders and Board of Trustees to measure, monitor and sustain student growth in each student group.

• Metric: Develop a definition of “effective teaching and learning” on which professional development and staff appraisal systems will be based in future years.

• Metric: Develop analytics that will be used to support decision-making for improved student outcomes.

Goal 2: FBISD will recruit, develop and retain effective teachers. Metric: Develop an HR plan that incorporates best practices for the development of talent and effective on boarding of new hires. Goal 5: FBISD will be a collaborative, efficient and effective learning community.

• Metric: Develop a district scorecard and data dashboards that will be used by campus leaders, district leaders and Board of Trustees to measure, monitor and sustain the effectiveness and efficiency of district operations.

• Metric: Develop and implement a program evaluation program designed to ensure appropriate return of investment on the district’s investments in academic programs.

Expenditures for 2013-14 were $42,000 for the District/Campus Analysis module. The approximate expenditures for 2014-15 are $127,000. The amount for this service is included in the budget for 2014-15. The additional amount is for the Classroom Analysis module for $50,000 and $35,000 for one time programming. Ongoing expenses will be $92,000 per year.

Requested By: Steven Bassett, Chief Financial Officer Vendor: Education Resource Group Budget Sources: General Fund Amount: $127,000 for FY 2014/15 subsequent renewals may change

Other Supporting Information Sole Source: Yes Number of vendors contacted by Purchasing: 0 Number of vendors contacted by FBISD Notification System: N/A Number of vendors downloaded the solicitation: N/A Number of responses received: N/A Number of “no bid” responses received: N/A Length of commitment: Annual contract with four (4)

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renewal options Last solicitation date: N/A Supporting documents: None Disclosure under Board Policy CH, CV, or DBD (Local): None

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Solicitation No.: HGAC #RA05-12 Description: Police Public Safety Radio System:

The Federal Communications Commission (FCC) began a process to free up the airways called “narrow banding,” which is intended to allow greater access to bandwidth for information-age projects. These narrow band frequencies can only be accessed through digital radio equipment. The majority of FBISD radios still operate on “T” band frequency, which does not require the use of digital radios. Therefore, the FCC has mandated that all public safety radio systems must migrate from an analog format to a digital format by the end of 2016. Fort Bend ISD Police operate on an analog format with the Harris County Regional Radio System. Harris County has completed the installation of a digital radio system, as have the majority of large first responder agencies in Fort Bend County, and they have the option to switch to the digital format prior to the 2016 deadline. Fort Bend ISD Police must upgrade our radio system to a digital system in order to be compatible with the Harris County system that the District operates from, which allows FBISD officers to communicate with other local police departments. The upgrade was included in the Safety and Security Master Plan and includes replacing nine year-old dispatch consoles, currently operating from a Windows platform that is no longer supported. In addition, the current dispatch consoles do not have digital capability. Handheld radios and police car radios will be replaced with digitally capable radios. Upon completion of the upgrade, Fort Bend ISD Police will be able to immediately communicate with surrounding police agencies at the time Harris County Regional Radio System activates the digital system. Expenditures during the 2013-14 school year were $33,003. The 2014-15 expenditures will be $595,636. The amount for this service is included the Safety and Security Master Plan and will be funded using unspent capital funds from the 2003 and 2007 bond programs. The following equipment will be purchased:

• 65 portable radios • 42 dash mounted radios • 5 remote mount radios • Software, cables, and other related equipment

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Total cost of equipment is $459,349, and the total service cost related to implementation is $52,028. The recommendation amount includes 5 years of warranty service. This gives us complete 24/7 coverage from Motorola. Total warranty cost is $50,861. This procurement quote was vetted through Houston Galveston Area Council (HGAC) cooperative purchasing agency of which Fort Bend ISD is enjoined within an interlocal agreement. This process allows for greater transparency while allowing the Purchasing Department the ability to seek the best value for the District in an expeditious manner.

Requested By: David Rider, Chief of Police Vendor: Motorola Solutions Inc. Budget Sources: Capital Projects Fund (2003 and 2007 Bond) Amount: $562,238

Other Supporting Information Sole Source: No Number of vendors contacted by Purchasing: n/a Number of vendors contacted by FBISD Notification System:

n/a

Number of vendors downloaded the solicitation: n/a Number of responses received: n/a Number of “no bid” responses received: n/a Length of commitment: Annual contract with 4 annual

renewal options per vendor’s contract with HGAC.

Last solicitation date: n/a Supporting documents: n/a Disclosure under Board Policy CH, CV, or DBD (Local): none

57

For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: Consent 10K Consideration and

Approval Reference: Board Policy BE (Local) Department: Office of the Superintendent Recommendation Consideration and possible approval of minutes of the following Fort Bend ISD Board of Trustee meetings:

• November 10, 2014 Called Meeting • November 17, 2014 Regular Board Meeting

Summary Board Policy BE (Local) states, “Board action shall be carefully recorded by the Secretary or clerk; when approved, these minutes shall serve as the legal record of official Board actions. The written minutes of all meetings shall be approved by vote of the Board and signed by the President and the Secretary of the Board.” Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Jayne Keyser Recording Secretary

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For: Fort Bend ISD Board of Trustees Date: December 15, 2014 Action: 11A Consideration and Approval References: Board Policy CH (Legal) District Goal 5 Department: Finance Recommendation Consideration and possible approval of the purchase of color guard items (including, but not limited to, flags, banners, uniforms, and mats) from approved purchasing cooperatives during the months of December 2014 and January 2015, pending the completion of an internal FBISD bid project. Summary According to Policy CH (Local), purchases that cost or aggregate to a cost of $50,000 or greater shall require Board approval. Recommended by: Charles E. Dupre Superintendent of Schools Submitted by: Steven Bassett Chief Financial Officer Robert Fazakerly Director of Materials Management

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Solicitation No.: Cooperative Contracts Description: Color Guard Supplies:

The Purchasing & Materials Management Department recommends and seeks approval for the purchase of color guard items (including, but not limited to, flags, banners, uniforms, and mats) from approved purchasing cooperatives during the months of December 2014 and January 2015, pending the completion of an internal FBISD bid project which will be presented to the Board for consideration at the January 26, 2015 regular monthly meeting. Color guard activities at District high schools have received greater participation in the 2014-15 school year. Competitions will occur in the winter months of 2014-15 and campus based organizations are in the process of procuring equipment for the upcoming competition season. Due to the increased participation, the expense for color guard items has reached $50,000 during the fiscal year. At this time, the commodity requires formal bidding and Board approval. The procurement process is underway; however, the procurement process was not complete in time for the December 15, 2014 Board meeting and it is necessary to seek Board approval to purchase needed items from approved purchasing cooperatives until vendors are approved by the Board. The amount of this request is $30,000. The January 26, 2015 Board agenda item will include an additional request to provide for the remainder of the school year. These expenses are included in the budget for 2014-15.

Requested By: Robert Fazakerly, Director, Purchasing & Materials Management Vendor: Cooperative Vendors Budget Sources: General Fund Amount: $30,000

Other Supporting Information Sole Source: No Number of vendors contacted by Purchasing: N/A Number of vendors contacted by FBISD Notification System:

N/A

Number of vendors downloaded the solicitation: N/A Number of responses received: N/A Number of “no bid” responses received: N/A Length of commitment: 2 months (Dec. & Jan.) Last solicitation date: N/A Supporting documents: N/A Disclosure under Board Policy CH, CV, or DBD (Local): none

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For: Fort Bend ISD Date: December 15, 2014 Action: Information and Discussion Summary It is the Board’s practice to discuss future meeting dates and agenda items at each Regular Business meeting of the Board of Trustees. As of the date this agenda was prepared, the following meetings are planned, along with the tentative agenda items listed (in addition to routine agenda items). January 2015 Workshop and Meeting

• Information Items Texas Academic Performance Report

• Consideration and Possible Action District-wide Feeder Patterns and Boundary Changes, including updated

PASA Enrollment Projections Security Firewall Wireless Upgrade Computer Refresh for Teachers Land Purchase for Future School Site

January 21, 2015 Called Meeting • Level III Complaint Hearing

January 22, 2015 Workshop • Superintendent Formative Evaluation

February 2015 Workshop and Meeting

• Information Items Legislative Update and 2015-16 Staffing Review Instructional Technology Plan Update 2015-16 Budget Briefing Internal Audit Report: Design and Construction; Purchasing and

Procurement 2014 Bond Program Update

• Consideration and Possible Action 2015-16 Staffing 2014 Bond Program Manager

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Bus GPS and Installation March 2015 Workshop and Meeting

• Information Items Legislative Update and Compensation Discussion

• Consideration and Possible Action 2014 Bond Program Professional Services, including Architectural and

Engineering Firms Proposed recommendations for contract renewals and non-

renewals/terminations Budget Calendar (Public Meeting for Budget Adoption and Approval of Tax

Rate) April 2015 Workshop and Meeting

• Information Items Legislative Update and Non-Staff Budget Enhancements

• Consideration and Possible Action Proposed Compensation Guaranteed Maximum Price for ES 47

May 2015 Workshop and Meeting

• Information Items Legislative Update Proposed Budget Review

• Consideration and Possible Action Proposed Tax Rate

June 2015 Workshop and Meeting

• Information Items Legislative Update Budget Update Public Hearing for Proposed Budget and Proposed Tax Rate

• Consideration and Possible Action Budget Adoption

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Upcoming Board Workshops Topics – Dates to be determined Internal Auditor Appointment TEA Audit Update (PBMAS) Management Oversight Reports: Human Resources Operations: Student Transportation

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notice of regular business meeting the board of trustees ......dec 15, 2014 · notice of regular...

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