reclassification training 2016 rev 20161130 · reclassification request packet 2016 - 2017 window...
TRANSCRIPT
1. Review your current Job Specifications
2. Define what duties you’re doing that are not in your job classification
3. The duties listed in #2 should be performed at least 60% of your work day.
4. You may use typical tasks performed by surrounding counties such as San Mateo, SF, Contra Costa, and Alameda.
5. Create 2 binders with the following:• Letters of recommendations • Examples of duties outside your specs• Job Specs from other counties
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by Glorianne
2016 ‐ 2017 Reclassification Window Timeline ‐ UnionDate Task
11/28/2016Reclassification Window Opens ‐ Employees may request Reclassification Packets and submit packets to their supervisor
12/30/2016 Final day to submit Reclassification Packets to supervisor
12/31/2016 ‐ 1/20/2017 Supervisors and Department Heads complete appropriate section and forward completed packet to Service Centers
1/24/2017 Reclassification Packets to be received by ESA Human Resources by 5:00 PM
3/29/2017 Denial letters sent
3/29/2017 ‐ 4/14/2017 Employees may submit request for an appeal hearing in writing to Human Resources
9/1/2017 September 2017 Tentative for Appeal Hearings
• The county will have twelve (12) months from the date of approval to finalize your Reclass.
Q: Who is eligible for Reclass?A: Anyone except for the following Bargaining Units:
Social Services, Supervisory, Environmental Health
Q: How long does Reclass take?A: Twelve months
Q: If a group is applying for Reclass, does everyone need to fill out a PCQ packet?
A: Yes.
Q: A group of people in our classification want to apply for a reclassification but two people do not wish to. If we get granted a reclassification do the two that did not want to fill out a PCQ packet also get reclassified?
A: No.
Photo Album• Janet Diaz: [email protected]
• Vaughn Flaming: [email protected]
• Jason Dorsey: [email protected]
• wRen Bradley: [email protected]
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RECLASSIFICATION REQUEST PACKET
2016 - 2017 WINDOW
This packet contains instructions for completing employee-initiated reclassification request for eligible employees represented by SEIU Local 521 and in accordance with Section 20.1 – Reclassification of the Current SEIU Local 521 Contract. Outlined below is a brief description of the contents of the Reclassification Request Packet. If you would like to complete an electronic packet, you may download an electronic packet by visiting the County’s website at www.sccjobs.org, clicking on the Classification & Compensation tab and choosing Classification Overview from the drop down list. There you will find the link to the Reclassification Study information page. Section A Outlines the reclassification request procedure for eligible employees represented by SEIU
Local 521 or Confidential Clerical.
Please note that employees represented by SEIU Local 521 – EHU, SSU and Supervisory Units may not submit requests during this Reclassification Window.
Section B Contains two receipts. One receipt is for the employee who is requesting a reclassification;
the other is to remain with the reclassification packet. It is very important that both receipts are completed and that the employee retains one as proof of timely submittal.
Section C Contains important deadline information and a listing of Service Centers.
Attachment 1 The Position Classification Questionnaire (PCQ) is to be completed by the employee
requesting reclassification. Attachment 2 Confidential Statement of Immediate Supervisor is to be completed by the employee’s
immediate supervisor. Attachment 3 Statement of Department Agency Head or Designee is to be completed by the Department
Agency Head or Designee. Attachment 4 Employee Checklist - this checklist is a guide for employees to ensure they have completed
all the necessary steps prior to submitting their Reclassification Request Packet to their immediate supervisor for review, comments, and signature. Employee must SUBMIT BY 5:00PM, December 30, 2016.
Attachment 5 Immediate Supervisor Checklist - this checklist is a guide for immediate supervisors to ensure they have completed all the necessary steps prior to submitting the Reclassification Request Packet to their respective Department / Agency Head or designee for review, comments and signature.
Attachment 6 Department / Agency Head Checklist - this checklist is a guide for Department/Agency Heads
to ensure they have completed all the necessary steps prior to submitting the Reclassification Request Packet to their respective Service Centers. Must SUBMIT BY 5:00 PM, January 20, 2017. (Service Centers submit to ESA – Human Resources by January 24, 2017.)
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SECTION A I. SEIU Local 521 & Confidential Clerical Reclassification Request - Employee Instructions
Prior to submitting your Reclassification Request Packet to your immediate Supervisor review the following:
A. You have been in the position performing the higher level duties for a period of time
equivalent to the probationary period by March 29, 2017. Per Merit System Rule A25-103(d), if a position is reclassified to a supervisory unit, the incumbent must complete a period of service in the position and have performed the higher level duties for a period of time equivalent to one year
B. You should not be receiving Work-Out-of-Class (WOOC) pay for duties used as a basis
for the Reclassification Request.
C. Your current job specification and the job specification for the classification you are requesting, if one exists: (Copies can be downloaded from the Human Resources website at www.sccjobs.org.)
1) If you believe your current job specification does not cover the duties you are
performing, submit the following information to your Immediate Supervisor no later than 5:00 PM, December 30, 2016.
i. A completed Reclassification Study Request Packet ii. A completed County employment application (go to www.sccjobs.org, a link to
the online application is available on the Reclassification Window webpage.) iii. A copy of your current job specification iv. A copy of the job specification of the classification you are requesting, if one
exists
SEE EMPLOYEE CHECKLIST – ATTACHMENT 4
II. Immediate Supervisor Instructions - Upon receipt of the completed PCQ:
A. Complete both receipts. B. Give one receipt to employee (Section B), retain other with packet. C. Complete section for the Immediate Supervisor. D. Submit to the Agency/Department Head or Designee with the following:
1. Sections A and B of the Reclassification Request Packet, the PCQ with attachments, (i.e. job specification, job application, copy of receipt) and your statement (attachment 2).
2. A current organizational chart (with incumbent’s position highlighted)
SEE IMMEDIATE SUPERVISOR CHECKLIST – ATTACHMENT 5
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III. Department / Agency Head Instructions:
A. Review packet B. Complete Statement of Department/Agency Head or Designee (attachment 3) and
attach additional information as required. C. Sign and submit the entire packet to your respective Service Center no later than
5:00 PM, January 20, 2017. (see Section C for a listing of Service Centers)
SEE DEPARTMENT / AGENCY HEAD CHECKLIST – ATTACHMENT 6
NOTE: Reclassification request and attachments must be submitted to the Service Center
whether or not management supports the request.
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SECTION B
RECEIPT OF POSITION CLASSIFICATION QUESTIONNAIRE (PCQ)
I, ______________________________________ Departmental Representative
acknowledge receipt of the Position Classification Questionnaire (PCQ) submitted by
______________________________________ Employee
On: _________________________________ Date
Signed: ______________________________ Departmental Representative
RECEIPT OF POSITION CLASSIFICATION QUESTIONNAIRE (PCQ)
I, ______________________________________ Departmental Representative
acknowledge receipt of the Position Classification Questionnaire (PCQ) submitted by
______________________________________ Employee
On: _________________________________ Date
Signed: ______________________________ Departmental Representative
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SECTION C
Important Deadlines
Employees have until 5:00 PM, December 30, 2016, to complete their reclassification requests
and submit them to their immediate supervisor. Immediate Supervisors and Department/Agency Heads have from December 31, 2016, to
January 20, 2017, to complete their responses to the employee’s reclassification request and submit to their respective Service Centers.
Service Centers must submit all original Reclassification Request Packets to Employee Services Agency, Human Resources Department, 70 W. Hedding Street. East Wing, 8th Floor, Attention: Laura Salas, by 5:00 PM, January 24, 2017.
Service Center Listing
Child Support Services
2851 Junction Ave, 4th Floor
Phone: (408) 503-5318
District Attorney
70 W. Hedding St.,West Wing
Phone: (408) 792-2686
Employee Services Agency
70 W. Hedding Street
East Wing 8th Floor
Phone: (408) 299-5880
Health & Hospital System
2325 Enborg Lane
Phone: (408) 885-5450
Library
14600 Winchester Blvd.,
Los Gatos
Phone: (408) 293-2326
Parks & Recreation
298 Garden Hill Drive
Los Gatos
Phone: (408) 355-2214
Probation
2314 N. First Street, 2nd Floor
Phone: (408) 468-1650
Roads & Airports
101 Skyport Drive
Phone: (408) 573-2406
Sheriff’s Office/Dept of
Correction
55 W. Younger Ave.
Phone: (408) 808-4610
Social Services Agency
333 Julian Street
Phone: (408) 491-6300
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REFER TO THE FOLLOWING ADOBE FILLABLE
FORM ATTACHMENTS
Attachment 1: Position Classification Questionnaire – PCQ
Attachment 2: Confidential Statement of Immediate Supervisor
Attachment 3: Statement of Department Agency Head or Designee
Attachment 4: Employee Checklist
Attachment 5: Immediate Supervisor Checklist
Attachment 6: Department / Agency Head Checklist