questionnaire mm wm

7/21/2019 Questionnaire MM WM

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ValueSAP -

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Table of ContentsA. Organization 5

1. Procurement 51.1. Purchasing Group 51.2. Purchasing Organization 5

B. Master Data 71. Procurement 71.1. Manuacturer Part !um"er 71.2. #onditions 71.$. %ource &ist '1.(. Quota Arrangement )1.5. De*i+er, Address )1.-. endor /e"ate Arrangements )1.7. %ett*ement Accounting or #onditions /e0uiring %u"se0uent %ett*ement 11.'. /e*ease %trateg, ith #*assiication 1$1.). endor 3+a*uation 1$

#. Business Processes 1$1. Procurement 1$1.1. Procurement o Materia*s and 34terna* %er+ices 1(1.1.1. Purchase /e0uisition 1(1.1.1.1. Purchase /e0uisition Processing 1(1.1.1.2. Purchase /e0uisition Assignment 1(1.1.1.$. /e*ease Purchase /e0uisition 151.1.2. Purchasing 151.1.2.1. Purchase Order Processing 151.1.2.2. #ontract /e*ease Order 171.1.2.$. /e*ease o Purchase Orders 17

1.1.2.(. ransmission o Purchase Orders 1'1.1.2.5. %chedu*ing Agreement De*i+er, %chedu*e 1'1.1.2.-. ransmission o %chedu*ing Agreements 1)1.1.2.7. De*i+er, and Ac6no*edgment 34pediter1)1.1.2.'. n"ound 3D Processing21.1.2.). Processing o %hipping !otiications8#onirmations 21.1.2.1. ransmission o %hipping !otiications 211.1.$. ransportation 211.1.$.1. Message ransmission or ransport Documents211.1.$.2. ransportation P*anning and Processing 211.1.$.$. 9reight #ost n+oicing and %ett*ement 2$1.1.(. Goods /eceipt 2(1.1.(.1. /eser+ation Processing 2(

1.1.(.2. Goods /eceipt Processing 2(1.1.(.$. Goods /eceipt Processing ith /eerence 251.1.(.(. Automatic Generation o Purchase Orders 2-1.1.5. %er+ice 3ntr, %heet 271.1.5.1. %er+ice 3ntr, %heet 27

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1.1.-. :arehouse8%tores 271.1.-.1. %toc6 P*acement Processing 2'1.1.-.2. Dierence Processing $

1.1.-.$. #onirmation $1.1.-.(. /eturn De*i+er, $11.1.-.5. Posting #hange :M $11.1.-.-. :M %toc6 ranser $21.1.7. n+oice eriication $21.1.7.1. 3+a*uated /eceipt %ett*ement ;3/%< $21.1.7.2. n+oicing P*an %ett*ement $21.1.7.$. n"ound 3D Processing$21.1.7.(. n+oice Processing ith /eerence $$1.1.7.5. n+oice O+er+ie $51.1.7.-. n+oice /e*ease$51.2. Procurement +ia %u"contracting $-1.2.1. Purchase /e0uisition $-

1.2.1.1. Purchase /e0uisition Processing $-1.2.1.2. Purchase /e0uisition Assignment $-1.2.1.$. /e*ease Purchase /e0uisition $71.2.2. Purchasing $71.2.2.1. Purchase Order Processing $71.2.2.2. #ontract /e*ease Order $)1.2.2.$. /e*ease o Purchase Orders $)1.2.2.(. ransmission o Purchase Orders (1.2.2.5. %chedu*ing Agreement De*i+er, %chedu*e (1.2.2.-. ransmission o %chedu*ing Agreements (11.2.2.7. De*i+er, and Ac6no*edgment 34pediter(11.2.2.'. n"ound 3D Processing(21.2.2.). Processing o %hipping !otiications8#onirmations ($1.2.2.1. ransmission o %hipping !otiications ($1.2.$. ransportation ($1.2.$.1. Message ransmission or ransport Documents($1.2.$.2. ransportation P*anning and Processing ((1.2.$.$. 9reight #ost n+oicing and %ett*ement (-1.2.(. Pro+ision o #omponents (-1.2.(.1. Goods ssue Processing (-1.2.(.2. De*i+er, Processing (71.2.5. Goods /eceipt ()1.2.5.1. Goods /eceipt Processing ith /eerence ()1.2.5.2. %u"se0uent Ad=ustment o #omponents 51.2.-. :arehouse8%tores 511.2.-.1. %toc6 /emo+a* Processing 511.2.-.2. %toc6 P*acement Processing 52

1.2.-.$. Dierence Processing 5(1.2.-.(. #onirmation 5(1.2.-.5. Posting #hange :M 551.2.-.-. :M %toc6 ranser 55

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1.2.-.7. /eturn De*i+er, 551.2.7. n+oice eriication 5-1.2.7.1. 3+a*uated /eceipt %ett*ement ;3/%< 5-

1.2.7.2. n"ound 3D Processing5-1.2.7.$. n+oice Processing ith /eerence 571.2.7.(. n+oice O+er+ie 5)1.2.7.5. n+oice /e*ease5)1.$. Procurement on a #onsignment Basis -1.$.1. Purchase /e0uisition -1.$.1.1. Purchase /e0uisition Processing -1.$.1.2. Purchase /e0uisition Assignment -11.$.1.$. /e*ease Purchase /e0uisition -11.$.2. Purchasing -21.$.2.1. Purchase Order Processing -21.$.2.2. #ontract /e*ease Order -$1.$.2.$. /e*ease o Purchase Orders -(

1.$.2.(. ransmission o Purchase Orders -(1.$.2.5. %chedu*ing Agreement De*i+er, %chedu*e -51.$.2.-. ransmission o %chedu*ing Agreements -51.$.2.7. De*i+er, and Ac6no*edgment 34pediter-51.$.2.'. n"ound 3D Processing--1.$.2.). Processing o %hipping !otiications8#onirmations -71.$.2.1. ransmission o %hipping !otiications -71.$.$. Goods /eceipt -71.$.$.1. Goods /eceipt Processing ith /eerence -71.$.(. :arehouse8%tores -)1.$.(.1. %toc6 P*acement Processing 71.$.(.2. Dierence Processing 721.$.(.$. #onirmation 721.$.(.(. Posting #hange :M 7$1.$.(.5. /eturn De*i+er, 7$1.$.(.-. :M %toc6 ranser 7(1.$.5. n+oice eriication 7(1.$.5.1. n+oice /e*ease7(1.(. nterna* Procurement 751.(.1. Purchase /e0uisition 751.(.1.1. Purchase /e0uisition Processing 751.(.1.2. Purchase /e0uisition Assignment 7-1.(.1.$. /e*ease Purchase /e0uisition 7-1.(.2. Purchasing 7-1.(.2.1. Purchase Order Processing 7-1.(.2.2. /e*ease o Purchase Orders 7)1.(.2.$. ransmission o Purchase Orders 7)

1.(.2.(. %chedu*ing Agreement De*i+er, %chedu*e '1.(.2.5. ransmission o %chedu*ing Agreements '1.(.2.-. De*i+er, and Ac6no*edgment 34pediter'1.(.2.7. n"ound 3D Processing'1

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1.(.2.'. Processing o %hipping !otiications8#onirmations '21.(.2.). ransmission o %hipping !otiications '21.(.$. Goods /eceipt '2

1.(.$.1. Goods /eceipt Processing '21.(.$.2. Goods /eceipt Processing ith /eerence '$1.(.(. :arehouse8%tores '51.(.(.1. %toc6 P*acement Processing '51.(.(.2. Posting #hange :M ''1.(.(.$. Dierence Processing During %toc6 P*acement ''1.(.(.(. #onirmation o %toc6 P*acement ''1.(.(.5. /eturn De*i+er, ''1.(.5. n+oice eriication ')1.(.5.1. 3+a*uated /eceipt %ett*ement ;3/%< ')1.(.5.2. n+oice Processing ith /eerence ')1.(.5.$. n+oice O+er+ie )11.(.5.(. n+oice /e*ease)1

1.(.5.5. n"ound 3D Processing)21.5. Pipe*ine Processing )$1.5.1. Pipe*ine :ithdraa* )$1.5.1.1. Goods ssue Processing )$1.5.2. n+oice eriication )$1.5.2.1. n+oice /e*ease)$1.-. %ource Administration )(1.-.1. /9Q8Quotation )(1.-.1.1. Processing o /e0uests or Quotations )(1.-.1.2. /e*ease o /9Qs )51.-.1.$. ransmission o /9Qs )51.-.1.(. endor Quotation Processing )-1.-.1.5. ransmission o /e=ections )-1.-.2. Out*ine Purchase Agreements )-1.-.2.1. #ontract Processing )-1.-.2.2. %chedu*ing Agreement Processing )71.-.2.$. /e*ease o Out*ine Agreements )71.-.2.(. ransmission o #ontracts )71.-.2.5. ransmission o %chedu*ing Agreements )'1.7. /eturn De*i+eries )'1.7.1. Qua*it, !otiication )'1.7.1.1. #reation o a Qua*it, !otiication)'1.7.2. Out"ound %hipments 11.7.2.1. ransportation P*anning and Processing 11.7.2.2. 9reight #ost n+oicing and %ett*ement 121.7.2.$. Message ransmission or ransport Documents121.7.$. :arehouse 1$

1.7.$.1. %toc6 /emo+a* Processing 1$1.7.$.2. Dierence Processing 1$1.7.$.$. #onirmation 1$1.7.(. %hipping 1(

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1.7.(.1. Message ransmission or De*i+eries 1(1.7.(.2. Pic6ing 1(1.7.(.$. Pac6ing Processing 1-

1.7.(.(. Goods ssue Processing 1'

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A. .r"ani5ation1. Procureent

1. Purc!asin" 6roup

uestions:

Q> 1< %ha** puchasing groups represent indi+idua* "u,ers or groups o "u,ers? Groups o"u,ers@ pro+ide a *ist o groups.

A>

Q> 2< Pro+ide a *ist o "u,er names.

A>

2. Purc!asin" .r"ani5ation

uestions:

Q> 1< :hich purchasing departments e4ist in ,our enterprise?

A>

Q> 2< there is more than one department hich hand*es a** purchasing@ speci, hichdepartment;s< negotiate pricing terms and conditions ith ,our supp*iers.

A>

Q> $< Do ,ou ha+e departments outside ,our purchasing department@ hich hand*epurchasing? so@ *ist these departments and hat the, purchase.

A>

Q> (< o do the departments share the tas6 o procuring the goods and ser+ices re0uired", the organization?

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A>

Q> 5< :here do ,ou procure materia*s8ser+ices in ,our enterprise?

A>

Q> -< :hich materia* t,pes8e4terna* ser+ices do ,ou procure?

A>

Q> 7< 9or hich enterprise entities do ,ou procure materia*s8ser+ices? &ist thesemateria*s8ser+ices.

A>

Q> '< Do ,ou ha+e corporate and *oca*ized purchasing unctions?

A>

Q> )< Do ,ou negotiate +endor pricing at a corporate or *oca* *e+e*?

A>

Q> 1< :here do ,ou procure materia*s8ser+ices in ,our enterprise centra**,?

A>

Q> 11< :hich materia*s8ser+ices do ,ou procure centra**,?

A>

Q> 12< 9or hich enterprise areas do ,ou procure materia*s8e4terna* ser+ices centra**,? &istthese materia*s8ser+ices.

A>

Q> 1$< :here do ,ou negotiate centra**, agreed contracts or the purchase o

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materia*s8ser+ices in ,our enterprise?

A>

Q> 1(< 9or hich materia*s8e4terna* ser+ices do ,ou negotiate rameor6 contracts?

A>

Q> 15< :hich enterprise entities can re*ease orders against these contracts?

A>

Q> 1-< Do ,ou ant to ha+e procurement in particu*ar enterprise areas8"usiness areas or

product groups separated?

A>

B. Master Data1. Procureent

uestions:

Q> 1< o man, dierent materia*s do ,ou procure on a regu*ar "asis?

A>

1. Manufacturer Part uber

uestions:

Q> 1< :i** ,ou maintain ,our +endors part num"er ithin %AP@ associated to ,our materia*master num"er? ,es@ cou*d there "e more than one manuacturers part num"er associated

ith one o ,our materia* master num"ers?

A>

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2. Conditions

uestions:

Q> 1< :hich price components do ,ou use in purchasing documents ;e.g. gross price@surcharges@ discounts@ reight@ dut,@ import


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A>

Q> )< %peciica**, or Brazi* inde4ation> :hich inde4es and orms are necessar,?

A>

$. Source 'ist

uestions:

Q> 1< :i** ,ou maintain speciic +endor hierarchies?

A>

Q> 2< Do ,ou ant to maintain a *ist o appro+ed +endors? his means that i a materia* issu"=ect to a source *ist re0uirement@ it can on*, "e procured rom the +endors inc*uded on thesource *ist.

A> EFes E!o

Q> $< Do ,ou need a source *ist or> ;1< a** materia*s ;2< a** materia*s o a p*ant ;$< certainmateria*s on*,? P*ease e4p*ain. n*,. 34p*ain or hich materia*s.

A>

Q> (< s there a i4ed +endor or some materia*s? ;1< !o. ;1< Fes@ in certain p*ants ;speci, 5< Do some +endors co+er certain geogr. regions? ;1< !o. ;2< Fes. :arning i +endordoes not co+er re*e+ant region. ;$< Fes. Pre+ent issue o POs in *atter case.o

A>

Q> -< %hou*d it "e possi"*e to or purchase orders to "e created automatica**, in the courseo materia* re0uirements p*anning ;M/P


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A> EFes E!o

Q> 7< %hou*d it "e possi"*e to or schedu*ing agreement schedu*e *ines to "e createdautomatica**, in the course o materia* re0uirements p*anning ;M/P


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Q> 2< Do ,ou grant ,our +endors +o*ume re"ates "ased on the +o*ume o "usiness doneo+er a period o time?

A>

7. Settleent Accountin" for Conditions$e+uirin" Subse+uent Settleent

uestions:

Q> 1< s the data rom the process o su"se0uent sett*ement to "e inc*uded in the proita"i*it,ana*,sis?

A> EFes

E!o

Q> 2< s the process o su"se0uent sett*ement to "e carried out at p*ant *e+e*?

A>

Q> $< At hich *e+e*s is aggregation or sorting o data to "e carried out?

A>

Q> (< Must e4terna* "usiness +o*ume data ;e.g. rom sites ith other s,stems< "e ta6en intoaccount or su"se0uent ;endCoCperiod re"ate< sett*ement?

A>

Q> 5< Are to*erance *imits to "e ta6en into account in su"se0uent ;endCoCperiod re"ate

Q> -< Are ,our "usiness partners to "e gi+en ritten notiication o re"ate arrangements orhich sett*ement accounting has ta6en p*ace?

A> EFes E!o

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Q> 7< o *ong do ,our agreements run?

A>

Q> '< :hat is the ma4imum period o an agreement ith the sett*ement partner?

A>

Q> )< o man, agreements do ,ou use that ha+e a +a*idit, period o more than one ,ear?

A>

Q> 1< :hich periods o time do ,ou use that ha+e a +a*idit, period o *ess than one ,ear?

A>

Q> 11< Do ,ou e4tend ,our agreements at regu*ar inter+a*s?

A> EFes E!o

Q> 12< so@ ho oten do ,ou e4tend them?

A>

Q> 1$< Do ,ou use re"ate arrangements that app*, retrospecti+e*,?

A>

Q> 1(< Do ,ou carr, out se+era* sett*ements or each agreement?

A> EFes E!o

Q> 15< n the case o mu*tip*e sett*ement@ do ,ou use i4ed time inter+a*s that can "e deined"eorehand in a ca*endar?

A> EFes

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E!o

Q> 1-< the inter+a*s that ,ou use are o e0ua* *ength@ ho *ong are these inter+a*s?

A>

Q> 17< ,ou perorm more than one sett*ement or each re"ate agreement> Do ,ou perorma ina* sett*ement in hich a** pre+ious ad+ance pa,ments are oset?

A> EFes E!o

Q> 1'< Do ,ou sett*e re"ate agreements on*, ithin an se*Ccontained accounting unit

;Hcompan, codeH< or are +arious +o*ume ra"ates or +arious su"enterprises sett*ed in a sing*ere"ate agreement and distri"uted proportiona**,?

A>

Q> 1)< Do ,ou sett*e re"ate arrangements as credits or de"its?

A>

Q> 2< Are sett*ements that are sent to customers ;instead o +endors< a*so created "asedon the "usiness +o*ume data rom purchasing or agenc, "usiness?

A> EFes E!o

Q> 21< Beore hich sett*ements do ,ou agree on ,our "usiness +o*ume ith ,oursett*ement partners?

A>

Q> 22< Do ,ou ant to post the sett*ement documents immediate*, in 9inancia* Accounting?

A> EFes E!o

Q> 2$< Do ,ou recei+e promotiona* dea*s?

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A> EFes E!o

Q> 2(< Are su"se0uent sett*ement conditions to "e ta6en into account or artic*es su"=ect toin+entor, management ;+a*uation< on a +a*ue "asis?

A> EFes E!o

Q> 25< :hen is the "usiness +o*ume updated?

A>

Q> 2-< :hich "usinessC+o*umeCre*e+ant document t,pes do ,ou use?

A>

Q> 27< :hich schema do ,ou ant to use to ca*cu*ate conditions that are su"se0uent*,sett*ed? :hich discounts are inc*uded in the "usiness +o*ume "asis or su"se0uentsett*ement@ i necessar,?

A>

Q> 2'< :hich discounts are inc*uded in the "usiness +o*ume "asis or su"se0uentsett*ement@ i necessar,?

A>

Q> 2)< On hich +a*ue does the "usiness +o*ume o su"se0uent sett*ement depend?

A>

Q> $< Are conditions ca*cu*ated dierent*,?

A> EFes E!o

Q> $1< Do ,ou ant to transer "usiness +o*ume data rom other s,stems to the /8$%,stem?

A> EFes

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E!o

Q> $2< Do ,ou ant to import documents su"=ect to +o*umeC"ased re"ates into the s,stemusing a data carrier?

A> EFes E!o

Q> $$< :hich e+a*uations and statistics do ,ou need?

A>

'. $elease Strate"y it! Classification

uestions:

Q> 1< :i** an, purchasing documents "e su"=ect to appro+a* in %AP? ,es@ descri"e thecriteria that i** "e needed to determine the appropriate appro+a* po*ic, or purchasere0uistions@ /9Qs@ purchase orders@ contracts@ schedu*ing agreements.

A>

). #endor 9(aluation

uestions:

Q> 1< o do ,ou e+a*uate +endors in ,our *egac, s,stem?

A>

Q> 2< :hich criteria do ,ou use to e+a*uate ,our +endors?

A>

Q> $< o do ,ou rate the scores or these criteria? the criteria are not eighted e0ua**,@indicate the indi+idua* eightings.

A>

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#. Business Processes1. Procureent

uestions:

Q> 1< o man, dierent materia*s do ,ou procure on a regu*ar "asis?

A>

Q> 2< o does materia* mo+e "eteen p*ants?

A>

1. Procureent of Materials and 9ternalSer(ices

1. Purc!ase $e+uisition

1. Purc!ase $e+uisition Processin"

uestions:

Q> 1< o are purchase re0uisitions created in the case o stoc6 materia*@ materia* or directconsumption@ e4terna* ser+ices?

A>

Q> 2< :i** ,ou use a purchase re0uisition to trigger creation o or a contract or schedu*ingagreement ;Out*ine Agreement /e0uest


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E!o

2. Purc!ase $e+uisition Assi"nent

uestions:

Q> 1< On the "asis o hich criteria are purchase re0uisitions assigned to a source osupp*,?

A>

Q> 2< On the "asis o hich criteria are purchase re0uisitions grouped together?

A>

Q> $< :hat support ;e.g. price simu*ation< does the "u,er need in order to assign thepurchase re0uisition?

A>

Q> (< Are purchase re0uisitions con+erted into re0uests or 0uotations?

A> EFes E!o

Q> 5< :hich sources o supp*, i** ,ou use or purchase re0uisitions? Are these sources osupp*, interna* and8or e4terna* to ,our compan,?

A>

$. $elease Purc!ase $e+uisition

uestions:

Q> 1< %hou*d re0uisitions "e su"=ect to appro+a* ", someone ;or possi"*, se+era* peop*e

Q> 2< Are the purchase re0uisitions su"=ect to a re*ease strateg,? so@ hich criteria app*,?

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A>

Q> $< o is the person responsi"*e or re*easing the purchase re0uisition to "e notiied?

A>

2. Purc!asin"

1. Purc!ase .rder Processin"

uestions:

Q> 1< o i** purchase orders "e created in ,our s,stem?

A>

Q> 2< Do ,ou ant the s,stem to chec6 hether the purchase price is ithin a predeined

to*erance in ,our s,stem@ compared ith the materia* +a*uation price?

A>

Q> $< Descri"e ho the source o supp*, is determined or manua**, created purchasere0uisitionsI

A>

Q> (< %peci, the consumption categories or hich ,ou i** procure e4terna* ser+ices andmateria* direct*,> Asset@ cost center@ production order@ pro=ect@ sa*es order@ other ;p*ease

speci,

Q> 5< :hich t,pes o purchase order i** ,ou use?

A>

Q> -< o do ,ou transmit purchase orders to ,our +endors?

A>

Q> 7< Do ,ou order materia* in a unit o measure that diers rom the one used orstoc66eeping purposes?

A> EFes E!o

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Q> '< Do ,ou pa, or materia* in a dierent unit o measure than the one that is shon in the

PO8and or used or stoc6 putaa,?

A> EFes E!o

Q> )< s it necessar, to trac6 certiicates o origin and8or customs reerence num"ers ormateria*s produced in oreign countries?

A>

Q> 1< :i** ,ou "e purchasing materia* imported rom oreign +endors ?

A> EFes E!o

Q> 11< Are purchasing ino records to "e updated automatica**, ith e+er, purchase order?

A> EFes E!o

Q> 12< Do ,ou ish to ana*,ze8e+a*uate purchase transactions according to the reasons orordering?

A> EFes E!o

Q> 1$< Do ,ou p*an and enter reight costs in the PO? ,es@ descri"e the "asis o the costs.A*so indicate i an, t,pes o costs can "e determined automatica**, ;or e4amp*e@ reight costsper piece@ per unit o eight@ as a percentage o the +a*ue

Q> 1(< Do ,ou ant to pre+ent users rom changing the account assignment o items inpurchasing documents or hich the, ha+e no authorizations? so@ or hich purchasing

documents?

A>

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Q> 15< Do ,ou sometimes order stoc6 materia* direct*, or a cost center or anotherconsumption categor,?

A> EFes E!o

Q> 1-< Do ,ou ha+e to dec*are ,our ordering acti+ities to the authorities? so@ descri"e.

A>

Q> 17< Do ,ou a**o o+erde*i+eries? so@ speci, the percentage +ariance or the indi+idua*materia*s8materia* t,pes. ,es@ hat percentage ou*d ,oua**o? %hou*d this deau*t percentage thresho*d +ar, or di

A>

Q> 1'< On the occasion that a +endor sent ,ou *ess than the 0uantit, ordered@ ou*d ,oue+er ant this shorta** to "e considered an under de*i+er,@ ith no urther de*i+eriese4pected? P*ease *ist the +a*ues or each materia*8materia* group.

A>

Q> 1)< #an the materia*s ,ou purchase "e su"=ect to dierent ta4 t,pes? ;9or e4amp*e@"ased upon the materia* purchased@ "ased upon the p*ant or hich the materia* ispurchased@ etc


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uestions:

Q> 1< :i** contract re*ease orders "e created in /8$ manua**,@ ith reerence to purchase

re0uisitions@ and8or automatica**,? ;9or more detai*s@ reer to the %ource Administration%cenario.< C or stoc6 materia* C or consuma"*e materia* C or e4terna* ser+ices

A>

$. $elease of Purc!ase .rders

uestions:

Q> 1< Are purchase documents to "e appro+ed ", someone "eore "eing issued to+endors? Descri"e the appro+a* procedure....

A>

Q> 2< o is the person responsi"*e or appro+a* to "e notiied? C Appro+er chec6s /8$regu*ar*,@ ", phone@ ", eCmai*@ ", or6*o@ other.

A>

Q> $< :i** ,ou use an e*ectronic signature to re*ease purchasing documents?

A> EFes E!o

(. Transission of Purc!ase .rders

uestions:

Q> 1< o do ,our +endors transmit shipping notiications?

A>

Q> 2< :hat inormation does the shipping notiication contain?

A>

Q> $< o are ,our /9Qs and re=ection *etters to ,our +endors to "e transmitted?

A>

Q> (< o *ong ater ordering and "eore the time o de*i+er, shou*d a shipping notiication

2




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ha+e "een recei+ed?

A>

Q> 5< Are there dierences per +endor and8or site? so@ hich?

A>

Q> -< o i** ,ou transmit ,our purchasing documents to ,our +endors?

A>

Q> 7< Do ,ou ish to adopt +endors on nomenc*ature or characteristics ;co*or codes etc.

Q> '< o are purchase orders to "e transmitted?

A>5. Sc!edulin" A"reeent Deli(ery

Sc!edule

uestions:

Q> 1< Are schedu*ing agreement de*i+er, schedu*es8%A re*eases created in /8$ manua**,@ith reerence to re0uisitions and8or automatica**,? ;9urther detai*s in sourcing administrationscenario.

Q> 2< o do ,ou ish to s,nchronize ;monitor< the de*i+er, schedu*es8%A re*eases ithrespect to the 0uantities de*i+ered?

A>

Q> $< Do ,ou ant to oer ,our +endors the option o +ieing the schedu*ing agreementre*eases +ia the nternet?

A>

-. Transission of Sc!edulin"

2




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A"reeents

uestions:

Q> 1< o do ,ou ish to transmit schedu*ing agreements?

A>

Q> 2< o are ,our /9Qs and re=ection *etters to ,our +endors to "e transmitted?

A>

Q> $< Are there dierences per +endor and8or site? so@ hich?

A>

7. Deli(ery and Ac*noled"ent9pediter

uestions:

Q> 1< o man, da,s ater the due de*i+er, date i** ,ou send messages to ,our +endorsurging de*i+er, o the o+erdue goods?

A>

Q> 2< %hou*d this dead*ine monitoring +ar, or dierent materia*s or artic*es? so@ p*easee4p*ain.

A>

Q> $< :i** ,ou send out reminders regarding outstanding +endor conirmations i the duedate is e4ceeded? *edgment dead*ine is e4ceeded?

A> EFes E!o

Q> (< :hich 6inds o purchasing document do ,ou ant to send to +endors? 1< hecomp*ete purchasing document 2< normation re changes $< /eminders ;prior to due date (

2




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Q> 5< :i** ,ou send urging messages ;e4pediters< to ,our +endors in the case o o+erduede*i+eries. so@ ho man, da,s ater the due date i** ,ou do this?

A>

Q> -< o are reminders and urging *etters ;e4pediters< to "e sent to ,our +endors?

A>'. )nbound 9D) Processin"

uestions:

Q> 1< #reate a *ist o hich /8$ messages are sent to hich "usiness partners@ hich Doct,pe is used and hich 3D standards the messages are to "e con+erted into.

A>

Q> 2< 9rom ho man, dierent "usiness partners i** ,ou recei+e 3D messages?

A>

Q> $< Descri"e the changes ,ou ant to ma6e to the standard 3D messages.

A>

Q> (< Jnder hich operating s,stem do ,ou ant ,our 3D su"s,stem to run?

A>

Q> 5< :hich interace techni0ue do ,ou ant to use or e4changing messages "eteen /8$and ,our su"s,stem?

A>

Q> -< as %AP certiied ,our 3D su"s,stem?

A>

Q> 7< Ma6e a *ist shoing the num"er o a** outgoing messages ;customerCspeciic< and thedesired send time.

2




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A>

Q> '< #reate a *ist shoing the num"er o a** incoming 3D messages ;customerCspeciic

Q> )< Do ,ou ant to use :or6 9*o to "e notiied o errors or arnings?

A>

Q> 1< :hat t,pe o reporting too*s do ,ou ant to use?

A>

). Processin" of S!ippin"otifications/Confirations

uestions:

Q> 1< :i** ,ou process shipping notiications ith the /8$ %,stem?

A> EFes E!o

Q> 2< Once ,ou ha+e issued a purchasing document to a +endor@ do ,ou ant to trac6HconirmationsH ,our +endor ma, return to ,ou regarding the order?

A>

Q> $< :hat do ,ou do i the order ac6no*edgment contains 0uantit, and8or de*i+er, date+ariances +iz a +iz the purchase order or a pre+ious ac6no*edgment?

A>

Q> (< :hich t,pe o +endor conirmation do ,ou need and at hich time inter+a*s? :hich

e+ents shou*d trigger a conirmation?

A>

2




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1.Transission of S!ippin"otifications

uestions:

Q> 1< :hich department or person is to "e inormed o the shipping notiications?

A>

$. Transportation

1. Messa"e Transission for TransportDocuents

uestions:

Q> 1< Do ,ou re0uire shipment documents or ph,sica**, transporting the merchandise?

so@ hat orm o document ;e.g. paper@ 3D


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A>

Q> (< :hat carriers do ,ou use to transport goods?

A>

Q> 5< o do ,ou se*ect ,our carriers?

A>

Q> -< o do ,ou create shipments?

A>

Q> 7< Do ,ou ha+e ndi+idua* and8or #o**ecti+e %hipments?

A>

Q> '< Do ,ou use one mode o transport per route or a com"ination o modes per route@ e.g.road@ rai*@ sea?

A>

Q> )< Do ,ou need *eg determination?

A>

Q> 1< &ist a** documents re0uired to comp*ete the transportation process.

A>

Q> 11< Do ,ou record the progress o the shipment?

A>

Q> 12< so@ hich ones?

A>

2




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Q> 1$< s reight charged to the customers or is it a"sor"ed ", the compan,?

A>

Q> 1(< Do ,ou need to "e a"*e to enter ,our actua* transportation data at a *ater point intime ;or e4amp*e@ time ta6en@ distance tra+e**ed


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Q> 22< o do ,ou respond to capacit, constraints? Descri"e the contractua* conditions.

A>

Q> 2$< :hat inormation do these documents contain?

A>

$. 0rei"!t Cost )n(oicin" and Settleent

uestions:

Q> 1< s reight charged to the customer or does the compan, a"sor" the cost?

A>

Q> 2< o do ,ou ca*cu*ate ,our reight costs ;reight pricing procedure


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A>

Q> 2< o ar in ad+ance are materia*s to "e a**oed to "e reser+ed?

A>

Q> $< n hich cases ou*d ,ou ant to use manua* reser+ations?

A>

Q> (< o *ong ater the reser+ation date are open reser+ations cance*ed?

A>

2. 6oods $eceipt Processin"

uestions:

Q> 1< he materia* stoc6 "a*ances shon in ,our *egac, s,stem are to "e transerred to the/8$ %,stem. :i** the stoc6s "e +a*uated at the prices speciied in the /8$ e tota* +a*ue o theormer s,stem "e ta6en o+er?

A>

Q> 2< ,ou do not use the /8$ Purchasing unctiona*it,@ descri"e the process o recei+inggoods rom a +endor.

A>

Q> $< ,ou do not use production orders o the /8$ %,stem@ descri"e the process orecei+ing goods rom production.

A>

Q> (< %hou*d the person ho posts a goods receipt "e a"*e to use a dierent accountassignment than the one speciied +ia the automatic account determination process?ntassignment?

A>

$. 6oods $eceipt Processin" it!

2




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$eference

uestions:

Q> 1< Descri"e the process or recei+ing goods ith reerence to a purchase order.

A>

Q> 2< !ame the storage *ocations to hich +endors de*i+er the goods.

A>

Q> $< o do ,ou inorm the Purchasing Department that goods ha+e "een recei+ed?

A>

Q> (< Do ,ou recei+e 0uantities *ess than the ordered 0uantit,? ,es@ is the purchase orderconsidered comp*ete then or do ,ou recei+e the missing 0uantities *ater?

A>

Q> 5< Do ,ou ph,sica**, store the goods ,ou ha+e recei+ed into Hstoc6 in 0ua*it, inspectionHat a dierent *ocation than those posted to norma* stoc6?

A> EFes E!o

Q> -< Do ,ou a**o e+er, materia* to "e stored at a** storage *ocations? P*ease descri"eI

A>

Q> 7< Do ,ou use a unit o measure or the pricing o the goods other than the unit ,ou orderin? ,es@ ,ou can deine the +ariances in customizing.

A>

Q> '< Do the materia*s ,ou recei+e ha+e to "e stored or a certain time "eore the, can "eused or do the, ha+e an e4piration date that ,ou ant to 6eep in the s,stem?

A>

2




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Q> )< Do ,ou reuse to accept de*i+eries i the +endor has not comp*ied ith the shipping

instructions? ;#an "e used to e+a*uate +endors. EFes E!o

Q> 1< :hich documents are generated ith the goods receipt?

A>

Q> 11< :hich documents are generated in connection ith a goods receipt?

A>

Q> 12< a goods receipt 0uantit, is assigned to a goods issue@ do ,ou ant the person hoenters the goods receipt to recei+e a corresponding message?

A>

Q> 1$< :i** ,ou inspect the materia*8artic*e at the time o goods receipt? so@ do ,ou enterthe goods receipt and the inspection resu*t or do ,ou on*, enter the goods receipt ater theinspection has "een carried out?

A> EFes E!o

Q> 1(< ,ou are using "atch management@ ho is the "atch num"er determined at the timeo goods receipt?

A>

Q> 15< Do ,ou c*assi, the "atches at the time o goods receipt? P*ease speci, the criteria.

A>

Q> 1-< s the automatic account determination process deined ", 9inancia* Accounting? not@ ho is responsi"*e ithin &ogistics?

A>

2




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Q> 17< Do ,ou ish to print out the materia* document as e+idence o a goods mo+ement?

:hich inormation shou*d "e inc*uded in the printout?

A>

(. Autoatic 6eneration of Purc!ase.rders

uestions:

Q> 1< s it to "e possi"*e or purchase orders to "e generated automatica**, o**oing agoods receipt? %peci, the criteria or this.

A>

5. Ser(ice 9ntry S!eet

1. Ser(ice 9ntry S!eet

uestions:

Q> 1< Do ,ou ish to process or document comp*etion o the ser+ices perormed ", theser+ice pro+ider?

A>

-. ;are!ouse/Stores

uestions:

Q> 1< Do ,ou ha+e storage *ocations@ hich are not re*e+ant or :arehouse Management ?

A>

Q> 2< :i** ,ou use storage *ocations or more than one p*ant? !ame these storage *ocationsand the re*e+ant p*ants.

A>

Q> $< Descri"e the structure o ,our arehouseI

A>

2




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Q> (< Are ,ou using e4terna* :arehouse contro* s,stems 8 su"s,stems? Do ,ou p*an toconnect this s,stem ith the /8$ ?

A>

Q> 5< :hich s,stem shou*d determine the storage "ins or stoc6 p*acement 8 remo+ement ?

A>

Q> -< 9or remo+a*s and "atch management@ hich s,stem shou*d determine the "atch?

A>

Q> 7< :hich s,stem shou*d generate the transport orders ?

A>

Q> '< o does ,our automated storage and retrie+a* s,stem communicate to the *egac,s,stem? 34p*ain or pro+ide a design draing.

A>

Q> )< Do ,ou need tracea"i*it, o materia*s "ased on pa**et inormation?

A>

Q> 1< Do ,ou ant to contro* hether goods in the goods receipt zone are disp*a,ed in thea+ai*a"*it, chec6?

A>

1. Stoc* Placeent Processin"

uestions:

Q> 1< Are pa**ets managed in the s,stem ith a uni0ue num"er?

A> EFes E!o

2




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Q> 2< Are materia*s posted to 0ua*it, inspection ater goods receipt@ or are the, inunrestrictedCuse stoc6?

A>

Q> $< #an goods "e issued direct*, rom the goods receipt area?

A> EFes E!o

Q> (< Do ,ou post ,our materia*s to H"*oc6ed stoc6H?

A> EFes E!o

Q> 5< Do ,ou post ,our materia*s to return de*i+er, stoc6?

A> EFes E!o

Q> -< Descri"e the indi+idua* steps rom e4terna* goods receipt to ina* p*acement in storage;putaa,

Q> 7< Do ,ou ha+e capacit, *imits or ,our storage "ins@ or e4amp*e@ eight@ +o*ume...?

A> EFes E!o

Q> '< s a transer re0uirement to "e generated automatica**, at the time o a goods receiptith reerence?

A>

Q> )< 9or hich goods mo+ements are transer orders to "e created automatica**,?

A>

Q> 1< :hat 6ind o orm ;printout< do ,ou need or stoc6 putaa,s ;G/ s*ip@ transer order

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orm@ stic6er@ etc.


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storage "ins< or ,our stoc6 materia*s?

A>

Q> 1)< o man, storage "ins do ,ou ha+e per storage t,pe?

A>

Q> 2< o man, stoc6 putaa,s ;items< do ,ou ha+e per da,?

A>

Q> 21< Do ,ou recei+e consignment stoc6 rom +endors?

A> EFes E!o

Q> 22< Do ,ou recei+e artic*es that ha+e "atch or seria* num"ers rom +endors?

A>

Q> 2$< Do ,ou create a preCa**ocation o ,our materia*s ithin arehouse management?

A> EFes E!o

Q> 2(< Do ,ou group together ,our pic6 *ist or mu*tip*e processing or a particu*ar shippingpoint@ route@ pic6 date@ stoc6 p*acement@ stoc6 remo+a*?

A>

Q> 25< Do ,ou recei+e materia*s ith "atch or seria* num"ers rom +endors?

A>

2. Difference Processin"

uestions:

Q> 1< o do ,ou hand*e stoc6 dierences that are noticed either at the time o transer

2




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order conirmation or continuous in+entor, "ased on "inCtoC"in transer?

A>

$. Confiration

uestions:

Q> 1< Are toC"in transer orders conirmed separate*, or automatica**, ", the s,stem?

A>

Q> 2< o much time e*apses "eteen de*i+er, o the goods and their inspection@ and"eteen inspection and the arri+a* o the goods at their ina* destination? the destination"in.

A>

Q> $< o are the pic6ing resu*ts conirmed?

A>

Q> (< :hich data is conirmed ;e.g. actua* time@ transport e0uipment used


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A> EFes E!o

Q> $< Do ,ou enter data ;or e4amp*e@ deects@ characteristic resu*ts@ speciic indings< onthe deecti+e materia* ound in the stoc6room or on the shop *oor?

A> EFes E!o

Q> (< Do ,ou ha+e to inspect8reCinspect deecti+e materia* ound in ,our stoc6room or on theproduction *oor?

A> EFes

E!o

Q> 5< :hich documentation shou*d accompan, the goods that are returned to the +endor?

A>

Q> -< Descri"e the hand*ing o inspection *ots here the usage decision has determined thatthe, are to "e re=ected and returned ned to the +endor.

A>

5. Postin" C!an"e ;M

uestions:

Q> 1< Do ,ou use transer orders to imp*ement transer postings ith respect toconsignment materia*?

A>

Q> 2< :hich mo+ement t,pes i** ,ou use or posting changes?

A>

Q> $< :hat t,pe o documentation ;orms< is to "e generated in the case o transerpostings?

A>

2




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Q> (< :ho is to "e inormed o a transer posting? o is this person to "e inormed?

A>

-. ;M Stoc* Transfer

uestions:

Q> 1< Do ,ou use storageC"inCtoCstorageC"in stoc6 transers?

A> EFes E!o

7. )n(oice #erification

1. 9(aluated $eceipt Settleent 1< According to hich ru*es do ,ou eect automatic sett*ement ith regard to goodsreceipts?

A>

Q> 2< %hou*d a goods receipt ith reerence to a PO automatica**, generate an in+oice orthe de*i+er,?

A>

2. )n(oicin" Plan Settleent

uestions:

Q> 1< o man, in+oicing p*ans i** ,ou ha+e?

A>

$. )nbound 9D) Processin"

uestions:


A>

2




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A>


A>


A>


A>


A>


A>



A>


2




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A>

(. )n(oice Processin" it! $eference

uestions:

Q> 1< Do ,ou reduce the amount o ,our +endors in+oices automatica**, in the e+ent o+ariances? +endor?

A>

Q> 2< !ame the t,pes o ta4 that might appear on a +endors in+oice.

A>

Q> $< &ist the t,pes o ta4 that are genera**, app*ica"*e and shou*d thereore "eautomatica**, suggested in the standard s,stem hen an in+oice is entered.

A>

Q> (< there are dierent t,pes o ta4@ can groups o these ta4 t,pes occur together undercertain circumstances?

A>

Q> 5< ,ou are imp*ementing QM@ do ,ou a*a,s re0uire that goods receipts ha+e passedQM inspection "eore "eing paid ?

A>

Q> -< o do ,ou treat unp*anned de*i+er, costs inc*uded in an in+oice ?

A>

Q> 7< Do ,ou sometimes ha+e to change the account assignment or a certain purchaseorder at the time o in+oice +eriication?

A>

Q> '< %hou*d don pa,ments a*so "e c*eared?

2




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A>

Q> )< :hich other messages do ,ou ant to send to ,our +endors or to peop*e ithin ,ourorganization ith respect to the in+oice receipt?

A>

Q> 1< s a goods receipt a*a,s necessar, or in+oice +eriication purposes? so@ do ,oua**o re+ersa* o the goods issue ater the in+oice has "een posted? has "een entered?

A>

Q> 11< s the automatic account determination process on*, deined ", 9inancia*Accounting? not@ ho is responsi"*e ithin &ogistics?

A>

Q> 12< Do ,ou ish to noti, Purchasing i the in+oice price e4ceeds the purchase orderprice?

A>

Q> 1$< %peciic to Brazi*> Descri"e the !ota 9isca* process inc*uding specia* situations *i6euture de*i+er,@ importation@ returna"*e transport pac6ing@ reightI

A>

Q> 1(< Do ,ou use ta4 =urisdiction codes? %peci, the codes used.

A>

Q> 15< :i** ,ou ha+e in+oices ith mass amounts o data or hich no item chec6 isre0uired?

A>

Q> 1-< Do ,ou recei+e in+oices re*ating to transactions that are not administered in thes,stem?

2




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A>

5. )n(oice .(er(ie

uestions:

Q> 1< :ho is responsi"*e or processing incorrect in+oices in ,our irm?

A>

Q> 2< Descri"e the inormation *o "eteen Purchasing and n+oice eriication hen anerror occurs?

A>

-. )n(oice $elease

uestions:

Q> 1< :hich in+oice "*oc6ing reasons i** ,ou use?

A>

Q> 2< Do ,ou ant to "*oc6 in+oices or *ate de*i+er, o goods? so@ "*oc6 the in+oice henthe num"er o da,s *ate times the +a*ue o the *ate items is greater than L. %peci, a +a*ue orL.

A>

Q> $< n+oices can "e entered in the s,stem "ut ma, "e automatica**, "*oc6ed due to+ariances. %peci, the ma4imum 0uantit, and price +ariances that are a**oed.ning or error messages?

A>

Q> (< Do ,ou ant to "*oc6 in+oice items hose +a*ue e4ceeds a certain amount? :hat isthe thresho*d +a*ue or in+oice items 1< ith reerence to a purchase order 2< ithoutreerence to a purchase order?

A>

Q> 5< :ho is to "e notiied in the e+ent o +ariances "eteen the purchase order price and

2




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the in+oice price? o is this person to "e notiied?

A>

Q> -< Do ,ou ish to "*oc6 in+oices random*, ;stochastica**,< or on*, i a certain +a*ue ise4ceeded?

A>

Q> 7< :ho ;e.g. "u,er@ accounts pa,a"*e c*er6< chec6s "*oc6ed in+oices and re*eases themor pa,ment? o is this person to "e notiied? *e manager

2. Procureent (ia Subcontractin"



uestions:


A>



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2. Purc!ase $e+uisition Assi"nent

uestions:

Q> 1< On the "asis o hich criteria are purchase re0uisitions assigned to a source osupp*,?

A>


A>


A>


A> EFes E!o


A>


uestions:



A>

2




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A>

2. Purc!asin"


uestions:


A>

Q> 2< Do ,ou ant the s,stem to chec6 hether the purchase price is ithin a predeinedto*erance in ,our s,stem@ compared ith the materia* +a*uation price?

A>


A>

Q> (< %peci, the consumption categories or hich ,ou i** procure e4terna* ser+ices andmateria* direct*,> Asset@ cost center@ production order@ pro=ect@ sa*es order@ other ;p*easespeci,

Q> 5< :hich t,pes o purchase order i** ,ou use?

A>

Q> -< o do ,ou transmit purchase orders to ,our +endors?

A>

Q> 7< Do ,ou order materia* in a unit o measure that diers rom the one used or

stoc66eeping purposes?

A> EFes E!o

2




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Q> '< Do ,ou pa, or materia* in a dierent unit o measure than the one that is shon in thePO8and or used or stoc6 putaa,?

A> EFes E!o

Q> )< s it necessar, to trac6 certiicates o origin and8or customs reerence num"ers ormateria*s produced in oreign countries?

A>

Q> 1< :i** ,ou "e purchasing materia* imported rom oreign +endors ?

A> EFes E!o

Q> 11< Are purchasing ino records to "e updated automatica**, ith e+er, purchase order?

A> EFes E!o


A> EFes E!o

Q> 1$< Do ,ou p*an and enter reight costs in the PO? ,es@ descri"e the "asis o the costs.A*so indicate i an, t,pes o costs can "e determined automatica**, ;or e4amp*e@ reight costsper piece@ per unit o eight@ as a percentage o the +a*ue

Q> 1(< Do ,ou ant to pre+ent users rom changing the account assignment o items inpurchasing documents or hich the, ha+e no authorizations? so@ or hich purchasingdocuments?

A>

Q> 15< Do ,ou sometimes order stoc6 materia* direct*, or a cost center or another

2




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consumption categor,?

A> EFes

E!o

Q> 1-< Do ,ou ha+e to dec*are ,our ordering acti+ities to the authorities? so@ descri"e.

A>

Q> 17< Do ,ou a**o o+erde*i+eries? so@ speci, the percentage +ariance or the indi+idua*materia*s8materia* t,pes. ,es@ hat percentage ou*d ,oua**o? %hou*d this deau*t percentage thresho*d +ar, or di

A>

Q> 1'< On the occasion that a +endor sent ,ou *ess than the 0uantit, ordered@ ou*d ,oue+er ant this shorta** to "e considered an under de*i+er,@ ith no urther de*i+eriese4pected? P*ease *ist the +a*ues or each materia*8materia* group.

A>

Q> 1)< #an the materia*s ,ou purchase "e su"=ect to dierent ta4 t,pes? ;9or e4amp*e@"ased upon the materia* purchased@ "ased upon the p*ant or hich the materia* ispurchased@ etc


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Q> 1< :i** contract re*ease orders "e created in /8$ manua**,@ ith reerence to purchasere0uisitions@ and8or automatica**,? ;9or more detai*s@ reer to the %ource Administration

%cenario.< C or stoc6 materia* C or consuma"*e materia* C or e4terna* ser+ices

A>

$. $elease of Purc!ase .rders

uestions:

Q> 1< Are purchase documents to "e appro+ed ", someone "eore "eing issued to+endors? Descri"e the appro+a* procedure....

A>

Q> 2< o is the person responsi"*e or appro+a* to "e notiied? C Appro+er chec6s /8$regu*ar*,@ ", phone@ ", eCmai*@ ", or6*o@ other.

A>

Q> $< :i** ,ou use an e*ectronic signature to re*ease purchasing documents?

A> EFes E!o

(. Transission of Purc!ase .rders

uestions:

Q> 1< o do ,our +endors transmit shipping notiications?

A>

Q> 2< :hat inormation does the shipping notiication contain?

A>

Q> $< o are ,our /9Qs and re=ection *etters to ,our +endors to "e transmitted?

A>

Q> (< o *ong ater ordering and "eore the time o de*i+er, shou*d a shipping notiicationha+e "een recei+ed?

2




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A>

Q> 5< Are there dierences per +endor and8or site? so@ hich?

A>

Q> -< o i** ,ou transmit ,our purchasing documents to ,our +endors?

A>

Q> 7< Do ,ou ish to adopt +endors on nomenc*ature or characteristics ;co*or codes etc.

Q> '< o are purchase orders to "e transmitted?

A>5. Sc!edulin" A"reeent Deli(ery

Sc!edule

uestions:

Q> 1< Are schedu*ing agreement de*i+er, schedu*es8%A re*eases created in /8$ manua**,@ith reerence to re0uisitions and8or automatica**,? ;9urther detai*s in sourcing administrationscenario.

Q> 2< o do ,ou ish to s,nchronize ;monitor< the de*i+er, schedu*es8%A re*eases ithrespect to the 0uantities de*i+ered?

A>

Q> $< Do ,ou ant to oer ,our +endors the option o +ieing the schedu*ing agreementre*eases +ia the nternet?

A>

-. Transission of Sc!edulin"A"reeents

2




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uestions:

Q> 1< o do ,ou ish to transmit schedu*ing agreements?

A>

Q> 2< o are ,our /9Qs and re=ection *etters to ,our +endors to "e transmitted?

A>

Q> $< Are there dierences per +endor and8or site? so@ hich?

A>

7. Deli(ery and Ac*noled"ent

9pediter

uestions:

Q> 1< o man, da,s ater the due de*i+er, date i** ,ou send messages to ,our +endorsurging de*i+er, o the o+erdue goods?

A>

Q> 2< %hou*d this dead*ine monitoring +ar, or dierent materia*s or artic*es? so@ p*easee4p*ain.

A>

Q> $< :i** ,ou send out reminders regarding outstanding +endor conirmations i the duedate is e4ceeded? *edgment dead*ine is e4ceeded?

A> EFes E!o

Q> (< :hich 6inds o purchasing document do ,ou ant to send to +endors? 1< hecomp*ete purchasing document 2< normation re changes $< /eminders ;prior to due date (

Q> 5< :i** ,ou send urging messages ;e4pediters< to ,our +endors in the case o o+erdue

2




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de*i+eries. so@ ho man, da,s ater the due date i** ,ou do this?

A>

Q> -< o are reminders and urging *etters ;e4pediters< to "e sent to ,our +endors?

A>'. )nbound 9D) Processin"

uestions:


A>


A>


A>


A>


A>


A>


2




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A>



A>


A>

). Processin" of S!ippin"otifications/Confirations

uestions:

Q> 1< :i** ,ou process shipping notiications ith the /8$ %,stem?

A> EFes E!o

Q> 2< Once ,ou ha+e issued a purchasing document to a +endor@ do ,ou ant to trac6HconirmationsH ,our +endor ma, return to ,ou regarding the order?

A>

Q> $< :hat do ,ou do i the order ac6no*edgment contains 0uantit, and8or de*i+er, date+ariances +iz a +iz the purchase order or a pre+ious ac6no*edgment?

A>

Q> (< :hich t,pe o +endor conirmation do ,ou need and at hich time inter+a*s? :hiche+ents shou*d trigger a conirmation?

A>

1.Transission of S!ippin"

2




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otifications

uestions:

Q> 1< :hich department or person is to "e inormed o the shipping notiications?

A>

$. Transportation

1. Messa"e Transission for TransportDocuents

uestions:

Q> 1< Do ,ou re0uire shipment documents or ph,sica**, transporting the merchandise? so@ hat orm o document ;e.g. paper@ 3D


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Q> (< :hat carriers do ,ou use to transport goods?

A>

Q> 5< o do ,ou se*ect ,our carriers?

A>

Q> -< o do ,ou create shipments?

A>

Q> 7< Do ,ou ha+e ndi+idua* and8or #o**ecti+e %hipments?

A>

Q> '< Do ,ou use one mode o transport per route or a com"ination o modes per route@ e.g.road@ rai*@ sea?

A>

Q> )< Do ,ou need *eg determination?

A>

Q> 1< &ist a** documents re0uired to comp*ete the transportation process.

A>

Q> 11< Do ,ou record the progress o the shipment?

A>

Q> 12< so@ hich ones?

A>

2




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Q> 1$< s reight charged to the customers or is it a"sor"ed ", the compan,?

A>

Q> 1(< Do ,ou need to "e a"*e to enter ,our actua* transportation data at a *ater point intime ;or e4amp*e@ time ta6en@ distance tra+e**ed


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Q> 22< o do ,ou respond to capacit, constraints? Descri"e the contractua* conditions.

A>

Q> 2$< :hat inormation do these documents contain?

A>

$. 0rei"!t Cost )n(oicin" and Settleent

uestions:

Q> 1< s reight charged to the customer or does the compan, a"sor" the cost?

A>

Q> 2< o do ,ou ca*cu*ate ,our reight costs ;reight pricing procedure


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Q> 2< o i** the consumption o these parts "e entered and ho i** post the return in thes,stem?

A>

Q> $< o do ,ou record hich materia*s ere recei+ed speciica**, or a or6 order?

A>

Q> (< o much time e*apses "eteen the actua* goods issue and its posting in thes,stem?

A>

Q> 5< s the posting made on*ine or in "atch mode?

A>

Q> -< Are de*i+eries posted indi+idua**, or or each group o goods issues?

A>

Q> 7< :hich documents are generated in con=unction ith this posting and hat inormationdo the, contain?

A>

Q> '< Do ,ou ant to send the the pa**et identiication inormation to ,our customer?

A>

2. Deli(ery Processin"

uestions:

Q> 1< &ist a** documents re0uired to comp*ete the de*i+er, process ;e.g. pic6ing *ist@ pac6ing

*ist or "i** o *oading< and hat inormation the, contain.

A>

2




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Q> 2< ,ou ha+e mu*tip*e p*ants@ ho do ,ou determine hat p*ant a product is de*i+eredrom?

A>

Q> $< o do ,ou determine mu*tip*e shipping points?

A>

Q> (< Do ,ou redetermine routes at the time o de*i+er,?

A>

Q> 5< Do ,ou compute dierent *ead times ;or e4amp*e@ pic6ing@ pac6ing@ *oading orrep*enishment *ead times


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A>

Q> 11< Do ,ou e+er group de*i+eries together or dierent reason ;e.g. reight *ists@ *oading

*ist@ co**ecti+e pic6ing


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customers?

A>

Q> 2< :hat shou*d happen i the de*i+er, 0uantit, diers rom the order 0uantit,?

A>

Q> 21< :hat are the reasons ,ou ou*d e+er "*oc6 a sa*es document rom de*i+er,?

A>

Q> 22< o do ,ou a**ocate merchandise hich is in short supp*, ;de*i+er, priorities


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A> EFes E!o

Q> -< Do ,ou a**o e+er, materia* to "e stored at a** storage *ocations? P*ease descri"eI

A>

Q> 7< Do ,ou use a unit o measure or the pricing o the goods other than the unit ,ou orderin? ,es@ ,ou can deine the +ariances in customizing.

A>

Q> '< Do the materia*s ,ou recei+e ha+e to "e stored or a certain time "eore the, can "eused or do the, ha+e an e4piration date that ,ou ant to 6eep in the s,stem?

A>

Q> )< Do ,ou reuse to accept de*i+eries i the +endor has not comp*ied ith the shippinginstructions? ;#an "e used to e+a*uate +endors. EFes E!o

Q> 1< :hich documents are generated ith the goods receipt?

A>

Q> 11< :hich documents are generated in connection ith a goods receipt?

A>

Q> 12< a goods receipt 0uantit, is assigned to a goods issue@ do ,ou ant the person hoenters the goods receipt to recei+e a corresponding message?

A>

Q> 1$< :i** ,ou inspect the materia*8artic*e at the time o goods receipt? so@ do ,ou enterthe goods receipt and the inspection resu*t or do ,ou on*, enter the goods receipt ater theinspection has "een carried out?

2




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A> EFes E!o

Q> 1(< ,ou are using "atch management@ ho is the "atch num"er determined at the timeo goods receipt?

A>

Q> 15< Do ,ou c*assi, the "atches at the time o goods receipt? P*ease speci, the criteria.

A>

Q> 1-< s the automatic account determination process deined ", 9inancia* Accounting? not@ ho is responsi"*e ithin &ogistics?

A>

Q> 17< Do ,ou ish to print out the materia* document as e+idence o a goods mo+ement?:hich inormation shou*d "e inc*uded in the printout?

A>

2. Subse+uent Ad>ustent ofCoponents

uestions:

Q> 1< o do ,ou ma6e ad=ustments or o+erC8underconsumption o components ", thesu"contractor ;+endor


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Q> 2< Do ,ou ha+e arehouses ith stoc6 o dierent p*ants?

A>

Q> $< Descri"e the structure o ,our arehouseI

A>

Q> (< Are ,ou using e4terna* :arehouse contro* s,stems 8 su"s,stems? Do ,ou p*an toconnect this s,stem ith the /8$ ?

A>

Q> 5< :hich s,stem shou*d determine the storage "ins or stoc6 p*acement 8 remo+ement ?

A>

Q> -< 9or remo+a*s and "atch management@ hich s,stem shou*d determine the "atch?

A>

Q> 7< :hich s,stem shou*d generate the transport orders ?

A>

Q> '< o does ,our automated storage and retrie+a* s,stem communicate to the *egac,s,stem? 34p*ain or pro+ide a design draing.

A>

1. Stoc* $eo(al Processin"

uestions:

Q> 1< Jpon hat does the ,our choice o strateg, depend ;on*, in the case o se+era*dierent strategies


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remo+ed rom storage ;e.g. artic*e@ t,pe o mo+ement@ etc.


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Q> -< Descri"e the indi+idua* steps rom e4terna* goods receipt to ina* p*acement in storage;putaa,

Q> 7< Do ,ou ha+e capacit, *imits or ,our storage "ins@ or e4amp*e@ eight@ +o*ume...?

A> EFes E!o

Q> '< s a transer re0uirement to "e generated automatica**, at the time o a goods receiptith reerence?

A>

Q> )< 9or hich goods mo+ements are transer orders to "e created automatica**,?

A>

Q> 1< :hat 6ind o orm ;printout< do ,ou need or stoc6 putaa,s ;G/ s*ip@ transer orderorm@ stic6er@ etc.


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E!o

Q> 1(< Are transer orders conirmed manua**, or automatica**,?

A>

Q> 15< P*ease *ist the storage t,pes that i** ha+e p*acement conirmation.

A>

Q> 1-< Does ,our *egac, s,stem automatica**, determine the storage "in in hich to p*acethe materia*s? s this done manua**,?

A>

Q> 17< :ho is notiied o a stoc6 putaa,? o is this person notiied?

A>

Q> 1'< :i** ,ou maintain p*acement strategies ;or e4amp*e@ storage t,pes@ storage sections@storage "ins< or ,our stoc6 materia*s?

A>

Q> 1)< o man, storage "ins do ,ou ha+e per storage t,pe?

A>

Q> 2< o man, stoc6 putaa,s ;items< do ,ou ha+e per da,?

A>

Q> 21< Do ,ou recei+e consignment stoc6 rom +endors?

A> EFes

E!o

Q> 22< Do ,ou recei+e artic*es that ha+e "atch or seria* num"ers rom +endors?

2




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A>

Q> 2$< Do ,ou create a preCa**ocation o ,our materia*s ithin arehouse management?

A> EFes E!o

Q> 2(< Do ,ou group together ,our pic6 *ist or mu*tip*e processing or a particu*ar shippingpoint@ route@ pic6 date@ stoc6 p*acement@ stoc6 remo+a*?

A>

Q> 25< Do ,ou recei+e materia*s ith "atch or seria* num"ers rom +endors?

A>

$. Difference Processin"

uestions:

Q> 1< o do ,ou hand*e stoc6 dierences that are noticed either at the time o transerorder conirmation or continuous in+entor, "ased on "inCtoC"in transer?

A>

(. Confiration

uestions:

Q> 1< Are toC"in transer orders conirmed separate*, or automatica**, ", the s,stem?

A>

Q> 2< o much time e*apses "eteen de*i+er, o the goods and their inspection@ and"eteen inspection and the arri+a* o the goods at their ina* destination? the destination"in.

A>

Q> $< o are the pic6ing resu*ts conirmed?

2




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A>

Q> (< :hich data is conirmed ;e.g. actua* time@ transport e0uipment used


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uestions:

Q> 1< :i** ,ou "e re0uired to retain costs or materia* that is inspected as a resu*t o a stoc6purge?

A> EFes E!o

Q> 2< :i** ,ou create action p*ans8tas6s or this deecti+e materia*?

A> EFes E!o

Q> $< Do ,ou enter data ;or e4amp*e@ deects@ characteristic resu*ts@ speciic indings< onthe deecti+e materia* ound in the stoc6room or on the shop *oor?

A> EFes E!o

Q> (< Do ,ou ha+e to inspect8reCinspect deecti+e materia* ound in ,our stoc6room or on theproduction *oor?

A> EFes E!o

Q> 5< :hich documentation shou*d accompan, the goods that are returned to the +endor?

A>

Q> -< Descri"e the hand*ing o inspection *ots here the usage decision has determined thatthe, are to "e re=ected and returned ned to the +endor.

A>

7. )n(oice #erification

1. 9(aluated $eceipt Settleent 1< According to hich ru*es do ,ou eect automatic sett*ement ith regard to goodsreceipts?

2




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A>

Q> 2< %hou*d a goods receipt ith reerence to a PO automatica**, generate an in+oice orthe de*i+er,?

A>

2. )nbound 9D) Processin"

uestions:


A>


A>


A>


A>


A>


A>


2




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A>



A>


A>

$. )n(oice Processin" it! $eference

uestions:

Q> 1< Do ,ou reduce the amount o ,our +endors in+oices automatica**, in the e+ent o+ariances? +endor?

A>

Q> 2< o do ,ou noti, ,our +endors o the reduction?

A>

Q> $< Do ,ou carr, out in+oice +eriication in the "ac6ground?

A>

Q> (< Do ,ou ha+e +endors ho create one in+oice or a de*i+er, period?

A>

Q> 5< Do ,ou recei+e mi4ed in+oices ;credit items and de"it items in the same document


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Q> -< !ame the t,pes o ta4 that might appear on a +endors in+oice.

A>

Q> 7< &ist the t,pes o ta4 that are genera**, app*ica"*e and shou*d thereore "eautomatica**, suggested in the standard s,stem hen an in+oice is entered.

A>

Q> '< there are dierent t,pes o ta4@ can groups o these ta4 t,pes occur together undercertain circumstances?

A>

Q> )< ,ou are imp*ementing QM@ do ,ou a*a,s re0uire that goods receipts ha+e passedQM inspection "eore "eing paid ?

A>

Q> 1< o do ,ou treat unp*anned de*i+er, costs inc*uded in an in+oice ?

A>

Q> 11< Do ,ou sometimes ha+e to change the account assignment or a certain purchaseorder at the time o in+oice +eriication?

A>

Q> 12< %hou*d don pa,ments a*so "e c*eared?

A>

Q> 1$< :hich other messages do ,ou ant to send to ,our +endors or to peop*e ithin ,ourorganization ith respect to the in+oice receipt?

A>

2




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Q> 1(< s a goods receipt a*a,s necessar, or in+oice +eriication purposes? so@ do ,oua**o re+ersa* o the goods issue ater the in+oice has "een posted? has "een entered?

A>

Q> 15< s the automatic account determination process on*, deined ", 9inancia*Accounting? not@ ho is responsi"*e ithin &ogistics?

A>

Q> 1-< Do ,ou ish to noti, Purchasing i the in+oice price e4ceeds the purchase orderprice?

A>

Q> 17< %peciic to Brazi*> Descri"e the !ota 9isca* process inc*uding specia* situations *i6euture de*i+er,@ importation@ returna"*e transport pac6ing@ reightI

A>

Q> 1'< Do ,ou use ta4 =urisdiction codes? %peci, the codes used.

A>

Q> 1)< :i** ,ou ha+e in+oices ith mass amounts o data or hich no item chec6 isre0uired?

A>

Q> 2< Do ,ou recei+e in+oices re*ating to transactions that are not administered in thes,stem?

A>

(. )n(oice .(er(ie

uestions:

Q> 1< :ho is responsi"*e or processing incorrect in+oices in ,our irm?

A>

2




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Q> 2< Descri"e the inormation *o "eteen Purchasing and n+oice eriication hen an

error occurs?

A>

5. )n(oice $elease

uestions:

Q> 1< :hich in+oice "*oc6ing reasons i** ,ou use?

A>

Q> 2< Do ,ou ant to "*oc6 in+oices or *ate de*i+er, o goods? so@ "*oc6 the in+oice hen

the num"er o da,s *ate times the +a*ue o the *ate items is greater than L. %peci, a +a*ue orL.

A>

Q> $< n+oices can "e entered in the s,stem "ut ma, "e automatica**, "*oc6ed due to+ariances. %peci, the ma4imum 0uantit, and price +ariances that are a**oed.ning or error messages?

A>

Q> (< Do ,ou ant to "*oc6 in+oice items hose +a*ue e4ceeds a certain amount? :hat isthe thresho*d +a*ue or in+oice items 1< ith reerence to a purchase order 2< ithoutreerence to a purchase order?

A>

Q> 5< :ho is to "e notiied in the e+ent o +ariances "eteen the purchase order price andthe in+oice price? o is this person to "e notiied?

A>

Q> -< Do ,ou ish to "*oc6 in+oices random*, ;stochastica**,< or on*, i a certain +a*ue is

e4ceeded?

A>

2




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Q> 7< :ho ;e.g. "u,er@ accounts pa,a"*e c*er6< chec6s "*oc6ed in+oices and re*eases themor pa,ment? o is this person to "e notiied? *e manager

$. Procureent on a Consi"nent Basis



uestions:


A>



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A>


A>


A> EFes E!o


A>


uestions:



A>


A>

2. Purc!asin"


uestions:


2




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A>

Q> 2< Do ,ou ant the s,stem to chec6 hether the purchase price is ithin a predeinedto*erance in ,our s,stem@ compared ith the materia* +a*uation price?

A>


A>

Q> (< o do ,ou transmit purchase orders to ,our +endors?

A>

Q> 5< Do ,ou order materia* in a unit o measure that diers rom the one used orstoc66eeping purposes?

A> EFes E!o

Q> -< Do ,ou pa, or materia* in a dierent unit o measure than the one that is shon in thePO8and or used or stoc6 putaa,?

A> EFes E!o

Q> 7< s it necessar, to trac6 certiicates o origin and8or customs reerence num"ers ormateria*s produced in oreign countries?

A>

Q> '< :i** ,ou "e purchasing materia* imported rom oreign +endors ?

A> EFes E!o

Q> )< Are purchasing ino records to "e updated automatica**, ith e+er, purchase order?

2




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A> EFes E!o


A> EFes E!o

Q> 11< Do ,ou p*an and enter reight costs in the PO? ,es@ descri"e