quarterly report 2 nd quarter 2012/13 july – sept 2012 branch : administration unit : corporate...

QUARTERLY REPORT

2nd Quarter 2012/13July – Sept 2012

BRANCH : AdministrationUnit : Corporate Management

04/21/231

PROGRAMME OBJECTIVE

2

• To provide effective leadership, management and administrative support services.

04/21/23

Sub-pro: Communications

04/21/233

4

Strategic Objective

Performance Indicator/output

2012/13

Quarter 2 Target Responsible

Manager

Progress (Achieved, Partially Achieved or

Not Achieved)

Reason for Variances

(partially or not achieved)

Proposed Corrective Actions

Ensuring that the policy and strategic frameworks are in place for effective communication

Communication Strategy for 21012\3 developed

Communication Strategy implemented

CD: Comm Media engagements, speeches and branding implemented in accordance with the communication strategy. Communication strategy, media plan and key messages developed for women’s month

Events Management Policy developed

Internal communication drafted

D: Comm Document submitted for approval of Acting Director General before distribution

To promote internal communication within the dept

Weekly internal online publication Newsflash produced

16 online editions of Newsflash produced

DD: Comm16 online editions of Newsflash produced

04/21/23

5

Strategic Objective

Performance Indicator/outpu

t 2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,

Partially Achieved or Not Achieved)




Build relationships with the media to ensure effective communication of departmental programmes, messages and policies.

At least one departmental media statement, message or article published or aired in the media

Four media statements published or broadcast per week

CD \ D \ DD 25 media statements drafted.

49 articles published by the print media

25 online articles published

04/21/23

6

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved, Partially

Achieved or Not Achieved)

Reason for Variances(partially or not achieved)


Draft speeches for the Minister as requested from time to

time.

Speeches drafted and delivered to the Executive Authority and DG at least 24 hours before delivery

Speeches drafted as per request / instruction

CD: Comm 29 speeches drafted

04/21/23

04/21/23 7

MAIN ACHIEVEMENTS

Sub-prog: Legal Services

04/21/238

9

Strategic ObjectivePerformance

Indicator/output 2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,

Partially Achieved or Not

Achieved)

Reason for Variances(partially or not

achieved)


To review, develop and draft legislation relevant to the Department’s mandate.

Legislation as per the Departmental legislative programme developed

Support to parliamentary processes to enact the legislation

CD: Legal Services

Partially achieved

CGE Amendment Bill has been submitted to the Bills office in Parliament

WEGE Draft Bill still in the Cabinet process

Support on both Bills will be rendered as soon as parliamentary process commences

04/21/23

10

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,

Partially Achieved or

Not Achieved)




To review, develop and draft legislation relevant to the Department’s mandate.

Framework for review of constitutionality and harmonisation of all legislation impacting on the rights of women, children and people with disabilities developed

Current legislation that impacts on the rights of women, children and people with disabilities reviewed.

CD: Legal Services

Partially achieved,

1st draft submitted to ADG / TMM on 29 September 2012

Comments of TTM to be integrated

04/21/23

11

Strategic Objective

Performance Indicator/outpu

t 2012/13 Quarter 2 Target

Responsible Manager

Progress (Achieved,


Achieved)




To draft and scrutinise agreements involving the Department.

MOU’s as per requests from branches within the department developed

Contract management protocol developed

MOU’s with prioritised Departments finalised

Stakeholder inputs consolidated and approved

CD: Legal Services

Achieved

Partially achieved.

No inputs received from stakeholders in the department. Draft Protocol tabled at the TMM of 16 September , awaiting comments from the DDG WEGE

Integrate comments when received and submit to Minister for approval

04/21/23

12

Strategic Objective

Performance Indicator/outp

ut 2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,


Achieved)




To render legal support and advice to Departmental clients re internal and external matters

Litigation management strategy developed

Litigation management strategy approved

Partially achieved. Draft Protocol developed and tabled at the TMM of 16 September . Submitted for comments again in the Department.No inputs received from stakeholders in the department. Not yet finalised due to focus on WEGE draft Bill consultations

Finalise Litigation management protocol for implementation

04/21/23

04/21/23 13

MAIN ACHIEVEMENTS

SUPPLIMENTARY PROJECTS

1404/21/23

BRANCH CHALLENGES REQUIRING INTERVENTION

1504/21/23

Sub-prog : Resource Management

04/21/2316

17

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,



achieved)


Optimally utilise and develop human resources

HR Plan revised andimplemented

Revised organisational structure submitted to DPSA for approval

D:Human Resource Management

Partially achieved • Approval has not yet been obtained for the appointment of the HR Planning Committee.

• Assessment of HR Plan and progress in implementation of HR Plan not done due to lack of HR Planning Committee.

Approve appointment of HR Planning Committee.

Service Delivery Improvement plan developedand implemented

Draft Service Delivery CharterConsulted and approved

D: Human Resource Management

Not achieved • Approval has not yet been obtained for the appointment of the SDIP Committee to manage the implementation , monitoring and evaluation of the SDIP Plan.

Approve appointment of SDIP Committee.

Workplace Skills Plan(WSP) developed

Identified training interventions coordinated

Quarterly training reports submitted


Partially achieved Lack of training budget. Allocate 1 % compensation budget to training and development.

Institutionalisation of the PMDS

PMDS managed


Achieved

04/21/23

18

Strategic Objective


ut 2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,


Achieved)


achieved)Proposed Corrective

Actions

Optimally utilise and develop human resources

Employee AssistanceProgramme (EAP) developed

Employee AssistanceProgramme implemented


Not achieved • No service provider can be appointed due to the unavailability of funds.

• Target has become unattainable and redundant.

If no funding is made available to appoint incumbents or outsource the services, the indicator must be abandoned.

04/21/23

19

Strategic Objective


ut 2012/13

Quarter 2 Target Responsible Manager




achieved)


Implement and maintain a computer network to enable business to achieve their mandate.

Computernetworkimplemented

Additional network file servers/databases implemented

Dir: IT Partly achieved Addition storage disks have been procured and implemented to allow users to save data to the network.No funding available for licences or additional file servers.

Uninterruptable power supply devices have been procured and installed in server room (datacentre). To protect against power spikes and interruptions.

Additional funding requested via the AENE process. Defer to 2013/14.

Implement ICT Governance.

ICTGovernanceframeworkdesigned and phase 1implemented

ICT Committee established

Information Security Policy implemented

Dir: IT Partly achieved Still awaiting ICT Governance Framework implementation guidelines from the DPSA.

Information Security Policy drafted and circulated for comments.

• Presentation on ICT Governance to be done to MANCO

• Draft ICT Governance acceptance memo to DG to formally accept ICT Governance Framework

Policy to be approved as soon as consulting process concluded.

04/21/23

20



Quarter 2 Target

Responsible Manager




achieved)


Provide safe, working environment and habitable, sufficient office accommodation for DWCPD employees.

Internal security policy developed

Draft internal security policy approved.

Dir: SM Partially Achieved Delays in quality control before circulation to all personnel.

Draft policy already circulated to all personnel for inputs, closing date was 21/09/12. Submission for approval to be made after consideration of inputs.

Occupational Health and Safety policy developed.

Draft OHS policy consulted.

Dir: SM Partially Achieved Draft policy circulated first to OHS Representatives.

Draft policy will be circulated to all staff members in October 2012.

04/21/23

Thami.Ndlovu

21



Quarter 2 Target

Responsible Manager

Progress (Achieved, Partially Achieved or Not Achieved)



Actions

To provide safe and compliant accommodation

Suitable and compliant accommodation secured

Needs analysis submitted

D: Facilities Partially achieved No response received from DPW

Intervention will be requested form the Acting DG

04/21/23

MAIN ACHIEVEMENTS HRM

22

• The DPSA Substantive Report on the Analysis of HR Plans and Capacity Development Measures for Provinces dated 20 May 2012, found the DWCPD HR Plan to be one of 29 national departments compliant to the template and quality of content.

• The Minister approved the structure for the Office of the Deputy Minister on 2012/09/21.

• Provisional SDIP Plan acknowledged by the DPSA.

04/21/23

MAIN ACHIEVEMENTS IT

23

Uninterruptable power supply devices have been procured and installed in server room (data centre).

Service Level Meetings instituted with SITA and network support service provider.

04/21/23

SUPPLEMENTARY PROJECTS HRM

24

• DPSA have offered to provide mini-workshop to members of inaugural SDIP Committee.

• The proposed organisational redesign is being managed by the Minister and DDG: CM for concurrence by the MPSA.

04/21/23


25

• HR management committees need to be approved and established to undertake corporate governance responsibilities.

• HR Planning Committee must undertake assessment of the content and implementation of the HR Plan, and make recommendations for the adjusted HR Plan.

• Job Evaluation panel needs to be established to evaluate job evaluation findings.

04/21/23

Sub-prog: Financial Management

04/21/2326

27

Strategic Objective


2012/13Quarter 2 Target

Responsible Manager

Progress (Achieved,


Not Achieved)


achieved)


Sound Financial Management

Proper budget planning and sufficient allocated funds facilitated

MTEF inputs and adjustment estimates to NT submitted

CD: Financial Management

Achieved

Budget vs. expenditure monitored

Monthly monitoring and reporting of Budget vs. Expenditure


Achieved

In-year monitoring implemented

In-year monitoring implemented


Achieved

04/21/23

28

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,




Actions

Sound Financial Management

30 days payment deadline implemented

Checklists on payments implemented and monitored


Partially achieved

There are certain instances where the banking details are not on the system, it must be verified through safetynet and this delay payment processes.

The database in SCM will be checked with the suppliers list on BAS to determine any outstanding banking details.All new suppliers will be requested to submit their banking details together with the registration documents on the SCM database.

Compliance to policies and prescripts implemented

Business processed implemented


Not achieved Due to the MTEF and AENE processes the BP’s were not done.

This will be rolled over to the 3rd quarter to ensure that the final phase of internal control is addressed.

04/21/23

29

Strategic Objective


2012/13Quarter 2 Target

Responsible Manager

Progress (Achieved,



achieved)


Sound Supply Chain Management

Internal control environment improved.

Implementation of internal control mechanisms, processes and procedures facilitated

D: Supply Chain Management

Partially achieved

In terms of the second phase of LOGIS implementation

Slow pace of full implementation of LOGIS is due to the fact that currently we have one official uploading information on the inventory store and the official is doing other work as well.

IT unit in the department is still installing LOGIS in the computers of relevant officials

The Unit will closely monitor the LOGIS implementation progress reports. We are current at 54.46% out 100%.

Prescribed reporting requirements and timeframes complied.

Business processes for approval, implementation of approved business processes tabled


Partially achieved

The bid for the appointment of the Security Services has been cancelled due to errors in the administration of the bidding processes.

2 information sessions targeting Provincial suppliers has not been done due to the changes in the approach.

The SCM staff and Bid Committee members have been sent for training in SCM for Public Service.

SCM will participate in Provincial consultations arranged by branches and will be afforded a slot to present SCM processes and the Suppliers Database.

100% updated moveable asset register

Update moveable asset register, quarterly asset verification


Not achieved Although the Asset Management processes are place but maintenance of these processes is not taking place due staff capacity.

Appointment of a Deputy Director: SCM to look after Asset Management is on-going

04/21/23

• Supported the hosting of the National Women’s Day.• Supported the hosting of the Tributes Awards for

disabled people.• Supported the successful printing of the Annual Report.

04/21/23 30

MAIN ACHIEVEMENTS

04/21/23 31

MAIN ACHIEVEMENTS

UNIT CHALLENGES REQUIRING INTERVENTION

3204/21/23

UNIT CHALLENGES REQUIRING INTERVENTION

33

• Staff capacity

04/21/23

Sub-Programme: Research and Policy Development

04/21/2334

35

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)


To provide research support and advisory services

Research projects supported and advised

Research projectssupported and advised(Study on Violence against children)

CD & 1xDir Partially achieved • Academic reviewers appointed

• Draft 3 of the Signature publication developed

Meeting with reviewers planned for October


Research projectssupported and advised(100 year women contribution study)

CD & 1xDir Partially achieved Final draft of the Research Proposal developed for Minister’s approval

Outsourcing will commence after approval of the proposal

04/21/23

36

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)




Research projectssupported and advised(Audit of Special Schools)

CD & 1xDir Partially achieved Draft reports for 2 Provinces (NC & MP) in place.

Delays in acquiring data-captures

Acquire data-captures from DOC to capture the data using new template designed by the Statssa

Research projectssupported and advised(Study on Disability Units inHigher Education Institutions)

CD & 3x Dir Achieved• Desktop research

conducted on Disability units in HEIs

04/21/23

37

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager







To provideresearchsupport andadvisoryservices

On-going research input andsupport to 3 sectors throughdata analysis and report writing:• Sourcing acquisition ofrelevant finding• Analysis and interpretation• Draft synthesis reportswithin sectors

CD & 1xDir Achieved• Provided research

support to DM on Douglas (Northern Cape) on Anti Poverty Strategy Meeting

• Participated at the Disability Research Discussion Forum (UCT, Cape Town)

• Provided inputs on the Report to the UN High Commissioner on Human Rights (Status of Work and Empowerment for people with disabilities)

• Participated in the International Research Forum organised by the Department of Science and Technology (Westin, Cape Town)

• National Council Against Gender Based Violence - Provided input for the Deputy President Speaking notes

• Submitted briefing notes on the Nepal visit by Minister of Women & Social Welfare to MWCPD

• Presentation on VAC made to the Namibian Parliament Delegation on GBV.

04/21/23

38

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)



ResearchForums onWomen,Children &People withDisabilitiescoordinated

Plenary for National Research Forum convened

CD & 3xDir Achieved in Q1

Report onInstitutionalArrangementstabled in linewith CD’sInstitutionalSupport andCapacityDevelopment

Draft report on institutional arrangement compiled

CD, 1xDir,2xAdmin

Partially Achieved • Final follow-ups with departments to submit completed questionnaires were done, but most departments did not submit their reports

• Sent acknowledgements for all received submissions from national departments

•Analysis of the submitted questionnaire has commenced and will be finalised in Q3

04/21/23

39

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)


To ensure effective Knowledge & Information Management (KIM) Services

Partialimplementationof KIM Servicesin thedepartment

Appointment of successfulcandidates

Publish Section 14 PAIAManual

• Draft Records ManagementPolicy

• Draft Access to InformationPolicy

CD & KIMSpecialist

• Not achieved

Achieved• Draft Departmental

Section 14 Manual • Processed two PAIA

Requests

• Achieved Draft of Records

Management Policy has been completed

• Achieved Draft Access to

Information Policy has been completed

• Post of KM Specialist not filled

Will be implemented in the next financial year subject to availability of budget

KIM Strategydeveloped

1st Draft KIM StrategyActivitiesCollate information and compileKIM Strategy

CD & KIMSpecialist

Not Achieved Post of KM Specialist not filled

Will be implemented in the next financial year subject to availability of budget

04/21/23

40

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,




Actions

To render policy development coordination and support services

Reports onpolicycoordinationand supportservicesrendered

Reports on policy audits andreviews compiled

Render policydevelopmentcoordinationand supportservices

CD & 3X Dir • Partially Achieved

Achieved

Partially Achieved

• Consultation on disability bill, legislative audit with University of Western Cape, Centre for Disability Law and Policy (presentation made)

•Work in progress on National Universal Access Strategy for people with disabilities with departments: DPW, Tourism, DOT, DST & DOC

•Presented a paper at the launch of Policy Action Network Hub for Children•Participated in the meetings of PAN Advisory Committee

•Draft 2 of the Departmental policy development framework submitted to ADG for approval by Top Management Committee•Sourced approved departmental policies to populate the policy register

Sought approval to appoint service provider to draft the Disability Bill

Final draft to be submitted for approval

04/21/23

04/21/23 41

MAIN ACHIEVEMENTS

SUPPLIMENTARY PROJECTS

4204/21/23

Sub-prog: Inter-sectoral and International Coordination

04/21/2343

44

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)


To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors including HIV and AIDS

Beneficial Stakeholder Coordination Framework developed.

Consultation of draft Stakeholder coordination Framework.

CD: Inter-sectoral and International Coordination

Achieved

The Plan of Action (POA) for National and International commemoration events developed and implemented

Consult identified stakeholders on POA and implemented


Partially Achieved Reviewed Plan of Action to be finalised for further consultation

To consult with branches for implementation strategy and role clarification.

Stakeholder Database Management System developed.

Continuous update of stakeholder database management system


Achieved (although this is a continuous exercise

04/21/23

45

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,




Actions

Develop and strengthen partnerships with regional, international, multi- and bi-lateral partners for the 3 sectors including HIV/AIDS

Partnerships between department and inter-sectoral stakeholders signed and coordinated

Identify and coordinate partnerships.


Partially achieved MOUs are following all legal processes in preparation for the next Bi-National ConsultationPartnership agreement initiated through stakeholder framework, MOUs and letters of insert. (UNAIDS and AU Africa Decade is currently being processed)

This function depends on the needs of Branches for such partnership

A Donor Funding Register developed.

Submission of Donor Funding Register for approval


Continuous Donor register from Treasury received and will be submitted to the Principals.

Branches to comply in ensuring quarterly reporting as per Treasury Regulations

DWCPD Fund-raising guidelines developed

Consultation on Draft Fund raising policy with relevant stakeholders.


Partially achieved Internal consultation with branches is currently taking place.

Once consultation with branches is finalised, draft funding guidelines tabled in line with the stakeholder management framework will be submitted for approval

04/21/23

46

Strategic Objective


2012/13 Quarter 2 Target Responsible

Manager

Progress (Achieved,


Not Achieved)



To facilitate compliance with regional , continental and international instruments to advance the 3 sectors including HIV and AIDS

Guidelines and Standards on multi- and bi-lateral country reports coordinated and populated.

Guidelines and Standards on multi- and bilateral country reports submitted for approval.


Partially achieved

Guidelines are currently being reviewed, after review it will be consulted.

Inbound and Outbound consultation need to take place.

Schedule on participation for multi- and bi- lateral activities/events developed.

Schedule on participation for multi- and bi- lateral reports consulted.


Not achieved Schedule on participation iscurrently being reviewed and will be consulted after review.

Inbound and Outbound consultation need to take place.

04/21/23

• Facilitated the finalisation Stakeholder Coordination Framework through GIZ support • Currently coordinating Sector Women in line with Cluster coordination and participation in bi- and multi-lateral activities. • Submitted the interdepartmental working framework for the coordination of sector women• Coordinated the Namibian and DRC delegations to meet with DWCPD• Facilitated the finalisation of the MOUs with Nigeria, Ghana, UNAIDS and Africa Decade• Participated at the Women’s Economic Empowerment Workshop in KSD Municipality, Mthatha, Eastern Cape• Participated at the Ghana – South Africa BNC Preparatory meeting organised by DIRCO• Coordinated a meeting with the South African Ambassador Designate to Burkina Faso on cooperation relation with

Burkina Faso and projects that are currently underway • Participated at the preparatory meeting for the 52nd Ordinary Session on African Commission on Human and People’s

Right organised by DIRCO• Participated at the SEDA Stakeholder Indaba in Johannesburg • Supported the launch of Gender Budgeting partnership mechanism in collaboration with Motsepe Foundation• Finalised the concept paper with UNFPA on Africa Regional Stakeholder Summit on GBV and Peace and Security

scheduled to take place from 23- 25 November 2012- in South Africa. Concept paper on route to our Principals for approval.

• Coordinated the UN Agencies Consultation meeting • Coordinated Gender Bill Consultation with Research and Development stakeholders• Coordinated the participation of DWCPD to the COSP (Conference of State Parties Convention on the Rights of People with

Disabilities) • Coordinated the draft SANAC Sex Work sector plan in partnership with key stakeholders (Health, SANAC, SWEAT)• Consolidated the Country report on the Agenda on Accelerated Country Action for women, girls, gender equality and

HIV with UNAIDS

04/21/23 47

MAIN ACHIEVEMENTS

04/21/23 48

MAIN ACHIEVEMENTS

Sub-prog: STRATEGIC MANAGEMENT

04/21/2349

50

Strategic Objective


ut 2012/13

Quarter 2 Target

Responsible Manager




achieved)


To provide efficient executive and administrative support to the Minister and Director-General

Institutional M&E Policy and Policy Register developed

Draft Institutional M&E Policy and Register consulted

Dir. M&E Achieved Policy consulted

Register not achieved

Development of Policy register now under CD: Research and Policy Development

Institutional M&E Framework developed

Draft Institutional M&E Framework consulted

Dir. M&E Achieved Framework consulted

Strategic Plan reviewed and approved

2nd draft of Strategic Plan developed

D: Planning Not Achieved - Approved Strategic Plan runs for a 5-yr cycle;- Target deferred to next financial year because Strategic Plan will be reviewed as part of the Turn Around Strategy of the department.

-A new Strategy will be consulted upon as part of the Turn Around Strategy of the department;-The process will be guided by the planning cycle of government and the project plan of the Turn Around Strategy to be presented in Oct.

Annual Performance Plan (APP) Approved

1st draft of APP 2013/14 developed

D: Planning Achieved

1st draft submitted to NT on due date

Functional M&E system

2nd Phase of Electronic M&E system finalised

Dir. M&E Not achieved DD: M&E moved to another department and Dir was busy with the drafting of AR

An appointment to benchmark with Stats SA has been scheduled for Oct 2012.

04/21/23

51

Strategic Objective


ut 2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,




Actions

To provide efficient executive and administrative support to the Minister and Director-General.

Management Performance Assessment Tool (MPAT) finalised

MPAT finalised

CD Not achieved In the 2nd quarter DPME held workshops on MPAT and the departments are expected to submit their reports during the 3rd quarter 2012/13

Nomination letters for members identified for this project have been issued by MPAT Coordinator and appointed members are expected to provide the information on their area of work in the 3th quarter 2012/13.

Performance Quarterly reports submitted

QSRM facilitated and report compiled

Dir. M&E Partially achieved

The Q2 template with targets has been circulated to the programmes and the due date for submission is on 5th Oct 2012

2011/12 Annual Report Approved

2nd draft of Annual Report finalised

CD & Dir. M&E

Achieved

The final printed 2011/12 Annual Report has been submitted to Parliament.

04/21/23

52

Strategic Objective


ut 2012/13

Quarter 2 Target

Responsible Manager





To provide efficient executive and administrative support to the Minister and Director-General.

DWCPD participated in FOSAD Clusters

DWCPD participated and contributed in the FOSAD Clusters

Dir: Planning Achieved

Participated as per FOSAD cluster programme

04/21/23

Planning, Monitoring and Reporting Policy developed Annual Report 2011/12 printed and submitted to Parliament First draft of 2013/14 APP submitted to National Treasury ENE DWCPD mid-year performance submitted to National Treasury.

04/21/23 53

MAIN ACHIEVEMENTS

Sub-prog: INTERNAL AUDIT

04/21/2354

55

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)


Provide quality assurance reviews and advice on compliance of departmental operations

Approved Internal Audit Charter developed

Audit Charter, Treasury Regulations and King III Report on Corporate Governance aligned

Director Internal Audit

Achieved

Approved Audit Committee Charter developed

Charter, Treasury Regulations and King III Report on Corporate Governance aligned


Not achieved Audit Committee recommended additional amendments to be made in the charter

To be approved by Accounting officer by 31 October 2012

Approved Risk Management Committee Charter developed

Regular meetings and Charter finalised


Not achieved Charter developed but not approved

Draft charter to be approved and committee will be established

04/21/23

56

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)



Number of Strategic Risk Assessment Reports developed

Report compiled and risk assessment register maintained


Not achieved Inability to align the Strategic plan to the strategic risks

Another Strategic risk assessment session to be held before end October to finalise the process as agreed in MCC

Number of Operational Risk Assessment Reports

Operational Risk Assessment report submitted

Submit the report and register for approval


Not achieved Waiting for the Strategic risk assessment process to be finalised to ensure alignment

To be done in the third quarter

Approved audit report on strategic and Annual performance plans developed

Strategic and annual performance plans monitored for alignment


Not Achieved Capacity A risk based annual Internal Audit plan to be developed

04/21/23

57

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager




achieved)



Approved Internal Audit Procedure Manual developed

Internal Audit Procedure Manual developed


Not achieved Draft Internal Audit methodology developed

Special Audit committee meeting will be called after appointment of additional members to approve the methodology

Number of follow-up reports on AGSA Audit findings for 2011/12

Management responses to AGSA analysed


Not achieved Action plan finalised end of September

Follow-up audit will be done in third quarter

Anti-fraud and corruption strategy developed

Anti-fraud and corruption strategy developed


Not achieved Draft Fraud prevention policy developed but not approved

Draft Fraud prevention policy to be approved and strategy to be developed.

04/21/23

58

Strategic Objective


2012/13

Quarter 2 Target

Responsible Manager

Progress (Achieved,




Actions

To conduct capacity building programmes

Number of coaching and training on Risk Management workshops

Training workshops conducted

Awareness campaigns on anti-fraud and corruption strategy conducted


Not achieved Draft risk management policy not yet approved

Anti fraud awareness campaign to be organised in third quarter.

04/21/23

MAIN ACHIEVEMENTS

59

• Draft Internal Audit Charter• Draft Internal Audit Methodology• Draft Risk Management Committee Charter• Draft Fraud prevention policy

04/21/23


60

• Human Capital

04/21/23

END

04/21/23 61

THANK YOU

quarterly report 2 nd quarter 2012/13 july – sept 2012 branch : administration unit : corporate...

Documents

strategic frameworks

corrective actionsto

departmental media statement

media plan

corrective actionsensuring

draft legislation relevant

mediafour media statements

comm29 speeches