October 2003Revised 8/17/2005

DPI Vehicle Fleet Management 1

Use this procedure to receive a shipment of fuel (Diesel and unleaded) into your County inventory.

1. From the SAP R/3 System Easy Access screen or from your favorites, enter or select transaction code MIGO.

2. Click or press Enter. The last movement type you processed displays.

3. In the first Matchcode field, select Goods Receipt.

4. In the second Matchcode field, select Others.

5. The Movement type should change to 971 Fuel Entry SHP/DPI.

- If this does not occur automatically, matchcode or enter 971 in field. Click on to accept change.

7. Enter Bill of Lading number in Material slip field.

8. Click to open the Detail Data section of the screen.

9. On Material tab enter 159000054 (Diesel) or 159000055 (unleaded).

10. On Qty tab, enter the quantity received.

11. In the Ext Amount LC field, enter Total Cost of fuel order.

12. On Where tab, enter Plant and Storage location.7. Additional Information, for example the invoice number can be entered in the Text field.

13. Click or hit Enter. System puts a check in Item OK box.

14. Click on icon.

15. Material document number will be displayed in Status Bar. Record on invoice.

NOTE: Run transaction MB51 to verify amount and price.

Receiving Fuel MIGO

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Basic Commands

Movement Types

101 Receipt of materials into inventory

102 Reversal of receipt of materials into inventory

261 Issue materials to work order

262 Reversal of materials issued to work order

311 Transfer material within storage locations

971 Receipt of bulk fuel shipment