raas mania 2014 registration packet
DESCRIPTION
The competition takes place February 8th, 2014!TRANSCRIPT
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Table of Contents I. Welcome Letter.........................................................................................................3
II. Competition and Team Rules and Regulations.............................................4
III. Application Process …..........................................................................................5
IV. Audition Video Guidelines …..............................................................................6
V. Registration Form …...............................................................................................7
VI. Team Roster and Waiver forms.....................................................................8-9
VII. Checklist.................................................................................................................10
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Welcome Letter
Dear Prospective Raas Mania Participants,
We are proud to announce the second annual Raas Mania competition which will take place on February 08, 2014 in Champaign, IL. On behalf of the Raas Mania Executive Committee, we would like to thank you for your interest in applying! Our goal is to bring the most talented garba/raas teams together to touch back to our roots and compete for cash prizes and more! We invite you to help us reach this goal as we continue this tradition.
Each team must submit all necessary registration materials that are found in this packet. A checklist is attached to help you stay organized and make sure that all the required materials are completed before submission. The deadline for submission is November 1st, 2013. Anything received after this date will require a late fee (more information below). Team captains will receive a confirmation email once all materials are received. If your team is selected, you will receive an additional registration packet.
The entire board is planning to make this a very memorable weekend for you! We are here to help you throughout the entire registration process! If you have any other questions, please do not hesitate to contact us. We look forward to receiving your applications.
Best regards, Rimi Patel & Vamika Venkatesan
Raas Mania 2014 Registration Chairs
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Team Rules and Regulations
Participants may NOT be enrolled at the University of Illinois Urbana-Champaign
Each team is allowed a maximum of 18 participants including dancers, alternates, and managers.
At least 75% of the participants must be currently enrolled at the respective university, including managers, alternatives, and helpers. A student ID will be required from each participant for registration.
All team members must be at least 18 years of age. Contact registration chairs if any participants are under the age of 18 for an additional form.
Teams must fill out the Roster Form and Waiver form (can be found in the packet) and submit it with registration materials.
IMPORTANT: In order to make changes in the team roster or replace participants, team captains MUST contact Raas Mania registration chairs. Only the members listed on the team roster will be allowed to attend the team mixer and receive access to the stage on competition day.
Competition Rules
The dance routine cannot exceed 7 minutes, and must be a minimum of 6 minutes
A maximum of 2 minutes and 30 seconds of garba is allowed 16 dancers will be allowed on stage with 2 managers/alternates. Each
team can have a maximum number of 18 participants registered.
Complete competition rules will be released with the registration packet II to teams that are selected. If you have any questions, please contact the registration chairs.
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Application Process
The application includes a/an: Registration Form Team roster form Team release and waiver form Audition Video Nonrefundable application fee Photocopy of each members’ Student ID
To be sent via Postal Mail/E-Mail: Photocopies of STUDENT IDs for ALL participants. Completed Registration and Team Roster Signed waiver form which is required to be signed by all participants A $30 non-refundable registration fee made out to Raas Mania and sent to
309 E. Green St, Apt 1504 Champaign, IL 61820. Late registration will be
accepted until November 09, 2013 with a fee of $40. These fees are non-negotiable and non-refundable.
o If you would like to send the registration fee to us electronically, please consider the following options:
o Paypal: Use the Raas Mania website and send your fee as a donation. Let us know immediately after you have done so.
o Chase quickpay: use the email [email protected] o Venmo: 224-723-2805
To be sent via E-mail ONE copy of the audition video via Google Drive/Dropbox.com. Below are
official guidelines for the audition video: a. Go to Google Drive/Dropbox.com b. Click on “add files” to upload the video file. The file cannot be larger
than 2GB and can be in any format. c. Please share the video or link to the video with:
[email protected] d. For the optional message section, enter your school and team name e. A confirmation email will be sent to each team notifying them of a
successful share. If you have any questions or problems, please contact the registration chairs.
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Audition Video Guidelines
Teams must submit a video that is a minimum 2 minutes and maximum 3 minutes with a routine that is exact or similar to the one that will be performed on stage on competition day. Any dancing beyond 3 minutes will not be considered.
A maximum of 1 minute of garba is allowed in the audition video.
The video must be from the 2013-2014 season. Old performances will NOT be accepted.
The video must be filmed with one camera angle. Do not zoom in and out or change camera angles.
The video CANNOT be edited and must be a continuous clip. Sound overs will only be allowed under special circumstances. Please contact registration chairs if needed.
Any sound overs/edits done without contacting Raas Mania registration will lead to disqualification.
The video must include 80% of the participants that will actually perform on competition day.
Stunts, costumes, and theme incorporation is NOT allowed.
IMPORTANT: Clothing with school name, logos, or any other writing is NOT allowed.
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Registration Form
Name of University/College ____________________________________________________________________
Team Name _______________________________________________________________________________________
Team Email ___________________________________________________
Primary Contact Name ______________________________________________________________
Phone number ___________________________________________________
Campus Address __________________________________________________ __________________________________________________ __________________________________________________
E-mail ______________________________________________________
Captains
Name Email Phone Number
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Team Roster
Numbers with * denotes team captains (Add additional * if needed) Numbers with # denotes Managers, Alternates, helpers
Participant Year
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17.#
18.#
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Team Release and Waiver
I understand all of the rules and regulations included in this registration packet. Failure to comply with these rules will result in disqualification.
Name Signature Date
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Checklist
Deadlines
All applications are due by 11:59 PM on November 1, 2013
Late applications are due by 11:59 PM on November 9, 2013
Registration Form _____
Team Roster _____
Team Waiver _____
Application Fee _____
Photocopies of Student IDs _____
Audition Video sent via google drive/dropbox _____
All Postal materials should be sent to:
Vamika Venkatesan 309 E Green Street Apt 1504 Champaign, IL 61820